Marianne Hebert (she/her): eichelberger and I are going to.
Marianne Hebert (she/her): be presenting we're going to run through all our slides and then i'm going to do a DEMO.
Marianne Hebert (she/her): So if you have any questions as we're going, you can pop into the chat or even unmute yourself, which is a little bit faster and feel free to.
Marianne Hebert (she/her): ask questions as I go along, and then the PM i've done, like you, like everybody here i've done a lot of zooming the past year, but not a lot of zooming with.
Marianne Hebert (she/her): doing a PowerPoint show and thing when you start screen sharing.
Marianne Hebert (she/her): things going on, so.
Marianne Hebert (she/her): Just so that you know if you see anything weird it's because I don't know what i'm doing so um so.
Marianne Hebert (she/her): What we're going to be talking about today are the Primo collections, not the resources collections and i'll just want to say that what you're seeing here is an example of a collection lobby page, which is almost speak for your collection landing page.
Marianne Hebert (she/her): And I started doing collections in the summer of 2020 right after the pandemic, like most of our campuses things were a little crazy.
Marianne Hebert (she/her): With the black lives matter movement and.
Marianne Hebert (she/her): The pandemic and and lots of trauma happening on campus we decided to create an e book collection, which focused on diversity issues, not just black lives matter but also.
Marianne Hebert (she/her): We wanted a collection that really focused on the voices of the black lives matter movement people, as well as other diverse populations LGBT community women in the meat to movement basically we tried to build a collection of a variety of different types of.
Marianne Hebert (she/her): voices, as well as nonfiction books and fiction and a lot of self help books in there, because we were seeing a lot of.
Marianne Hebert (she/her): Students and faculty struggling with dealing with coven and death and a lot of other social problems.
Marianne Hebert (she/her): So, at the time I reached out to a Sudanese library support services to ask about how to load these vendor records.
Marianne Hebert (she/her): And Michelle actually suggested I create a collection, which I had never heard of before, and she actually set up our Primo side because we don't really have anybody here to do that, so I did the created the collections and Alma but Michelle.
Marianne Hebert (she/her): was kind enough to set up our Primo site, and it was very seamless.
Marianne Hebert (she/her): And then bring while we were still on lockdown I I started to create some encyclopedic collections.
Marianne Hebert (she/her): And I was working remotely and I focused on some of the some of the topics where we get a lot of research are in history and women's studies, for example, and also wanted to support some of those di topics.
Marianne Hebert (she/her): And so, for for me as a reference librarian I find that when I walk up to the shelf and helping students face to face I I look at the shelf and I forget about all the.
Marianne Hebert (she/her): content that we have online and so by creating these collections, I was able to put the print and electronic titles in one place.
Marianne Hebert (she/her): And the benefits, I found that the time our reference collection was suppressed, because we were not circulating, we were we were sanitizing at the time, so they didn't display them and I said well that's actually pretty cool because if you're building collections and Alma.
Marianne Hebert (she/her): And a lot of the books I selected were actually licensed books in gail and.
Marianne Hebert (she/her): Progress ebooks central which, as you know, some of those can disappear, and so, when things disappear they'll actually won't display and Alma and the Primo collection so that's actually easier to maintain if you put.
Marianne Hebert (she/her): Your encyclopedias and live guide on a website if those disappeared or you didn't session them, you have to go back into your website and delete them.
Marianne Hebert (she/her): And I was very surprised, as I was searching how much ebook content we had, especially in our ebook collections, we also have some.
Marianne Hebert (she/her): Oxford books that we've purchased into perpetuity and I actually ran into some situations where I noticed, we have some gaps are outdated content and made note of that and basically it's a way to provoke find the ability of your resources.
Marianne Hebert (she/her): And so, as I was building some of these collections, like the diversity issues collection was kind of finite 200 books, maybe.
Marianne Hebert (she/her): The encyclopedia collections were a little bit broader and kind of little bit Messier and all over the place.
Marianne Hebert (she/her): i've seen other collections on campuses that are creating if you do like a women's history month it's very finite you've got you can 10 or 20 books and you can.
Marianne Hebert (she/her): limit the scope of your collection, but as I found I was working with a lot of titles and I was sort of trying to create buckets of where these encyclopedias and dictionaries might go I started to run into problems of that had too much or too little.
Marianne Hebert (she/her): So one of the things I would recommend is to look at you know what content, do you have, are you going to be print only or electronic only or both.
Marianne Hebert (she/her): we're do interdisciplinary titles go.
Marianne Hebert (she/her): And one of the things I noticed was that um.
Marianne Hebert (she/her): You wouldn't want to necessarily include every encyclopedia like we have some really old encyclopedias in the stacks which might be good for really esoteric topics or but but, in general, you, you probably want to pick a few things.
Marianne Hebert (she/her): are limited to things that are your most latest than best.
Marianne Hebert (she/her): And then you want to say how many titles and i'll demonstrate this how many you get 20 titles on a page so and then you can scroll down and click love more items and get 20 more so the question is how many how far down you think users are really going to go.
Marianne Hebert (she/her): And that's where the sub collections come in handy.
Marianne Hebert (she/her): So for the encyclopedia collections, I found that doing the topic, and these subjects subdivisions of encyclopedia or dictionaries or handbooks works pretty well I did those separately to manage my sets I found that I that using Alma and Primo would often.
Marianne Hebert (she/her): Show me different results, and so I was able to identify you know different things doing that trying different keyword searches really worked and then I always checked verified that my linking would work to the vendor site, and I would also verify the content on the wind vendor side.
Marianne Hebert (she/her): And and use the vendor site to search for additional titles I some some.
Marianne Hebert (she/her): vendor sites like at the gail like, if you look at the encyclopedia of real biography if you link from Alma to gail.
Marianne Hebert (she/her): You often get a Stub of a record that has a couple of articles or chapters, but not the whole encyclopedia and so.
Marianne Hebert (she/her): I didn't link to that because that needs some work to try and figure out a better portfolio than what you're getting coming out of Alma so always checking in and some of the.
Marianne Hebert (she/her): encyclopedias I found it pro quest or just one big long PDF without separate chapters are way to navigate easily and.
Marianne Hebert (she/her): I made a decision not to link to some of those because it content we had other content that was a little better.
Marianne Hebert (she/her): And then I also found that I use elsie subject headings a lot but there's also other subject headings.
Marianne Hebert (she/her): In our records and reference is one I don't even know what the schema is for that, but you can also do with topic, you know women's history reference and get similar other titles so keyword searching worked pretty well for the most part.
Marianne Hebert (she/her): And so what I did was, as I was searching I use the spreadsheet for the encyclopedia collections and for the diversity issues to that that sort of worked a little.
Marianne Hebert (she/her): to figure out what what bucket I want to put these topics into, and as I would come up with an idea, and then I actually changed some of my topics as I moved titles from list so I.
Marianne Hebert (she/her): So here's an example of women's studies, but you'll notice at the bottom i've got a whole bunch of lots of tabs and so, as I was searching I might be searching for women's.
Marianne Hebert (she/her): History encyclopedias and find one on African American artists and so that, when I just slap into the art our tab and continue searching so.
Marianne Hebert (she/her): As I was searching, I was in finding lots of stuff not for the thing I was searching for but, so I was actually using my spreadsheet to organize the next collection that I was going to build.
Marianne Hebert (she/her): So I found with this diversity is just collection knew, when we were building that collection, I tried to make sure we had a smattering from everybody from you know.
Marianne Hebert (she/her): People with disabilities to LGBT people to people from different ethnic groups and I thought oh yeah that makes sense i'll just you know, create a different you know sub collection for each.
Marianne Hebert (she/her): genre of person, then I realized after looking at two books that I couldn't tell by looking at the book how the author self identified.
Marianne Hebert (she/her): I gave that up really quick that wasn't going to work and I just opted for more generic fiction nonfiction and there's a lot of memoirs and personal narratives and so that made the buckets a little bit easier to do.
Marianne Hebert (she/her): I did do a little bit of a blooper creating we had a lot of we have a lot of encyclopedias that are kind of general in general they cover like the encyclopedia of world art right it covers.
Marianne Hebert (she/her): pretty much the whole gamut so I stuck everything under general and interdisciplinary resources and after I was looking at I was like no one's going to click on this it's not very enticing.
Marianne Hebert (she/her): And it also made it hard, when I was.
Marianne Hebert (she/her): An old demos demonstrate this you can when you search for titles anoma you can just click on and add them to a collection and that made it really hard to do so, I would rethink something like that.
Marianne Hebert (she/her): that's very librarian ish and that's not how I think our students think and then I found it breaking up historical periods were a little bit tricky and again you'd have to look at what you have.
Marianne Hebert (she/her): But I kind of didn't want to do, hundreds of historic periods, but so I had to look at what I actually found that I wanted to include and then sort of come up with.
Marianne Hebert (she/her): Historic periods that made sense for the for the genres I was working with.
Marianne Hebert (she/her): um so for country nations this this sub collection that I created is still needs a lot of work.
Marianne Hebert (she/her): I struggle, a little bit with how to organize some of our racial ethnic groups, we have a lot for African Americans, but not for other ethnic groups and is like.
Marianne Hebert (she/her): I tried to separate from you know who do we want to include versus who do we get questions for, and so I didn't opt to do to do that just did.
Marianne Hebert (she/her): ethnicities and races and then under countries I realized there's 125 countries in the world, something like that, and we have a country study for each one of them, and I didn't.
Marianne Hebert (she/her): So, to put 125 countries studies into one big long with doesn't help anybody, but I really couldn't figure out how to best separate the mountain because there's so many of them that was like a huge project, and because we don't get many questions I kind of abandoned it.
Marianne Hebert (she/her): But we do have a history of Africa course that is probably our biggest research question driver and that's over in history, so I have under history, I have Africa.
Marianne Hebert (she/her): And so you know separating things like that makes sense to me, but not make sense to the user, so that that could use some rethinking.
Marianne Hebert (she/her): And I also started to do, especially in history we there's a lot of encyclopedias of different wars, and so I wasn't sure where the you know the civil war, obviously, that goes under United States but.
Marianne Hebert (she/her): The revolutionary war, I was like God is going to Europe or the United States or both, and on I realized that pretty much every war has more than one country, and so I just created one generic.
Marianne Hebert (she/her): Wars complex and revolutionary movements and it's currently under history, but it could be in other places.
Marianne Hebert (she/her): um any questions so far I haven't paid attention to the chat.
Marianne Hebert (she/her): we're good.
Michelle Eichelberger: we're good okay keep an eye on it to Marion thanks.
Marianne Hebert (she/her): OK thanks.
Marianne Hebert (she/her): So um.
Marianne Hebert (she/her): So this is getting a little bit into some of the technical aspects.
Marianne Hebert (she/her): So when you create a correction collection you don't you're not required to create use an image, but if you don't, this is what it looks like, and so I created a poverty test.
Marianne Hebert (she/her): Under my social issues collection, this is a sub collection and it just comes out of this great envelope, which is not very good.
Marianne Hebert (she/her): And so, this is how I go about looking for images.
Marianne Hebert (she/her): The the system element is very specific, it has to be a maximum size of 100 K, I actually you I found that once in a while, if I did 100 K, it would would reject it, and tell me, it was too big so.
Marianne Hebert (she/her): But I found if I use 97 or 99 or whatever I can can do that works fine and they give you three formats, you can use and because you can't do any kind of attribution.
Marianne Hebert (she/her): in Alma just out of the box, then I just opted to use anything that was in the public domain, or for us and I found that a lot of the pixel bay.
Marianne Hebert (she/her): images are free for commercial use and no attribution required, and of course there's lots of other sites for public domain, I use I tend to use with wikimedia Commons.
Marianne Hebert (she/her): To do that.
Marianne Hebert (she/her): One hint that I use i'm a MAC user and I find that if you open up an image in preview.
Marianne Hebert (she/her): and go to do an export you can actually use a slider to take a big image and turn it into a smaller image into to set the maximum size and so that's a really easy way to edit an image without a whole lot of technical ability or having to use a an image editor.
Marianne Hebert (she/her): So here's the collection lobby page, which is your landing page, and so the collection is the the top part where where it says art collection and then underneath that are the sub collections.
Marianne Hebert (she/her): And this drove me crazy when I first started to do this because I didn't like that I don't like how it it's a small it's a small thumbnail and then to break it up into.
Marianne Hebert (she/her): four different little boxes I just found it it's it's too confusing and it doesn't.
Marianne Hebert (she/her): To me it doesn't speak of any that there's some collections there.
Marianne Hebert (she/her): And if you don't have three sub collections and what you get is that did the really little book and that was showing up on all my images and it was driving me nuts and I did find out.
Marianne Hebert (she/her): Through experiment things I couldn't find this in the documentation that if you upload the image to both the general tab and the discovery tab you'll just get the one image and I will DEMO that.
Marianne Hebert (she/her): So just some common sense things when you're doing your image consideration, I have a background in art and so when i'm uploading my images it drives me crazy if I don't like the way it looks.
Marianne Hebert (she/her): So for D Ay Ay topics, just to avoid steroids stereotyping be mindful of that certain images could be triggering.
Marianne Hebert (she/her): To people and I like to use either classic art or photography, but you can also just use a blank color or patterns.
Marianne Hebert (she/her): And then I also look at the color scheme of my promo pages, so that I don't get anything too classy and if you're uploading a bunch of images to consider how they might look next to each other so.
Marianne Hebert (she/her): You don't want to put an infographic next to a cartoon next to a black and white Holocaust image like you might want to come up with a theme or use similar like images to create some continuity you just want to be a little bit cookies have.
Marianne Hebert (she/her): I seen Michelle has added an faq.
Marianne Hebert (she/her): So here's an example of a classic photograph that I would consider to use for my poverty, a theme and it's a long and narrow.
Marianne Hebert (she/her): And it has a border all around the edge and so when you upload it without doing anything What it does is Alma and Primo will crop it and you can see the border on either side, and then, which is not ideal.
Marianne Hebert (she/her): And then the that image becomes the banner on the next page and So here we have an image of her neck.
Marianne Hebert (she/her): And so what I did then was, I used an editor to.
Marianne Hebert (she/her): Crop the image so that's better and that's weird so i'll show you how I get around this and how I how I play a little bit with images, so I can get a better banner page i'm not sure that too many people would notice this, but things like this drive me crazy okay Michelle this is your.
Michelle Eichelberger: Great thanks variant so here's some information about sort of the nitty gritty that you need to know to set up this kind of content in all.
Michelle Eichelberger: These are the roles that you would need to be able to work with the collections, so you need the collection inventory operator, also the extended version of that and then.
Michelle Eichelberger: If you want to do a digital inventory kind of like an import from an outside collection to put outside like D space or something like that to put into a discovery collection, you would need the digital inventory operator as well to go ahead, Marianne.
Michelle Eichelberger: So Marianne is going to show you her collection area at the end of this show, but basically what you do is you, once you have those roles you go to resources manage inventory and then manage collections.
Michelle Eichelberger: And then you can add a top level collection, to start with, and then you can have sub collections, you can add titles directly to that top level collection.
Michelle Eichelberger: There are a lot of things you can do, and this is just some real, specific information about what you need to fill in when you're going through the the little wizard to get it set up.
Michelle Eichelberger: keep in mind that when you create a collection, it also creates a record for that collection that has descriptive info about it.
Michelle Eichelberger: And you can suppress that if you don't want that to show up in your regular Primo search if you don't suppress it then you'll start seeing a you know very brief record for that collection, which you may want it's totally up to you, you go ahead.
Michelle Eichelberger: So, to add titles to a collection, this is a little screenshot of what the collection editor looks like you can add a single title from Alma.
Michelle Eichelberger: You can also create a set of records and Marion was talking about how she you know she kind of manually developed the titles that she wanted, but from that excel file if you had ISP ends or.
Michelle Eichelberger: Is it sends you could make create a set from that and then load your titles from that set so there's several options when you're trying to add content.
Michelle Eichelberger: These links on the slide to show how to create an itemized set or a logical set.
Michelle Eichelberger: And then, once you do that if you add a set there's a job that will run and it'll tell you what it's done and then your titles should show up in that.
Michelle Eichelberger: And the nice thing is is, if you already have a title in your collection and won't add it twice you won't have to worry about duplicate entries it'll just know that it's already in there.
Michelle Eichelberger: You can go ahead.
Michelle Eichelberger: So, as I mentioned, you can have titles and select sub sub collections under the same top level collection and this is a.
Michelle Eichelberger: handy screenshot that Marianne gave me that shows there's a sub collection for Italy, travel and culture, but there's also individual titles so it's really up to you how you want to organize things you do have some flexibility.
Michelle Eichelberger: One thing to keep in mind is that these collections are only dealing with Alma records, so you can't add articles, because that data is coming from the CDI and it doesn't live in all month.
Michelle Eichelberger: So you can't pull it into the collection so bear that in mind if you wanted to put a record for an individual database, you could put that in there, but.
Michelle Eichelberger: If you suppress that database record to have it show up in your collections it'll also be unsurpassed for your Primo searching So if you have suppressed those and want to keep them suppress that might not be something that you want to do, you can go ahead.
Michelle Eichelberger: A couple other things, to keep in mind when you're adding titles, you can certainly use the same title and more than one collection and more than one sub collection there's no limit.
Michelle Eichelberger: To how many times you use it or where you use it and then, once you associated a title, with a collection when you do a regular Primo search on the full record at the bottom of the page, you will get this like rotating.
Michelle Eichelberger: thing that shows you a bunch of other titles from that same collection and you'll also get you can set it up to show the collection path in your full record details just it just helps you navigate into that collection from your regular Primo search, you can go ahead.
Michelle Eichelberger: So that was very nice of you Marianne to talk about my help with the pre movie but, honestly it's not that big a deal, it was really easy to add it to Primo.
Michelle Eichelberger: There is a default and you can kind of see at the bottom of this big screenshot there's a default collection discovery link that you can turn on, in your view configuration, for your view.
Michelle Eichelberger: However, we have found that sometimes this doesn't work, you can see that it it doesn't start with an http s it just starts to slash discovery and, for some reason, turning that on wasn't enough to make it show up in your header.
Michelle Eichelberger: So what we ended up having to do was getting like the hard coded full link and then just creating another link to put into the links menu, you can kind of see the difference with the the highlighted in blue.
Michelle Eichelberger: it's you know it's that full string and it was something that I had to manually create so bear that in mind, you know you can try turning on collection discovery out of the box link, but if it doesn't work.
Michelle Eichelberger: it's not that you're doing something wrong there's just some weird thing going on, where it just doesn't recognize it so you may have to create a manual link and then you can.
Michelle Eichelberger: You know organize them in the order that you want them to show you can see the link is the fifth one in place up in this in the view config area and then i'm Marion site, you can see it's the fifth link over from the Left.
Michelle Eichelberger: I think that's it for the side yep you can go ahead.
Michelle Eichelberger: So one of the weird things about the collection area, and this applies to the newspaper search as well, I mean they're all part of your premium, but for some reason the regular.
Michelle Eichelberger: CSS codes for your header and colors and all of that doesn't apply to them, so you do have to do a very small amount of CSS work to get them to apply.
Michelle Eichelberger: And this, the code that you need is right here, and then you just pick whatever background color it is that you're already using.
Michelle Eichelberger: In our faq about managing collections, we have this code and we will be also posting these slides so it's just it's a very small amount of formatting that you need to do in the configuration package go ahead.
Michelle Eichelberger: So there is a search once you get to collections and currently it will only let you search one collection, at a time, but one of the cool things about the November release for Primo is that it will start letting you search across multiple collections so that's just a.
Michelle Eichelberger: Little shout out for the November release, you can go ahead.
Michelle Eichelberger: I know Susan my my terminology is never very specific, I know what I mean, but my language is not always as specific as I would like it to be.
Michelle Eichelberger: So you can sort your collections to display in different orders, this is not a very clear screenshot sorry about that it's kind of faint Gray, you can see that.
Michelle Eichelberger: Their collections are numbered order you can move them around the little grid thing on the left, you can kind of grab that and drag and drop it to where you want it to show up.
Michelle Eichelberger: So yes, you can do that.
Michelle Eichelberger: keeping in mind that when you're out in this the collections area, the search area in Primo.
Michelle Eichelberger: You can sort there, but you don't have very many options so there's a default sort of author title date and relevance and I think you can kind of do that on the back end as well, but it may not give you as many sort options as you prefer but that's what you have to work with.
Michelle Eichelberger: One thing to keep in mind, which I think is really a flaw in their design is that you can sort by author, but out of the box, the author does not display on the little tile that you see.
Michelle Eichelberger: In the collections you'd be has a javascript solution for this Nancy bad has done a ton of work, getting the collections to look really beautiful and you'd be site so i'd really encourage you to go take a look at their their settings because it looks really good you can go ahead.
Michelle Eichelberger: So, to delete content from a collection it's pretty intuitive you can remove selected titles, you can remove all.
Michelle Eichelberger: You do have to remove all titles from a collection before you delete it and if you're using all my records, this is really easy it does exactly what it looks like it's doing.
Michelle Eichelberger: However, if you've done a little more complicated setup where you've imported content from outside, like the space or some other repository you may have to do some special delete functionality to get that to work, and this is just a little information about how you would want to do that.
Michelle Eichelberger: You can also move content between collections.
Michelle Eichelberger: It when you're trying to move titles it almost looks like it doesn't work, and the reason for that is.
Michelle Eichelberger: If you click on the thing you want to move there's an option to to move selected and then you get this screen there's the screenshot here and it says no records were found.
Michelle Eichelberger: It looks like you can't do anything but actually what you need to do is look up the collection, or some collection, where you want to move it to in that little search box at the top of the page.
Michelle Eichelberger: But it's it's not intuitive at all it's really a poor design and we did the external resources Task Force did report this to X labor's when we were working last spring, because it's.
Michelle Eichelberger: If you want to move a sub collection to a different collection that.
Michelle Eichelberger: works much better and you get like a pop up thing it's very obvious that you need to use that search box titles it's not so obvious, but it can be done.
Michelle Eichelberger: You just need to type in what you're looking for where you want it to go into that collection search box and then pick it and selected and hit save and then it'll move.
Michelle Eichelberger: Collection changes usually show pretty quickly and Primo and Title displays can take longer so you know if you don't see the changes immediately don't despair, you might just have to wait a little bit.
Michelle Eichelberger: Okay, go forward.
Michelle Eichelberger: So, then, I just have some documentation and I realized that I did forget to put that image management faq on this list, so what i'm going to do right now is added to our our main.
Michelle Eichelberger: faq about managing collections, so that it will be easy to find a we do use and I can't remember the campus off the top of my head of the institution off the top of my head, but there are other people.
Michelle Eichelberger: Maybe Min pals I can't remember but anyway there's another institution that's done a lot of documentation and good work with images and we found that really helpful when we were playing around with that in the spring.
Michelle Eichelberger: So that is all that I have any questions before we go to the live DEMO.
Michelle Eichelberger: And as Marion said, please feel free to unmute yourself if you have something you want to talk about.
Michelle Eichelberger: Alright well i'm going to turn it back over to Marion Thank you.
Marianne Hebert (she/her): And thanks for that hint on moving titles, because I every time I tried it didn't work, so I gave up and I deleted the title and then added it so that's that's handy to know.
Marianne Hebert (she/her): So here's an example of one of our.
Marianne Hebert (she/her): This is our diversity collection diversity issues, and you can see i've got six collections here the nice thing is is you can just grab that and then i'll just toss that into the chat and so you can.
Marianne Hebert (she/her): And that's how I share it with faculty or students or whatever you can certainly also share, you know the some collection.
Marianne Hebert (she/her): as well, and then I would also point out that you know here's the first 20 items and the default is by title and then here's load more items and.
Marianne Hebert (she/her): So that that's where i'm kind of like you know how far you down, do you think people are going to click load more items for for this if they're just browsing.
Marianne Hebert (she/her): So that's one of the considerations I make.
Marianne Hebert (she/her): So i'm going to any questions so far.
Marianne Hebert (she/her): i'm going to go ahead and DEMO how to do this.
Marianne Hebert (she/her): So here we are.
Marianne Hebert (she/her): i'm going to create a collection and add some titles and i'll show you how I upload the images so it's right here to manage collections.
Marianne Hebert (she/her): And so i'm going to.
Marianne Hebert (she/her): edit my going to add something to encyclopedias.
Marianne Hebert (she/her): And let's do.
Marianne Hebert (she/her): i'm going to do a new collection actually i'm going to do it under social justice so i've got you can make.
Marianne Hebert (she/her): Some collections under sub collections and I don't know how far you can go or how far you want to go i've only done done it this far so i'm going to add i'm going to create a new sub collection and it's pretty straightforward you're just going to fill out the the required fields.
Marianne Hebert (she/her): And you need to repeat that you can serve I tend not to suppress it from discovery but it's up to you how again how you might want that to display in your Primo and at point here's where you upload your image and so it's going to.
Marianne Hebert (she/her): So I need to pick one of these, and I think it's.
Marianne Hebert (she/her): see if I can see which one is it it's not that one.
Marianne Hebert (she/her): can't remember which one looks like it's this one.
Marianne Hebert (she/her): we're going to choose that one and actually yeah whoops.
Marianne Hebert (she/her): nope that's not the right one, sorry about that.
Marianne Hebert (she/her): I would, I would add, if you sometimes I play with my images if I don't rename them a different thing um I can't remember it or.
Marianne Hebert (she/her): upload the one.
Marianne Hebert (she/her): Let me just go over here for a second.
Marianne Hebert (she/her): Under collections, I might be in the wrong space, which is why i'm not.
Marianne Hebert (she/her): nope that's not.
Marianne Hebert (she/her): There it is.
Marianne Hebert (she/her): So in this case I have uploading this image of the same.
Marianne Hebert (she/her): Migrant mother and what i'm doing here is i'm trying to make sure that the thing I want to show on the banner is in the very Center of the image and so at this point, I can just click save.
Marianne Hebert (she/her): And it it POPs me out, so I need to go back in.
Marianne Hebert (she/her): And I do find that with my MAC sometimes I have to do it, a couple of times to get back in so on the general tab you don't see it anymore, but it's in there, and so what i'm going to do is i'm going to upload it again over on the discovery tab.
Marianne Hebert (she/her): Hopefully i'm in the same place.
Marianne Hebert (she/her): And so now at now, you can see what the image looks like and i'm just going to add.
Marianne Hebert (she/her): A title here, and you can actually.
Marianne Hebert (she/her): search.
Marianne Hebert (she/her): Oh, I do this, all the time, all right back in under add title.
Marianne Hebert (she/her): there's a me go back because I do this, all the time it's very confusing this this here searches the titles in your collection and because I don't have any yet that's not where you add a title I do, that all the time it used to drive me crazy, you have to click add title over here.
Marianne Hebert (she/her): And you get you can search it looks to me like you have pretty much all the or a good number of the search options so i'll actually do this.
Marianne Hebert (she/her): And so um I should have gotten too yeah so I can select these two they're both electronic and I can just add titles.
Marianne Hebert (she/her): confirm yes.
Marianne Hebert (she/her): And so now, you can see, this is where I can actually limit if I wanted to, if I had a huge long list so let's see if it's doing that so we're going to go back to collections.
Marianne Hebert (she/her): Under encyclopedias.
Marianne Hebert (she/her): So under social justice, so there it is there's my poverty and economic disparity collection with my image by click on the image.
Marianne Hebert (she/her): Now you can see that the banner has the Center of our eyes, which is a little bit better, for me, I might you know if I were really do this I might pick a different image, but I.
Marianne Hebert (she/her): was actually struggling to find an image that represented poverty.
Marianne Hebert (she/her): There was um there's another photographer Johnny Miller, who does the the the scenes unequal scenes, which is a images of really rich communities right next to very poor communities.
Marianne Hebert (she/her): Their aerial shots and he's done quite a few of them and they're very fascinating and they're not in the public domain, so I couldn't use them.
Marianne Hebert (she/her): So, and then the the it might take a while for the.
Marianne Hebert (she/her): titles, to show up here I don't worry, sometimes I wait and check them out the next day.
Michelle Eichelberger: Do you also need to say that you think after.
Marianne Hebert (she/her): yeah sometimes you do need to save it and actually i've often done this like save, save, save, save, save just to make sure, and so it backs me all the way out.
Marianne Hebert (she/her): yeah thanks for that, because that's often the case.
Marianne Hebert (she/her): simplify.
Marianne Hebert (she/her): yeah it's gonna take a little bit, we can we can come back and look at that.
Marianne Hebert (she/her): But the thing I really like is so as i'm doing some of my searching and acquisition I do a lot of acquisitions and ordering of books and stuff and i'll often be checking.
Marianne Hebert (she/her): To see what we have, so if I do.
Marianne Hebert (she/her): This time.
Marianne Hebert (she/her): So when you get a list like this, you can just click on your little ellipses and say add to collection.
Marianne Hebert (she/her): And there it is it's last thing I did if I just click that so it's very easy.
Marianne Hebert (she/her): And so you can actually task, a whole bunch of people and say you know hey let's build this collection and folks don't need to actually know how to get into.
Marianne Hebert (she/her): The collections, they can just do it from searching online and just pop things into it, as long as they have the right permissions and I just wanted to show you.
Marianne Hebert (she/her): This title.
Marianne Hebert (she/her): Please excuse my typing.
Marianne Hebert (she/her): So, this would be a great one to add and I thought it might be good to add to the history collection.
Marianne Hebert (she/her): Under the general an interdisciplinary sub collection and you can see from here because I named them all the same, because i'm consistent I can't tell which one is which.
Marianne Hebert (she/her): In which case you have to go back into the collection and add it under add titles, so if you were to.
Marianne Hebert (she/her): Do something like this similar sub collection, I would just make sure to name them slightly different, at least at the the collection level name I could go in and Edit the mark record and do that just a just a heads up.
Marianne Hebert (she/her): um let's go back and see what's here.
Marianne Hebert (she/her): yeah so that's not there yet, but I don't worry about that I tend to work live I don't worry about too pressing things and then having a big reveal but it's up to you, you know I don't think that people are coming here a lot and doing a lot on their own.
Marianne Hebert (she/her): But you can see, you know these are you know sort of how i've arranged things.
Marianne Hebert (she/her): or social issues if it's serious nope it's not any questions.
Rebecca Oling: it's Rebecca owing from purchase college, how are you i'm sorry, so I guess My main question is.
Rebecca Oling: You benefited in a way from being isolated during Kobe to have the time to be able to work a lot of this out and thank you so much for.
Rebecca Oling: figuring out the workflows to make it a little bit easier on all of us, but i'm wondering, looking back.
Rebecca Oling: You know now that things are sort of back up to speed and a lot of our libraries are even more short stack than we were before and hiring freezes.
Rebecca Oling: How we can fit in the base work that is needed before you even get to the part of the Alma Primo, which is a lot of the traditional library and research that I love to do, but often don't have the time to devote.
Rebecca Oling: i'm wondering if you've thought at all about how that might look in the post coven we call it that world and how you might approach it.
Marianne Hebert (she/her): yeah um you know, I think it depends upon you know what types of collections, you want to create whether it's the you know encyclopedia collections, I find this more of a.
Marianne Hebert (she/her): librarian helper aid, you know because students don't often know to go there, though, when I do consultations I tend to send them here's here's the encyclopedias you should be looking in for your topic try a bunch of different things.
Marianne Hebert (she/her): we're still doing our consultations via zoom.
Marianne Hebert (she/her): So.
Marianne Hebert (she/her): In terms of workflow you know if you.
Marianne Hebert (she/her): Had a concept and created the buckets, this is the type of thing I might like to do on a Friday afternoon, if I don't have a lot of prep for Monday, you know it's just kind of a fun relaxing.
Marianne Hebert (she/her): You know, searching and adding things to the buckets or spreadsheets or whatever you know we're very small, and we have a lot of vacancies, so I actually didn't.
Marianne Hebert (she/her): create a committee and ask anybody I just started doing it, and then I said that, then I just showed it to everybody and said hey, this is what i'm working on, what do you guys think.
Marianne Hebert (she/her): You know, and then I got a lot of positive feedback, so I just kept going so it depends on your culture to on whether you, you have that you know here's the reference Committee, and they need to decide everything versus just let you know give everybody an area.
Marianne Hebert (she/her): You know, when I when I DEMO this to I did a similar DEMO to.
Marianne Hebert (she/her): library to Librarians here Carol did this she did that really quickly.
Marianne Hebert (she/her): And the first amendment issues and and created her buckets and just started filling them in so.
Marianne Hebert (she/her): Because it's really fun, you know I think you could just say you know go at it, you know and and if you don't have the roles or not you're not giving those roles to everybody, you would just need one person to.
Marianne Hebert (she/her): Set up the bucket and then people can add to it like I said from from doing a title or author or subject search justin Alma as long as they have those.
Marianne Hebert (she/her): capabilities, I did struggle, a little bit with finding appropriate images like i'd have something in my mind this is great, and then I couldn't find the image I couldn't find.
Marianne Hebert (she/her): You know, free to use images and so I spend that's why I stopped trying to find the images first and create the bucket I tried to make sure.
Marianne Hebert (she/her): That what my buckets we're going to be by pre-selecting some titles, you know, so I think it all depends upon.
Marianne Hebert (she/her): scope of your project and how you wanted to approach it.
Rebecca Oling: yeah and I see some good I see some good suggestions, thanks to Michelle and Karen you know, this would be a good thing for being on the information desk and.
Rebecca Oling: yeah asks, and also that may be asking faculty and departments, or even students who like we've had some students who have had.
Rebecca Oling: You know channel forums about my pocket issues on campus might be interested in having a hand in elevating some of the materials that we have in the library and that might be a good empowering use of their energy so things like that may help us as well.
Marianne Hebert (she/her): yeah and um.
Marianne Hebert (she/her): yeah I was going to create I was going to DEMO one for.
Marianne Hebert (she/her): disabilities studies right, and then I started searching on our collections and I realized that what we, the encyclopedias and dictionaries we have that deal with disability are pretty outdated and a little bit embarrassing.
Marianne Hebert (she/her): And so right now we don't have a budget to order you know expensive reference materials.
Marianne Hebert (she/her): But on the other hand, you know there's we actually don't get those types of questions, a lot, you know so to me it's like one thing to highlight a certain.
Marianne Hebert (she/her): Certain groups and and promote di issues, and you know have have collections that say hi we see you versus like.
Marianne Hebert (she/her): This is what students are actually doing and so some of the first ones like rated were history in art history and women's studies, because of the volume of questions that we get.
Marianne Hebert (she/her): i'm just looking at the chats any any other questions.
Marianne Hebert (she/her): Here Ryan said he had to run recalculate local resources.
Marianne Hebert (she/her): yeah we did find that when, as I was creating these collections during during the shutdown.
Marianne Hebert (she/her): A lot of them were referenced print reference titles in the reference collection, the whole collection was suppressed, and when we suppress them, they did not appear in back in Primo again, and so we had to do some re indexing jogs to get them to re index.
Marianne Hebert (she/her): So right now I don't think we have any collections that are suppressed, but that's just something to keep in mind.
Marianne Hebert (she/her): Has anybody created any collections.
Marianne Hebert (she/her): That they might want to highlight, you can throw a link in the chat that we could take a look at.
Pamela: Marianne this is Pam from mcc I have a question.
Pamela: Sure um so when you first start out and you're doing your first just setting everything up so nothing shows live until you add it to Primo right.
Marianne Hebert (she/her): you're well, as you can see i'm in my.
Marianne Hebert (she/her): it's live that you know I created the poverty, one on the fly.
Marianne Hebert (she/her): Right and so it's live it's right there that's live titles and they are the titles didn't show up to the titles take a little bit longer to show up, you can suppress if that's what you want to do, I just I tend not to.
Marianne Hebert (she/her): Personally, because I don't.
Marianne Hebert (she/her): it's not a bad thing if somebody sees a partial collection at at at some point, I do email the Faculty and say hi i've created this collection is going to be helpful to you is there anything you want me to add.
Marianne Hebert (she/her): But I see it as more as a alive promotional thing it's chancy I see it as fluid as not in and I just you know.
Marianne Hebert (she/her): it's up to you how you want to you know if you want to do a big reveal you know it's you know women's history month and you want to reveal it on such and such a date, you can wait and then reveal it but.
Marianne Hebert (she/her): I just make it live that's how I that's why I run.
Michelle Eichelberger: Pam if you're talking about the collection discovery link in the header.
Michelle Eichelberger: yeah right that won't show up until you turn it on, however, in your regular search results in Primo anything you've added to a collection will start showing with a little link to that collection, so you might as well make collection discovery live.
Pamela: You know.
Michelle Eichelberger: I just you'll see the like yeah exactly what Marion showing you'll see that more from the same collection, you know, so there will be an indication that collections, so you might as well just make it live in the header okay.
Pamela: I understand now, thank you.
yeah.
Marianne Hebert (she/her): yeah and you mentioned that you have a course needs, and so I actually did create the collection for under.
Marianne Hebert (she/her): Countries.
Marianne Hebert (she/her): The Italy travel course so next semester, one of our art faculty is taking students to Italy, she was asking about you know.
Marianne Hebert (she/her): She wanted to do a library information literacy session so I actually created a collection, for her with the things that we talked about.
Marianne Hebert (she/her): I personally don't like having the collection and the items it's up to you, you know how how that works I tend to do collections and then put things in them.
Marianne Hebert (she/her): So you know, for her course I kind of just added a bunch of a bunch of stuff about Italy.
Marianne Hebert (she/her): So it's a great way, I think, of promoting.
Marianne Hebert (she/her): course materials that.
Marianne Hebert (she/her): You know you're you can put things on reserve but that those wouldn't include the ebooks and I i'm mixing up ebooks and print books.
Marianne Hebert (she/her): And they don't show here.
Marianne Hebert (she/her): So this is a print book in our reference collection.
Marianne Hebert (she/her): And, and I think a good question is, you know if you have we have a lot of stuff that was in print and in electronically, and I tended to do the electronic book versus the print book.
Marianne Hebert (she/her): Yes, I can add that so but it's up to you, you know what you want to highlight.
Marianne Hebert (she/her): So here's all our collections i'm just going to toss those into.
Marianne Hebert (she/her): If you want to play with them you're welcome to with you have suggestions like I said, you know some of it wasn't quite well thought out, did I send it to just move on, let me change that sorry about that.
There you go.
Marianne Hebert (she/her): yeah as I was building things I was like ooh that doesn't work so well and I was backing out and that's alive, but I wasn't really too concerned about people finding my messy stuff there's I don't think there's that many people in the discovery collections at this point.
Marianne Hebert (she/her): Any other questions or suggestions about how collections could be used.
Marianne Hebert (she/her): Up has done some really good you know books of the month stuff.
Michelle Eichelberger: I know some places are using this for archival material there's some really cool things out there.
Marianne Hebert (she/her): Looking to see if I have any notes I didn't mention.
Marianne Hebert (she/her): that's all I have.
Rebecca Oling: So I have another question Mariana is Rebecca again, so what is the relationship between what you're doing here on the live guide you do you create these links or links in your live guide to these collections, is that I mean you're not giving up.
Marianne Hebert (she/her): Actually I do I do do some of that i'm trying to think i'm our research guides some of them are a little bit hidden but um.
Marianne Hebert (she/her): So here's a diversity issues collections, so I have a little bit overview, these are ethical books, we bought with them as state money, so we couldn't use.
Marianne Hebert (she/her): The pro quest platform, because of the way it authenticated so here's a link to just access the collection, it takes you right to the collection, you know just you know just open Lincoln new tab it takes you right there, but then I kind of like you know.
Marianne Hebert (she/her): Just sort of highlighted, you know some here and then for the encyclopedias I added an faq.
Marianne Hebert (she/her): yeah so I made up a fake question and you know, and then I just kind of linked to them, you know so that.
Marianne Hebert (she/her): They would take the student to the artistry one, so you can definitely you know, use the links, you know, and I found them to be persistent, even if they're long and messy that they'll take them in so i've been adding them to some of the lip guides.
Marianne Hebert (she/her): So Douglas asks if a book is removed from a collection ought to be automatically be removed, so I haven't tested this but My guess is is that it would automatically be removed it wouldn't display.
Marianne Hebert (she/her): You know, you could probably.
Marianne Hebert (she/her): Yes, so if it's suppressed it goes away definitely suppressed.
Marianne Hebert (she/her): or deleted, I would say yes, though I haven't I didn't test it i'm just assuming that it does because it's not there anymore.
Marianne Hebert (she/her): yeah and I haven't really tested like if a vendor really completely changes that something in their in their electronic resources, you might find a lot of stuff disappears.
Marianne Hebert (she/her): But you know for the things we've purchased the Oxford books and some gail we have some local records created for some of those so it's, I think, mostly the ones that are coming from the Alma electronic resources collections, that would be in flux.
Marianne Hebert (she/her): But I but My guess is based on what i've seen with suppressed records that they would just go away.
Marianne Hebert (she/her): And i'm going to click and look at.
Marianne Hebert (she/her): Leeds university i'm not familiar with them, but we can take a look and see what they've done oh look.
Marianne Hebert (she/her): it's all in French.
Marianne Hebert (she/her): very nice.
Marianne Hebert (she/her): yeah I think I think it's it's got a lot of potential to really kind of highlight some special things about your library or special events or you know things that you might want to highlight.
Lauren Jackson-Beck (she/her) SUNY Potsdam: This is this is lauren from Potsdam, and I like the idea that.
Lauren Jackson-Beck (she/her) SUNY Potsdam: Mary and kind of when she does these things she kind of shoots them out to faculty and departments, because this is a great way of.
Lauren Jackson-Beck (she/her) SUNY Potsdam: Marketing or advertising what what we can do with the collections, to make them more visible and more accessible to our students and faculty and then.
Lauren Jackson-Beck (she/her) SUNY Potsdam: It also gets kind of participation going between the libraries and the Faculty so and I I I like the idea of also using maybe.
Lauren Jackson-Beck (she/her) SUNY Potsdam: Student groups to to help locate materials, because that's a lovely way of pulling in.
Lauren Jackson-Beck (she/her) SUNY Potsdam: Different student groups into the library and making them kind of more connected with what the libraries are doing and what we have and what we can offer so, so I think that's you know, taking it to that kind of outward work is is really wonderful as well.
Marianne Hebert (she/her): I like to thank everybody for coming and like I said, if you have any other questions feel free to email me even after I retire, I still get to keep my email and i'm I would certainly answer a question if I knew the answer.
Marianne Hebert (she/her): But i'm also curious you know if you know people what kind of creative things people do with this feature, because I think it has some really.
Marianne Hebert (she/her): nifty options is a way of you know if you're using pretty much put all your stuff in it's a way of organizing things I find a lot of times when you're searching for Primo that the results are a little bit unmanageable, and this is a way to highlight some of the best of what you have.
Marianne Hebert (she/her): And like I said it's a really fun thing to do, on a Friday afternoon, and you know.
Marianne Hebert (she/her): it's a fun to create collections.
Marianne Hebert (she/her): So i'm going to stop the sharing.
i'll stop the recording.
Marianne Hebert (she/her): Okay.