Cori Wilhelm: Okay, and we are recording again. Welcome back, or if you are just joining us, welcome to the oldest December update. we will try again to stick to that agenda.
Cori Wilhelm: and again just throw some questions in the chat. If they're quick i'll address them then, and if not, we'll get to them at the end.
Cori Wilhelm: So we are now at the Sls updates and Previews portion.
Maureen Clements: Great.
Maureen Clements: Thank you
Maureen Clements: all right. So we're going to start the sls updates today with the ebook task force.
Maureen Clements: So you know, this is something we've been surfacing for a while, and during the summer and early fall of this past year we conducted a series of listening sessions with sector directors on the topic of the shared ebook collecting across the sunny schools, and
Maureen Clements: we are interested in. You know your feedback and you know direction sort of where to take the task force, and I I kind of look at it as a we're hoping everyone's hopes and dreams, and
Maureen Clements: also concerns.
Maureen Clements: And then in October we also had another open session. to communicate the ideas more broadly. And
Maureen Clements: we really we sort of convene a task force on this and
Maureen Clements: The main goal of this task force is to secure buy-in for shared ebook. Collecting across Sudi.
Maureen Clements: I think. I wasn't here during the time, but I believe there was a couple of Dda pilots during 2,020 to 2,022. That ebook pilots that really kind of helped pave the way for that idea and concept of shared. Collecting.
Maureen Clements: So the main goal of this task force is to develop a cost model, and for the first 2 years of
Maureen Clements: ebook collecting, and we want it to be an all in no opt out, because you feel that there's a real great
Maureen Clements: value, and having that opt in all in. Excuse me
Maureen Clements: another goal of the task force. We're going to be reviewing acquisition models, products, consortium management models.
Maureen Clements: We're also pre planning to review vendor proposals and eventually commit to a one year procurement deal.
Maureen Clements: and then the task force will also be working on recommended next steps for how to manage ebooks in the in the consortium environment, and then our plan ultimately is throughout this entire process is to provide continued communication through base camp sector meetings and presentations.
Maureen Clements: Okay.
Maureen Clements: Okay. So we're aiming to start this program in the late summer or early fall, 2023.
Maureen Clements: And right now we've actually already convened the task force and we met on November fifteenth and one of our first sort of order of businesses to come to consensus on the financial model.
Maureen Clements: And what we're planning on doing is through December and January. We'll be working on that, and we'll also be communicating to the different sectors about what those financial models are. And you know, securing buy in through that from the different se sector representatives.
Maureen Clements: And then, once we started to get that financial buy in and what we're gonna do is in the early spring. In the winter we're going to be doing all kinds of vendor presentations. What which vendors? What do we want to collect the subjects? All of those types of more nitty, greedy kind of aspects.
Maureen Clements: And then in the end of this sort of a near the end of the spring, we'll report, and recon create a recommendation report, and then we want to secure a financial commitments from the campuses. So
Maureen Clements: I just wanna say, thank you so much we can be the task force. And here's the members of our task force. So really, very appreciative of everyone who has volunteered, and Susan Davis, from University of Buffalo has graciously agreed to step up and share the committee so really appreciate that
Maureen Clements: we're meeting again in December. It is just a meeting December 20 twentieth, to review some of those financial models. So we'll be in touch soon, and the beginning of the New Year to really start communicating about that.
Okay.
Maureen Clements: Alright, the J Store task force. So we've got 2 task forces going on that we're convening sort of at the same time.
Maureen Clements: And this past September. We shared in myself and estimate with Rebecca Seeger from J. Store as well as our Rep. Greg Botkin.
Maureen Clements: and they basically told us that J. Store was sort of in the midst of a transition.
Maureen Clements: and Jason wants to re-examine their model, and they want to move from being a content provider to sort of a library infrastructure.
Maureen Clements: and as part of this transition, they want to change the current pricing model. I I think the pandemic really sort of forced them to take a look at things, and
Maureen Clements: basically their their goal is to create a new payment scale to balance costs while allowing greater access for everyone.
Maureen Clements: So jay store came to us and gave us, you know, offered us some of these show show to some of these pricing
Maureen Clements: it's in a single collection of all J. Store license journals and primary sources
Maureen Clements: the fees. No, they're eliminating archiving capital fees, etc., etc. And then we realized there, and they want to put this new price in in by July 2,023
Maureen Clements: that's when they're going to they're going to release the prices.
Maureen Clements: But we realize that this is not something, you know, we really need to. Actually, we really need to
Maureen Clements: convened a task force group. So to take a look at this proposal from J. Stairs J. Stores. So that's what we've done.
Maureen Clements: and the goal of our task force that is to evaluate this offer to move to this single model for J. Store all in access.
Maureen Clements: So the first thing we're going to do is sort of take a look at the pricing that J. Star has offered us. They have scaled it based on community colleges and and have a balanced scale that goes out like 10 or 15 years might even be longer than that with small increases.
Maureen Clements: And this task force is going to look at, whether to recommend to add J. Store to the Sunni Connect and also create an agreement or a subset agreement for campuses. So i'm going to take a look at that.
Maureen Clements: they're also gonna conduct some analysis and return on investment and overlap with the current collections that we have.
Maureen Clements: and eventually develop an internal price structure depending on the direction that we want to go.
Maureen Clements: and then what we'll do is we'll review some the network zone management options for J. Store, and then we'll eventually, you know, we're at the end. We'll engage the library staff administrators. We actually we're not going to do this at the end. We're going to do this throughout the entire process. But we may engaging library, staff and administrators to solicit feedback and socialize these recommendations. So
Maureen Clements: the so the timeline here
Maureen Clements: is
Maureen Clements: the access, as I mentioned July, 2,023 is when Jason is going to be really putting out this pricing, and so the goal would be for January. Excuse me, July 2023, and then it will be January 2024 would be when the renewals happen.
Maureen Clements: So the task force is already met. Oh, sorry task force is already met. we're going to be meeting again. We're just waiting on J store to release the finalized pricing to us. They're still working out some of the details on that.
Maureen Clements: We'll meet in the early spring. 2,023 to create some recommendations, and then Sls will start working with council and business offices, and we'll also be working on to get financial commitments from those campuses who might want to.
Great
Maureen Clements: these are our task force members. I really appreciate more volunteers really really appreciate them stepping up
Maureen Clements: and helping work on this project.
Thank you.
All right.
Maureen Clements: So now we have some collections updates, and we just just some reminders the Recharge billing that's gonna be coming out soon. It's gonna be in the mid December front timeframe. So that's gonna be appearing in your
in your portal. You recharge billing.
Maureen Clements: and this is both the Sunni connect and the pia charges that you'll be showing there
Maureen Clements: renewals that are coming in March Chronicle and the and Pro Quest
Maureen Clements: and i'll give you an update on art store. I'm gonna let Shannon give you an update on this because he's a little more steeped in the art store.
Shannon Pritting: yeah, I just wanted to add on the recharge. So so the the charges have been in the portal, so there's no change there. it it is that that our business office and Sunni sends the charges out to campuses. So
Shannon Pritting: I many of you know this. So you you know the the the normal flow. But just just so. You know that the charges will actually be hitting your business offices. in in December, when that makes it to you is all depending on your own campus process.
Shannon Pritting: on art store. we are working with Ithaca to try to move forward. This has been going on for well over a year that we've been trying to get a new contract, spent a lot of time with the State Controller's office to get approval.
Shannon Pritting: We had 10 years approved in a contract, and then Ithaca, for the last 5 months has not wanted to review an agreement because they want to combine the J. Store and the art store agreement.
Shannon Pritting: and for those of you who work in procurement, you know it's not as easy as just connecting to contracts.
Shannon Pritting: so we're working to shorten a 10 year contract to an 18 month contract. We got approval from the State Controller's office.
Shannon Pritting: it's like a has indicated. There will be no
Shannon Pritting: there. There there will be no disruption in your service, because
Shannon Pritting: you know you're You're not going to be able to pay it. By December 30 first. We'll work on messaging related to that. So we're doing our best. It's been challenging.
Maureen Clements: Sorry
Shannon Pritting: I just wanted to talk a little bit about the go ahead next one next slide. so the Cambridge University Press it's a new read and publish
Shannon Pritting: agreement. I think it was one that the campuses saw as as a positive. So we have 8 campuses participating.
Shannon Pritting: the the thing that we're we're
Shannon Pritting: doing a little bit differently here is that we're using Ebsco is the reseller at a high level to handle the agreement, and you know, perhaps we can reproduce that in other scenarios as well to help you. You know, relieve that burden of of of contracting
Shannon Pritting: And we've been working with Sunni Press as well to understand the publishing
Shannon Pritting: trends of Sunni Faculty in Sunni, press, and then to work to develop a program where we work collaboratively with the libraries, to flip as many as we can to open access
Shannon Pritting: collaboratively. So we have a couple of campuses who are interested, and we'll put out more information completely optional. But you know, I think this is something where we can make some gradual you know some gradual progress towards more o a and sunny press.
Shannon Pritting: and and see you know what we might want to do after we, you know, create a baseline program
Shannon Pritting: next slide.
Great
thanks you.
Maureen Clements: all right. So this transition to open Athens has been a project that we've been starting up
Maureen Clements: and
Maureen Clements: what we're looking at is
Maureen Clements: a long-term project about a 5 year project that we put in it hasn't been approved yet, but we would assist with implementation of open Athens
Maureen Clements: and open Athens is authentication. Software it's a lot more granular than an easy proxy, and it's a lot easier to handle than maybe. Say a non hosted is actually excuse me.
Maureen Clements: yeah, easy proxy. Have a moment. So but, as I mentioned it's currently in the approval stages. So Shannon has really initiated that, and i'm gonna be working on that.
Shannon Pritting: And I think that the important thing is, this is going to be relatively limited in scope
Shannon Pritting: with the first couple of years, and that we will try to work with the campuses that, you know, want us to be a partner with them because one of the big pain points we have is
Shannon Pritting: e resources. Troubleshooting is really really problematic with hosted, easy proxy. campuses and we're hoping to provide incentives to those campuses where they can move to open Athens, and we can
Shannon Pritting: be much more helpful in in that area. So,
Shannon Pritting: We were thankful that Ebsco did the work to put open Athens on ogs so that we could
Shannon Pritting: you know. So we can actually do this. So it's been a long time coming, and it's going to be completely opt in, and we will focus on campuses to
Shannon Pritting: you know. See if they see if they want to. So Jen brings up
Shannon Pritting: in comparison to host, hosted or you hosting your own easy proxy. It is expensive.
Shannon Pritting: But if you compare it to easy proxy with analytics.
Shannon Pritting: it's really inexpensive, and we were able to get reductions if we bring enough campuses on
Shannon Pritting: however, i'm not looking at this as a system-wide adoption because we just don't have the capacity that would be a longer term discussion. so it's still not on par with what you're paying for hosting your own easy proxy, and you know
Shannon Pritting: the people of the University centers are like no way. I don't want this. It's way too expensive, I agree. If you've if you've committed your own staffing to
Shannon Pritting: host your own easy proxy, this isn't for you. This is for campuses where this is a strategic move
Shannon Pritting: to make that troubleshooting easier.
Shannon Pritting: Don't want to belabor that too much, but you know you brought up a great point, Dan, of like. There's probably 10 people on here who are like No, I don't want that. That's a lot of money for me
Shannon Pritting: because you're doing your own thing. We're You can continue to do that. We're going to provide incentives to very targeted campuses.
Shannon Pritting: thanks.
Great. Oh, did you go back a little bit there?
Maureen Clements: I just wanted to mention to another project that we're going to be working on over the course of December. January is doing some work on the Sls website.
Maureen Clements: as we sort of think about sort of archiving some of the slc portions of the website, and we're gonna be doing oh, it's just a lot of we were recording are going to take a look, maybe working with Michelle and just sort of
Maureen Clements: archiving what we need to focusing and highlighting what we need to and just making the website
Maureen Clements: for us.
Maureen Clements: Okay.
Maureen Clements: So some Olc updates. We have an Osclc data Sync: update the fix. So many of you remember there was a problem with the way that the data was syncing between Alma and Olc, and when something sometimes it would get it sort of a
Maureen Clements: there'll be a blip, and then it wouldn't not the data wouldn't necessarily get to Olc. And then but we weren't getting error messages, or actually messages that said that the job failed. So
Maureen Clements: excel
Maureen Clements: put in a fix, but it actually turned out to be problematic. So they took the fix out. And now they do expect that fix to get back in there sometime in this spring, I think maybe February or March.
Maureen Clements: and once that happens we'll do some testing, and if it proves to be a good fix, then what we'll do is that we'll continue working the data syncing and making sure that your Oc. And your Osc. And you're on the records are the same. We'll be working on that during the summer.
Maureen Clements: Oliver's also come out with some new products.
Maureen Clements: that they are offering to us. One of them is called the Small Library Addition, and what that does is, it provides institutions with tools for small library stuff to manage their metadata and collections.
Shannon Pritting: but to allow you Also, I'm: Sorry. Yes, yeah. That has a very specific eligibility that the campuses who are eligible. We've already reached out to and it is 3,000 fte Community college. That's it. So Just so, you know. If you are a larger campus that is looking to reduce your cataloging costs, this is not going to do it.
Shannon Pritting: just wanted to make clear
Maureen Clements: great. Thank you.
Maureen Clements: And so also to the low-cat visibility
Maureen Clements: this is another product that they're offering, which is, from first search and roll cat discovery. So if you have
Maureen Clements: you want to detail this things or your institutions holdings to become visible on World cat, or you can make it easier for people to this is if you're not. If you're just using world cat to have people see what you have there, so it's kind of a
Maureen Clements: less expensive version of that
Shannon Pritting: A. And I think that that's going to be something we will have. We will have
Shannon Pritting: many presentations as soon as we can get that added to the Osc. master agreement, because
Shannon Pritting: I you know I it's your choice for sure. But I think that many campuses will want World cat visibility versus World cat discovery, because the savings are significant, and
Shannon Pritting: it does offer the functionality that I think
Shannon Pritting: many campuses want from World Cat. I don't think most of you want World cat as
Shannon Pritting: a second. True E resources and print discovery layer. You want World cat where you can put a link into your link, resolver and or Iol, and that's what world cat visibility will give you at a fraction of the cost. So
Shannon Pritting: we're working on getting that added to the agreement as soon as possible. But put that on your You know list of things that you'll, you know, if you're looking to reduce your costs.
Shannon Pritting: and you don't use heavily the Apis or you're not doing a resource management in World cat discovery. This is going to be something that you'll want to take advantage of
Shannon Pritting: any questions on that.
Shannon Pritting: They get a lot of information very soon, but we need to get that contract stuff.
Thank you. We're done
Maureen Clements: great. Yeah.
Maureen Clements: thanks soon.
Maureen Clements: just a couple of other things. So over the course of I haven't, you know. Been I've been actually been meeting with lots of different extended support campuses, and but I haven't had a chance to meet with everyone. So i'm going to be reaching out to those other extended support campuses that we haven't met
Maureen Clements: and look forward to doing that in in the January and February timeframe.
Maureen Clements: We also have an opening for metadata coordinator, support specialist. And we've started that search. We're really excited.
Maureen Clements: If you know anyone who might be interested.
Maureen Clements: send them on along. We'll put. We'll put the link in the chat in a few minutes.
Maureen Clements: Great
Maureen Clements: couple of resource sharing updates.
Maureen Clements: We've been working at Tim Jackson. Ashley has been working on expansion of resource, sharing partnerships across Alma
Maureen Clements: the Alma, across the New York, and right now we have some existing partnerships that he's been working on. They've been working out pretty well. Brandeis, Kenishas, Cal. State Wlc. Is the least Washington Research Library Consortia.
Maureen Clements: We've also been meeting. He's with some other consortium as well the Connect New York Consortium, Some of the colleges that they're interested in. Our all the customers. We also have some schools from the Connecticut State and Colleges and universities. Consortia, University of Central Florida, is reached out, and I know that Tim is working currently on the wrestle stage.
Maureen Clements: Great thanks to Susan, she put the link in the chat. I appreciate that
Maureen Clements: the eld task force. That's one of our for other task. Force is the third task force that's sort of in play. And right now yes, Empire State Library Network is currently receiving bits for different couriers.
Maureen Clements: So the next steps in that we believe will be some price sharing. We think that's going to be happening some time in the February timeframe we'll be able to give you some ballpark figures on that, and eventually likely have more defend of pricing in March
Maureen Clements: We're also going to resurvey the schools about the number of days for career service.
Maureen Clements: You do that, and then we'll. We'll just share that with Eslan and eld
Maureen Clements: just a reminder that they're going to be doing direct billing in July. we're no longer be doing this on the recharge.
Maureen Clements: and there was some things that some people had expressed with the schools with September fiscal year As well as has has said that they will work with you. I don't think anything is definitively been decided yet, but they will work with you on that.
Maureen Clements: It's great
Shannon Pritting: all right. This is going to be whirlwind tour of a year. It's worth of ebook idol pilot, because I know I have 9 min.
Shannon Pritting: So you know, a few directors are have reached out to me, and they're like Well, I was at I was at
Shannon Pritting: Charleston, and I went to this presentation about this exciting ebook il pilot, and they talked about all the things Sunny is doing with this. I had no idea. like that's interesting. so we want to make sure that everyone knows
Shannon Pritting: what's been going on, and I think part of that was that
Shannon Pritting: we've been doing a lot of this for campuses, because it is kind of a clunky workflow. You know we provide information updates, but you know you're not seeing this in your day to day work.
Shannon Pritting: So the ebook i'll pilot with proquest. This came out of one of the Covid sprints in that campuses really wanted us to look at additional ways where we could do different things with resource sharing and proquest, approached us, and we said, this sounds like something we could at least try
Shannon Pritting: intended for a one-year proof of concept. So it should be ending in a in a few weeks
Shannon Pritting: as far as the initial pilot.
Shannon Pritting: and then the original scope was to create ebook central functionality which they did. And then also to make this work in an Lsp Ios environment, I think we were much less successful, or they were much less successful. We created
Shannon Pritting: a tolerable workaround
Shannon Pritting: and then, only a small group of publishers are included, which brought on around 3,500 titles that soon he owned or had access to, and then we had to create a foreign based workaround, and then centrally pop process. These I of Requests
Shannon Pritting: Sls staff for doing that, as the you know lender, so to speak, next slide.
Shannon Pritting: and then pilot you know the the data we've had. It's it's more than this now. But as of a couple of weeks ago. It was 747 requests that we've processed
Shannon Pritting: on 457 titles.
Shannon Pritting: and then you know up
Shannon Pritting: about 12, almost 13 of those titles were were were requested, which is, which is really good, considering what you see in print or other. types of Iol.
Shannon Pritting: Next slide.
Shannon Pritting: Some of the main lenders are, you know You've got Buffalo Bingham 10, and then you know a a group of other campuses that are providing you know some some some other small amounts. But
Shannon Pritting: you know buffalo has been e- first with ebooks for quite some time, so they really had the the most titles. but some other campuses like Empire State also have a good collection of of purchased ebooks as well. So next slide.
Shannon Pritting: and then the campuses who borrowed it's a little bit more distributed, so you know. Of course we would. We would expect that
Shannon Pritting: so Albany, as a a large university center, would be having quite a few requests. But we are a bit surprised that the Fashion Institute of technology
Shannon Pritting: requests a lot.
Shannon Pritting: and you know it's it's a a lot of different campuses that are requesting a lot of different types of titles.
Shannon Pritting: and then of the 34, 26 have had 5 5 or more requests, which is significant, because
Shannon Pritting: this is similar to
Shannon Pritting: print book
Shannon Pritting: requests at some campuses. Not all, certainly not at Albany, but at some campuses. This is a significant portion of their overall, I allow.
Shannon Pritting: next slide.
Shannon Pritting: So some of the things that we're just looking at as we do a first level of of dive into the data.
Shannon Pritting: 43%. The you know we can see whether they accessed it in Ebook Central, and they didn't access it, which is typical with ilo articles, you know. Not quite this high, but
Shannon Pritting: it is a significant portion. You get an article for someone, and they never, You know, they never actually access it.
Shannon Pritting: So they were spending more time than than you know just normal Il or normal pro quest Ebook central books spent about 18 min.
Shannon Pritting: viewed 32 pages on average and then downloaded a chapter.
Shannon Pritting: so there was a significant amount of use going on when the people were accessing the books. But you know, only 57% of the requests They actually access the book. So just some interesting things that we want to look at going forward.
Shannon Pritting: And then you know, what are we going to do? Going forward because pro quest
Shannon Pritting: you know, kind of by surprise. They They announced this at at Charleston that they were going to renew it for a year, and we're like that would have been good information for us to have and then then, said everyone who's attached to this project is moving to something else. So you have a new group of people to work with.
Shannon Pritting: and we met with them a couple of weeks ago.
Shannon Pritting: just to
Shannon Pritting: just to say like. You can't assume that we want to do this for an additional year. We would like to see some some new things.
Shannon Pritting: They didn't really provide us with any details of what the next year of the pilot would would so we tried to give them some specific requests which we'll talk about in the next slide.
Shannon Pritting: So what we propose to pro quest is you know I I want to make clear. I would love it if we could roll out
Shannon Pritting: ebook il and Alma, but that's not going to happen. I think it would break significant things in Alma with our overall resource, sharing, so we wouldn't want to do resource sharing software testing
Shannon Pritting: we you as campuses. I don't think we have the tolerance or how they would roll out
Shannon Pritting: any sort of testing and almo we tried that last year. We cooperated with Cal State to try to.
Shannon Pritting: you know, put to try to leverage our our unity against pro quest and and and in ex libre, and we got nowhere. So we've said to them the resource sharing software we're less interested in that we really, we don't want you to try something in our live environment.
Shannon Pritting: We would like to see what you could do in Ebook Central and think creatively, think progressively about this rather than trying to recreate expensive Il software to provide
Shannon Pritting: services that you could, you know you could provide some some other way.
Shannon Pritting: and we got very little interaction with the publishers, and we said, we want to work
Shannon Pritting: directly with the publishers, so that we don't You know we don't get what proquest wants to happen. We get what the you know, the Consortia want to happen. Work closely with the publishers if they're willing to do something else as far as access strategies
Shannon Pritting: that includes ill. And then some form of Dda. We'd like to have that discussion. and they protest, said
Shannon Pritting: we have new publishers, and we said, we need to see who those publishers are, so we can do a review to see how beneficial this is for us. and you know, I think we just said we are not committing to this until we see something
Shannon Pritting: firmer from proquest, because we did the proof of concept that we can make this work with a workaround very time consuming workflow. I'm not sure we need to do that for another year. I don't know what else we would be proving. So
Shannon Pritting: we have a meeting coming up with them to talk about the future of this pilot. I think it's been successful. It's important that a publisher and you know that a vendor is looking at this with the publishers. But
Shannon Pritting: i'd like to see what we could do in year 2 rather than just you know.
Shannon Pritting: Keep doing what we've been doing for the last year, and
Shannon Pritting: you know it's it. It is a you know it's something that we would love to have more. But we
Shannon Pritting: we'll see
Shannon Pritting: all right and I think that puts it to you right, Corey.
Shannon Pritting: but we're at.