Alana Nuth (Geneseo: Good morning everyone will get started in just less than about seven minutes just under 10
Alana Nuth (Geneseo: Minutes.
Alana Nuth (Geneseo: Good morning we'll be getting started in about four minutes.
Shannon Pritting: So Elena, do you have a lot of presence for your daughter.
Alana Nuth (Geneseo: Alright everyone, it's 11 o'clock. So let's get started. My name is Elena Knuth, I'm from an agent SEO and this morning. We're going to be talking about keeping local collections up to date.
Alana Nuth (Geneseo: I'd like to thank Maggie, Maggie on Maggie helps me quite a bit prepare for this presentation. So I just wanted to extend things to Maggie. OK, so
Alana Nuth (Geneseo: The goal for this training is to
Alana Nuth (Geneseo: Look at workflows to manage local electronic collections. So the idea is we want to keep any collection that we make and manage locally.
Alana Nuth (Geneseo: in sync with the holding of the vendor. So whatever content, the vendors making available.
Alana Nuth (Geneseo: And when that changes. So if content is added to a package or a database or a collection or if content is removed. We want to make sure that our holdings in our alma are up to date. So that way. Users don't encounter any error messages. Right, so like if a vendor removed.
Alana Nuth (Geneseo: An article or a woman had an article but a film or a book from their collection on the vendor side.
Alana Nuth (Geneseo: We don't want our users finding a record and primo for that item going to access the item and then finding that you know it's not available and getting an error on the vendor platform. So that's kind of the goal of will be looking at this morning.
Alana Nuth (Geneseo: I'm going to be using Films on Demand is my example, just because we've been talking so much about it and base camp.
Alana Nuth (Geneseo: So we'll use that as our example. And we're going to be using important profiles. So, but this workflow would work with any other electronic collection or others for streaming films, whether it's for ebooks.
Alana Nuth (Geneseo: Any of those kind of one time, resources, and then if we have time at the end all show you and you may be familiar with this already.
Alana Nuth (Geneseo: But we'll look at the portfolio loader and that we would use like if we were managing or updating a collection of cereals of continuing resources for those types of portfolios.
Alana Nuth (Geneseo: So, but for now. Films on Demand import profiles.
Alana Nuth (Geneseo: So,
Alana Nuth (Geneseo: The idea being that we would want to to keep our collection up to date, we would want to add new content as a vendor as content.
Alana Nuth (Geneseo: And then remove content as the as the vendor removes content. So it's kind of a two sided
Alana Nuth (Geneseo: workflow. So we're going to look at adding new content first. And this is pretty straightforward. So we need two things to add content to our local collection, we need the mark records from the vendor and we need our import profile.
Alana Nuth (Geneseo: So that was on demand, we would get those Mark records from the vendor on their admin dashboard, same place that we used when we initially imported
Alana Nuth (Geneseo: The records for the collection. So here's the URL rounds on demand. This is what it looks like. And we can download
Alana Nuth (Geneseo: New records here. So if we were doing this, you know, live, we would download the record. At this point, I already have it. So I'm not going to. This is just a screenshot. And then we would work with our import for profile and almost so let me
Alana Nuth (Geneseo: Go over to Oman and we're going to use will let me pause for a second. I'm
Alana Nuth (Geneseo: I'm presenting this with the idea that your library who's already created a local electronic collection has already created an important profile to load Mark records from the vendor.
Alana Nuth (Geneseo: If you haven't, don't worry. I have links at the end of my PowerPoints that
Alana Nuth (Geneseo: Into my slide deck with the links to the documentation that Christie Lee created which describes how to create the input profile. So if you haven't done it already. Don't worry.
Alana Nuth (Geneseo: You'll see the documentation. But I'm kind of presenting this with the expectation that the collection is already in place. And now we're simply updating it
Alana Nuth (Geneseo: So I probably should have mentioned that sooner. Sorry. Um, okay. So we have the
Alana Nuth (Geneseo: The records for the new content for the new records that we get from our vendor we downloaded them from the admin dashboard and now we're going to load them into our electronic collection.
Alana Nuth (Geneseo: So we're going to use the exact same import profile that we used on the initial load. So we'll do resources.
Alana Nuth (Geneseo: Import manage import profiles.
Alana Nuth (Geneseo: For us, it's the first one and we will simply just run this job. So we'll use the ellipses select Ron and will select the file that we downloaded. Now I'm using a file that Maggie created for me, that's nice and small. It only has 10 records. So it'll process.
Alana Nuth (Geneseo: Nice and quickly. We don't have to wait so we'll just we'll edit.
Alana Nuth (Geneseo: And then we will submit. So somebody just takes a while to add if it's a large file, but this file so small. It took no time at all. So we'll click submit and will launch that URL activate that job.
Alana Nuth (Geneseo: So this is relatively straightforward. Like I said, and it shouldn't take too long to run well we can do is we can you know just keep clicking refresh here.
Alana Nuth (Geneseo: We can see that it's in process or we can also monitor jobs. So we go to admin whoops admin monitor jobs and we'll see that the job is in process here as well. And it's still running. So we'll give this a second to run
Alana Nuth (Geneseo: And then we'll have all these new records added to our collection.
Alana Nuth (Geneseo: Okay, so it's finished it's now in our history. There it is.
Alana Nuth (Geneseo: And when we search
Alana Nuth (Geneseo: Films on Demand, we can see our portfolio list and how many portfolios are there. You can also look at the job report that is sent in your email that would tell you how many records match. How many activated.
Alana Nuth (Geneseo: That would give you the details that you really need. I also look here, it's probably better to go off the email box that has more information.
Alana Nuth (Geneseo: Let me pause for a second here before we look at deleting records and ask if anyone has questions on that I can answer. So feel free to use the chat. Feel free to unmute yourself and speak.
Alana Nuth (Geneseo: Now would be a good time to ask questions if you have any yet.
Alana Nuth (Geneseo: Okay, so that was adding new records, like I said, pretty straightforward on for deleting records. We are going to start the same way.
Alana Nuth (Geneseo: Where we would download the delete file from the vendor right so we would do the exact same steps that we just that we did for the new we would do for the delete. But we're going to
Alana Nuth (Geneseo: Copy the existing import profile and create a new one. That's use it simply for deletes. So let's do that. Okay, so we'll look at our resources in Port manage import profiles.
Alana Nuth (Geneseo: So we already have an import profile in place. So rather than creating a brand new one from scratch, we can use the ellipses and copy this one to create a new one. I'm not going to actually click copy because I heard it. Well, let's click it. Okay, so we copied.
Alana Nuth (Geneseo: And then here's an exact duplicate of the existing profile that we would use. I'm not going to use this so
Alana Nuth (Geneseo: Let's delete them. We don't want them.
Yeah, that's fine. Okay.
Alana Nuth (Geneseo: I'm going to open the one that I already created here but you would copy to create a new one. So, with this is our duplicated in profile, we want to rename it so it, it identifies it as being the import profile for deletes
Alana Nuth (Geneseo: So I said discontinued records, simply because that's the term that Films on Demand he uses you can enter whatever makes the most sense for you. We want to make sure that US network zone is still set to know and we want to make sure the status is active.
Alana Nuth (Geneseo: Normalization and validation will remain the same. Nothing to do there. We are going to make a couple changes in the match profile tab.
Alana Nuth (Geneseo: So we want to make sure that we tell OMA that in the match actions section that if it encounters a match. Do not import right because these are files. These are records that we want to delete. We don't want to be importing anything new. So we're going to tell it to not import
Alana Nuth (Geneseo: And then this is really important in this select action. We want to tell all my the we want to allow bibliographic record deletion.
Alana Nuth (Geneseo: Having this box checked. And then one other box that will look at in a second is really what sets this import profile, apart from the profile that we use to add content.
Alana Nuth (Geneseo: That's what it tells on that we need to be deleting portfolios or deactivating portfolios and not adding new content. Okay, so do not import allow record a bibliographic record deletion. This is all the same.
Alana Nuth (Geneseo: These I think you can uncheck I left them check. I don't think it makes a big difference.
Alana Nuth (Geneseo: And upon no match. Do not import so
Alana Nuth (Geneseo: All of these records should match because you're deleting portfolios that are already in the collection. But let's say, for some reason, there is not a match. You don't want to import anything new, we're deleting
Alana Nuth (Geneseo: Okay, so let's scroll back up set management tags will also remain the same.
Alana Nuth (Geneseo: And then in the inventory Information tab. This is the other really important checkbox. We want to make sure that we check this box to delete or deactivate portfolios. It's this checkbox and the other one that really tell all that were deleted.
Alana Nuth (Geneseo: Okay. All of this will remain the same as how the original input profile was configured. All of this will remain the same. And it's active. Okay, so we would click Save. I'm not going to click Save. Because I didn't change anything.
Alana Nuth (Geneseo: So now that we have a new input profile for deletes, we're going to run this job, just like we ran the new content, the new record job. So we will use the ellipses select Run. Once again, I'm using a really small file. So it'll process quickly and we don't have to wait.
Or deletes
Alana Nuth (Geneseo: This may take a second. I was practicing earlier and Alma was
Alana Nuth (Geneseo: really slow. When I needed to upload a file. I'm not sure if it's my computer or our online or what. So I apologize. We just have to kind of hang out for a second.
Alana Nuth (Geneseo: This would actually while we're waiting, if anyone has questions now would be a great time to ask
Alana Nuth (Geneseo: And like I said, I'm sorry, this is taking so long. I don't know why it just started this morning. Anytime I load a file, it just takes a really long time to So allow me to select the file to load it.
Alana Nuth (Geneseo: Well, you know, since this is taking so long I may not waste our time here.
Alana Nuth (Geneseo: Because essentially the workflow from here is the same, we would select the file. They are it is fo D deletes Elena, it's right there for us. We would select it, click Open. Click Add
Alana Nuth (Geneseo: And then we would have been here would become available to submit, we would submit the job.
Alana Nuth (Geneseo: Oh, is that what it is, Susan. We're over. Also, Susan, just put something in the chat. Oh look, it's available, sorry to be so excited about this, but okay here we go. So we're open will click Add.
Alana Nuth (Geneseo: Okay. Then we'll click cements. Oh, how exciting and we'll run this job, so will basically deleting what we just
Alana Nuth (Geneseo: 10 new 10 records here. Oh, I'm excited, but yes. So Susan said in the chat that I'm
Alana Nuth (Geneseo: We're overloading the servers. Yeah, I don't know. I have no idea if it's just my Omar if it's everyone's. But anyway, here we go. So it's pending and the same idea. We would, oops, we would monitor our job, or we would just hang out here. This is only going to take a second to run
Alana Nuth (Geneseo: It looks like it's already done. Okay, so those records or deleted. When we look at the collection.
Alana Nuth (Geneseo: We can see that numbers back down. It was 72,555 now 72,545 or you would simply look at the report that is sent to your email that identifies how many records match and how many were deleted and all of that.
Alana Nuth (Geneseo: was awesome. Let me switch over to my slides I yeah here we go. I did put together a slide. Okay, so this is kind of going through what we just did. We don't need to look at it I okay yeah we just did this and
Alana Nuth (Geneseo: I did put together a slide just in case you do encounter on an error or if you
Alana Nuth (Geneseo: Run the job and maybe not all the files are added or not all the files are deleted. Here's
Alana Nuth (Geneseo: Just a couple of things to consider if you encounter an error. Hopefully you won't and everything would be wonderful. But if you do yours. A few things to consider the file type from the vendor has to be a dot MRC which it should be. But just in case. Just something to look at.
Alana Nuth (Geneseo: And then the the files from the vendor, they have to have for content that we're adding for new content there must be an end in leader position of five.
Alana Nuth (Geneseo: And for content that we're deleting there needs to be a D and leader position five. So once again, that should already be there.
Alana Nuth (Geneseo: But if you're encountering an issue you're working with a different vendor, you know, you're using a different collection. And this example.
Alana Nuth (Geneseo: Whatever it may be. If your records just are not behaving. It might be worth checking to see if those if the n or the D are in a position where they belong.
Alana Nuth (Geneseo: And then the only other consideration is the match has to be exact Alma insist that the matches exact so for Films on Demand for this example, we're using
Alana Nuth (Geneseo: The unique OCLC identify our match method in our match profile and that works just fine. But another vendor with a different set of records may do better with a different match method, such as the
Alana Nuth (Geneseo: Other system identifier match method. You may not encounter any issues. I hope you don't. But these are just a couple things to think about. If you do
Alana Nuth (Geneseo: And I have a couple more slides, I'm just going to show you the slides, I'm not going to demo this and Alma, but um
Alana Nuth (Geneseo: If something goes wrong. So when I was preparing for this presentation, I made a few mistakes right testing away.
Alana Nuth (Geneseo: And I have a I'm going to admit this, I probably shouldn't I don't wipe out our Films on Demand portfolios like three times. I just had to start all over. Like, I messed it up.
Alana Nuth (Geneseo: I just started all over. So doing that inspired me to put together these slides, just in case you need them. So there is a
Alana Nuth (Geneseo: Delete portfolios job. So if your collection is so wildly out of sync with a vendor. Right. You're not just making these incremental updates, adding deleting if things are really bad.
Alana Nuth (Geneseo: Or like me, you made too many mistakes you can just wipe out all your portfolios and start over. So to do that you would need to
Alana Nuth (Geneseo: We would run this job to delete portfolios job and you would need a set of portfolios to delete. So you can either create the set by
Alana Nuth (Geneseo: Doing a search in the repository and saving your query or you could just export the portfolios as an Excel file, which is what I did.
Alana Nuth (Geneseo: And of course, there's so many portfolios, the export itself as a job. So it takes a little while so you would export the portfolios as an Excel file, it would export as a job.
Alana Nuth (Geneseo: The file size limit is 10 megabytes. So you would have to split the file and half because it comes out to be. I don't remember wanting something
Alana Nuth (Geneseo: So you split the file in half and then you could run this job and you can delete your portfolio's. Oops, I don't have another slide. So it's just an option if you know you encounter it it does take about six hours to run. So I don't recommend it unless you have to.
Alana Nuth (Geneseo: But that's an option. And then you would simply reload all your records from scratch. And here's a link to the documentation that Christie Lee put together.
Alana Nuth (Geneseo: There's a, there's an FAQ available. And then there's a Google Doc, and the Google Doc, the URL to the Google Doc is in the FAQ. So if you need it. It's there.
Alana Nuth (Geneseo: Yes, so let me put whoops oh yeah and and here's a picture of what it looks like in Films on Demand. If you need a download all your record. Yeah, okay.
Alana Nuth (Geneseo: So,
Alana Nuth (Geneseo: Let me pause. Let me ask if anyone has questions, I'm happy to answer them.
Alana Nuth (Geneseo: And then since it's so early. I think we can look a little bit at the portfolio loader, which we would most likely use if you were managing a collection of journal content as opposed to this example with the import profiles works best with
Alana Nuth (Geneseo: You know with streaming videos with ebooks. You know when you're dealing with Mark records from a vendor. So let me stop talking. If anyone has questions, feel free to send a message in the chat.
Alana Nuth (Geneseo: Or unmute and speak your question.
Alana Nuth (Geneseo: Jennifer Parker said that she could not delete and Riyadh, and the same day.
Alana Nuth (Geneseo: Oh, I had indexing issues. Oh, so that's interesting, Jennifer, thanks for sharing that when I did this, I don't remember if I tried to do it on the same day.
Alana Nuth (Geneseo: I think I did. But maybe I'm mistaken, I think I remember I kicked off the job really early in the morning before I came into work and then periodically checked it throughout the day and I thought I loaded up but maybe not so that's something to consider if you
Alana Nuth (Geneseo: If you have to reload everything
Alana Nuth (Geneseo: Middle of the semester is not a good time to do it.
Alana Nuth (Geneseo: Any other questions or comments.
Alana Nuth (Geneseo: Okay, so let's um let's jump back in almost so there was a question earlier this week on base camp regarding Science Direct and how to manage that collection.
Alana Nuth (Geneseo: In case our access changes and a future. So while we don't know what is going to happen. And I think there's probably going to be
Alana Nuth (Geneseo: We don't know what's going to happen in the future. So this is I'm just going to use Science Direct as an example, purely because here at Geneseo. I don't have a lot of local collections for journals. This is basically the only one I created. So I'm going to use it as an example.
Alana Nuth (Geneseo: For this workflow. So if we have a scenario with any publisher with any collection where our journal content changes so
Alana Nuth (Geneseo: Either journals enter or exit the collection or perhaps the coverage date changes because because of perpetual access or for whatever whatever the reason we can use our the portfolio loader to make those changes. So let's look at how that would work. So we'd search, search for the collection.
Alana Nuth (Geneseo: Right. And here's what I here's our local collection for science director for Geneseo. And we're going to edit the service.
Alana Nuth (Geneseo: And we're going to go to the portfolios tab.
Alana Nuth (Geneseo: So here's all our portfolios. So we'll look at the load will click on the button to load portfolios.
Alana Nuth (Geneseo: And here's our portfolio loader so
Alana Nuth (Geneseo: A couple things to to look at here, and I apologize if this is redundant. I think this has been covered in other trainings, so I apologize, but I think it's relevant for the topic. That's why I wanted to go over it.
Alana Nuth (Geneseo: But one thing I want to focus on for just a second. Is this loaded policy type
Alana Nuth (Geneseo: So, um, you have two options here you have complete an incremental. So the incremental you'll notice the our options change here, but the incremental kind of works best if you're
Alana Nuth (Geneseo: Adding or removing select portfolios in the collection or if you're updating information and select portfolios.
Alana Nuth (Geneseo: So if you're just making like a little adjustment. You've got to add a few portfolios, you have to take away a few maybe coverage dates changed for some of the portfolios incremental would be kind of your best option.
Alana Nuth (Geneseo: And that's the example that I'm going to use here, but we'll talk about completing a second as well. So if we did select incremental
Alana Nuth (Geneseo: We have to choose our operation and we have three options for operation we can add a new so we're adding new portfolios to the existing collection.
Alana Nuth (Geneseo: And if the collection that you're working with is already linked to the communities own Alma will activate the matching portfolios from the communities own and if a match is not found on the will create a local portfolio.
Alana Nuth (Geneseo: You can also update. So that's, you're just making a date to information on some of the portfolios.
Alana Nuth (Geneseo: Or you can delete. So when on the phone to match it will delete that portfolio.
Alana Nuth (Geneseo: So that's how incremental works. So kind of like it sounds, you're working with a part of the collection and not during the whole thing.
Alana Nuth (Geneseo: Complete. On the other hand, is when you are kind of you want to load a complete set of portfolios. This is going to overwrite
Alana Nuth (Geneseo: Any of the existing portfolios. So if you're making like a global change if you're changing all of your coverage information if you were
Alana Nuth (Geneseo: Deleting all of your portfolio's adding you know you want to add a whole new set of portfolios, you would use these actions here, and you'd be using the complete looting policy type. So this is really powerful. Right.
Alana Nuth (Geneseo: So, this probably is what you use like when you first created a collection
Alana Nuth (Geneseo: We're going to use incremental because i don't i don't feel the need to make that kind of significant change. So I have a file saved to my desktop. Mm hmm.
Alana Nuth (Geneseo: And I got that file I should have probably demonstrated this I got that file by searching for the collection and online and then exporting it as an Excel file and then I just grabbed the first 10 records.
Alana Nuth (Geneseo: Because I didn't want to, you know, they only want to work with a few records here.
Alana Nuth (Geneseo: So we will select our file I save it to the desktop. Oh, here we go again. This is going to take a while.
Alana Nuth (Geneseo: So we'll just hang out here until, until I can select the file to load.
Alana Nuth (Geneseo: Hopefully, this won't take too long. If anyone has questions. Once again, now would be a good time to ask. Since we have to kind of hang out and wait here for a few minutes or hopefully not that long.
Alana Nuth (Geneseo: Thanks, Jennifer. This is so awkward. Oh my goodness.
Alana Nuth (Geneseo: I just don't know how to like fix it.
Alana Nuth (Geneseo: Or rushing along at all.
Marianne Hebert: Hi, Alan, I have a question while we're sitting here waiting
Marianne Hebert: Can you hear me.
Marianne Hebert: No, they can't hear me. Can anybody hear me.
Maggie McGee: Yes, I can hear you.
Marianne Hebert: Okay, Mike. My question is, but
Maggie McGee: That's not Alina. It's Maggie so
Maggie McGee: Sorry.
Marianne Hebert: That's okay. Yeah, I didn't. Since we're waiting
Marianne Hebert: How are people tracking the decisions and changes that they're making to the all the collections that
Alana Nuth (Geneseo: Are Here we go. Okay, thank you.
Alana Nuth (Geneseo: Know like a patient. Okay, here we go.
Alana Nuth (Geneseo: We want. As you can see, I took a lot of screenshots here. Okay. We want this file this only has 10 records in it.
Alana Nuth (Geneseo: Okay, so we're making institution. There's the file increments all and we will. So these are already in our collection. So I am going to delete that.
Alana Nuth (Geneseo: And I'm going, Okay, so we're going to delete them and Alma wants to know how we want to handle the bibliographic records.
Alana Nuth (Geneseo: We want to delete the bibliographic records if there's no inventory. There's no need to keep the bibliographic records just floating around. So it's such a small file. We can validate online and we'll click Next. Oh, I'm so sorry. Thanks. Maggie for stopping me
Shannon Pritting: There and would you be able to type your question into chat. I'm not sure that
Shannon Pritting: Holiness getting here.
Alana Nuth (Geneseo: Can you hear now I am now. I'm so sorry I had it muted.
Alana Nuth (Geneseo: Okay. Oh, sorry.
Shannon Pritting: All right, good. Go ahead. Mary I
Shannon Pritting: Know, it sounds like everybody has audio. Now, you can go ahead and just speak, Mary.
Mary
Marianne Hebert: Atlanta. Can you hear me.
Alana Nuth (Geneseo: I can. I'm sorry, Marianne, I had you on mute. And I was wondering why no one was talking to me.
Marianne Hebert: My question was off topic. Actually, but I was kind of wondering how folks were tracking the changes that they're making to all the collections and portfolios, like, you know,
Marianne Hebert: Why, why are you loading Films on Demand and not using the community zone and and are you doing this monthly like I'm just struggling like
Marianne Hebert: How is how and then people ask me, I'm like, I don't remember why I did that. So I'm trying to figure out a way, you know, whether it's spreadsheet or something. I'm just curious if other people are
Marianne Hebert: Learning that
Alana Nuth (Geneseo: That's a really good question.
Alana Nuth (Geneseo: Um, I know when I was preparing this, I was thinking to myself that I don't know if I would just kind of make a routine where quarterly or monthly. I don't even know how frequently is a good idea. I would kind of check in and on these collections to make sure they were up to date.
Alana Nuth (Geneseo: And you did mention and that's a really good point. Films on Demand. I believe now is in or will be added to the and someone, correct me if I had this wrong to the central disk. The CDI so we actually won't even have to do this in the future, but
Alana Nuth (Geneseo: That's a really good question. Marion
Marianne Hebert: Just, just thinking out of box, but go ahead and continue
Alana Nuth (Geneseo: No, I think that's a great question because it's on right now. Like, we're so kind of, you know, we're not even one full year in the OMA but like as we continue to do this, it's going to be become increasingly important what we're doing.
Alana Nuth (Geneseo: Yeah, otherwise it's gonna become really unmanageable.
Alana Nuth (Geneseo: Oh, so there's another question in the chat and no this is not a dumb question at all.
Alana Nuth (Geneseo: If we set up the upload electronic holdings job to run for Elsevier, how will is different from an incremental loading of portfolios that you're doing now portfolios available versus data holdings.
Alana Nuth (Geneseo: So if you already have the upload electronic holding this job. Such a run. I don't think you would really have to, you wouldn't have to do this, I'm I'm demonstrating this just as an example because it's kind of easy for me. It's what I have available at my campus.
Alana Nuth (Geneseo: I think we're speaking just for Science Direct. The only time we'd really be making a significant change is is if something changes in our access come 2020
Alana Nuth (Geneseo: But again, if you haven't jobs that to Ronnie wouldn't have to do this but this workflow would be the same for another collection that you might have a journal content that you may need to update manually if there wasn't a job to run. Does that answer your question.
Alana Nuth (Geneseo: Okay, great. Yeah, yeah, this is kind of, kind of like the thumbs on demand. It's just an example. And you could kind of reapply this as you need to.
Alana Nuth (Geneseo: Okay, well now that I can hear everyone. Let's uh, let's continue on. Okay.
Alana Nuth (Geneseo: Oh, right. So we have the file, it's incremental. We're going to delete score deleting the big the graphic records will click Next.
Alana Nuth (Geneseo: Okay, and we're not activating any of these door. We're going to be deleting the time. That's great. So we'll load will go ahead and delete.
Alana Nuth (Geneseo: Okay, so we'll just wait for this to run and then because we have access to this. I'm going to add them right back in. I don't want to
Alana Nuth (Geneseo: I really don't want to delete them permanently.
Alana Nuth (Geneseo: So we'll monitor our jobs.
Alana Nuth (Geneseo: There we go, it's running.
Alana Nuth (Geneseo: Well, just give us a second to run and then we will add them back. So it's basically the same workflow and I'm hoping this does not cause an indexing issue.
Alana Nuth (Geneseo: And never occurred to me that it might
jennifer.parker: Alana might just 12 been like go life.
Alana Nuth (Geneseo: Oh, you think
jennifer.parker: I ended up with it twice, but lately remove my DELETE FROM THE INDEX because
jennifer.parker: Things were moving so slow.
jennifer.parker: Anyways,
Alana Nuth (Geneseo: It well
jennifer.parker: If it causes a problem. It's just something to think about.
Alana Nuth (Geneseo: Exactly, then it's something that we know about.
Alana Nuth (Geneseo: With it's only time
Alana Nuth (Geneseo: So while we're waiting for this to run. I don't think we, I think I can probably just show you how to do the new it's essentially the same workflow. I don't think we
Alana Nuth (Geneseo: Need to wait for this because this may take a little bit longer. So if we were going to add
Alana Nuth (Geneseo: New
Alana Nuth (Geneseo: Content new records we would do the same thing, right. So we'd go find the collection, we would edit the service, we'd go to the portfolios tab.
Alana Nuth (Geneseo: Load portfolios. Right. And I want to do this incrementally.
Alana Nuth (Geneseo: And if we were adding new we would it that's going to be your default. So you would select Add new validate online. Also, it's a really large file upload that file and you would do the exact same workflow. I don't think we need to see it again because it is the identical set of steps.
Alana Nuth (Geneseo: Let's see here.
Alana Nuth (Geneseo: Yes. So let's see if that job finished I'm
Alana Nuth (Geneseo: Looks like it finished. Okay, wonderful. So that completed, it was a really small file. So we, I'm going to go ahead and reload the new records, I'll do that.
Alana Nuth (Geneseo: Now,
Alana Nuth (Geneseo: Whoops.
Alana Nuth (Geneseo: So editor service.
Alana Nuth (Geneseo: Portfolios
Alana Nuth (Geneseo: Load
Alana Nuth (Geneseo: We want to just incrementally are adding new not going to add them right back in. Oh, or not, because this again. Okay, so we don't you go, you don't need to wait for my computer. My alma to catch up here.
Alana Nuth (Geneseo: That is what I had planned this morning, kind of looking at two separate workflows for the first one using import import profiles that would work really well for eBooks and streaming video and then using the portfolio loader for journal collections.
Alana Nuth (Geneseo: Does anyone have questions or comments or kind of comments like Marianne presented that are really helpful for us to think about as we kind of move forward with using all mine and trying to managing our electronic resources in a really intentional way.
Alana Nuth (Geneseo: as we as we continue to move into the future.
Alana Nuth (Geneseo: Well, I'm feeling a little bit of guilt and letting us out so early. Does anyone but if anyone has something to share. That's great. Otherwise,
Alana Nuth (Geneseo: Michelle will post the slide deck that that we looked at earlier.
Alana Nuth (Geneseo: But if anyone has questions feel welcome to share. Otherwise, we just gained some extra time and I'm warning, but I don't want to deter if anyone has questions, please ask
Alana Nuth (Geneseo: Look, it's running now.
Alana Nuth (Geneseo: Okay, well, then I think we can probably
Alana Nuth (Geneseo: Exit them.
Can yeah
Alana Nuth (Geneseo: Okay, you guys are welcome. Thank you for coming. Thank you for attending.