just going to start the recording Okay, go ahead. Just
or my participants showing to you that they're showing to me I don't want to them to interfere with the view. You said it doesn't show for us. Yeah, thanks.
So, yeah, I'm Michelle Eichelberger and I are going to
be presenting we're going to run through all our slides and then I'm going to do a demo.
So if you have any questions as we're going can pop into the chat or even unmute yourself which is a little bit faster and feel free to ask questions as I go along.
And then the.
And then I've done like you like everybody here I've done a lot of zooming the past year but not a lot of zooming with doing a PowerPoint show and thing when you start screen sharing things going on.
So, just so that you know if you see anything weird it's because I don't know what I'm doing. So, um, so
what we're going to be talking about today are the Primo collections not the resources collections. And I'll just want to say that what you're seeing here is an example of a collection lobby page which is Alma speak for your collection landing page.
And I started doing collections. In the summer of 2020, right after the pit pandemic. Like most of our campuses things were a little crazy with the Black Lives Matter movement and the pandemic and lots of trauma happening on campus.
We decided to create an E book collection which focused on diversity issues not just black lives matter but also, we wanted a collection that really focused on the voices of the Black Lives Matter movement people as well as other diverse populations,
LGBT community, women in the meat to movement. Basically, we tried to build a collection of a variety of different types of voices as well as nonfiction books and fiction and a lot of self help books in there because we were seeing a lot of students and
faculty struggling with dealing with coven and death and a lot of other social problems.
So at the time I reached out to some music library support services to ask about how to load these vendor records and Michelle actually suggested I create a collection which I had never heard of before.
And she actually set up our Primo side because we don't really have anybody here to do that so I did the created the collections and Alma but Michelle was kind enough to set up our prima side and it was very seamless.
And then, spring while we were still on lockdown. I started to create some encyclopedia collections.
And I was working remotely and I focused on some of the some of the topics where we get a lot of research are in history and women's studies, for example, and also wanted to support some of those di topics.
And so, for, for me as a reference librarian, I find that when I walk up to the shelf or helping students face to face I, I look at the shelf and I forget about all the content that we have online.
And so by creating these collections I was able to put the print and electronic titles in one place, and the benefits I found that the time our reference question was suppressed because we were not circulating we were, we were sanitizing at the time.
So, they didn't display a moment it's like well that's actually pretty cool because if you're building collections and Alma, and a lot of the books I selected were actually licensed books in Gail, and progress ebook central which as you know some of those
can disappear. And so, when things disappear, they'll actually won't display in Alma and the Primo collection so that's actually easier to maintain if you put your encyclopedias and live guide on a website.
If those disappeared or you take session them you have to go back into your website and delete them.
And I was very surprised as I was searching how much he but content we had, especially in our ebook collections. We also have some Oxford books that we've purchased into perpetuity.
And I actually read it some situations where I noticed we have some gaps are out by dated content and I made note of that. And basically it's a way to promote find the ability of your resources.
And so, as I was building some of these collections like the the diversity issues collection was kind of finite 200 books maybe the encyclopedia collections were a little bit broader and kind of a little bit messier and all over the place.
I've seen other collections on two campuses that are creating if you do like women history month it's very finite you've got, you can 10 or 20 books and you can limit the scope of your collection but as I found I was working with a lot of titles, and
I was sort of trying to create buckets of where these encyclopedias and dictionaries might go I started to run into problems about had too much or too little.
So one of the things I would recommend is to look at you know what content Do you have. Are you going to be print only or electronically, or both.
Where do interdisciplinary titles go.
And one of the things I noticed was that you wouldn't want to necessarily include every encyclopedia like we have some really old encyclopedias in the stacks which might be good for really esoteric topics or, but in general you, you probably want to pick
a few things are limited to things that are your most latest and best.
And then you want to say how many titles and I'll demonstrate this, how many you get 20 titles on a page so, and then you can scroll down and click Load More items and get 20 more.
So the question is how many how far down Do you think the users are really going to go.
And that's where the sub collections come in handy.
So for the encyclopedia collections I found that doing a topic and these subject subdivisions of encyclopedia or dictionaries or handbooks works pretty well I did those separately to manage my sets.
I found that I that using Alma and Primo would often.
Show me different results and so I was able to identify you know different things doing that trying different keyword searches really worked. And then I always checked verified that my linking would work to the vendor site.
And I would also verify the content on the wind vendor site, and use the vendor site to search for additional titles I some, some vendor sites I got the Gale, like if you look at the Encyclopedia of real biography if you link from Alma to Gail, you often
get a stub of a record that has a couple of articles or chapters but not a whole encyclopedia and so I didn't link to that because that needs some work to try and figure out a better portfolio then what you're getting coming out of Alma.
So, always checking in, in some of the encyclopedias I found at pro quest, or just one big long PDF, without separate chapters are way to navigate easily and I made a decision not to lead to some of those because of content, we had other content that
was a little bit better.
And then I also found that I use LC subject headings a lot but there's also other subject headings in our records and reference is one I don't even know what the schema is for that but you can also do with topic, you know, women's history reference and
get similar other titles so keyword searching worked pretty well for the most part.
And so what I did was as I was searching I use the spreadsheet for it for the encyclopedia collections and and for the diversity issues to that that sort of worked a little to figure out what what bucket I want to put these topics into and as I would
come up with an idea and then I actually changed some of my topics as I moved titles from lists so i. So here's an example of women's studies but you'll notice at the bottom.
I've got a whole bunch of lots of tabs and so as I was searching I might be searching for women's history encyclopedias and find one on African American artists and so that when I just slap into the art.
Art tab and continue searching so as I was searching I was finding lots of stuff, not for the thing I was searching for but so I was actually using my spreadsheet to organize the next collection that I was going to build.
So I found what this diversity is just collection knew when we were building that collection I tried to make sure we had a smattering from everybody from, you know, people with disabilities to LGBT people to people from different ethnic groups, and I
thought oh yeah that makes sense. I'll just you know create a different, you know, sub collection for each genre of person and I realized after looking at two books that I couldn't tell by looking at the book how the author self identified.
I gave that up really quick that wasn't going to work and I just opted for more generic fiction, nonfiction. And there's a lot of memoirs and personal narratives.
And so that made the buckets a little bit easier to do.
I did do a little bit of a blooper creating. We had a lot of, we have a lot of encyclopedias that are kind of general in general that cover like the Encyclopedia of world art right it covers, pretty much the whole gamut.
So I stuck everything under General and interdisciplinary resources and after looking at I was like no one's going to click on this, it's not very enticing.
And it also made it hard when I was an all demos demonstrate this you can when you search for titles and nama you can just click on and add them to a collection and that made it really hard to do.
So I would rethink, something like that.
That's very librarian ish, and that's not how I think our students think.
And then I found that breaking up historical periods were a little bit tricky. And again, you'd have to look at what you have.
But I kind of didn't want to do. Hundreds of historic periods but. So I had to look at what I actually found that I wanted to include and then sort of come up with historic periods that made sense for the, for the genres I was working with.
So for country nations, this, this sub collection that I created is still needs a lot of work.
I struggle a little bit with how to organize some of our racial ethnic groups we have a lot for African Americans, but not for other ethnic groups and is like a try to separate from you know, who do we want to include versus who could we get questions
for.
And so, I didn't opt to do to do that just didn't ethnicities and races, and then under countries I realized there's 125 countries in the world, something like that and we have a country study for each one of them and I didn't.
So to put 125 countries studies into one big long list doesn't help anybody but I really couldn't figure out how to best separate them out and because there's so many of them that was like a huge project.
And because we don't get many questions I kind of abandoned it.
But we do have a history of Africa course that is probably our biggest research question driver, and that's over in history so I have under history I have Africa.
And so, you know, separating things like that makes sense to me but not make sense to the user. So that that could use some rethinking.
And I also started to do, especially in history we, there's a lot of encyclopedias of different wars and so I wasn't sure where the you know the Civil War obviously that goes under United States but the Revolutionary War I was like God is going to Europe
or the United States or both and and I realized that pretty much every war has more than one country and so I just created one generic words complex and revolutionary movements and it's currently under history but it could be in other places.
Um, any questions so far I haven't paid attention to the chat.
We good.
We're good. Okay, I'll keep an eye on that too Marianne Thanks. Okay, thanks.
So, um, so this is getting a little bit into some of the technical aspects.
So when you create a correction collection, you don't, you're not required to create us an image but if you don't this is what it looks like and so I created a poverty test.
Under my social issues Collection. This is a collection. And it just comes out of this great envelope which is not very good.
And so this is how I go about looking for images.
The, the system element is very specific it has to be a maximum size of 100 k i actually you, I found that once in a while if I did, 100 k, it would would reject it and tell me it was too big so but I found if I use 97 or 99 or whatever I can can do that
works fine. And they give you three formats, you can use. And because you can't do any kind of attribution, and I'ma just out of the box, then I just opted to use anything that was in the public domain or free to use and I found that a lot of the pics
of Bay images are free for commercial use and no attribution required and of course there's lots of other sites for public domain, I use I tend to use with Wikimedia Commons.
To do that,
one hint that I use I'm a Mac user and I find that if you open up an image in preview and go to do an export you can actually use a slider to take a big image and turn it into a smaller image need to to set the maximum size and so that's a really easy
way to edit an image without a whole lot of technical ability or having to use an image editor.
So here's the collection lobby page which is your landing page. And so the collection is the the top part where, where it says art collection and then underneath it, are the sub collections.
And this drove me crazy when I first started to do this because I didn't like that I don't like how it.
It's a small it's a small thumbnail and then to break it up into four different little boxes. I just found it, it's, it's too confusing, it doesn't.
To me it doesn't speak of any that there's some collections there. And if you don't have three sub collections and what you get is that did the really little book and that was showing up on all my images and it was driving me nuts and I did find out through
experiment things I couldn't find this in the documentation that if you upload the image to both the General tab, and the discovery tab, you'll just get the one image and I will demo that.
So just some common sense things when you're doing your image consideration I have a background in art and so when I'm uploading my images It drives me crazy if I don't like the way it looks.
So for dia topics, just to avoid steroids stereotyping. Be mindful that certain images could be triggering to people. And I like to use either classic art, or photography.
But you can also just use a blank color or patterns. And then I also look at the color scheme of my Primo pages so that I don't get anything to classy.
And if you're uploading a bunch of images so consider how they might look next to each other so you don't want to put an infographic next to a cartoon next to a black and white Holocaust image like you might want to come up with a theme or use similar
like images to create some continuity. You just want to be a little bit cohesive.
I see, Michelle has added an FAQ.
So here's an example of a classic photograph that I would consider to use for my poverty theme. And it's a long and narrow, and it has a border all around the edge, and so when you upload it without doing anything what it does is, Alma and Primo will
crop it, and you can see the border on either side. And then, which is not ideal.
And then the that image becomes the banner on the next page and so here we have an image of her neck.
And so what I did then was, I used an editor to crop the image.
So that's better.
And that's weird. So, I'll show you how I get around this and how I how I play a little bit with images so I can get a better banner page I'm not sure that too many people would notice this but things like this drive me crazy.
Okay. Michelle, this is your great thanks Barry and. So here's some information about sort of the nitty gritty that you need to know to set up this kind of content in all these are the roles that you would need to be able to work with the collections,
so you need the collection inventory operator also the extended version of that and then if you want to do a digital inventory, kind of like an import from an outside collection to put outside like D space or something like that to put into a discovery
collection, you would need the digital inventory operator as well, you can go ahead Marianne.
So, Marianne is going to show you her collection area at the end of this show, but basically what you do is you once you have those roles you go to resources Manage Inventory and then manage collections.
And then you can add a top level collection to start with and then you can have sub collections, you can add titles directly to that top level collection.
There are a lot of things you can do and this is just some real specific information about what you need to fill in when you're going through the little wizard to get it set up.
Keep in mind that when you create a collection it also creates a big record for that collection that has descriptive info about it, and you can suppress that if you don't want that to show up in your regular Primo surge if you don't suppress it then you'll
start seeing, you know, very brief record for that collection which you may want. it's totally up to you. Go ahead.
So to add titles to a collection. This is a little screenshot of what the collection editor looks like you can add a single title from Alma. You can also create a set of records and Marianne was talking about how she you know she kind of manually develop
the titles that she wanted but from that Excel file if you had ISP ends or I SSN, you could make create a set from that and then load your titles from that set so there's several options when you're trying to add content. These links on the slide to show
how to create an itemized set or a logical set.
And then once you do that, if you add a set there's a job that will run and it'll tell you what it's done, and then your title should show up in that.
And the nice thing is is if you already have a title in your collection and won't add it twice, you won't have to worry about duplicate entries it'll just know that it's already in there.
Go ahead.
So as I mentioned, you can have titles and select some, some collections, under the same top level collection and this is a handy screenshot that Marianne gave me that shows there's a sub collection for Italy travel and culture but there's also individual
titles so it's really up to you how you want to organize things you do have some flexibility.
One thing to keep in mind is that these collections are only dealing with Alma records, so you can't add articles because that data is coming from the CDI and it doesn't live in Alma.
You can't pull it into the collection so bear that in mind if you wanted to put a record for an individual database you could put that in there but if you unsurpassed that database record to have it show up in your collections it'll also be unsurpassed
for your Primo searching. So if you have suppress those and want to keep them suppress that might not be something that you want to do.
You can go ahead.
A couple of other things to keep in mind when you're adding titles, you can certainly use the same title and more than one collection or more than one sub collection there's no limit to how many times you use it or were you use it.
And then once you've associated a title with a collection when you do a regular Primo Search on the full record at the bottom of the page you will get this like rotating thing that shows you a bunch of other titles from that same collection and you'll
also get, you can set it up to show the collection path in your full record details, just, it just helps you navigate into that collection from your regular Primo Search, you can go ahead.
So, that was very nice of you Marion to talk about my help with the pre movie but honestly it's not that big a deal. It was really easy to add it to Primo, there is a default, and you can kind of see at the bottom of this big screenshot there's a default
collection discovery link that you can turn on in your view configuration for your view.
However, we have found that sometimes this doesn't work, you can see that it, it doesn't start with an HTTP s, it just starts to slash discovery and for some reason, turning that on wasn't enough to make it show up in your header.
So what we ended up having to do was getting like the hard coded full link and then just creating another link to put into the links menu you can kind of see the difference with the, the highlighted in blue, it's you know it's that full string and it
was something that I had to manually create so bear that in mind you know you can try turning on collection discovery that at the box link but if it doesn't work.
It's not that you're doing something wrong, there's just some weird thing going on where it just doesn't recognize it so you may have to create a manual link and then you can, you know, organize them in the order that you want them to show you can see
the link is the fifth one in place up in this in the view config area and then I'm Marion site you can see it's the fifth link over from the left.
I think that's it for this slide yep you can go ahead.
So one of the weird things about the collection area and this applies to the newspaper search as well i mean they're all part of your premium but for some reason the regular CSS codes for your header and colors and all of that doesn't apply to them so
you do have to do a very small amount of CSS work to get them to apply. And this, the code that you need is right here, and then you just pick whatever background color it is that you're already using in our FAQ about managing collections we have this
code and we will be also posting these slides. so it's just, it's a very small amount of formatting that you need to do in the configuration package. Go ahead.
So there isn't search once you get to collections and currently it will only let you search one collection at a time but one of the cool things about the November release for premium Oh, is that it will start letting us search across multiple collections.
So that's just a little shout out for the November release, you can go ahead.
I know Susan my, my terminology is never very specific, I know what I mean. But my language is not always as specific as I was would like it to be.
So you can sort your collections to display in different orders. This is not a very clear screenshot Sorry about that. It's kind of faint gray, you can see that their collections are numbered order you can move them around the little grid thing on the
left you can kind of grab that and drag and drop it to where you want it to show up.
So yes, you can do that.
Keep in mind that when you're out in this, the collections area the search area in primo, you can sort there, but you don't have very many options. So there's a default sort of author, title date and relevance and I think you can kind of do that on the
back end as well but it may not give you as many sort options as you would prefer but that's what you have to work with.
One thing to keep in mind, which I think is really a flaw in their design is that you can sort by author but out of the box, the author does not display on the little tile that you see in the collections up has a JavaScript solution for this Nancy bad
has done a ton of work, getting the collections to look really beautiful and up site so I'd really encourage you to go take a look at their, their settings, because it looks really good.
You can go ahead.
So, to delete content from a collection it's pretty intuitive. You can remove selected titles, you can remove all you do have to remove all titles from a collection before you delete it and if you're using all my records, this is really easy, it does
exactly what it looks like it's doing. However, if you've done a little more complicated setup where you've imported content from outside like the space or some other repository.
You may have to do some special delete functionality to get that to work and this is just a little information about how you would want to do that.
Go ahead.
can also move content between collections, it when you're trying to move titles It almost looks like it doesn't work and the reason for that is if you click on the thing you want to move there's an option to, to move selected.
and then you get this screen there's this screenshot here, and it says no records were found. It looks like you can't do anything, but actually what you need to do is look up the collection or sub collection where you want to move it to in that little
search box at the top of the page, but it's it's not intuitive at all it's really a poor design and we did the external resources Task Force did report this to us when we were working last spring, because it's.
If you want to move a sub collection to a different collection that works much better and you get like a pop up thing it's very obvious that you need to use that search box titles, it's not so obvious but it can be done.
You just need to type in what you're looking for, where you want it to go into that collection search box and then pick it and select it and hit save and then it'll move collection changes, usually show pretty quickly and Primo and title displays can
take longer so you know if you don't see the changes immediately don't despair, you might just have to wait a little bit.
Okay, go forward.
So then I just have some documentation and I realized that I did forget to put that image management FAQ on this list so what I'm going to do right now is added to our, our main FAQ about managing collection so that it will be easy to find.
We do use, and I can't remember the campus off the top of my head of the institution off the top of my head but there are other people, maybe men Hell's I can't remember, but anyway there's another institution that's done a lot of documentation and good
work with images and we found that really helpful when we were playing around with that in the spring.
So that is all that I have any questions before we go to the live demo.
And as Marion said please feel free to unmute yourself if you have something you want to talk about.
All right, well I'm going to turn it back over to Marianne Thank you.
Thanks for that hint done, I'm moving titles because I every time I tried it didn't work so I gave up and I deleted the title, and then added so that's that's handy to know.
So here's an example of one of our, our This is our diversity collection diversity issues and you can see I've got six collections here. The nice thing is you can just grab that and then I'll just toss that into the chat, and so you can, and that's how
I share it with faculty or students or whatever. You can certainly also share.
You know the sub collection as well.
And then I would also point out that, you know, here's the first 20 items and the default is by title. And then here's load more items, and so that that's where I'm kind of like you know how far you down Do you think people are going to click Load More
items for for this if they're just browsing.
So that's one of the considerations I make.
So I'm going to any questions so far.
I'm going to go ahead and demo how to do this.
So here we are.
I'm going to create a collection and add some titles and I'll show you how I upload the images. So it's right here under manage collections.
And so I'm going to edit my add something to encyclopedias,
and what's do.
I'm going to do a new subculture. Actually I'm going to do it under social justice. So I thought, you can make some connections on yourself collections and I don't know how far you can go, or how far you want to go I've only done done it this far, so
I'm going to add, I'm going to create a new sub collection. And it's a pretty straightforward you're just going to fill out the required fields.
And you need to repeat that.
You can I tend not to suppress it from discovery.
But it's up to you how again how you might want to display in your Primo, and at the point here's where you upload your image. And so it's going to.
So I need to pick one of these and I think it's.
See if I can see which one is it.
Not that one.
can't remember which one looks like it's this one.
I'm going to choose that one.
And actually, yeah. Whoops.
Nope, that's not the right one. Sorry about that.
I would I would add if you sometimes I play with my images if I don't rename them a different thing. Um, I can't remember it.
upload the one.
Let me just go over here for a second.
Under collections I might be in the wrong space which is why I'm not.
No, that's not.
There it is.
So in this case, I have I'm uploading this image of the same Migrant Mother. And what I'm doing here is I'm trying to make sure that the thing I want to show on the banner is in the very center of the image.
And so at this point I can just click Save.
It pops me out so I need to go back in.
And I do find that with my Mac sometimes I have to do it a couple of times to get back in. So on the General tab, you don't see it anymore but it's in there.
And so what I'm gonna do is I'm going to upload it again over on the Discovery tab.
And hopefully I'm in the same place.
And so now it now you can see what the image looks like and I'm just going to add title here.
And you can actually.
search.
Oh, I do this all the time.
Alright, so back in, under add title.
There's me go back because I do this all the time it's very confusing. This, this here searches the titles in your collection of because I don't have any yet that's not where you add a title.
I do that all the time it used to drive me crazy. You have to click Add title over here.
And you get, you can search. It looks to me like you have pretty much all the or a good number of the search options. So I'll actually do this.
And so, I should have gotten to Yeah, so I can select these two they're both electronic and I can just add titles.
Confirm Yes.
And so now you can see this is where I can actually limit if I wanted to, if I had a huge long list. So let's see if it's doing that. So we're going to go back to collections.
Under encyclopedias.
So under social justice.
So there it is, there's my poverty and economic disparity collection with my image by click on the image. Now you can see that the banner has the center of our eyes which is a little bit better.
For me, I might you know if I were really do this I might pick a different image but I was actually struggling to find an image that represented poverty.
There was, there's another photographer Johnny Miller who does the, the scenes unequal scenes, which is a images of really rich communities right next to very poor communities.
Their aerial shots and he's done quite a few of them and they're very fascinating and they're not in the public domain so I couldn't use them.
So, and then the, the, it might take a while for the titles to show up here I don't worry sometimes I wait and check them out the next day.
Do you also need to save to think after. Yeah, sometimes you do need to save it and actually I've often done this like save save save save save, just to make sure and so it backs me all the way out.
Yeah, Thanks for that because that's often the case scenario if I
yeah it's going to take a little bit we can we can come back and look at that.
But the thing I really like is so as I'm doing some of my searching and acquisition I do a lot of acquisitions and ordering books and stuff and I'll often be checking to see what we have.
So if I do
this title. The.
So when you get a list like this you can just click on your little ellipses and say add to collection.
And there it is. Last thing I did if I just click that. So it's very easy.
And so you can actually task a whole bunch of people and say, you know, hey let's build this collection and folks don't need to actually know how to get into the collections, they can just do it from searching online, and just pop things into if as long
as they have the right permissions.
And I just want to show you this title.
Please Excuse My typing.
So this would be a great one to add, and I thought it might be good to add to the history collection.
Under the general an interdisciplinary sub collection and you can see from here, because I named them all the same because I'm consistent. I can't tell which one is which, in which case you have to go back into the collection and added under add titles.
So if you were to do something like this us similar sub collection.
I would just make sure to name them slightly different, at least at the collection level name. I could go in and edit the merch record and do that.
Just, just a heads up.
Let's go back and see what's here.
Yeah, so that's not there yet, but I don't worry about that. I tend to work live I don't worry about suppressing things and then having a big reveal.
But it's up to you. You know, I don't think that people are coming here a lot and doing a lot on their own.
But you can see, you know, these are you know sort of how I've arranged things or social issues, the bits area. No, it's not.
Thank questions.
It's Rebecca own from Purchase College, how are you.
Um, so I guess my main question is, you benefited in a way from being isolated during Kobe, to have the time to be able to work a lot of this out and thank you so much for figuring out the workflows to make it a little bit easier on all of us, but I'm
wondering, looking back, you know now that things are sort of back up to speed, and a lot of our libraries are even more short stack than we were before and hiring freezes, how we can fit in the base work that is needed before you even get to the part
of the Alma Primo which is a lot of the traditional library research that I love to do, but often don't have the time to devote. I'm wondering if you thought at all about how that might look in the post.
We call it that world and how you might approach it.
Yeah, um, you know, I think it depends upon you know, what types of collections you want to create whether it's the, you know, Encyclopedia collections I find as more of a librarian help aid you know because students don't often know to go there, though
when I do consultations I tend to send them here's, here's the encyclopedia you should be looking into your topic tried a bunch of different things.
We're still doing our consultations be doing.
So in terms of workflow, you know, if you had a concept and create the buckets.
This is the type of thing, I might like to do on a Friday afternoon if I don't have a lot of prep for Monday, you know, it's just kind of a fun relaxing.
You know, searching and adding things to the buckets or spreadsheets or whatever, you know, we're very small and we have a lot of vacancies so I actually didn't create a committee and ask anybody I just started doing it and then I said, then I just showed
it to everybody and said, Hey, this is what I'm working on what do you guys think, you know, and then I got a lot of positive feedback so I just kept going.
So it depends upon your culture to on whether you you have that, you know, here's the reference committee and they need to decide everything versus just let me know, give everybody an area.
You know when I, when I demoed this to, I did a similar demo to library school librarians here, Carol did this she did that really quickly.
The first amendment issues and created her buckets and just started filling them in so because it's really fun you know I think you could just say, you know, go at it you know and and if you don't have the roles or not you're not giving those roles to
everybody you would just need one person to set up the bucket and then people can add to it, like I said from from doing it a title or author or subject search Justin Alma, as long as they have those capabilities.
As long as they have those capabilities. I did struggle a little bit with finding appropriate images like I'd have something in my mind, that would be great and then I couldn't find the image I couldn't find you know free to use images and so I spent.
That's why I stopped trying to find the images first and create the bucket I tried to make sure that what my buckets we're going to be by pre-selecting some titles, you know, so I think it all depends upon scope of your project and how you want it to
approach it.
it. Yeah, and I see some good I see some good suggestions thanks to Michelle and Karen that, you know, this would be a good thing for being on the information desk and yeah asks, and also that may be asking faculty and departments or even students to look
we've had some students who have had no Town Hall forums about by pocket issues on campus, might be interested in having a hand in elevating some of the materials that we have in the library and that might be a good and power and use of their energy.
So, things like that may help us as well.
Yeah. And, um, yeah I was going to create I was going to demo, one for disabilities studies right and then I started searching on our collections and I realized that what we, the encyclopedias and dictionaries we have that deal with disability are pretty
outdated and this little bit embarrassing.
And so, right now we don't have a budget to order, you know, expensive reference materials.
But on the other hand you know there's, we actually don't get those types of questions a lot, you know, so to me it's like one thing to highlight a certain, certain groups and promote di issues and you know have have collections that say hi we see you
versus like this is what students are actually doing and so some of the first ones I created were history in art history, and women's studies because of the volume of questions we get.
here Ryan said he had to run recalculate local resources.
Yeah we did find that when, as I was creating these collections during during the shutdown that a lot of them were reference print reference titles in the reference question, the whole collection was suppressed.
And when we suppress them they did not appear in back in primo again and so we have to do some re indexing jobs to get them to re index.
So right now I don't think we have any collections that are suppressed but that's just something to keep in mind.
Has anybody created any collections
that they might want to highlight. You can throw a link in the chat that we could take a look at.
Marianne This is Pam from MCC I have a question. Sure.
Um, so when you first start out, and you're doing your first just setting everything up. So nothing shows live until you added to Primo right.
You're well, as you can see in my.
It's live. You know I created the poverty one on the fly.
Right. And so it's live. It's right there. That's live.
You can suppress if that's what you want to do, I just, I tend not to partly because I don't, It's not a bad thing if somebody sees a partial collection at at at some point I do email the faculty and say hi I've created this collection is going to be
be helpful to you Is there anything you want me to add, but I see it as more as a live promotional thing, it's chancy I see it as fluid as not been in I've just, you know, it's up to you how you want to, you know, if you want to do a big reveal you know
it's, you know, Women's History Month and you want to reveal it on such and such a date you can wait and then reveal it but
I just make it live. That's how I that's how I run.
Pam if you're talking about the collection discovery link in the header. Yeah right that that won't show up until you turn it on. However, in your regular search results in primo anything you've added to a collection will start showing with a little link
to that collection so you might as well make collection discovery live.
Yeah, I just saw you'll see the, like, yeah exactly what Marion showing you'll see that more from the same collection you know so there will be an indication that collections exists so you might as well just make it live in the header.
Okay, I understand now Thank you.
Yeah.
Yeah. And you mentioned that you have a course needs and so I actually did create the collection for under countries.
The Italy travel course so next semester one of our art faculty is taking students to Italy, she was asking about, you know, she wanted to do a library information literacy session so I actually created a collection for her with the things that we talked
about.
I personally don't like having the collection and the items it's up to you.
You know how how that works I tend to do collections and then put things in them.
So, you know, for her course I kind of just added a bunch of a bunch of stuff about Italy.
So it's a great way I think of promoting course materials that you know you're, you can put things on reserve but that those wouldn't include the ebooks.
And I, I'm mixing up ebooks and print books, and they don't show here.
So this is a print book in our reference collection.
And I think a good question is you know if you have. We have a lot of stuff that was in print and in electronically and I tended to do the electronic book versus the print book.
Yes, I can add that. So, but it's up to you you know what you want to highlight.
So here's all our collections, I'm just going to toss those into. If you want to play with them, you're welcome to give suggestions, like I said, you know, some of it wasn't quite well thought out, did I send it to just Yvonne let me change that.
Sorry about that.
There you go.
Yeah, as I was building things I was like, Ooh, that doesn't work so well and I was backing out and that's all live but I wasn't really too concerned about people finding my messy stuff.
There's I don't think there's that many people in the discovery collections at this point.
Any other questions or suggestions about how collections could be used UB has done some really good.
You know books of the month stuff.
I know some places are using this for archival material.
There's some really cool things out there
looking to see if I have any notes I didn't mention.
That's all I have.
So I have another question Mariana is Rebecca again so what is the relationship between what you're doing here and the live guide you. Do you create these links or links in your live guide to these collections, is that I mean you're not giving up.
Actually I do, I do do some of that I'm trying to think I'm.
Our research guides, some of them are a little bit hidden but.
so here's the diversity issues collections, so I have a little bit overview, these are ethical books we bought with them as state money so we couldn't use the pro quest platform because of the way it authenticated so here's a link to just access the collection,
it takes you right to the collection you know just you know just open Lincoln new tab, it takes you right there.
But then I kind of like, you know, just sort of highlighted, you know some here. And then for the encyclopedias I added an FAQ.
Yeah, so I made up a fake question.
And, you know, and then I just kind of linked to them you know so that they would take the student to the art history one so you can definitely you know use the links, you know, and I found them to be persistent, even if they're long and messy that they'll
take them in so I've been adding them to some of the lip guides.
Yeah so Douglas asks if it ebook is removed from a collection ought to be medically being removed. So, I haven't tested this, but my guess is, is that it would automatically be removed it wouldn't display.
You know, you could probably yes so if it's a press it goes away, definitely if it's suppressed, or deleted I would say yes, though I haven't, I didn't test it I'm just assuming that it does because it's not there anymore.
Yeah and I haven't really tested like if a vendor really completely changes, something in their, in their electronic resources you might find a lot of stuff disappears.
But you know for the things we've purchased the Oxford books and some Gail, we have some local records created for some of those.
So it's I think mostly the ones that are coming from the Alma electronic resources collections that would be in flux.
But I, but I'm my guess is based on what I've seen with suppressed records that they would just go away.
I'm going to click and look at set Lee's University. I'm not familiar with them but we can take a look and see what they've done Oh look, it's Helen Finch.
Very nice.
Yeah, I think I think it's, it's got a lot of potential to really kind of highlight some special things about your library or special events or, you know, things that you might want to highlight.
This is This is Lauren from Potsdam, and I like the idea that Marianne, kind of, when she does these things she kind of shoots them out to faculty and departments, because this is a great way of of marketing or advertising what what we can do with the
collections to make them more visible and more accessible to our students and faculty, and then it also gets kind of participation going between the libraries and the faculty.
So and I, I, I like the idea of of also using.
Maybe student groups to help locate materials because that's a lovely way of pulling in different student groups into the library and making them kind of more connected with what the libraries are doing and what we have and what we can offer so.
So I think that's, you know, taking it to that kind of outward work is is really wonderful as well.
I'd like to thank everybody for coming and like I said me if you have any other questions feel free to email me even after I retire I still get to keep my email and I would certainly answer a question if I knew the answer.
But I'm also curious you know if you know people what kind of creative things people do with this feature because I think it has some really nifty options as a way of, you know, if you're using pretty much put all your stuff in it's a way of organizing
things I find a lot of times when you're searching for Primo that the results are a little bit unmanageable and this is a way to highlight some of the best of what you have.