Shannon Pritting: Yeah, I just want to respond to Jill's question about the the Empire Library delivery in the New Year. We will send communications out to
Shannon Pritting: business Officer list serves through through our contacts. About this shift, and why we're doing it. But
Shannon Pritting: you know it doesn't make sense for us to do that now, because
Shannon Pritting: it just wouldn't
Shannon Pritting: it wouldn't. The context wouldn't be there until the New Year. People are
Shannon Pritting: busy with other things right now.
Cori Wilhelm: Okay, and just some updates on professional development activities. in all this
Cori Wilhelm: our first 4 courses for the library leadership and management certificate program through Cpd have just concluded. and I think they all went well. We got great feedback from the participants, so we're really pleased about that.
Cori Wilhelm: The next 5 courses will happen in the spring semester, and they are still open for registration. The first 2 on this list start January tenth, and so those are the first. If you're interested.
Cori Wilhelm: those would be what you need to sign up for quickly. You can use Cpd points to pay for this. If your campus has those and there is a discount for signing up for 3 or more courses.
Cori Wilhelm: and I just want to mention the library. Leadership and management certificate came about
Cori Wilhelm: based on feedback. We got from the library community that this was something you're looking for. So if there are other areas in which you'd like some professional development to happen, either
Cori Wilhelm: like, of course, through Cpd, or just a workshop or Webinar, that all this facilitates definitely. Let me know
Cori Wilhelm: and we'll get working on it.
Cori Wilhelm: We have some upcoming virtual offerings. I clearly didn't update this slide because one was yesterday or Wednesday, December seventh cable stand mix from all the need to an excellent presentation on departmental strategic planning. If you missed it, I have the recording.
Cori Wilhelm: It was really fantastic. and the next. The tentative date for our next spotlight will be February ninth on mentoring programs in libraries.
Cori Wilhelm: and if you are doing something awesome, or someone on your staff is, and you want to share that out.
Cori Wilhelm: Let me know and
Cori Wilhelm: excuse me. I'm always looking for
Cori Wilhelm: different topics for the Spotlight Series, and we've had really great response
Cori Wilhelm: from this series of webinars, so i'd like to keep it going as much as we can
Cori Wilhelm: and the last on here the roundtable and panel discussions again. These are based on things I've heard from directors or others in conversation. we're hoping to do one on a learning Commons model. So we'll feature different campuses around the system who use this model successfully.
Cori Wilhelm: and i'm hoping everyone can come and just kind of have a conversation and ask questions.
Cori Wilhelm: And you know. See if that's something that'll work on your campus, and the other is textbook reserves and ebook textbooks. We have some campuses in the system doing an excellent job in these areas, and we want to share that out
Cori Wilhelm: to see if it's something that can be replicated on other campuses. So those will be coming in the spring. Semester stay tuned, and I will communicate
Cori Wilhelm: about that.
Cori Wilhelm: and next is the research data management updates. Shannon will go into more detail about this, but I just wanted to say there will be a series of meetings and conversations throughout the spring semester about research data management and the culminating event of that will be
Cori Wilhelm: Thursday, June 20 s in Albany. So we just wanted to save the date out there for now.
Cori Wilhelm: And Shannon
Shannon Pritting: alright, so I just wanted to provide a little bit of context. This is probably old news for for many of you, but just
Shannon Pritting: just to talk a little bit about what we're trying to do. so
Shannon Pritting: the the big push, the
Shannon Pritting: the reason that there's so much attention right now is mostly focused on the Nih change and data sharing their their policy. That's that's going to be in effect.
Shannon Pritting: January 20, fifth 2,023. but
Shannon Pritting: also there are other changes coming where the Nelson memo is. You know is saying that there there will be more requirements for sharing research data, and then also open access on day, one for
Shannon Pritting: funding agencies.
Shannon Pritting: So
Shannon Pritting: this is not a conversation that is going to go away or won't continue. you know, I think not. All campuses will be impacted, but you know this will be something that will continue to be
Shannon Pritting: discussed if you're involved in faculty, support research or support at all over the next couple of years next slide.
Shannon Pritting: So just some
Shannon Pritting: some some quick overview about the Nih data sharing.
Shannon Pritting: So Nh. Has been requiring that there are research data management plans, and that data is shared. If if relevant
Shannon Pritting: since 2,003, the big difference between 2,023. And
Shannon Pritting: what's currently happening is that it's only right now for grants over half a 1 million dollars.
Shannon Pritting: So in January 2,023, it does not matter. The funding level All nih grants will require a research data management plan and require that research data is shared if relevant. you know, if you have.
Shannon Pritting: if you have data in there that is protected.
Shannon Pritting: Certainly there. There. There are opportunities to not share that data. But the vast majority will require
Shannon Pritting: openly available research data
Shannon Pritting: next slide.
Shannon Pritting: so basically. What this means for libraries who
Shannon Pritting: will be supporting their researchers, you know. So this may be something where you, as a library.
Shannon Pritting: agree with your campus and say the library is not involved. This is completely under the purview of the research office that may happen. That's a discussion that's internal to your organization.
Shannon Pritting: Many libraries are seeing this as an opportunity to to be involved. so what will be needed? in January 2,023 is that researchers who are submitting plans, plan and budget for the managing of of of sharing that data.
Shannon Pritting: And then they submit a data management plan.
Shannon Pritting: and then they comply with that plan, and that's going to be part of the review. There's a lot of nuance in here, and that, you know. Nih understands. This is a big change that you know they're going to phase in how this is factored into the You know the review process, but this is, you know the basics of it.
Shannon Pritting: So what does that mean for Sunni Next slide?
Shannon Pritting: of the I think it's roughly 1,000 right now. 3 require a research data plan.
Shannon Pritting: 100 will be required. This isn't back dating. This is going forward. So this is like this is what it will be moving forward that that it's it's going to be a big shift.
Shannon Pritting: So
Shannon Pritting: there are also other shifts coming in that more funding agencies will start requiring this. So if You're a library leader, and your campus is looking to you To be a part of that discussion.
Shannon Pritting: Now is a good time to take advantage of the community of practice that we will be developing over the next year to enter into this discussion at this point, so that you can start to shift
Shannon Pritting: your attention from other things to this, because, you know, if if that is a role that you're playing
Shannon Pritting: at your campus, this will continue to be something that you will need to connect into.
Shannon Pritting: So some of them. It may be very challenging in that. we may be asked to look more at transformative agreements, because, in addition to research data, there is, there is also you know, publications. They are required to be open access as well. So
Shannon Pritting: could be a good thing, but it's it is definitely going to be a thing coming to you if you are at that type of campus.
Shannon Pritting: So, I just want to say this plainly before
Shannon Pritting: I say anything else, because
Shannon Pritting: many administrators have sent this to us.
Shannon Pritting: They say we don't need to focus on research data.
Shannon Pritting: We have a shared repository. It's. So
Shannon Pritting: we're good. So we'll handle this.
Shannon Pritting: No.
Shannon Pritting: So is not your solution for research data management support services. All this will not be offering a shared service
Shannon Pritting: to do this instead of you doing this at your campus? we're looking at partners to see if
Shannon Pritting: an institution wants to provide a shared service to other Sunnis.
Shannon Pritting: we will be trying to figure out a solution where we can assist campuses to come up to speed on this. and we're working on
Shannon Pritting: implementing a dryad as a research mate data management solution, because the costs would be astronomical if we hosted this data. And so and that's actually not what the funders want. They don't really want you putting it in your own repository. They would prefer other repositories that
Shannon Pritting: you know our are are better supported. Maybe not prefer. But you know
Shannon Pritting: they're often often saying these are approved repositories. so we will be providing you with information about this, as we work on implementing dryad. I know some other campuses are implementing dryad as well.
Shannon Pritting: Dryad gave us data that many of your researchers are already submitting data to dryad and paying dryad directly. that's going to be what our solution is while we work collaboratively to
Shannon Pritting: figure out how we help campuses and the libraries. If the libraries choose to be involved
Shannon Pritting: to be a partner on research data management any questions on that.
Shannon Pritting: So just want to make sure. I mean it's it's not that we don't want to do this in. So it's just not appropriate, and it's not cost-effective
Shannon Pritting: dry at it will be where we're looking to have research data hosted
Shannon Pritting: because it's it's honestly, a better solution.
Shannon Pritting: All right.
Shannon Pritting: I think we can move on to. Oh, we are.
Cori Wilhelm: Yeah, and i'll just speak briefly. on our services. And then Shannon kick it a lot more detail.
Cori Wilhelm: But if if you weren't on a call previously, this semester
Cori Wilhelm: we will. City will be covering all the costs of the courseware from the ready to adopt catalog through fall 2025 so that's a huge opportunity for our campuses and our students to take advantage of that. There's over 100 courses in the catalogue, and if you need any assistance or your faculty, do
Cori Wilhelm: let me know your services. No, you can contact me or Tony, or just oer at sunni.edu
Cori Wilhelm: we are in the planning stages. To return to a model that will include directing the funding back to campuses.
Cori Wilhelm: That kind of got
Cori Wilhelm: put on pause with Covid, and with different transitions we we're hoping to maybe look at that model more moving forward
Cori Wilhelm: and the other big news. we have created an oer advisory board, and we're hoping that they can kind of review and provide
Cori Wilhelm: some feedback on strategic direction, moving forward.
Cori Wilhelm: and our first meeting with that group will be next week. And so we're really looking forward to that
Shannon Pritting: the only thing I will say Corey is we will be directing a portion of the funding to campuses. I want to make clear about that. You know that we can't bring it back to
Shannon Pritting: what it was in its initial stage is because we need to support the ready to adopt catalog.
Shannon Pritting: and I just wanted to talk a little bit about our system-wide oer enrollment trends. You you can see you know the peak, and we're we're now headed towards a valley that hopefully we come quickly out of to another peak. But we did see after after spikes
Shannon Pritting: going into the pandemic that there was a pretty significant drop off in total oer enrollments. that we're still working to determine the many factors that led to this, and then the many factors that you
Shannon Pritting: that that that we will take collaboratively to try to see how we can stabilize and increase. we are enrollment next slide.
Shannon Pritting: you know. So it's it's it's not just enrollment. It is also number of courses we see, you know, has kind of
Shannon Pritting: peaked in valid, and now it's going down further.
Shannon Pritting: so hopefully we see, you know.
Shannon Pritting: a a difference next year
Shannon Pritting: again.
Shannon Pritting: seeing that same peak, valley, Peak valley, and then we usually see that from fall to spring. But now we're seeing both multiple years where fall the fall from year to year is also having a decline. And what we weren't expecting was that
Shannon Pritting: 36,000 to the 29,000. So so kerry that's the first question we asked is like, how much of a factor is
Shannon Pritting: overall enrollments, and you know it is. It is significantly more than over overall enrollments and that's why we're really interrogating this hard if it if it was a question of
Shannon Pritting: Yeah, this maps pretty well to overall enrollment declines across Sunni.
Shannon Pritting: We would be explaining it that way and saying, You know we can. We can, you know, Stay, course.
Shannon Pritting: but it is significantly more than overall enrollment to clients.
Shannon Pritting: and what we were surprised by to is that? it wasn't just total overall enrollments. We we were surprised that the ready to adopt catalog also saw significant declines
Shannon Pritting: as well.
Shannon Pritting: and you know
Shannon Pritting: it. It is, you know, and we we brought that up in Brenda. You brought up a great question. That accurate reporting of oer adoption is a major factor, and
Shannon Pritting: I would agree with you a 1,000 that that's another factor. However, we do have very accurate reporting
Shannon Pritting: of the courseware enrollment, because that has Lti integration. And we're also seeing that in area we're seeing the decline
Shannon Pritting: more than the overall decline in Sunni.
Shannon Pritting: where we have very reliable data sources. So I don't want to paint a gloomy picture. But you know
Shannon Pritting: that's why we're looking at. How can we increase etc., etc. Yeah.
Shannon Pritting: Carrie, Those are the questions we're asking of, You know, attrition of
Shannon Pritting: faculty that have been instructors. That's harder data to get at and to look at year to year, so we'll likely be looking to campuses where we've seen that decrease not to put pressure on you to perform, but to help us understand what's going on so that we can.
Shannon Pritting: We can do whatever it is that we can do cooperatively. to
Shannon Pritting: keep affordability moving forward.
Shannon Pritting: all right. Thanks, thanks, Gory, for changing changing me up here.
Shannon Pritting: so the
Shannon Pritting: we're looking at oer creation.
Shannon Pritting: and what our future with oer creation would look like or will look like. So
Shannon Pritting: our major focus for the next
Shannon Pritting: 2 to 3 years. It's going to be on developing 5 courses with the open learning initiative that would be included in the ready to adopt catalog. We have some general ideas about that, but we would like to be able to tie some adoptions of these courses
Shannon Pritting: when we're creating them. And that's what we're you know. Going to start focusing on now is those discussions to say.
Shannon Pritting: what are you looking at? That's not in the ready to adopt catalog? And how can we get firm commitments, or or at least some commitment or interest in adopting these courses. So we don't just add another course to the ready to adopt catalog. We we add the right courses
Shannon Pritting: and we want to focus, as always, on the highest enrollment genet courses that we can get with the creation next slide, Cory.
Shannon Pritting: So if there is a need for a faculty to create aer, and it to be hosted. We have sooni create for that that has press books. but it's also being used for
Shannon Pritting: you know other projects you know, on out to has great use of so many create. Genesio has heavy use of Sunni create and we're seeing some some additional use from the university centers.
Shannon Pritting: What we'll be working on this year is to develop a low cost
Shannon Pritting: cost-sharing model for Sunni create, because what we're seeing. Our larger campuses are building major programs around Sunni create, and what we don't want to do is is, have.
Shannon Pritting: you know, you know, get to the point where we are with the repositories where campuses are consistently asking us to do more, add new features, add new functionality, but we don't have any revenue sharing, going on or or cost sharing going on. So we don't have any revenue to to include more things on to that we're
Shannon Pritting: we're we're not trying to get more money than we need, but we want to build sooni create an add to it
Shannon Pritting: and do it in a sustainable manner. So most campuses will not need to pay for sooni create just the ones that are using it very heavily, and we've already started initial discussions with them, and it's going to be as low cost as we can make it.
Shannon Pritting: So we do not have any plans for future oer textbooks. With Sunni Press we'll start those discussions when the new press, the director comes in. But it's just, you know, multi-year projects and I know that they're at capacity
Shannon Pritting: producing enough books to be financially sustainable. So we really need to think carefully about any oer, and and that would involve professional editing by
Shannon Pritting: by Sunni press. you know the the the great one that just came out. that was 2 and a half years, I think, in in development, or a little bit more than 2 years.
Shannon Pritting: you know. That's not to say we won't do it in the future, but not something that is going to happen
Shannon Pritting: in the next one to 2 years. I don't think
Shannon Pritting: so. You've heard us talk a little bit about affordable learning, and I want to give some context with that. so there there! There will likely be a press release coming out about. O, we are between Cuny and Sunni from, I think the Governor's office. But
Shannon Pritting: we need to. We need to be aware of the approach that Cuny is taking as far as reporting oer and affordable learning savings.
Shannon Pritting: and
Shannon Pritting: try to align as much as possible. Right because
Shannon Pritting: we are, we are shared as far as our approach
Shannon Pritting: and our influence to continue with the grant funding for not the grant, but the budget funding from New York State, and this year Cuny began reporting low textbook costs, Ltc. And 0 textbook costs in addition to the oer savings, and they're reporting
Shannon Pritting: very large savings from low textbook cost and 0 textbook costs, and you know they have. They have some good paths to that data, but we need to align to that.
Shannon Pritting: and I think it, you know, is generally going to be positive in that. We can shine a spotlight on some of the great work that's happening at the campuses in the libraries, but wanted to give you that. You know we're trying to align more with Cuny, so that we can promote ourselves more with, you know, shared shared savings across the 2 systems.
Cori Wilhelm: and I just want to jump in for a second. Sh and I've been speaking with some campuses who do different affordability initiatives like textbooks on reserve in the library or ebook textbooks.
Cori Wilhelm: If I haven't spoken to you already about this, please reach out to me. We're hoping to try to capture some of this data to share out to, you know, to show the impact. that these affordability programs are having on our students, and so I will be reconnecting with the campuses I've already spoken to. But
Cori Wilhelm: if your campus is doing anything related to affordability besides oer, and or your reporting, which.
Cori Wilhelm: as Brenda and Kerry mentioned, you know, need some improvement, please? let me know.
Cori Wilhelm: Thanks.
Shannon Pritting: So we'll move through circles pretty quickly.
Shannon Pritting: It's being used widely
Shannon Pritting: and Lumen circles are are something that owe our services have provided as as a subsidy for or provided for, free to campuses for the last year and a half 2 years
Shannon Pritting: more at scale this year. So spring 2,022, we saw 180 enrollments from faculty at 47 institutions.
Shannon Pritting: And then we also had the self-paced exploration of belonging, which is a pilot that i'm not sure that we will move forward with we're we're looking at that now and then. this fall.
Shannon Pritting: still seeing many faculty interested in Lumen circles. go ahead with next one.
Shannon Pritting: So this is typical that that not everyone completes, but for those who do complete positive reviews generally on Lumen circles.
Shannon Pritting: and then also oops
Shannon Pritting: just to you know. Go into the next one Corey.
Shannon Pritting: We have a variety of different different themes to the circles as well, so I know we're coming up on time. But just wanted to finish off with this last one. Go ahead from Lumen circles.
Shannon Pritting: So this is what we're trying to do. Nope. Next done with Lumen circles. Yeah, unless anyone has questions. But
Shannon Pritting: we're gonna try to get back to working more directly with the campuses, because we know we need to. get better data reported to us.
Shannon Pritting: We know we need to make. O, we are pro a priority again. and then we we have proposals in to
Shannon Pritting: start
Shannon Pritting: campus, direct supports, financial supports as soon as we possibly can. We're gonna look at bringing up the sustainability work again. Adoption incentives are going to be one of the major areas
Shannon Pritting: and then targeted initiatives. That's where we're going to be. It's not going to be Every campus gets a baseline amount. it's going to be very targeted Initiatives that we hope are widely used. But you know we're we're going to have to look at. How do we increase adoptions and sustain what we have.
Shannon Pritting: Get better data. Keep that infrastructure for oer going at your campus?
Cori Wilhelm: Yes, and I didn't mean to rush you, Shannon. There's a delay between my click in the slide actually changing and I did just wanna add, we have not had a campus leaves meeting in a while. I am aware of that. we've just been, you know, going through some transitions and trying to figure out our strategic direction. But we will be picking those back up again in the spring semester, so I will be contacting. Campus leads.
Cori Wilhelm: and we have had a lot of transition, and who is the canvas lead? Most of you let me know right when that happens. But if if you Haven't. Or if if that position has transitioned on your campus, please let us know, so that we're getting the communication out to the right people.
Cori Wilhelm: and we're just going to touch base quickly on the sunny Gen. LED. Framework. I'm sure everyone's aware. there are changes coming next fall.
Cori Wilhelm: and the framework's been released so hopefully. We've got some time to work on it between now and then.
Cori Wilhelm: but there's been some big meetings
Cori Wilhelm: assessment folks around Sunni and the message really is that
Cori Wilhelm: system is not sending out policies about
Cori Wilhelm: how to meet the new ge framework. that is going to be a campus to Campus decision.
Cori Wilhelm: and where that really impacts libraries is the information literacy portion.
Cori Wilhelm: and some campuses are having, You know, one course that all students take, and that indicates that requirements been met. Some campuses try to
Cori Wilhelm: put it across a number of of courses. There's a lot of different approaches.
Cori Wilhelm: but we want to know how we can best support you with this work.
Cori Wilhelm: you know it will fall somewhat to the libraries and the librarians to help make sure these requirements are being met.
Cori Wilhelm: And so, if there is something all this can do to help facilitate that, or make it easier on you. We want to know I met with the Sunni Law Information Literacy Committee a few times this fall.
Cori Wilhelm: just because those folks are pretty heavily involved in information, literacy
Cori Wilhelm: and they brought up some ideas of maybe having a task force to look at this and so we can look at that creating a task force.
Cori Wilhelm: we talked about maybe a mini conference or workshops between now and the end of spring semester to highlight. You know some best practices that are happening on different campuses or share out presentations.
Cori Wilhelm: And then we also discuss having a repository on live guides, or maybe another platform that we can upload different examples of what different campuses are doing.
Cori Wilhelm: and see what can be replicated. If you have more ideas, definitely let me know, and we'll start getting working on this.
Cori Wilhelm: But also, if you are involved in this on your campus, if you have
Cori Wilhelm: an example of a good practice. You use Silk featured some work done at Simon Morrisville that was really impressive.
Cori Wilhelm: and I know a lot of people on that call were like, Can I get this? And so, and Mars will to share it out, which is, we appreciate that? Thank you.
Cori Wilhelm: But if you're interested. If you're a person who does this work, you want to be involved. please let me know, and if we do create the task force we'll put out a call for participation.
Cori Wilhelm: and last is our very last slide. communication from Olis. We we know we have heard over the years. communication can be confusing. Sometimes
Cori Wilhelm: there's not enough messaging. Sometimes there's too much messaging, and so we will be working on
Cori Wilhelm: trying to be very transparent. As we were in this meeting.
Cori Wilhelm: and make sure everybody is updated. As Maureen mentioned, we will be updating the website. Michelle
Cori Wilhelm: is going to be working on that.
Cori Wilhelm: There's a lot on the website right now. A lot about the all my migration
Cori Wilhelm: tons of amazing training resources. A bunch of Slc stuff. Nothing's going away.
Cori Wilhelm: but Michelle will be archiving some of the older stuff, particularly the Slc. Pages.
Cori Wilhelm: and we will make new pages for the sls.
Cori Wilhelm: and as Maureen mentioned, some of the communities of practice and working groups
Cori Wilhelm: have documentation up there again.
Cori Wilhelm: it's not going away. if it's if that working group or test versus done. That may be archived. but if you're on one of these working groups
Cori Wilhelm: have a meeting, you know. Discuss what you want to be made available on the website.
Cori Wilhelm: and we'll work with you on that.
Cori Wilhelm: Additionally email, we will continue to use email is probably the easiest way to communicate with everyone. And so we are going to start a new, sunny, wide list. Serve city, wide library
Cori Wilhelm: list. Serve. This is going to be inclusive of all roles, so directors can be on it. support staff, librarians, everybody. And this is going to, you know. We would like
Cori Wilhelm: everyone who can to participate in it.
Cori Wilhelm: It will be an opt in
Cori Wilhelm: list that will maintain, but it'll be ideally our our biggest announcement
Cori Wilhelm: avenue.
Cori Wilhelm: we will keep using the sld list. Serve for director communications.
Cori Wilhelm: I think that works mostly for directors, if you're not on it. If this seems like something you Haven't heard of. Let me know. I'll make sure we have the right list.
Cori Wilhelm: the sls blog will still be used to communicate the most important updates particularly
Cori Wilhelm: action items that we need
Cori Wilhelm: feedback or answers from campuses.
Cori Wilhelm: and then base camp will still be used for Alma related
Cori Wilhelm: communication. But we're hoping to again clean that up so that it's a little bit less like me posting professional development things on the all month base camp.
Cori Wilhelm: and then, finally, the All this updates such as this one we hope to have at least quarterly
Cori Wilhelm: and separately. We will have the library directors, group meetings that will not be
Cori Wilhelm: exactly the same as these update meetings. It will be updates
Cori Wilhelm: for the director level communications, and then, like I said, topics to
Cori Wilhelm: discuss and consider.
Cori Wilhelm: So with that.
Cori Wilhelm: Are there any questions? And you can please
Cori Wilhelm: Either raise your hand and and go ahead and unmute.
Cori Wilhelm: or you can type right in the chat.
Cori Wilhelm: and we made it right at noon.
Cori Wilhelm: Any questions from anybody
Cori Wilhelm: we will
Cori Wilhelm: like we should send out links to the different
Cori Wilhelm: sections that were recorded of the meeting.
Cori Wilhelm: and we'll include the chat and transcripts with that
Shannon Pritting: just wanted to say, thanks, everybody for your your your time listening to all these updates. and thanks for all of your
work with us in the last
Shannon Pritting: several months to to year.
Cori Wilhelm: I'm gonna go ahead and stop the recording.