Recommend that all SUNY libraries adopting the Alma LSP use the Acquisitions functionality to manage their acquisitions activities.
Activities may include, but are not limited to: ordering, receiving, invoicing, budget management and vendor administration for physical materials, electronic collections, and digital resources.
Activities may include, but are not limited to: ordering, receiving, invoicing, budget management and vendor administration for physical materials, electronic collections, and digital resources.
JUSTIFICATION FOR POLICY:
- Alma is a "Unified Resource Management" system. Other functional areas like E-Resource Management and Analytics require acquisitions data.
- Both the individual institution and SUNY will benefit from the ability to share acquisitions-related data.
- Alma's acquisitions functionality should make work more efficient.
- Immediate access to financial details will provide each library with operational data and insight.
- Presents opportunities for coordinated collection development.
- When legally permitted, the increased collaboration and accountability offered by sharing acquisitions data meets a SUNY Strategic plan goal.
- Shared information may result in a decrease in duplication of titles and an increase in the breadth the SUNY-wide collection.
DOCUMENTS CONSULTED/REVIEWED IN DEVELOPING THIS POLICY:
Policy: Minimum Acquisitions Data (Orbis Cascade Alliance). Accessed June 2018.
https://www.orbiscascade.org/minimum-acquisitions-data/
FAQ for the shared system: 37 to one (Orbis Cascade Alliance). Accessed June 2018.
https://www.orbiscascade.org/faq-for-shared-system-37
Ordering Using the Alma Network Zone (ULMS Technical Services) Accessed June 2018.
https://calstate.atlassian.net/wiki/spaces/ULMST/pages/61112697/Ordering+Using+the+Alma+Network+Zone#OrderingUsingtheAlmaNetworkZone-PolicyStatement
Created on: 6/4/2018, Finalized July 2, 2018
Approved by LSP: June 2018