CampusCup Bylaws

Christian Alexander Hetling
Christian Alexander Hetling
Last updated 
CampusCup at IT University of Copenhagen
CVR: 44384027
Rued Langgaards Vej 7 DK-2300 Copenhagen S Denmark c/o IT University of Copenhagen

Name and address

§ 1. The name of the organisation is CampusCup at the IT University of Copenhagen, abbreviated CampusCup.
  1. The organisation is situated at the IT University of Copenhagen; Rued Langgaards Vej 7, 2300, København S, att: CampusCup.
  2. The organisation is a non-profit organisation (Frivillig forening).

Purpose

§ 2. The purpose of the organisation is to plan and host an event for the students and faculty of the IT University of Copenhagen (abbreviated ITU) and Copenhagen University Amager (abbreviated KUA).

§ 3. CampusCup is a non-profit organisation independent of political and religious interests.

The Bylaws

§ 4. The Bylaws of the organisation must be publicly available on the organisations website, along with a list of the current board members.

Members

§ 5. Members of CampusCup are current or former students at ITU and KUA, who have assisted in the planning, execution and/or cleaning of the events held by the organisation.

§ 6. The board can unanimously decide to exclude a member, which can be appealed at any General Assembly.

General Assembly

§ 7. Once a year in the autumn semester, a General Assembly must be held.
  1. The meeting must be announced at least two weeks in advance to all current members.
  2. The agenda must be announced at least a week prior to the General Assembly and include the following:
    1. Election of a moderator and a secretary
    2. Approval of the agenda
    3. Annual report by the Chairperson
    4. Annual report by the Treasurer
    5. Debate and vote of ammendments to the bylaws
    6. Election of the board members according to § 9
    7. Election of an auditor who is not part of the board
  3. Any member of the organisation have speaking and voting rights at the General Assembly.
  4. Any member can announce their candidacy for any board member role up until the election of the given role.
  5. Ammendments to the bylaws should be received prior to the beginning of the General Assembly.
  6. The wording of the ammendments to the bylaws can be changed during the debate, prior to the vote of each individual ammendment.
  7. Ammendments to the bylaws must have simple majority at the General Assembly. Ammendments to § 1, § 2, § 7 and § 11 must have 2/3rd majority at the General Assembly in order to take place.

The Board

§ 8 Members of the Board are elected for one year at the General Assembly, and takes office as soon as possible after the General Assembly.

§ 9 The Board consists of five (5) ordinary members and up to two (2) alternate members.
  1. The role distribution of the ordinary members must be decided on the first board meeting after the General Assembly and shared with the remaining members.
  2. The role distribution must include at least the responsibility of a chairperson, responsible for convoking and hosting meetings, as well as the treasurer, responsible for keeping track of the organisations financial assets.
  3. Ordinary members and alternate members have equal speaking and voting rights at board meetings.
  4. In the event that an ordinary member steps down from their board member position, their responsibility will be shared among the alternate members per agreement on the forthcoming board meeting.

Finances

§ 10 The Organisations fiscal year runs from the 1st of October to the 31st of September.
  1. After election of a new board, a budget for the next fiscal year will be created by the new Treasurer with the rest of the Board.
  2. The budget for the current year must be shared with the remaining members immediately after the Board has decided on the new budget.
  3. Any profits are transferred to the budget of the next year, unless otherwise decided at the General Assembly.

Dissolution

§ 11 Dissolution of the organisation can only take place with a 2/3 majority at a General Assembly.
  1. Dissolution of the organisation is only eligible if it has been announced at least two (2) weeks prior to the General Assembly.
  2. In the event of a dissolution, all assets of the organisation are to be used in accordance with the purpose of the organisation stated in § 2-3. The exact distribution of assets is to be decided by the disintegrating General Assembly.