Shannon Pritting: get started.
Shannon Pritting: Alright Thank you everyone for for your time and for joining us this morning for the the first quarterly or the second quarterly update of.
Shannon Pritting: All this for for 2021.
Shannon Pritting: we're going to go ahead and get started, you can ask questions throughout feel free to unmute yourself and also i'll be looking at chat if.
Shannon Pritting: there's something that you want to ask during the presentation we'll definitely leave time for questions at the end, but always good to ask questions if there's clarification needed throughout as well.
Shannon Pritting: All right, I think you're up first mark thanks Shannon.
Mark McBride: hi good morning everyone, my name is mark mcbride library senior strategist and the office of library and information services for those who don't know me.
Shannon Pritting: i'm going to start by giving just a brief update on the New York state budget and what it means for Sunni.
So, most of you probably already know this, the budget was released.
You know I think some of the big takeaways is there was a big increase in funding for the gop is in ios sees that is kind of tied directly to the chancellor's Sunni for all initiative.
Mark McBride: And so, you know that that That bodes well for the lps ios ease and so you know if there's opportunities to collaborate there with those organizations, you know libraries might want to.
Mark McBride: see if they can either expand on what they're doing with them right now, or maybe start forging new partnerships.
Mark McBride: You know the the capital investment I think there's another big win for them for the for the colleges it increased significantly it's up $100 million.
Mark McBride: How that's going to be distributed or how that's going to be allocated to campuses I don't know yet, but I just know the money is there.
Mark McBride: And Community colleges, the funding floor was reinstated it's you know my perspective, it's still seems rabbit relatively low, but it did increase by $50.
Mark McBride: Allowing the Community colleges, you know to you know to you know, to continue to fund their institutions, you know, based on their PR F T.
Mark McBride: And this, this is a 90% approval, based on the the the base aid from the previous year, the oh, we are funding is back in place.
And then, just so you know just coming off the the pandemic all as we went through an exercise and they probably mostly went through this exercise of having to reduce your your overall operational budget oldest went through a similar exercise, where we reduced by 25%.
You know, we just got word our budget for last year is going to actually be reduced by 5% so you know we're in pretty good shape.
it's still not determine what our budget is going to be for next year there's rumors to the building that there's going to be some sort of reduction.
But really we're waiting see in, even though we we we we let's say projected at 25% discount and our 25% reduction and you know we only have you know saw 5% reduction.
The spending restrictions are still in place so, even though we have the money, right now, there's no way to really spend the money.
And we're just waiting to get word and when those restrictions are going to be replaced go ahead channel.
And so we've been having conversations internally and talking to the board about Sunni connecting Sunni library services.
we're going to do a quick presentation to the board here in the next couple weeks in fact i'm going to schedule a meeting today with them.
So one thing we did of course of people remember you know we changed our agreement with Elsevier.
At one time there was $600,000 subvention that the building put towards the science direct contract we you know we we were making headway with Todd Larson.
In terms of recouping that $600,000 and then Todd of course left our previous provost so we're getting to know the new provost now shot age she's great she understands libraries she's very supportive, especially in.
In the support that we provide for research activity she's a pretty high profile researcher in her field.
Mark McBride: She understands the the the value of libraries and she of courses made it clear that the $600,000 that was you know once.
allocated for the Elsevier contract will come back into the oldest operational budget now.
Depending on what next year's budget look like that $600,000 may move around a little bit because there could be reductions we don't know yet.
But what we would like to do is we'd like to take that money and put it towards a Sunni library services and Sunni connect on the goal would be to kind of grow a more.
holistic shared collection strategy working a lot with the SS CC Shannon that's they've been having regular meetings with that group on thinking about different opportunities for some shared collections and maybe growing capacity, a little bit, and as soon as you connect.
That, of course, would would mean that we could increase the subsidy.
Mark McBride: We also were looking at the the services and last year at this time, you know we presented on turning to the campuses and starting to charge you for the baseline services just based on you know discussions we've had in the previous few years.
Mark McBride: We know right now coming off a cove is not the best time to go to campuses and throw another charge at them so we're looking to take some of that money from the 600,000 and just pay for the baseline services we'd like to keep that intact for for as long as possible.
And then you know we're also looking at is there an opportunity for us to take some of that funding.
And you know, maybe look to you know increase collaboration amongst the campuses you know.
A lot of people come to us shannon's team and Maureen and they come to Mike and they talk about like different projects that they would like to entertain.
Different projects that i'd like to see us pursue you know we hear from a lot of different corners of the campus community on this in the libraries, of course.
Mark McBride: But you know we can't get to all of them, so what we're thinking about is where can we get the most bang for the buck work and get the most collaboration amongst the libraries and maybe there's a way for us to start seed funding some.
Mark McBride: Some of these shared projects together and seeing there's an opportunity for us to kind of.
Mark McBride: inspire more collaboration innovation amongst the libraries, you know, again, this is still up up in the air we're going to work on trying to frame something for the board to react to and get the board to to weigh in and how we how we allocate those funds go ahead, can.
Mark McBride: Also, you know Shannon has been working with PepsiCo a lot lately and PepsiCo reached out to him and said that they were willing to contribute $25,000.
Mark McBride: To all this in in kind of like a good faith gesture, knowing that we're coming off a coven.
Mark McBride: So we've been sitting around thinking about how we like to allocate those funds and one of the areas that we think there's a huge need.
Mark McBride: is for us to start looking at diversity equity and inclusion and the role that maybe Sunni connect and oldest as a whole will play in supporting the initiatives.
Mark McBride: What we're thinking about doing is maybe starting to tie a little closer to the project that ethic Snr is doing with Trevor doors and curtis kendrick I don't know people are aware of that.
Mark McBride: But you know, the goal of that project is to really frame talent management with a di lens and so you know, is there a way for us to maybe look at our own collection strategy look at our own our own Sunni connect collection.
Mark McBride: And maybe start doing an audit to ensure that you know we meet the requirements of you know, a diverse equitable and inclusive collection of library resources.
Mark McBride: we're going to partner with Evelyn on this primarily we're going to partner with azlan on this, because as long as a great partner in terms of helping us to.
Mark McBride: kind of move the money around this state it's oftentimes difficult for us to do that inside the building so just to be frank we're going to kind of set up a financial arrangement as line.
Mark McBride: But our goal is to work with the Sunni library community to stage you to professional development opportunities or maybe starts staging some other strategic sessions to think about how we can weave dei into all we do inside suited libraries.
Mark McBride: Again we'll go back to the board with some ideas on this and then also we'd like to come on to the Community, because you know I.
Michael Daly: personally am i'm in learning mode right now I think many of us are in learning mode right now, but this is a critical time.
Michael Daly: In Sunni it's a critical time in the country and, and I think we really need to lean in on this and you know from my perspective, and from others, this is a long time coming.
Michael Daly: So we're going to start getting some communications out to people as soon as we have a plan of action, or we know how we want to proceed with the next steps and now i'm going to turn it over to I believe Mike is next Shannon.
Michael Daly: X mark Hello everybody Mike daly director of operations for studio we are services just want to give a brief update.
Michael Daly: Looking at some of the most recent data we have of campuses that self reported there Oh, we our core sections in serious appreciate all the campuses that do that faithfully.
Michael Daly: we're starting to see a really positive trend this looks at the top percentages of general education.
Michael Daly: general education courses sections which really the new state legislative we are money asked us to really focus our efforts in on general education larger Roma courses.
Michael Daly: Of course sections utilizing Oh, we are in the fall 2020 so the bar graphs in blue are those.
Michael Daly: represented Community colleges and in green a growing trend that we're seeing every semester is non Community colleges utilizing more and more, we are in their general education.
Michael Daly: general education courses sections, this is certainly a positive trend, but we also know this doesn't tell the whole story.
Michael Daly: doing a data analysis from the past fall of knowing all we are course sections that we're using Oh, we are.
Michael Daly: In blackboard or their LM s where we can readily identify the core section and then comparing that to what was reported in serious by campuses were really only capturing at best about 44% of the.
Michael Daly: activity across our system, so, while this graph is encouraging, and certainly.
Michael Daly: Tell some good stories we feel there's a much deeper story to tell and will continue to be working with campuses and libraries that are affiliated with our operations to really share their whole we our story as much as possible next slide.
Michael Daly: If we dig a little deeper one question that's often asked after I show that slide is OK, so what so you have students enrolled in Oh, we are core sections so looking at that same subset of school, starting with Clinton, all the way down to Ulster just a subset of schools.
Michael Daly: and using a pretty standard measurement in Oh, we are called the course throughput rate, so how many students got a C, or better certainly understand that some schools award credit for.
Michael Daly: grades below see but see usually transfers, so the students in general education, of course, sections using Oh, we are 64.5% of them.
Michael Daly: got a C, or better in the general education course sections, not using Oh, we are 62.84% of those students.
Michael Daly: received a C or, better, certainly, this is an under hypothesized analysis there's a lot deeper digging that we could do comparing modalities time sections were taught.
Michael Daly: The actual general education category which those courses occurred, but as a brief snapshot I think it's a way for all of us to begin asking deeper questions.
Michael Daly: Of the impact that Oh, we are beyond cost savings really has on our campuses for our students and for our institutions, I also want remember that Oh, we are.
Michael Daly: Or have us remember that oil isn't the thing it's, a thing that can connect many other things there's numerous other students access initiatives.
Michael Daly: In place on your campuses that really allow students to embrace a holistic support of their education and I don't want to say that aware, is entirely responsible for the success that we're seeing.
Michael Daly: But we certainly think that you know we can couple Oh, we are with an esop program with an eeoc opportunity with an early alert system like starfish it's only going to be the better for Sunni students next slide.
Michael Daly: I do want to speak to mark mentioned that the funding is in the New York state budget for fiscal year 2122 and certainly we're anxious to see what that final allocation will be in the Sunni budget but.
Michael Daly: In the interim we're continuously improving so we can say that you know all the content of platforms available or we are sunni.edu will remain at no cost to suny faculty and students at next year, there is some new content there.
Michael Daly: This semester, if you haven't looked general chemistry from our partners at Carnegie mellon oh ally physics, one which is actually a course authored.
Michael Daly: Out of the University of buffalo with some other Sunni faculty participating in that course public speaking, which is available in way maker allison there.
Michael Daly: The student cognition toolbox has gained a lot of interest as student cognition two boxes from Carnegie mellon's oh ally, and it really allows students in a low stakes way to understand.
Michael Daly: Some of the abilities, the ways that they might think about preparing for course success on the side, this was developed in.
Michael Daly: conjunction with some faculty at university of new Hampshire University of new Hampshire uses it for all their incoming students.
Michael Daly: And we had a webinar a couple weeks ago were some really, really strong interest from suny faculty and Sunni campuses to begin using the student cognition toolbox.
Michael Daly: As yet another tool to allow students to understand how they might succeed in college level courses.
Michael Daly: And finally managerial accounting and calc one will be available in the coming months.
Michael Daly: As Mark mentioned also focus on diversity equity inclusion, we feel that super important not only in the in the broad scheme but.
Michael Daly: materials are going to be open and openly available, they should represent a very diverse in a very equitable and inclusive.
Michael Daly: audience.
Michael Daly: So we're pleased that our partners have started with oh ally, they revamped their anatomy and physiology course this past semester underwent significant revisions really focused on expanding the diversity of the images using the course.
Michael Daly: When they did an audit of that course they realized that their representation of images was really narrow and not as wide and diverse so they engage some artists in some graphic designers to really.
Michael Daly: expand the diversity of the images represented in that course, which is why they taken by thousands, hundreds of thousands of students nationally and within Sunni every year.
Michael Daly: Also, I put this call out of the workspace but if there's Sunni community colleges interested in engaging.
Michael Daly: With oh ally and Carnegie mellon they are putting together a National Science Foundation grant aimed at stem attrition I can certainly provide more details, if you want to reach out to me.
Michael Daly: i'll put my email in the chat and a few minutes lumen learning recently stevie pat for way make her own that aligns with wicked 2.1.
Michael Daly: But I think and Shannon I think we'll talk about a little later we're really leaning into a lie and lemon learning to move past just be pat's.
Michael Daly: So we are pleased that lumen announced that they recently partnered with the Perkins school for the blind.
Michael Daly: To the Perkins school for the Blind faculty and students.
Michael Daly: have actually built into their curriculum and ongoing analysis and accessibility focused review of lumens course where is that will just be happening, then every time they update the pat it's actually part of a standard curriculum that the Perkins school for the Blind has developed.
Michael Daly: And finally, a new lumen circle is focus on inclusive teaching starts in the summer 2021 that content looks really robust and was made even more robust by four Sunni faculty who peer reviewed that content and certainly appreciate their efforts, doing so next slide.
Michael Daly: we're cognizant that on the streets is kind of a review of the proposed new general education knowledge areas and competencies so we've started mapping some potential Sunni or content to the proposed new knowledge areas.
Michael Daly: We think we have a pretty good handle on some of them certainly dignified some gaps and we'll be working with.
Michael Daly: campuses and our partners to identify ways we make make those gaps more robust in and provide a little more opportunity for those seeking new knowledge areas if those general education proposals.
are approved next slide.
Michael Daly: And the same for the competencies, if you haven't seen these new competencies.
Michael Daly: are personally much improved in provide a greater opportunity I think in the competence areas we have some work to do to really connect some dots between what we are content that's available and what the competencies are asking our students and our faculty to lean into excellent.
Michael Daly: If I do want to give it acknowledgement to our partners, our pk group we've been working with our pk group.
Michael Daly: With Oh, we are probably for about two and a half years, we recently competed completed year one of our second sustainability cohort.
Michael Daly: which had about 10 suny campuses participate in it will finish up the final part of that or sustainability cohort next semester, so the year and a half cohort.
Michael Daly: But these campuses new paltz purchase Sullivan maritime morrisville tompkins coven onondaga brockport room and also really leaned into the knowledge and the expertise that.
Michael Daly: group brings to sustaining students access initiatives writ large, and their ability to understand that you know the importance of having sometimes an external voice and an external I.
Michael Daly: to let you see how things might be and how things are was certainly appreciate it and appreciate the efforts of these campuses and the individuals from those campuses who faithfully attended the workshops.
Michael Daly: And did the work between the workshops in light of all the other additional duties that they took on this year in response to the.
Next slide.
Michael Daly: So i'm trying to events, this is my last slide and these links will be, and when we share out the slides will be in the notes.
Michael Daly: The Doers group, which is a collaboration of system wide organizations nationally Sunni cuny and Maryland University of Maryland were founding members.
Michael Daly: The Doers group did put together an ocr contribution matrix for tenure and promotion it's pretty interesting, it is not a statement that says Oh, we are contribution must be part of the tenure and promotion process as a way to think critically about ways, it might.
Michael Daly: Be in in your campus in your department it's pretty robust document and well planned out so if you haven't taken a look at it it's worth the thought process.
Michael Daly: lumen circles for suny is accepting accepting applications, starting now there'll be a webinar about that in May 19 I believe the date of.
Michael Daly: data that is so nice conference on instruction and technology or CIT has at last count, I think I kind of 13 or 14 or we are related presentations or conference or conference proposal sessions certainly worth visiting the virtual CIT session with shear and then.
Michael Daly: The northeast we are Conference which is free to register and free to attend a slightly overlaps with see it, but there is some Sunni libraries and faculty represented the conference talking about the great work that they've been doing and continue to do.
Michael Daly: that's all I have and i'll put my email in the chat with anybody that interested in other nsf grant that I mentioned.
Shannon Pritting: Alright, so it looks like it's it's me now so.
Shannon Pritting: A few campuses asked us about you know we're on this this great.
Shannon Pritting: New shared system.
Shannon Pritting: or this shared system, and you know why can't we coordinate pulling the data that.
Shannon Pritting: suny system is asking for the Lars report, and this is only relevant to state operated campuses so Community colleges don't have to submit this data.
Shannon Pritting: So we are working on this right now so we're working with the institutional research office, and then the controller's office to just determine data needs and then to make sure that we're on the same page with them, I think we are.
Shannon Pritting: And then, what we are going to start doing in the next few weeks is to start reaching out to campuses to verify reports, based on your historical data.
Shannon Pritting: So that we can just pull large data going forward, so this is only going to be for the campuses that use acquisitions in all, so there are several state operator campuses where you're not putting your budget into on on, and you know, in some cases that's understandable.
Shannon Pritting: And you know we'll work with you, if you're not using acquisitions to just you know help you with a report, if needed, but hopefully after this year.
Shannon Pritting: Where we go back and forth with you a little bit to verify the report will be able to pull this without involving campuses.
Shannon Pritting: We understand that you know as with things like this there's no one size fits all so your campus may choose to continue to pull your own data and we'll have that discussion with you, if you do we'll make sure that we make that as easy as possible, so.
Shannon Pritting: worst case scenario, we make it better, or maybe a little bit more streamlined and we will centralize this as much as possible going forward so.
Shannon Pritting: expect to hear some more from from us in the next few weeks in coordinating this, and please do respond to us if we're reaching out to you about verifying the report.
Shannon Pritting: will try to spend as little of your time as possible, but we want to make sure that we're getting accurate data and we'll come prepared with questions.
Shannon Pritting: Just an update on where we are with library accessibility reviewing so this mostly.
Shannon Pritting: So this is mostly.
Shannon Pritting: This is mostly related to the procurement and and we will be ending the cohort as it currently is very, very soon.
Shannon Pritting: In the cohort has been you know, a mix of projects and professional development will be losing the the the main professional development vehicle that we're using the dq system.
Shannon Pritting: In a few weeks so where the cohort really goes going forward I think that's still needs to be hashed out, you know, maybe more of a coffee hour type thing.
Shannon Pritting: But sls will continue its accessibility reviewing work we're working with a few campuses and more of a reciprocal relationship where we will go into the.
Shannon Pritting: more complicated pieces of accessibility reviewing such as what happens and how do we document when you find something that does not meet accessibility standards and requires an exception when there's not a V pat.
Shannon Pritting: When you need to create an equally effective alternate access plan.
Shannon Pritting: We think that's something that we probably would be justified and saying that's a campus responsibility, but we want to at least make an attempt to.
Shannon Pritting: Do this once and do it in a way that will be acceptable by as many campuses as possible or hopefully all campuses.
Shannon Pritting: where you can take the work and then you can implement it at your campus so expect some more information on this we're continuing to do the reviews of products that are that are equally or that are.
Shannon Pritting: held by more than a few campuses or even you know I think we're at the point where we're now getting to the lower subscribe reviews as well and.
Shannon Pritting: You know I think this is really where we're focused on trying to get better at this because we know that many of the campuses.
Shannon Pritting: are still in an adoption cycle that maybe a little bit behind this so we don't want to get too far ahead of it until everyone else catches up to the five or 10 campuses that we're working with now.
Shannon Pritting: update on the oclc contract, so we have a meeting with all the stakeholders from oclc and Sunni or most of the stakeholders, at least for the terms and conditions.
Shannon Pritting: Early this week so in the next I think two days and hopefully we get to an agreement on terms and conditions, we have also been working on security audits and review of all the documentation from oclc.
Shannon Pritting: We also did reviews of the accessibility documentation went through an exception process.
Shannon Pritting: And you know a lot of back and forth about this so.
Shannon Pritting: Hopefully, we are right at that renewal period, but I would not be surprised if we're past the June date once once it gets finalized by OSC and the Attorney General.
Shannon Pritting: And I think if we would have started a year and a half ago on this renewal, we would have been in the same place that time would have just we would have pushed it until.
Shannon Pritting: You know the last minute that's how this has traditionally worked so good thing is we're focused on a five year pricing agreement so that we don't have to do these yearly renewals which we did the last two years.
Shannon Pritting: That we're going to do for five years and only do an amendment if it's absolutely needed so that there's not this constant back and forth about the oclc master agreement.
Shannon Pritting: So oclc indicated to me, but they did not provide me more detailed information, I asked multiple times for more detailed information did not receive it.
Shannon Pritting: Will finalize that once we get to you know the final contract and the final cost.
Shannon Pritting: The cost sheet which i've been going back and forth with him over and over again about on a variety of things so.
Shannon Pritting: They indicated that there that this year that their price increases 3% and I said, does that mean 3% for everything, and they said, well, some of it is 2% and I said, can you tell me which some.
Shannon Pritting: And they did not follow up so expect a three or 2% I would plan for 3% in your budgets, if you have not already received pricing from oclc.
Shannon Pritting: lid key, we are working on a five year contract, we should have that done in the next month or so we're getting participating institution agreements.
Shannon Pritting: we're doing a security audit on third iron we've already worked through accessibility review on this, but we're running into some issues with the security audit and I think we are the first one of a smaller middleware company like third iron that does not have a lot of the.
Shannon Pritting: You know, really comprehensive third party what they're called Third party station documents that.
Shannon Pritting: We weren't prepared for that as a system so we're having to do an audit process instead of using these.
Shannon Pritting: These standardized documents which you know multi multinational corporations have but.
Shannon Pritting: Not all small publishers middleware developers have so that's really taking a lot of our time and that's what's you know holding us up on this, so I don't think there'll be any problem with that we just are refining and establishing at the same time, the process on that.
Shannon Pritting: So we will begin communicating very specifically about this soon we've sent out information, but just a heads up in case you have not received this and other channels.
Shannon Pritting: There is a day's worth of an estimated up to a day's worth of downtime for Alma and Primo as the Moses lake.
Shannon Pritting: Data Center is being migrated because of.
Shannon Pritting: The hosting company that actually was using is moving to a you know they're moving to a different company so we'll have a prep webinar in the near future, just to say here's what it's going to look like, for your users here are mitigation strategies that you could employ.
Shannon Pritting: And then, just to make sure we're all on the same page and then you know if you have any questions about that, let me know and we can prompt prompt actually persona they've been pretty responsive on answering our questions about the data migration.
Shannon Pritting: Over to you Maureen.
Maureen Zajkowski: hi everyone.
Maureen Zajkowski: maureen's Tucholsky here.
Maureen Zajkowski: Shannon Okay, hopefully by now everyone's aware that there are two repositories that will was provide support for one the Sunni open access repository.
Maureen Zajkowski: The focus of that is on scholarly and creative works and it.
Maureen Zajkowski: actually came out of the initiative from the Sunni Board of Trustees resolution that was passed a few years ago that the State operated campuses develop open access policies.
Maureen Zajkowski: we're still maintaining the Sunni digital repository that we've switched the focus of that to historical and special collections from campuses.
Maureen Zajkowski: That was based on an analysis of the content in that collection, whereby the vast majority of content was really more in that realm it also contains Oh, we are collections.
Maureen Zajkowski: Reports from the it G that's the innovative instructional technology grants, it also contains campus open access policies that have been.
Maureen Zajkowski: approved locally on their campus and further it contains collections that are closed that are IP restricted so again soon the open access repository anything in there scholarly and creative that will be open, whereas there's more leeway in the Sunni digital repository next.
Maureen Zajkowski: So, to help folks get a better understanding of what is available with these repositories Wendy ackerman from upstate medical and I.
Maureen Zajkowski: We created this repositories live guide last fall and we recently.
Maureen Zajkowski: revised it as more contents been developed the guide focuses specifically on information unique to the Sunni open access repository to information unique to the Sunni digital repository what's common between them what kind of support, the oldest provides.
Maureen Zajkowski: Next.
Maureen Zajkowski: So here's the the you are the URL.
Maureen Zajkowski: What i've tried and tried to highlight here is that, in terms of the structure, you can drill down into the various tabs there's a getting started for each.
Maureen Zajkowski: The organization of repository information on user accounts information on workflow there's also a tab on support, which is an access to a repository.
Maureen Zajkowski: knowledge base.
Maureen Zajkowski: They are our email addresses unique to each sore so ar@suny.edu and str@suny.edu that have been put in place.
Maureen Zajkowski: To as as avenues for getting more information and these go to more than one person so it's not landing in a personal email box.
Maureen Zajkowski: Next slide, I just wanted to highlight, in case you weren't aware, there is a landing page for always at suny connect that sunni.edu.
Maureen Zajkowski: That might be handy to remember, because it will bring you directly to all the pages associated with library support services with open educational resources services, the repositories and also there's the staff directory if you are.
Maureen Zajkowski: Have any questions about current Ola staffing and who is involved in what activity.
Maureen Zajkowski: So again, that Sunni connect@suny.edu.
Maureen Zajkowski: Next slide.
Maureen Zajkowski: I just wanted to reiterate about the open access resolution that the Sunni Board of Trustees pat passed in March 2018.
Maureen Zajkowski: They had requested as part of this resolution, that all the STOP state upgraded campuses develop an open access policy, I know that there's a few campuses out there that.
Maureen Zajkowski: To my knowledge, have not completed and finalize their open access policy i'm just highlighting this that please still.
Maureen Zajkowski: pursue that still go ahead with having it finalized on your campus and also it's an opportunity for Community colleges, if you wish to develop an open access policy so, even though the official.
Maureen Zajkowski: deadline so past.
Maureen Zajkowski: week we still encourage folks that are interested in this to move forward with it, so the next slide, I just wanted to highlight that.
Maureen Zajkowski: All of the open access policies that have been finalized at the campus level or added to the the Sunni digital repository and this even includes besides the state OPS there's a few policies in there from Community colleges as well, and the final slide.
Maureen Zajkowski: Shannon, I just wanted to highlight that, while most campuses many campuses have created guides on open access and open access policies.
Maureen Zajkowski: Wendy in conjunction with working with oldest had created this open access guide for upstate.
Maureen Zajkowski: there's the U R L and if you wanted to get more information about it here's here's one resource out of many, but one resource that might be useful as a jumping off point if you're really new to all of this, so fat.
Maureen Zajkowski: One last slide is just a summary here, you will receive For those of you who received copies of this.
Maureen Zajkowski: Again this to email addresses for sore if you get questions on the Sunni open access repository or the Sunni digital repository there's the link to the repository guide and then the two links to each of the repositories so thank you for your time.
Esta Tovstiadi: hi everyone i'm Esther toasty it i'm the shared collections coordinator with Sunni library services.
Esta Tovstiadi: i'm going to start with an update on the invitation for bids project, so the central contracts for the new vendors that we're working with are under review with Sunni Council.
Esta Tovstiadi: there's still a few additional levels of review that they'll have to go through after that, before their finalized but we're still aiming for a contract start dates of July or August 1.
Esta Tovstiadi: Our initial estimates of savings immediate savings to the campuses is around 120,000.
Esta Tovstiadi: there's also savings related to reduce annual price increases, as well as efficiencies in the procurement process.
Esta Tovstiadi: We know that spread out across the campuses that's not it doesn't look like a huge amount, but in the aggregate it does have more impact and.
Esta Tovstiadi: it's worth mentioning that dollar amount could have been higher, we could have saved more campuses more if we'd had more current subscribers utilizing these contracts.
Esta Tovstiadi: We know that it was a compressed timeline and a really busy time of the year for the campuses so we're we're hoping to get more campuses utilizing these contracts over the three year term of the agreements.
Esta Tovstiadi: And these central agreements also lay the groundwork for any future consortium agreements as we start to get better at building relationships with these vendors.
Esta Tovstiadi: I also want to remind everyone that if your campus is participating in one of these agreements that will utilize the direct charge that's the J store Chronicle and pro quest agreements.
Esta Tovstiadi: You do need to sign a participating institution agreement those have been sent to the library directors and dean's as well as to the business officers.
Esta Tovstiadi: And we've heard from some of you some questions and we'll be following up with you, if we don't receive one of those in the next week or so.
Esta Tovstiadi: I can go to the next slide Shannon.
Esta Tovstiadi: Just a few other quick procurement updates we're working through to exemption requests which will give current subscribers.
Esta Tovstiadi: Five years of pricing with limited annual increases central agreement and no multi year commitment, one of these is for the nature branded journals from Springer nature and the other is for the cq researcher product from sage.
Esta Tovstiadi: Okay, and then, finally, as as mark mentioned earlier Shannon and I are working with the shared collections committee to create a process for.
Esta Tovstiadi: prioritizing more central procurements were hoping to have a better handle.
Esta Tovstiadi: On campus interest earlier in the process earlier in the procurement process, maybe even before we're approaching vendors with interest in various products that we have a better idea of which central agreements you the campuses are likely to be interested in and utilize.
Esta Tovstiadi: Okay, go to the next slide.
Esta Tovstiadi: Great so finally mark also mentioned some new opportunities for the Sunni connect.
Esta Tovstiadi: package, this is a package of 35 eps go databases that all of the campuses have access to and pay for via the direct charge, it is coming up for renewal, at the end of June 2022 that's next June.
Esta Tovstiadi: We are working with the SS CC to form a group to review that package really understand you know what what value it's bringing to the campuses look at the usage data.
Esta Tovstiadi: Look at look at other opportunities and, most importantly, get get feedback from the libraries on on how this package.
Esta Tovstiadi: or other opportunities might be useful and beneficial to them and then we're going to ask that group to provide recommendations on.
Esta Tovstiadi: On next steps for this renewal so we'll be sending out more detailed communication on that soon and the review group is, of course, going to be communicating and engaging the libraries and other stakeholders throughout that process so that is all that I have.
Shannon Pritting: Alright, any questions.
Brenda L Hazard: yeah I have a question hi everybody its friend a hazard from Hudson valley there's some of us with concerns about workplace communication and i'm wondering if it a committee meeting.
Brenda L Hazard: If sls could report on some general trends with participation and workplace amongst library directors that it's a real concern for some of us.
Mark McBride: yeah Shannon I can I can feel that one I mean and Brenda you're not alone sharing that frustration, we hear from a lot of people in the Community.
Mark McBride: You know we've grappled with communication for a long time, and I know I know, everybody is is fairly comfortable with using list service but i'm just telling you internally it's been really problematic for us to manage lists serves, so you know we took a shot at try and workplace.
You know we're hearing from a lot of people it's not working, we know there's griping i'll be really clear with everybody i'm Not a word i'm not a workplace fanboy it was trying to just find a solution that could work for us.
Mark McBride: And if enough workplaces, not the solution.
Mark McBride: That you know i'm happy with that, I would just like to to come up with a solution that could work for all of us.
And maybe it's you know work to the board or maybe there's a group who would like to get together and just help us think through the best ways to do communication.
I mean.
Mark McBride: I think the problem with managing the listserv and there's a couple times this has happened we're directors will resign from a lister forgot they did it.
Mark McBride: And then you know we'll miss an important message, and then you know call somebody in our office, and you know and ask them why they're not getting.
Mark McBride: The communications, and then we have to track down why you know why that communication, you know error happened or.
Mark McBride: there's also times, where people who are non directors are getting on to the listserv.
Mark McBride: Because there's a little bit for us to manage internally and sometimes a few people who aren't directors.
Mark McBride: You know kind of slipped through the cracks, so to speak, so we could find out a better way to manage communication i'm all for it i'm all for it, I think everybody inside of our organization is all for it.
Mark McBride: there's nobody inside an organization that is a huge fan of workplace we're just trying to find a solution that would work, so we can have one channel to communicate with the Community, instead of having several.
Shannon Pritting: i'm not directly addressing the workplace question, which you know I think we need to, we need to address carefully.
Shannon Pritting: Probably this summer, but.
Shannon Pritting: What we're doing, because you asked a little bit about I think part of what you're asking is who's engaged and getting information.
Shannon Pritting: What we're doing is just regularly auditing the important lists that we have to facilitate information so and I think we learned that there were some there were some.
Shannon Pritting: ambiguous areas with as well, so I think we're going to have a list of PA contacts in libraries.
Shannon Pritting: We already have them with institutional leads and they go out of date about every four months as people leave positions, etc, and I think you know we we also did a.
Shannon Pritting: director directory, which became out of date and about four months, and I think we just need to say we need to constantly look at the you know the.
Shannon Pritting: Different communication channels and make sure that things are as up to date as possible because of just constant shifting of staff and staff responsibilities as well, so.
Shannon Pritting: I think we can we can do better, and we will do better, and we have all of those things in place with getting information to people, the workplace, the workplace question, I think, as mark said just need to look at it and.
Shannon Pritting: see what people want for engagement and see what platform, we can agree on.
Shannon Pritting: Assuming it's not going to be workplace complexity.
Shannon Pritting: They were receiving.
Mark McBride: Right and Brenda, thank you for asking for, probably the majority of the people in the Community.
Sarah Weisman: hi this is Sarah wiseman telling us we go i'll just chime in I think there's.
Sarah Weisman: What I hear you saying I think there's two different two different pieces of communication one it's the what all this needs to get out in front of the Community and then there's also the.
Sarah Weisman: Community to Community discussion and so all of that was switched to workplace, but I think when you do your look at workplace I think those are two separate two separate things to consider.
Shannon Pritting: yeah.
Sarah Weisman: i'm not.
Shannon Pritting: Believe me, i'm not trying to defend the move to workplace i'll blame blame mark on that 110% but.
Shannon Pritting: We we were using base camp for that.
Shannon Pritting: For that community to community in the account issues were just massive this might not have been an issue that the director saw.
Shannon Pritting: Because there it's a much smaller group, but it was a daily occurrence that you know five different levels of staff were asking us about.
Shannon Pritting: The four different base camp accounts that they had created and at least workplace.
Shannon Pritting: You go in through federated identity management and that at least help with that because we wanted a growing Community where you could.
Shannon Pritting: talk with each other, I understand that's become problematic in many ways, with workplace, but you know I think when when you talk about Community and moving in you know there's there's lots of levels and different.
Shannon Pritting: comfort with technology that that we're dealing with, especially if we want to move into.
Shannon Pritting: You know, multiple levels of staff and Librarians etc.
Shannon Pritting: Other questions.
Shannon Pritting: Last call then.
Well, one thing i'd like to throw out there is that we're we're hoping to do another one of these sessions next month.
Mark McBride: And you know not nobody's come to us directly with this i'm hearing most of this to the back channel that some of the directors would like to have a forum where they can have.
Mark McBride: conversations with each other, so I think what we'd like to do is you know do a similar update with more current information to the directors and then you know work with the board to determine if we could you know, maybe set up some you know sector meeting.
Mark McBride: That kind of coincides with this, you know our our goal, and then just you know I don't see anybody else on the board on here so i'll just kind of.
Mark McBride: i'll just share this perspective, the goal this year really we didn't want to have an SLC meaning, because I, you know we also heard a lot of people were kind of zoomed out and there was really no way to do it face to face.
Mark McBride: So the The hope is that we could do something closer to the beginning of the fall Semester and we're going to see how things play out there's a strong possibility, we might be able to do something face to face let's see how things play out.
Mark McBride: But you know the Board will definitely be in communication with everyone i'm again i'm going to be meeting with them to discuss, you know you know what we could possibly do with the additional money that we saved with the science direct and applying that the Sunni connect an sls.
Mark McBride: But we're also going to talk about doing like a forum, hopefully face to face some time before the beginning of the fall semester.
Brenda.
Brenda L Hazard: So I just wanted to echo what Sarah mentioned in in her comment that I think that there's really two issues.
Brenda L Hazard: that's the oldest communication with all of us, and then that director communities i'm not sure a face to face in the fall is going to be feasible and i'm.
Brenda L Hazard: You know I I do miss the I am even though you know we're all swamped by email but Community frankly that we we did have in some of our sector based email lists.
Brenda L Hazard: i'm not sure if you're all aware to list that some of us are convening zoom groups zoom meetings with our sectors their Community college directors meet monthly.
Brenda L Hazard: We get about a third of the directors who report, you know who attend those meetings and I I don't think people are zoomed out I think people are feeling isolated and I don't think that I don't agree with you, mark that people are zoomed out, and I think that.
Brenda L Hazard: You know, however, we can continue to foster.
Brenda L Hazard: Community so we're birds of a feather However, you want to describe describe us, you know is is really valuable.
Brenda L Hazard: And I think that's much more feasible, you know, then, then a face to face.
Shannon Pritting: I would say i'm definitely aware of the of the director meetings, especially and we often tell people from those sectors to say, could you ask about this and get input and and, certainly, at least from my perspective, want to respect that as a, you know as a space for for you to communicate.
Shannon Pritting: Without you know, without us if if that's what's desired, but if there's any anything else, that you would like us to host in that area we're certainly happy to so I just trying to say of like trying to be respectful of you know, a safe space for.
Shannon Pritting: Discussion without oldest trying to come in and manage situations, but also, you know we're willing to help if that is something that is desired.
Sarah Weisman: Yes, Sir wise, but again I would just add.
Sarah Weisman: i'm trying to be cognizant of the fact that this is the oldest update meeting and not the SLC update, not necessarily update meeting so i'm i'm not sure what i'm supposed to say at this meeting versus not say safer SLC.
Sarah Weisman: But I would just want to again second brenda's point about you know I would agree, people are zoomed out in general.
Sarah Weisman: However, this time to I think it's really valuable that the sectors are talking with each other.
Sarah Weisman: But the SLC meetings were always a time when we could then get together and talk with all the sectors together and that was something that was really valuable and something that we had all talked as a group about valuing.
Sarah Weisman: valuing the Cross sector discussion because we wanted to get away from some of the sector, based discussion and look at more holistic Sunni wide and so that's when we had the opportunity at the soc meetings, and so it was very surprising and I.
Sarah Weisman: I think I shared that with Kerry, but I can make sure I do it was very surprising when we heard that there was not going to be an SMC meeting and that the you know.
Sarah Weisman: they've decided that we were all zoomed out that's certainly not the way that I feel I would have really appreciated having that.
Sarah Weisman: Having that meeting that time to get together, but again that's maybe an SLC issue rather than an oldest issue and i'm hearing a lot of blurred lines.
Sarah Weisman: and unclear of where we go from here, and I think one of the things that we were still going to discuss was where do we go from here with that structure is that the right structure, so I don't know when I don't know how we're going to have that conversation at this point.
Well, how, how can always help initiate that conversation.
Sarah Weisman: i'm not clear at this point.
Brenda L Hazard: yeah I think i'd want to bring that to to the Community college library directors in our informal meetings and ask ask the Group.
Brenda L Hazard: So i'll volunteer to do that, at least for the Community college sector Okay, and if anybody's on the call that hasn't been attending those meetings and you want the zoom link just email me, and I can provide that to you it's the third Friday of the month.
Brenda L Hazard: At noon.
Mark McBride: Well, let you know, and I don't want to put Sarah and Brenda on the spot, because I don't think it's fair to have you, you know, represent the entire Community, but let me ask this question because I, you know i'll be meeting with the board here in the next seven or eight days.
I can take this to the board, and when we have the conversation.
You know, next week I could bring up the idea that you know oldest is planning on doing another.
event where we're going to update you know the Community and then see if the board would be willing to participate and maybe some sector breakouts if you think that would be of any value at all.
Mark McBride: You know, we could turn that around relatively quick, I mean you know it's not it's not difficult to set up a you know the zoom environment.
Mark McBride: But the one thing that we were hearing from the back channel and just so you know folks nobody's really come to you know to me directly or or i'm just hearing this more you know anecdotally.
Mark McBride: That the directors were seeking opportunities to remain in communication with each other and it sounds like that that's already happening.
Mark McBride: You know I could go to the board, and maybe try to take you know the conversation next month break.
Mark McBride: A portion of it out to be an opportunity for the sectors to convene and have a conversation and then maybe we could bring everybody back towards the end and you know, maybe just close out by you know what what, what are the appropriate steps to follow up with one another.
Mark McBride: Again I don't mean to put both Sarah and Brenda on the spot, but you seem to be the two that are speaking up right now so you're on the hot seat.
Brenda L Hazard: yeah I mean I value, I value any of it, you know your your suggestion to do that mark, and I think you know, I guess, I need to know me, you know, am I, you know, is there a general interest in in people meeting together by sector.
Brenda L Hazard: But I think if you would want to reach out about that that would be helpful.
Brenda L Hazard: And we'll just see see where this goes.
Sarah Weisman: I would agree and i'll I will also bring it up with the comprehensive sector directors.
Brenda L Hazard: Okay, well, it, you know I think i'll i'll ask the board to maybe Community communicate that out to the Community, because I don't want to get in front of them.
Brenda L Hazard: But you know we'll be more than happy to you know help with any of the infrastructure that needs to be in place to help the meeting take place.
Brenda L Hazard: Thanks.
Shannon Pritting: Other questions for discussion.
Shannon Pritting: Every time I look at my.
Shannon Pritting: screen joe's.
Shannon Pritting: joe's profile picture Joe ricky's profile pictures like got this weird smirk right in my eye, so I keep looking back at Joe in my deck of.
Shannon Pritting: People on zoom so.
Shannon Pritting: Last call for questions.
Shannon Pritting: Thank you all for your time, we do have the sls meeting in a few weeks as well we'll cover a lot of initiatives as well, but you know thanks for your time, thank you.