Let me re-record
Okay, and we are recording again. Welcome back. or if you were just joining us, welcome to the oldest December update. We will try again to stick to that agenda.
And again. just throw some questions in the chat if they're quick! I'll address them then, and if not we'll get to them at the end.
So we are now at the sls, updates and previews portion.
Great, Thank you, alright. So we're gonna start the sls updates today with the ebook task.
Force. So you know, this is something we've been servicing for a while, and during the summer and early fall of this past year we conducted a series of listening sessions with sector directors on the topic of the
shared ebook collecting across the sunni schools and we were interested in, you know, your feedback and direction sort of where to take the task force, and I I kind of look at it as a we're hoping everyone's
hopes and dreams, and also concerns. And then in October we also had another open session.
To communicate the ideas more broadly. And we really, we sort of convene a task force on this and
The main goal of this task force is to secure by and for shared ebook collecting across suitable, I think, I wasn't here during the time, but I believe there was a couple of Dda pilots during 2020 today. 2,022 that
you book pilots that really kind of helped pave the way for that idea and concept of shared collecting.
So the main goal of this task force is to develop a cost model. and for the first 2 years of ebook collecting, and we want it to be in all in no opt-up, because you feel that there's a real great value and
having that opt-in call in excuse me another goal of the task force.
We're gonna be reviewing acquisition models products consortium management models.
We're also pre planning to review vendor proposals, and eventually commit to a one year procurement deal, and then the task force will also be working on recommended next steps for how to manage ebooks
in the in a consortium environment. And then our plan ultimately is throughout.
This entire process is to provide continue communication through base camp sector meetings and presentations. Flip the slamer, please.
Thank you. Okay, So we're aiming to start this program in the late summer or early fall 2023.
And right now we've actually already convened the task force and we met on November fifteenth, and one of our first sort of order of business is to come to consensus on the financial model and what
we're planning on doing is through december and January.
We'll be working on that and we'll also be communicating to the different sectors about what those financial models are, and you know, securing by and through that from the different sector representatives.
And then, once we started to get that financial buy-in Then what we're gonna do is in the early spring in the winter.
We're gonna be viewing all kinds of vendor presentations.
What which vendors? What do we want to collect the subjects?
All of those types of more nitty, greedy kind of aspects.
And then, in the end of this sort of near the end of the spring, we'll report and create a recommendation report, and then we want to secure a financial commitments from the campuses So I just wanna say thank you
so much we can be the task force and here's the members of our task force a really very appreciative of everyone who has volunteered, and Susan Davis, from University of Buffalo, has graciously agreed
to step up and share the committee so really appreciate that We're meeting again in December we're meeting December 20 twentieth to review some of those financial models So We'll
be in touch soon. at the beginning of the new year to really start communicating about that.
Alright, the J. store task Force so we've got 2 task forces going on that we're convening sort of at the same time, and this past September.
We shared myself in estimate with Rebecca Seger from J.
Store as well as our rep Greg vodkin.
And they basically told us that J. Store was sort of in the midst of a transition, And Jason wants to re-examine their model, and they want to move from being a content provider to sort of a library
infrastructure, and as part of this transition they want to change their current pricing model.
I I think the pandemic really sort of force them to take a look at things.
And basically they're their goal is to create a new payment scale to balance costs while allowing greater access for everyone.
So jay store came to us and gave us you know offered us some of these, so show to some of these pricing
It's an a single collection of all jstore license, journals and primary sources the fees.
No, they're eliminating archiving capital fees etc., etc., And then we realized that. and they want to put this new price in in by July 2023.
That's when they're gonna they're gonna release the prices.
But we realize that this is not something, you know. we really need to.
Actually, we really need to convenient task force group so I had to take a look at this proposal from J. Stairs J. Stores.
So that's what We've done and the goal of our task force that is, to evaluate this offer to move to this single model for jstore all in access.
So the first thing we're gonna do is sort of take a look at the pricing that Jstore has offered us.
They have scaled it, based on community colleges and and have a balance scale that goes out like 10 or 15 years might even be longer than that with small increases.
And this task force is going to look at whether to recommend to add jay store to the Sunni connect and also create an agreement or a subset agreement for campuses.
So we're gonna take a look at that they're also going to conduct some analysis, and we turn on investment and overlap with the current collections that we have and eventually develop an internal price structure depending on the direction.
That we want to go and then what we'll do is we'll review some the network zone management options for J store, and then we'll eventually you know at the end we'll engage the library staff.
Administrators. We actually we're not gonna do this at the end we're gonna do this throughout the entire process where we be engaging library staff and administrators to solicit feedback.
And so socialize these recommendations. So the so the timeline here is
The access, As I mentioned July 2023 is when Jason was gonna be really putting out this pricing, and so the goal would be for January.
Excuse me. July 2023, and then it would be January.
2,024 would be when the renewals happen.
So the task force is already met. Oh, sorry test force is already met.
We're gonna be meeting again we're just waiting on J.
Store to release the finalized pricing to us they're still working out some of the details on that we'll meet in the early spring.
2023 to create some recommendations, and then sls will start working with council and business offices, and we'll also be working on to get financial commitments from those campuses who might want to these are task force
members. I would really appreciate more volunteers really, really appreciate them.
Stepping up and helping work on this project. Thank you, alright.
So now we have some collections updates, and we just just some reminders.
The recharge billing that's gonna be coming out soon. it's gonna be in the mid december front time frame.
So that's going to be appearing in your in your portal, you recharge billing, and this is both the Sunni connect and the Pia charges that you'll be showing there.
Renewals that are coming in March. chronicle and the and proquest, and i'll give you an update on Arts store.
I'm gonna let shannon give you an update on this because he's a little more steeped in the art store of that works.
So yeah, I just wanted to add on the recharge So so the the charges have been in the portal, so there's no change there. It it is they did our business office and sunni sends the
charges out to campuses. So many of you know this.
So you you know the the normal flow. But just just so.
You know that the charges will actually be hitting your business offices. in in December, when that makes it to you is all depending on your own campus process to try to move forward.
This has been going on for well over a year that we've been trying to get a new contract, spend a lot of time with the State Controller's office to get approval.
We had 10 years approved in a contract, and then Ithaca, for the last 5 months, has not wanted to review an agreement, because they want to combine the J store and the art store agreement and for those of you who work
in procurement you know it's not as easy as just connecting to contracts.
So we're working to shorten a 10 year contract to an 18 month contract.
We got approval from the State controller's office Ithaca has indicated.
There will be no There, there. there will be no disruption in your service, because you know you're you're not going to be able to pay it by December.
30. First we'll work on messaging related to that so we're doing our best.
It's been challenging
Alright, sorry. I just wanted to talk a little bit about the you know.
Go ahead next next slide. So the cambridge university press it's a new region publish agreement.
I think it was one that the campuses saw as as a positive.
So we have 8 campuses participating the thing that we're. We're doing a little bit differently here is that we're using ebsco is the reseller at a high level to handle the agreement and you know perhaps We can
reproduce that in other scenarios as well to help, you know. relieve that burden of contracting and we've been working with Sunni press as well to understand the publishing trends of Sunni
faculty in Sunni Press, and then to work to develop a program where we work collaboratively with the libraries, to flip as many as we can to open access collaboratively.
So we have a couple campuses who are interested and we'll put out more information completely optional.
But you know, I think this is something where we can make some gradual you know, some gradual progress towards more oa and sunny press and and see you know what we might want to do.
After we, you know, create a baseline program. next slide
Thank you, Alright. So this transition to open office is been a project that we've been starting up that's and what we're looking at is a long term project about a 5 year project that we put
in it hasn't been approved yet but we would assist with implementation of open Athens and open Athens is authentication software.
It's a lot more granular than easy proxy, and it's a lot easier to handle than maybe say a non-hosted os x excuse me yeah easy proxy.
So. But as I mentioned it's currently in the approval stages. So Shannon has really initiated that i'm gonna be working on that.
And I think that the important thing is this is going to be relatively limited in scope with the first couple of years, and that we will try to work with the campuses that you know wanted us to be a partner with them because one of
the big pain points we have is e- resources. Troubleshooting is really, really problematic.
With hosted easy proxy campuses and we're, hoping to provide incentives to those campuses where they can move the open Athens, and we can be much more helpful in in that area.
So. We were thankful that Ebsco did the work to put open essence on ogs, so that we could you know.
So we can actually do this. So it's been a long time coming, and it's going to be completely opt-in, and we will focus on campuses to you know.
See if they see if they want to. So Jen brings up in comparison to host hosted, or you hosting.
Your own easy proxy. It is expensive but if you compare it to easy proxy with analytics.
It's really an expensive and we were able to get reductions.
If we bring enough campuses on how however, i'm not looking at this as a system-wide adoption, because we just don't have the capacity.
That would be a longer term discussion. so it's still not on par with what you're paying for.
Hosting your own easy proxy, and you know the people of the University centers are like no way.
I don't want this it's way too expensive I agree if you've if you've committed your own staffing to host. your own easy proxy this isn't for you this is for campuses where this is a
strategic move to make that troubleshooting easier. Don't want to belabor that too much.
But you know You brought up a great point jen of like There's probably 10 people on here who are like No, I don't want that.
That's a lot of money for me because you're doing your own thing.
We're you can continue to do that we're gonna provide incentives to very targeted campuses.
Thanks. Great. Oh, can you go back a little bit there?
I just wanted to mention to another project that We're going to be working on over the course of December.
January is doing some work on the sls website. as we sort of think about sort of archiving some of the slc portions of the website. and we're going to be doing Oh, just a lot of rework
courses are gonna take a look we've been working with Michelle and just sort of archiving what we need to focusing and highlighting what we need to.
And I'm just making the website great so some oclc updates.
We have an OclCD to Sync. update the fix so many of you remember there was a problem with the way that the data was syncing between Alma and Oclc.
And when something sometimes it would get it, sort of a there'll be a blip, and then it wouldn't not the data would necessarily get to Oclc.
And then, but we weren't getting error messages or actually messages that said that the job failed so exilevers put in a fix.
But it actually turned out to be problematic. So they took the fix out.
And now they do expect that fix to get back in there sometime in the spring.
I think maybe february or march and once that happens we'll do some testing, and if it proves to be a good fix, then what we'll do is that will continue working the data syncing and making sure that your Oc.
And your Oclc and your on the records are the same we'll be working on that during the summer.
Ocs is also coming out with some new products.
That they are offering to us one of them is called a small library edition, and what that does is it provides institutions with tools for small library stuff to manage their metadata and collections.
But to also I'm: sorry yes, section yeah that has a very specific eligibility.
That the campuses who are eligible we've already reached out to and it is 3,000 fte community college.
That's it. So just so. you know if you're a larger campus that is looking to reduce your cataloging costs.
This is not going to do it. Just wanted to make clear great.
Thank you. And so also to the rollcat visibility.
This is another product that they're offering which is from first search and worldcat discovery.
So if you have you want to detail this things of your institutions holdings to become visible on worldcat Dot Org.
You can make it easier for people so this is if you're not if you're just using worldcat to have people see what you have there.
So it's kind of a less less expensive version of that and I think that that's going to be something we will have.
We will have many presentations as soon as we can get that added to the Oclc.
Master agreement, because I you know I it's your choice for sure.
But I think that many campuses will want worldcat visibility versus worldcat discovery, because the savings are significant, and it does offer the functionality that I think many campuses want from Worldcat.
I don't think most of you want worldcat as a second through e resources and print discovery layer.
You want worldcat where you can put a link into your link resolver and or iol, and that's what worldcat visibility will give you at a fraction of the cost.
So we're working on getting that added to the agreement as soon as possible.
But put that on your you know list of things that you'll you know if you're looking to reduce your costs, and you don't use heavily.
The api's or you're not doing e resource management in worldcat discovery.
This is gonna be something that you'll want to take advantage of any questions on that.
They get a lot of information very soon, but we need to get the contract stuff.
Okay, Yeah, thanks. You just a couple of other things so over the course of I haven't you know.
Been i've been actually meeting with lots of different extended support campuses, and but I haven't had a chance to meet with everyone.
So i'm gonna be reaching out to those other extended support campuses that we haven't met and look forward to doing that in in the January in February timeframe we also have an
opening from Metadata coordinator support specialist and we've started that search. we're really excited.
If you know anyone who might be interested send them on along we'll put we'll put the link in the chat in a few minutes.
Couple of resource sharing updates we've been working at Tim Jackson actually has been working on expansion of resource, sharing partnerships across the Alma Via Alma across New York, and right Now we have some
existing Partnerships that He's been working on They've been working out pretty well. Brandeis Kinetius, Cal. State Wrlc is the West Washington Research Library Consortia.
With also been meeting. he's with some other consortium as well.
The Connect New York Consortia some of the colleges that they're interested in our Alma customers.
We also have some schools from the Connecticut, State, and colleges in universities.
Consortia University of Central Florida is reached out, and I know that Tim is working currently on the wrestle stage.
Great thanks, Sue, Susan. She put the link in the chat.
I appreciate that the El D task force that's One of our other task force is the third task force.
That's sort of in play and right now. Yes, a part of State Library network is currently receiving bits for different careers.
So the next steps in that we believe will be some price sharing we think that's going to be happening sometime in the February timeframe. We'll be able to give you some ballpark figures on
that, and eventually likely have more definitive pricing in March.
We're also gonna resume the schools about the number of days for career service.
You'll do that and then we'll we'll just share that with Eslan and you el d just a reminder that they're gonna be doing direct billing in July.
We're no longer be doing this on the Recharge, and there was some things that some people had expressed with the schools, with September fiscal year.
Aslan has just has said that They will work with you I don't think anything is definitively been decided yet, but they will work with you on that
Okay, this is gonna be a whirlwind tour of a year. it's worth of ebook io pilot because I know I have 9 min.
So you know, a few directors are have reached out to me and they're like Well, I was at I was at Charleston, and I went to this presentation about this exciting ebook.
Iol pilot, and they talked about all the things Sunni is doing.
With this I had no idea. like that's interesting so we want to make sure that everyone knows what's been going on.
And I think part of that was that we've been doing a lot of this for campuses, because it is kind of a clunky workflow.
You know we provide information updates but you know you're not seeing this in your day-to-day work.
So the ebook il pilot with proquest.
This came out of one of the covid sprints in that campuses really wanted us to look at additional ways where we could do different things with resource. sharing and proquest approached.
Us, and we said, this sounds like something we could at least try intended for a one year proof of concept.
So it should be ending in a in a few weeks as far as the initial pilot.
And then the original scope was to create ebook central functionality, which they did.
And then also to make this work in an Lsp. Ils environment.
I think we were much less successful, or they were much less successful.
We created a tolerable worker around and then only a small group of publishers are included, which brought on around 3,500 titles that soon he owned or had access to.
And then we had to create a foreign base workaround and then centrally pop process.
These il requests. Sls staff are doing that, as the you know lender, so to speak.
Next slide, and then pilot you know the the data we've had it's it's more than this now.
But as of a couple weeks ago it was 747 requests that we've processed on for 157 titles. and then you know, about 12 almost 13% of Those titles.
Were were were requested, which is, which is really good, considering what you see in print or other types of Iol next slide.
Some of the main lenders are you know you've got buffalo, Binghamton, and then you know, a group of other campuses that are providing you know, some some other small amounts.
But you know buffalo has been e first with ebooks for quite some time, so they really had the the most titles.
But some other campuses like Empire State also have a good collection of of purchased ebooks as well.
So next slide, and then the campuses who borrowed Its a little bit more distributed, so you know, of course we would.
We would expect that Albany, as a a large university center would be having quite a few requests.
But we were a bit surprised that the Fashion Institute of Technology requests a lot.
And you know it's it's a lot of different campuses that are requesting a lot of different types of titles.
And then of the 34, 26 have had 5, 5 or more requests, which is significant because this is similar to print print book requests at some campuses, not all, certainly not at all, Benny, but at some campuses, this is a significant
portion of their overall il next slide.
So some of the things that we're just looking at as we do a first level of of dive into the data.
43%. the you know. we can see whether they access it in Ebook Central, and they didn't access it, which is typical with Ilo articles, you know.
Not quite this high, but it is a significant portion. You get an article for someone, and they never, you know they never actually access it.
So they were spending more time than than you know. just normal.
Iol or Normal Proquest ebook. Central books spend about 18 min, viewed 32 pages on average, and then downloaded a chapter.
So there was a significant amount of use going on when the people were accessing the books.
But you know, only 57% of the requests. they actually access the book.
So just some interesting things that we want to look at going forward.
And then you know, what are we gonna do? going forward?
Because proquest you know kind of by surprise they they announced this at Charleston that they were going to renew it for a year, and we're like that would have been good information for us to have and then
den set everyone who's attached to this project is moving to something else.
So you have a new group of people to work with and we met with them a couple of weeks ago, just to just to say like you can't assume that we want to do this for an additional year.
We would like to see some some new things they didn't really provide us with any details of what the next year of the pilot would would involve.
So we tried to give them some specific requests which we'll talk about in the next slide, so what we propose to proquest is you know I I wanna make clear I would love it if we could roll out ebook il in
Alma. but that's not going to happen I Think it would break significant things in Alma with our overall resource sharing. So we wouldn't want to do resource sharing. software testing we you as campuses.
I don't think we have the tolerance or how they would roll out any sort of testing in Alma.
We tried that last year, We cooperated with cal state to try to, you know, put to try to leverage our our unity against proquest and and and in exilebris, and we got nowhere.
So we've said to them the resource sharing software we're less interested in that.
We really we don't want you to try something in our live environment.
We would like to see what you could do in Ebook central, and think creatively.
Think progressively about this rather than trying to recreate expensive Iol software to provide services that you could.
You know you could provide some, some other way and we got very little interaction with the publishers, and we said we want to work directly with the publishers, so that we don't you know we don't get what
proquest wants to happen. we get what the you know.
The consortia want to happen work closely with the publishers if they're willing to do something else as far as access strategies.
It includes aol, and then some form of dda we'd like to have that discussion.
And they proquest said, We have new publishers, and we said, we need to see who those publishers are, so we can do a review to see how beneficial this is for us.
And You know, I think we just said we are not committing to this until we see something firmer from proquest, because we did the proof of concept that we can make this work with a workaround very time consuming
workflow. i'm not sure we need to do that for another year.
I don't know what else we would be proving so We have a meeting coming up with them to talk about the future of this pilot.
I think it's been successful it's important that a publisher, or you know that a vendor is looking at this with the publishers, but i'd like to see what we could do in year 2 rather than just you
know, keep doing what we've been doing for the last year and you know it's it.
It is a you know it's something that we would love to have more.
But we we'll see Alright, and I think that puts it to you right, Corey
But we're at