Shannon Pritting: Alright i'm going to go ahead and get started we've got a lot of things to.
Shannon Pritting: get through so.
Shannon Pritting: i'm sure we'll take the majority of the hour.
Shannon Pritting: So feel free to ask questions throughout, we will be happy to take them as as they come up or we can you know come back to them at the end as well.
Shannon Pritting: So I wanted to address this i've received a lot of questions.
Shannon Pritting: Over the last couple of days, there was a message that was sent out from the Vice Chancellor for procurement Tom hitchin that went out to a lot of the purchasing list serves that.
Shannon Pritting: You know a lot of the people in the business offices and CFO those are on, and then they forwarded it to the libraries and.
Shannon Pritting: You know just some general confusion on that, so I just wanted to explain it a little bit and then let you know what this means, and why we sent a memo and no apologies that we really.
Shannon Pritting: We were having a lot of discussions about this, so it wasn't like I could really send out a pre message before the memo on this.
Shannon Pritting: So some of you might be aware of this, but you know the procurement officers are definitely aware of it.
Shannon Pritting: There was a recent suny policy and this policy has been sent to.
Shannon Pritting: administrators Presidents CFO is etc, that if there is a central suny system agreement then campuses.
Shannon Pritting: must use it, or they must submit an exemption request that exemption request is form 15 and you know it, it asks that you provide a reason and that you indicate that your CFO or VP level person supports you.
Shannon Pritting: So, as many of you also know, we have been working for several months trying to finish up six contracts, there are some others to that were struggling to meet deadlines on so.
Shannon Pritting: Even though it wasn't explicitly in the in the policies, a lot of the business offices were interpreting that if a Sunni agreement was in development that.
Shannon Pritting: That they couldn't or they shouldn't develop their own individual agreement, so this was causing a lot of problems with.
Shannon Pritting: With some of the contracts related to the ISP such as West a lot of people are moving to West because of some lower pricing.
Shannon Pritting: and New York Times, and a few others, so it was becoming a problem because we are late on these contracts and the campuses wanted to get them started before the beginning of the Semester.
Shannon Pritting: So we had to get this moving forward and we didn't want to force a lot of exemptions to needlessly go through.
Shannon Pritting: Just because we were late, so it was all focused on these if these, but it also left it open that if we're late on contracts and you need to do business and want to do business that we can provide that on a reasonable level so let's say we.
Shannon Pritting: You know, to use the Springer nature agreement as an example there's 10 campuses who need to renew Springer nature if we are not.
Shannon Pritting: If we're not going to meet that deadline, then you don't need to go through a complicated process involving your VP or CFO you can work directly with all this.
Shannon Pritting: So what what I think will have an impact, especially if your business office is monitoring and auditing.
Shannon Pritting: Your purchase request for.
Shannon Pritting: For looking for Sunni or other agreements to us is that next year on our if D or other contracts, if you chose not to use.
Shannon Pritting: A central agreement you, you will likely have to submit form 15 so there's no immediately immediate tomorrow impact, but I think there will be next year impact for.
Shannon Pritting: Many of you, and you know, we know that you have good reasons that you could have that you likely got a better deal.
Shannon Pritting: by committing to different terms or our contract just didn't work for you so it's not that exemptions not there to deny it, but it's mostly there is a prompt to say you know just let us know why you weren't using or why you're not going to use our contract.
Shannon Pritting: So you know i've responded to almost everyone some people sent me really complex emails that are going to take me a little bit to read through and respond to a couple pages of questions, but I think i've gotten back to everybody and any questions on that.
Shannon Pritting: And and sorry that that memo came out and came to you indirectly.
Shannon Pritting: This is just how these things are, and you know sorry for that.
Susan Davis (UB): I just wanted to ask the question because it might campus that that memo didn't filter down to me through through the whatever campus context.
Susan Davis (UB): And I see somebody else says the same thing.
Susan Davis (UB): But nonetheless.
Susan Davis (UB): What I wanted to to ask, though, are you going to do, like an faq I mean you said you got lots of questions from people, but it would be nice if we could all share the answers unless there's something so secret that it can't be shared, I think it would be helpful to everybody.
Shannon Pritting: yeah I posted it in workplace but i'll work on putting together an faq and i've already sent in multiple multiple emails into our ticketing system, so I can create an faq from all of my responses, but.
Shannon Pritting: But yes.
Susan Davis (UB): yeah great great because I mean I did other things that that I might want to ask you, I will I will do that offline thanks yeah.
Elaine Wells: yeah i'm Shannon this is elaine for optometry you just mentioned Springer nature and I just had a conversation with.
Elaine Wells: Our journals renewal person about you know renewing a can you just you know boil it down the spring or nature or week is that going forward now, should we not renew through.
Shannon Pritting: So.
Shannon Pritting: or yeah.
Shannon Pritting: So I was got you know there's other things on the slide that I was going to talk about that short answer is, we now have done a full back and forth red line between both attorneys.
Shannon Pritting: Springer nature was really, really, really slow and getting it back to us because they the Attorney who.
Shannon Pritting: they've assigned three different attorneys to it, and one of them left the company, so there were some delays.
Shannon Pritting: But you know, to be honest, this is a great example of what that memo is meant to do is we're trying to work on a central agreement and it's hard there's lots of lots of reasons why delays happen, but if you want to and you choose to if we don't you know, to go on your own and renew that.
Shannon Pritting: You don't need that form 15.
Shannon Pritting: Exemption I can just send you a note to say yes please go ahead.
Shannon Pritting: we're not sure whether we will be on time for this agreement.
Shannon Pritting: And then you know you can post my you can put my email and make it as a writer into your business office if they're if they're auditing you that much.
Shannon Pritting: But that's a perfect example of.
Shannon Pritting: Yes, we are working on it.
Shannon Pritting: We hope it will be done by November, December, but I also know enough about these types of things to know that they're not giving you that much yeah does that does that answer your question so short answer we're working on it, but if you need to proceed and do business.
Shannon Pritting: Okay, while we are developing the central agreement.
Shannon Pritting: Go for it, and I can help you provide that documentation.
Elaine Wells: Okay, and we could join up later if.
Elaine Wells: Yes, Okay, thank you, that helps.
Shannon Pritting: And that was the problem we were running into over and over again, dozens and dozens of times with the ISP contracts and that's why that came up is.
Shannon Pritting: Examples just like this.
Elaine Wells: Okay, thank.
Elaine Wells: You.
Shannon Pritting: All right, um any any more questions on that.
Shannon Pritting: So just general procurement update so lots on here.
Shannon Pritting: You know I get a lot of a lot of questions on this we are we're trying to do this as quickly as we can with oclc.
Shannon Pritting: So the Attorney general's office approved the contract and now last week it went to the office of the State comptroller.
Shannon Pritting: My experience the last six or seven contracts i've worked on the OSC usually as long as we have all the insurance forums, etc.
Shannon Pritting: They usually just ask about pricing things like that so i'm not expecting a large delay on oclc lots of people have been asking me should I do my own contract oclc has said no late fees, no, no disruption of service as long as we get it done by.
Shannon Pritting: End of September and i'm sure, as long as we are taking good faith efforts to continue with the agreement that they will extend that, so I would just sit tight on those renewals.
Shannon Pritting: If if you can and wait for us to get that contract finalized so shouldn't take too much longer and really sorry for the delay, we thought we were ahead of the game oclc has been really responsive with us.
Shannon Pritting: But we met some delays that we just didn't anticipate from any of us.
Shannon Pritting: A third iron, we have finally finalized the contracts that same contract the contract reporter so.
Shannon Pritting: You know, thanks for everybody who got those pih back still waiting for three of them in the negotiations, but we're paying a vendor and then we'll look back and hopefully pay for the other three when we can get responses from campuses.
Shannon Pritting: And we've sent this out to the people who are affected, but the cq researcher contractor was also contract was also finalized.
Shannon Pritting: So sorry for the delay on that one as well, so Springer nature, so this is nature and all of the nature subtitles.
Shannon Pritting: You know this is one where next year likely you're going to need a form.
Shannon Pritting: If you are going through neural etc so that's really not the question your choice here but.
Shannon Pritting: You know the compliance at the at the procurement level so we've started to give them more aggressive deadlines to say you have to have this back to us in seven working days to try to get through the second round of reviewing of red lines but.
Shannon Pritting: You know it's the typical thing that you go through where if vendors, are trying to redline exhibit a and.
Shannon Pritting: Some of the standard agreements, you have to set some you know you have to just go through this a little bit i'm really hoping that we get this going.
Shannon Pritting: And are finalizing it before those renewals happen, but if you do need to and want to renew on your own with nature go for it.
Shannon Pritting: We understand you need to you need to continue.
Shannon Pritting: So Sunni finally executed the six contracts related to the FBI, so they are, they are now sitting with the Attorney General.
Shannon Pritting: Sorry for the delay on that and, and I think the the ones that are the most affected our New York Times and westlaw because some campuses wanted to pick that up.
Shannon Pritting: And those vendors won't allow you to start the agreement or to start using the service without a signed agreement either by you, or by Sunni.
Shannon Pritting: The rest of them, you know I think we're at a good place where it's either the vendors, a little bit more flexible or we're doing central invoicing so we're doing that back end negotiation with them.
Shannon Pritting: The other thing that we're spending a lot of time on in procurement is working with ODS to review and try to expand as much as possible the scope and the offerings on on the different contracts related to library materials and services are not services but content.
Shannon Pritting: And you know, thanks to everybody from the University centers who's working with us on that I think we're you know good making some good progress and.
Shannon Pritting: You know, hopefully, we will see the benefit of that in you know another another year or so.
Shannon Pritting: But we're also making short term improvements, working with vendors to and then also putting in the request on their behalf, with OTS to get more.
Shannon Pritting: things on the contract, so I think as to has the exact numbers but we got 100 between 150 and 175 new products added by pro quest we met multiple times with ABS go to say.
Shannon Pritting: Can you look at adding some other products that we've heard that there's interest or people are considering an rfp so things like open Athens and some of their other services as well.
Shannon Pritting: Just a quick note we did submit on time, you know thanks for all of the back and forth with campuses on this and i'm hoping that.
Shannon Pritting: Even if we aren't going to pull your data moving forward that you at least appreciated the dashboard that you could use and that you copied that and made it your own or you know you're going to use that to streamline and going forward.
Shannon Pritting: So we left it open ended with some campuses because they weren't ready to commit to either I absolutely know that I want to submit this myself or I want Sunni or sls to submit it on my behalf, so we send something out to the.
Shannon Pritting: directors listserv or the directors.
Shannon Pritting: workplace group to say you know, please take a look, let us know if if if you want to change something or confirm that.
Shannon Pritting: You know, confirm, one way or another, for some campuses whether you want us to pull your data or you're going to submit it yourself, we only receive one response we're going to do.
Shannon Pritting: The individual follow up only with the campuses where that's still an open question and the rest will just assume one way or another, based on our conversations that you'll be submitting or will be submitting going forward.
Shannon Pritting: A also a note and several people have taken up on this, I spent a good experience from our perspective, both you know i've been involved in some of them, many of the staff have have been as well you know if you if you have the benefit of hiring a new person.
Shannon Pritting: And you want some help with onboarding.
Shannon Pritting: Especially related to the shared services that we have with the MSP or anything else that you know just let us know, and we can we can help with that.
Shannon Pritting: And we're happy to do that doesn't require any sort of extra agreement or support.
Shannon Pritting: You know I think I think that's went well for the people who have gone through it.
Shannon Pritting: a note on the whole ebook I ll update and just trying to kind of bring everybody up to speed.
Shannon Pritting: So we had sent out some messaging to the people who were to the campuses who were interested in this that we thought we were not going to be able to use allman Primo so we we had sent some messaging in cooperation with the cal state system, who is also on Primo and Alma.
Shannon Pritting: indicating we were disappointed that we couldn't make this work and Alma Primo so there was some responses and we met with product managers.
Shannon Pritting: To you know it looks like we can make this work and all mine Primo in the pilot, at least so we're just waiting on some Primo customization and a community's own collection to.
Shannon Pritting: To be created for us, and then we should be able to make this work and Alma Primo and then expect this to be a live service, the progress is going to be offering in 2022 and.
Shannon Pritting: When I say live service, you understand what I mean and the pro quest and next libra is context that all of the edges might not be refined down so once we're through this ebook pilot update, we always get a lot of interest about you know why can't we share ebooks.
Shannon Pritting: And whole we're going to use the different advisory groups like the MSP advisory board the srs group and and potentially the SLC board.
Shannon Pritting: To say you know, would you like us to pursue trying to adopt this long term live in our environments, so that we can do whole ebook iowa lending through ebooks central you know, not to say that we wouldn't explore other.
Shannon Pritting: Doing that and other channels, but that would be a completely separate project where we're assuming that ebook central will have this and then it will be integrated into rapid oh and and Alma in you know in 2022.
Shannon Pritting: So we also have almost 30 people involved in di initiatives with a overarching Task Force and then some sub groups lauren from Potsdam.
Shannon Pritting: Is is chairing this and doing a lot of work to help us to coordinate and advise what's going on the sub groups that we formed professional.
Shannon Pritting: professional development collections teaching outreach info lit and then policies so look for some communication and activities and resources coming from these different subgroups.
Shannon Pritting: In the in the near future, including webinars and other types of professional development activities, and this was made possible by funds provided to us from from eps go.
Shannon Pritting: So this is a little outside of the sls but just wanted to remind many of you, because there.
Shannon Pritting: Oh i'm sorry I forgot I knew I was going to forget one buildings and spaces, is another The sub groups, thank you lauren.
Shannon Pritting: So dq university is a is an online portal, with a lot of different courses both general courses on accessibility so accessibility and services and then also a lot of technical courses on accessibility, like how to create.
Shannon Pritting: Accessible documents, how to you know fix different things in web accessibility, etc.
Shannon Pritting: So we lost access to that we had a year subscription that was subsidized by Sunni and then that lapsed, and now we have another year of it, I believe.
Shannon Pritting: And that's available to everyone in Sunni and you're a it accessibility officer, should be the primary contact and that person should know.
Shannon Pritting: How how to get access or how to give you access if that person says that they don't know how to get access and you want it, for your library, then you can contact sls and we can we can make the connection for you.
Shannon Pritting: So the accessibility cohort we we we've asked them in you know we'll start working on this.
Shannon Pritting: To provide some suggested trainings within the Q university that we think would be good for different functional areas or positions, one of the things that naturally curtain who's the Di and the Di and accessibility coordinator at suny.
Shannon Pritting: Did was put put together a document that had suggested trainings and courses for different functional areas across the institution but there wasn't anything for libraries so we're going to fill in that.
Shannon Pritting: That part of it in the very, very near future, but you know, by all means feel free to get started, and at least start working on the fundamentals courses or wouldn't whatever other course that you think is relevant to you.
Shannon Pritting: Just a reminder that it's okay to ask for help, because this can be really, really frustrating and take a long time, if you don't work with it a lot, and now is the time where i'm guessing you're doing SIS loading much, much more frequently than you perhaps do normally.
Shannon Pritting: So we heard and we've definitely experienced that the new application that seek us created and supports called story on that takes banner data and puts it into Alma compliant xml.
Shannon Pritting: That they expanded that it will pull more data, but some of that data may need to be mapped so it's creating a lot more failed user loads and.
Shannon Pritting: You know, we I can't fix the mapping for you either your it department would have to fix it or work with seekers, but I can at least fix them, or we can fix the files for you so that you can.
Shannon Pritting: load load the file and you know load the file a couple of times, if needed, while you're it is working on fixing that, and you know just let us know, and we can we can help you with that.
Shannon Pritting: If you're using our ftp server we can get the file from there and fix it and just put it back up there, and we can.
Shannon Pritting: reload it or you can reload it depending on what your preferences.
Shannon Pritting: turn it over to Michelle hey.
Michelle Eichelberger: Thanks Shannon everybody had.
Michelle Eichelberger: A couple things about discovery the dis the September release will be for maintenance only, which is good, no functionality changes are coming this month.
Michelle Eichelberger: From the August release, I think I did post about this and workplace but in case you missed it.
Michelle Eichelberger: there's a new pagination method in Primo which was designed to improve accessibility, instead of just constantly loading new content and the bottom of the page, it will display chunks of 1025 or 50 results per page.
Michelle Eichelberger: And the top results load first and the bottom results render as you scroll.
Michelle Eichelberger: On paywall pdfs if you have on paywall set up, you should be now seeing pdfs in your search results kind of like if you have lived key or you know browsing or whatever you'll see the pdfs right and the results you don't have to open up the full record so that is a cool thing.
Michelle Eichelberger: there's a new role for discovery, there are a couple new roles view management and discovery operator limited, and these are designed.
Michelle Eichelberger: So that if you want some of your staff to have certain privileges, but not all of the privileges for discovery maintenance, you can set up these new roles for them.
Michelle Eichelberger: And also, you can add a copyright statement to your request forms like your resource sharing form or.
Michelle Eichelberger: If you have Article hold request that kind of thing right on the form itself, instead of making that open in a new page, which is a good thing and then I have the link there to the release notes from August, you can go ahead Shannon.
Michelle Eichelberger: And then he resources there's been a lot of things happening with the resources.
Michelle Eichelberger: i'm trying to keep up with it and workplace, but if you want hot off the press news, you know when things stop working or finding out what's going on, I would encourage you to sign up for the online listserv.
Michelle Eichelberger: L and you can just Google on the L and it'll give you information about how to sign up for that.
Michelle Eichelberger: There were some problems with json linking that is fixed there was also problems with Springer and linking that should also be fixed the the.
Michelle Eichelberger: community's own team says that they're working hard to fix these problems they have started sending out reports about why they've been happening so that was that's a step in the right direction.
Michelle Eichelberger: But do submit a ticket to actually verse if you have outstanding issues or you know again post on workplace or let us know because usually if you're having the problem it's probably widespread across to me.
Michelle Eichelberger: The harvest timeframe for counter five sushi report you that used to be all or nothing, and now you can limit to a particular month or you know, a particular timeframe so that's a good thing that came out in August, and I have the link to the release notes for August thanks.
Esta Tovstiadi: Everyone.
Esta Tovstiadi: Shannon you can go to the next slide.
Esta Tovstiadi: i'm going to start with an update on the Sunni connect task force so as you might have heard our Sunni connect package of obscure databases are coming up for renewal next June and the end of June 2022.
Esta Tovstiadi: So we formed a task force the shared collections committee formed a task force to review strategies and sort of recommend a course of action to the board.
Esta Tovstiadi: We are currently serving you all the libraries for feedback on that current package of databases which databases in that package are useful.
Esta Tovstiadi: You know.
Esta Tovstiadi: Things like we presented a few options for that we are we're considering a strategy moving forward so we're asking for feedback on that we're asking for just general feedback on on the Program.
Esta Tovstiadi: So we've received about 25 responses to that survey so far we're asking you to respond by the end of this month.
Esta Tovstiadi: And i'm going to put that survey link in the chat.
Esta Tovstiadi: The other thing we're doing is we're starting to gather usage data and talk about other metrics that we might consider in our analysis of the current package, as well as considering other options.
Esta Tovstiadi: And if you want to stay up to date on what the task force is doing see our Minutes from our meetings and things like that you can visit our live guide page which i'm also sharing the link to in the chat.
Esta Tovstiadi: Okay next slide.
Esta Tovstiadi: Alright, so I want to talk a little bit about the science and direct journal package renewal, so our current science direct contract runs through December 31 2022 which feels like a really long time away.
Esta Tovstiadi: But knowing how lengthy the procurement process has been for us in the past for the Sunni contracts.
Esta Tovstiadi: As well as you know, the complexities involved in negotiating this contract.
Esta Tovstiadi: And else of years history of kind of dragging out negotiations we are starting to get ahead of that and thinking about the strategy that we're going to use for this this renewal so we've started reaching out.
Esta Tovstiadi: To stakeholders, including the shared collections committee and campuses and sectors and we're going to be again having those initial discussions to.
Esta Tovstiadi: Help us and this year collections committee kind of guide strategy on that, so we will establish a live guide page to keep you updated once we have something more formal ready to go.
Esta Tovstiadi: On next slide.
Esta Tovstiadi: So just a few other quick updates.
Esta Tovstiadi: If you are campus is receiving J store in sj store invoice.
Esta Tovstiadi: But you were expecting to pay for Jay store via the recharge via our central agreement.
Esta Tovstiadi: Please let us know.
Esta Tovstiadi: You shouldn't be and we're working with the vendor to get those corrected so just send a ticket in or shoot shoot me an email.
Esta Tovstiadi: Some of you it gets a little complex, because some of you are getting few packages off of the central deal and a few others direct so it's it's a complex thing and we're happy to help sort of sort that out with you.
Esta Tovstiadi: We are working through the final one year contract extension for our Sunni white art store contract, and this is one that we have a central contract for and we we don't pay this fee or recharge.
Esta Tovstiadi: You get a direct invoice from from Ithaca from art store, but we do need to get the pricing from the vendor.
Esta Tovstiadi: and have that included when we do the contract extension so.
Esta Tovstiadi: We found out and you've probably already heard at this point that the vendors implemented a new fee structure so everyone's getting a nice reduction and their subscription fee this year, which is great.
Esta Tovstiadi: And we have started submitting we're we're ready to submit the procurement forums we've been asked to hold off until the contracts, the IP contracts are through so we'll be getting those on very soon.
Esta Tovstiadi: and hoping to.
Esta Tovstiadi: Get that contract.
Esta Tovstiadi: Extension approved by the end of the year, last year, you probably remember we had several delays getting that going part of that was.
Esta Tovstiadi: us getting started a little late and part of it was just a quick pyramid slow being slow during that time period so we're starting early and hoping to avoid having having you all have to wait on that one.
Esta Tovstiadi: And then the other renewal that's going to be coming up soon as the New England Journal of medicine.
Esta Tovstiadi: This is a handshake pricing agreement we don't have a central contract we don't do central billing.
Esta Tovstiadi: But we do need to work with the vendor because their consortia pricing is complex and, as you know, last year we kind of we had.
Esta Tovstiadi: Access for All of Sunni, but we were sort of forced to break that up due to the vendors difficulties I guess handling that invoicing, so we are hoping.
Esta Tovstiadi: And apologies if For those of you that got kicked off of that unknowingly or miss that deadline it's not our intention, but so we're hoping to again give a lot of lead time to that renewal and make sure that everyone who wants to join in, as an opportunity to do that.
Esta Tovstiadi: Here I think that's all that is already Maggie.
Maggie McGee: Thanks so hi everyone.
Maggie McGee: So the first thing I want to talk about as.
Maggie McGee: Removing the foreign language and fast after taking initiatives it's completed, I began implementing this initiative in May 2021 and completed in July.
Maggie McGee: That includes network zones and everybody's ids so anything that is an MSP 59 that we have decided to retain and our mark records.
Maggie McGee: Are there and everything that's been removed, has been removed, and of course i've worked individually, but different campuses based on the requirements for their eyes, he only records what they want to retain.
Maggie McGee: Next, please.
Maggie McGee: The next initiative that is up or the brief level rules initiative, I was hoping to get started this month and.
Maggie McGee: it's going to be starting out start implementing next month, as a result there's always snag when I start doing work i'm like Oh, this should go smoothly and then I find you know the CZ.
Maggie McGee: brief levels have different roles so i'm trying to make them mesh so with this brief level role will update the encoding levels coming from the Leader 17 of the mark record, they just tell you what level of cataloguing whether it's a brief level or if it's a full level and in between.
Maggie McGee: And we're oclc started to convert these records in January 2021 with encoding levels of K to level seven and there'll be doing that, with a few others, so there'll be removing some and merging them into different levels.
Maggie McGee: And the changes are going to be applied to the network zone and to your ice only records so anything that's gets applied at the network zone level will be applied to your ice linked records to the network zone but then I will need to apply them individually to each of your ice.
Maggie McGee: I will make sure I will communicate with all cataloging leads prior to making these changes so you're aware of that i'm in your system doing some work and when they're completed.
Maggie McGee: We have updated the MSP 42 it will be updated again, because this is updated prior to like looking at the CZ brief level rules don't align to oclc standards so i'm trying to make them fall within our four criteria we're going to have.
Maggie McGee: Full exceeds minimum minimum and brief levels and they're going to display as words, instead of numbers, so that people can have a glance understand what those brief levels meet.
Maggie McGee: Next, please.
Maggie McGee: Starting around August 4 we started getting these really weird corrupted diet critics in our records.
Maggie McGee: primarily for brackets are displaying strangely I opened a case for oclc to find out what was going on, I had identified that they're coming in from oclc world share collection.
Maggie McGee: And is only impacting anything coming through oclc daily important for new updates emerged records.
Maggie McGee: Only when I say only that's could be thousands and thousands of records a day, so you opened up a case with X sleepers and.
Maggie McGee: they're not finding anything on their their side, but they did discover looking in like notepad that they could find the corrupted diet critics the characters being corrupted.
Maggie McGee: From the oclc file because they gave them a file that's coming from the ftp server so now i'm in communication with oclc.
Maggie McGee: Their development is looking at this i've been in communication with them today so hopefully this will move forward and we can get this resolved so what i'm doing right now is I am working.
Maggie McGee: Every day, I have a file I have run a report to find your diet critics, it will include the ones that are being corrupted by the world shirt collection and anything else, maybe from people who are using oclc.
Maggie McGee: connection web version, because it doesn't allow for selecting ut f8 it will catch everything, and so what I do is I run this report.
Maggie McGee: I grab all the oclc numbers I batch import them into oclc, then I batch export them into a file and then re import them into Alma to resolve this so some days it's a few hundred some days it's few thousand all depends on what work was done the previous day coming into the oclc.
Maggie McGee: Daily imports So hopefully we can get this resolved that i'm trying to stay on top of it, so it stays a lower low numbers possible next, please.
Maggie McGee: As Michelle stated, we are not having any major changes it's just a maintenance update.
Maggie McGee: For September, which is great gives us all breathing room but come October 2021 release we have the exclusive use of the new metadata editor the classic version is no longer going to be available.
Maggie McGee: We did lots of training over the past year and, hopefully, most people using a new md editor or using the Meta data editor are starting to use that I really highly suggest if you haven't to start doing it so that it's not such a shock when it does become the exclusive use.
Maggie McGee: Next place.
Maggie McGee: last session last time we met last month, I talked about with tlc connection 3.0 coming and I posted into workplace.
Maggie McGee: It is coming, it has not been released, it was supposed to come in, like July August of this year.
Maggie McGee: it's been delayed, they do not have a date I am on the oclc listserv so i'm paying attention try to keep up to date on this.
Maggie McGee: But as soon as is is available i'm going to start testing, I just want to make sure that nothing changes with our exports or how to configure it.
Maggie McGee: And then, once i've done the testing, I will make sure like communicate with everybody through workplace and again pie with that of the next monthly update after it's happened so that you all will be on the same page, because you will want to for the client to download the newest version.
Maggie McGee: Once I vetted it to make sure that there's nothing that will cause any issues to connect with on.
Maggie McGee: But until I don't know the current clients going to remain till sometime in 2022 I know it's.
Maggie McGee: Vague but that's really what they said all they said was until sometime in 2022 and we will let you know, with about three months advance notice when the other when the older version is no longer going to be available.
Maggie McGee: Next slide please.
Maggie McGee: And finally i'm going to be posting to workplace and sending this to cataloging leads, which I hope can I will ask him, I mean leads to make sure anybody.
Maggie McGee: They work with it does cataloging is a catalog or it's part of their duties.
Maggie McGee: that they can take this survey we're looking for calendars with foreign language skills that go beyond like the typical languages like Spanish, French, German.
Maggie McGee: Because we want to try to meet these needs within Sunni if there are other key loggers who had these skills so that we have.
Maggie McGee: A list of cal loggers and those that are willing know these variety of languages to help catalog and help other catalogs with their materials.
Maggie McGee: So, as I said, i'll be posting it to workplace and sending it to cataloging leads, and it is for anybody who is a catalog or end or does cataloging as part of any other job duties, thank you.
Shannon Pritting: Alright, so tim's on vacation so i'm going to fill in for resource sharing for.
him.
Shannon Pritting: So we wanted to share this and just have a little you know a little longer range conversation about this so we've seen our overall fill rates for books.
Shannon Pritting: Just continued to improve so when we when we first implemented Alma Primo it was about 50% TIM has worked with actually bris to continually improve that with improvements to the locate process and a variety of other things so that you know we're we're in the high 60s low 70s.
Shannon Pritting: Now, and we think we will stay in that general range and then continue to increase, as we add.
Shannon Pritting: Outside Sunni libraries to our road as well.
Shannon Pritting: So books are still taking a little while mostly because of delivery days and other things with eld and you know everybody's still getting back to full operations, a so we we've seen a steady high percentage of article fill rates and we have.
Shannon Pritting: About a little bit less than 20 of our campuses that are using.
Shannon Pritting: Alma to fill articles, we we haven't reached out to higher volume campuses because we're still waiting for some improvements on the copyright.
Shannon Pritting: clearance reviewing for some of the larger campuses but our understanding is that should be fixed in the next couple of months so really what we're getting at with this is that we're seeing.
Shannon Pritting: percentages and we're seeing the functionality use to probably prompt conversations about the future of resource sharing not forcing anyone to do anything but to at least acknowledge what's changed look at the data to say what type of.
Shannon Pritting: premium external to suny system, do we want to look at and who wants to be to continue to be involved right now, the majority of you have both.
Shannon Pritting: World share and Elliot and some of you have world chair Elliot rapid I ll and maybe some other things too and just to you know, take a look at it refresh the conversation with what's been happening.
Shannon Pritting: And the last piece of context here is that those 70% that's also in the context of most libraries, except for a few.
Shannon Pritting: Also, still subscribe to world world cat discovery and many of you have it really have world cat discovery heavily embedded into your discovery solutions so.
Shannon Pritting: You know this, this percentage is in the context of a lot of requests coming into Alma are coming out of world CAD which has a different index then just the Sunni scope so.
Shannon Pritting: You know nobody's forcing anyone to do anything but I think it's a time where we probably have some conversations, to look at the data.
Shannon Pritting: Look at everything from a business perspective and a service perspective and say like is there anything we can do differently, maybe we don't want to do anything short term, maybe long term there's a lot of things going on and resource sharing.
Shannon Pritting: So some of these improvements that we're making are now starting to come into fruition, where we're getting a Alma libraries to be added to our Rodas.
Shannon Pritting: Nazareth, which is a long time resource sharing partner with many and Sunni via its participation in the ids project and other initiatives as well.
Shannon Pritting: they've been added into our rota and we we assumed that you know.
Shannon Pritting: If you are interested in Ithaca college, you would be interested in Nazareth so we implemented.
Shannon Pritting: Nazareth as a as a borrower for many of the libraries, we didn't do for everybody, but if you are don't have Nazareth on your rota you're not in this list, and you want to be added.
Shannon Pritting: Just reach out to TIM just a reminder reminder that Nazareth is on eld so there's no additional shipping costs.
Shannon Pritting: So this is a you know just trying to look at the effect of some of the things that we are doing, and you know, as we can add libraries to the to the road is the improvements that we're seeing in the fill rates and they're usually pretty fast as well, so.
Shannon Pritting: We we implemented resource sharing with Brandeis university, so we saw a one and a half, almost one and a half percent increase in our fill rate.
Shannon Pritting: By adding them to our rota, we think that you know Nazareth will have a similar effect, maybe a little bit better and we continue to have conversations with.
Shannon Pritting: Other Alma libraries like St john Fisher and others to hope that we can continue to expand as well.
Shannon Pritting: So you know it didn't take very long for us to see some improvements those 30 items that we borrowed would have been something that we would have sent out to world chair or Iliad that's, not to say that they wouldn't been filled, but just that those stayed in Alma and.
Shannon Pritting: were delivered a little bit faster as well.
Shannon Pritting: and, additionally, we are trying to work with other consortium to get resource sharing partnerships with Alma Alma as well.
Shannon Pritting: One of them that recently went live with a small group of sunni's was with the cal state system or different libraries in the cal state system so.
Shannon Pritting: This was one where we're shipping it from California to New York or vice versa, so there was an extra day of shipping, but it wasn't something that was.
Shannon Pritting: You know, completely unmanageable and we're going to take a look at to take a look at this and see what makes sense for us to continue to do.
Shannon Pritting: Long term with CSU and prompt at the end of.
Shannon Pritting: The Spring 2022 semester.
Shannon Pritting: So just some some things and, believe me, I know that Alma can be you know challenging system as well, so we're not saying that Alma is better than Iliad or anything like that, but just trying to put some context of what we're, seeing as far as service levels.
Shannon Pritting: And you know Alma with its automatic located on both ends does tend to produce lower.
Shannon Pritting: fill rates as well or not lower fill rates but lower turnaround times, then, if you're going out to Iliad and world share as well.
Shannon Pritting: Yes, he's on I think they're I think they're calendar days so just total days as well, so you know put that in context of.
Shannon Pritting: You know 8.2 days that's that's a little bit more than a week as well, so you know it's not it's not just looking at business days.
Shannon Pritting: So we're also looking at other ways, where we can increase our network within Alma looking at partners that don't use Alma as well and trying to be strategic about that because.
Shannon Pritting: we've been in discussions with X libra and others about ISO based resource sharing with other external systems like Iliad or even reshare so that we can keep a lot in on and expand our network and native Alma as well.
Shannon Pritting: So one thing that we I you know, Tim and I kind of kicked ourselves for not thinking about it, but sometimes when you try to think of problems it's hard to think creatively about problems and we did analysis to see what our.
Shannon Pritting: duplication of barcodes was across the entire system and the bar code duplication was statistically insignificant we're talking like fractions of a percent.
Shannon Pritting: And we didn't think that we would have this issue, but what we did find is if a campus who is using n SIP integration with Elliot and all of you, or almost all of you we've set that up for you it's a good thing for your for your users.
Shannon Pritting: and allows them to manage at one place, and you know just fewer fewer systems to look at.
Shannon Pritting: So if you're doing an integration and you would have a bar code that is your transaction number so that works fine if you scan it in once but.
Shannon Pritting: How n SIP created temp items work is it takes that barcode out once you've scanned it in once and what we're finding is that libraries are scanning in illiad transactions created via and SIP.
Shannon Pritting: A second time and that's creating some problems with the Alma return anywhere functionality so we're not suggesting that you stop.
Shannon Pritting: Stop this as a practice we're just trying to do an analysis here and we looked at everybody's transaction numbers in Iliad and where the range was and then looked at our.
Shannon Pritting: barcodes across the system and there's one institution that has about a half a million barcodes that are in the range of numbers, so that doesn't mean that it's going to always match.
Shannon Pritting: But it does have the potential to match to alien transaction numbers that are scanned in twice.
Shannon Pritting: So you're probably thinking like How often is that happening, and is it really happening that often.
Shannon Pritting: it's happening on a you know not not dozens and dozens a day but it's happening with some frequency where that one library those barcodes are getting triggered on the second scan in.
Shannon Pritting: So we can make some changes in the return everywhere fun or the return anywhere functionality to to mitigate this but we're we're you know that will involve some change and we know that.
Shannon Pritting: Changes in processes that libraries don't like to adopt that after they just adopted a new way to approach it and the return anywhere functionalities working well outside of this.
Shannon Pritting: it's it's an improvement on our processes and that it takes it off the patrons record immediately so there's no questions by the patron of like when's that going to get back I returned to 10 days ago X, Y amp Z so we're going to work with that campus to.
Shannon Pritting: delete a lot of the barcodes that are erroneous and then to analyze the ones that you know might need to be retained, to see what we can do to.
Shannon Pritting: Further mitigate it and there's about 65 70% of those problem barcodes that we know right now that we can just wipe out and make this problem even less.
Shannon Pritting: You know even even less.
Shannon Pritting: Common, but the problem is is unless we develop an application or a script to do it using an API there's no way to batch update.
Shannon Pritting: So we're engaging with actually risk to see if they will help us to batch update or delete several hundred thousand records several hundred thousand barcodes so.
Shannon Pritting: TIM is fixing these on a daily basis.
Shannon Pritting: And many of you probably aren't seeing it, but a few times, people have said, why is this thing in transit to this library.
Shannon Pritting: I don't understand and that's that's the reason, and you know if we can't make this problem go away or make it so infrequent that it's not an issue we will start to make adjustments on the return anywhere functionality.
Shannon Pritting: Right.
Shannon Pritting: Thanks any questions.
Shannon Pritting: Sorry, to end on a complicated circulation.
Shannon Pritting: explanation it's it's an interesting thing with the return anywhere barcode issue.
Shannon Pritting: I think this is the most time we've ever left for questions on one of these webinars so feel free.
Susan Davis (UB): As Shannon did you talk faster today is that is that what was going on.
Shannon Pritting: yeah I don't know, I guess, I guess i'm just I don't know I don't know why.
Susan Davis (UB): dog days of summer.
Susan Davis (UB): He did advisory around this area so.
Susan Davis (UB): I don't know what it's like right elsewhere but.
Susan Davis (UB): we're all.
Susan Davis (UB): Put to sleep by all those statistics right not really but it's It is interesting to see the increase in fill rates that you've analyzed so bits are tim's analyze that's very, very interesting.
Shannon Pritting: yeah and we're trying to get strategic partners that we can add into our Rodas to get that in the 80% range is really the goal that we're looking at and we've had some initial conversations with.
Shannon Pritting: We started with a comprehensive directors last week and TIM and I are on the docket for the Community college directors, just to.
Shannon Pritting: start the conversation to say here's what's happened in the last two years here's what's happening in the in the technology environment related around resource sharing, what do we need to do as a next step, or you know, do we want to continue running parallel on and parallel.
Shannon Pritting: You know, an additional system.
Shannon Pritting: With world share the pasta or.
Shannon Pritting: Iliad too so.
Shannon Pritting: All right, any any questions.
Shannon Pritting: Right i'll stop the recording then.