Shannon Pritting: And, first, I wanted to introduce or just mentioned that we have two two special guests with us as well, in addition to the Sunni library services staff.
Shannon Pritting: So we have David lanphear from the institutional research office at suny system administration so David has.
Shannon Pritting: David, you can you can comment on how many years you've been doing this, but many years of experience gathering the data for the Lars report and he's been extremely helpful and giving us the context and what things were used for and then we also have Peggy day from the.
Shannon Pritting: controller's office at suny system administration who's also been informing us of what data is needed, because the majority of the data is going to the controller's office so.
Shannon Pritting: Thank you to David and Peggy for joining us and Peggy has to go a little bit early so if there's any questions that are related to that.
Shannon Pritting: You know, try to present them in the first portion and I think we'll get to all of those discussions in the first portion of the presentation so.
Shannon Pritting: right and as always go ahead, David.
David L: Oh, I just want to say thank you and i've been doing this for.
David L: Probably over 20 years, so I don't know if that's good or bad, but there it is.
Shannon Pritting: Excellent Thank you Thank you um.
Shannon Pritting: So we're going to get started, and just talk through what we're trying to achieve some a few campuses reached out and said, well, could you gather this for us, or at least make the process easier for Lars so you know we thought that was.
Shannon Pritting: A good test of what we could do in Alma to get this information and then also to do a thorough analysis with the stakeholders on the Sunni end to see what data is actually needed and try to understand why, to make sure that we're on the same page.
Shannon Pritting: So we do know that.
Shannon Pritting: We cannot pull the data for for everyone so we're going to take an approach where this year will work with you to figure out if we can accurately pull your data and then, if you want us to just pull that for you going forward after this year will be happy to do that.
Shannon Pritting: And then, if, after our review with you this year you just decide it's easier for you to pull it yourself, and you know do that we'll make sure that we're.
Shannon Pritting: giving you, as many of the tools as possible and verifying reports with you as much as possible in almost so that it will be simpler moving forward.
Shannon Pritting: So, if you prefer to continue to gather this data we're not going to force you to say we need to pull it for you.
Shannon Pritting: You know that that will be your choice and we'll work with you to help with those decision points.
Shannon Pritting: And we we looked a lot at the data needed for Lars and then looked at the process and what data was currently being gathered to.
Shannon Pritting: To take off some of the data that was being gathered and then only take what or only pull the data that is actually needed.
Shannon Pritting: So.
Shannon Pritting: Just a quick overview about what this data is being used for and why we're pulling it and I think that's a key understanding.
Shannon Pritting: And this is where Peggy was extremely helpful, as was David to give us the full understanding.
Shannon Pritting: So the data is pulled in and provided to the controller's office in general for auditing purposes and then also to gather the.
Shannon Pritting: The creation of university wide financial statements for the finance survey for ipads that systems system does, on behalf of campuses and then also to.
Shannon Pritting: Look at the capital assets that exists in collections.
Shannon Pritting: So that we can accurately report those so.
Shannon Pritting: For those of you who know Lars you'll see a change coming up with this and we wanted to fully understand why subscriptions were being gathered because of the understanding with you know assets and spending and what was in was not needed so.
Shannon Pritting: What what we came to the conclusion with both David and and Peggy is that there wasn't a need to to pull subscription spending in the data so that is data that we were gathering because of.
Shannon Pritting: gap and years where ipads wasn't pulling that data, but since you're now submitting that to ipads.
Shannon Pritting: That data can be gathered in another way, so going forward we won't be asking for or gathering statistics for Lars that include electronic subscriptions which for many of you that's the vast vast majority or almost all of your budget.
Shannon Pritting: So the previous process and just talk to us a little bit many of you have seen this form or this this excel spreadsheet.
Shannon Pritting: So there were.
Shannon Pritting: Different portions for three three different parts.
Shannon Pritting: That gathered.
Shannon Pritting: All of the different materials print materials journal cereal subscriptions and then also ask for things like what Research Foundation spending was going in that area, and then the second part looked at a serial subscriptions breaking it down between aggregators he journals etc.
Shannon Pritting: So, in the past we've gathered all of these different data points.
Shannon Pritting: What was retired what was we did.
Shannon Pritting: And then, in the in the recent past, we also started to gather the current total linear feet of shelf space for physical materials which we will do going forward but we're going to do that a little bit differently.
Shannon Pritting: And then asked for all of the counts and then the amount spent so.
Shannon Pritting: just wanted to level set of like we're making a change, this is the previous data gathered and we're going to start gathering this data.
Shannon Pritting: Going forward so because we only need to focus on what is purchase not what is subscribe to we're going to look at the print material spend.
Shannon Pritting: So if you're using acquisitions and Alma we should be able to pull that through through Alma with a little bit of work with you.
Shannon Pritting: And then, what you're spending on print journals so you own those those are going to be, you know something that is a capital asset and then things like DVDs CDs that's probably you know, maybe microfilm is what the majority of what you're going to spend on.
Shannon Pritting: And then, what gifts you've you've added as well, and then we need to break those down by different format types because.
Shannon Pritting: The estimates that we that we give on the on the gifts are going to be different by format type.
Shannon Pritting: And then, since we're we're gathering the total of your of your collection assets, we need to know what you've we did or withdrawn and in this term it's retired and then by the different format types, so that we can estimate the amount of money that you have in essence.
Shannon Pritting: withdrawn and it's no longer part of your collections capital assets.
Shannon Pritting: So the other piece the electronic piece that we're focused on, so this is a permanent purchase is going to be the one time purchases so.
Shannon Pritting: For most of you it's it's you know, going to be only ebooks or ebooks and maybe one or two other things, or one or two other purchases, but this could be something like you bought.
Shannon Pritting: Back files or permanent access to an archive anything that's a one time purchase that you're going to permanently have that's electronic so, for you know ebooks is really going to be.
Shannon Pritting: You know the big thing yeah Jennifer great great point perpetual access video would also be another thing here.
Shannon Pritting: So we we decided to split up the main Lars questions in, and then the shelf space inventory into two completely different surveys, because we thought that they were you know, asking different things.
Shannon Pritting: and different people could could submit them so we're going to try splitting the process up this year and going forward.
Shannon Pritting: If it becomes something that's confusing to you and our communication with two surveys is is more problematic will bring it back into the Lars but.
Shannon Pritting: We think it will be simpler moving forward if we talk to the right people who can give us shelf inventory space in your access services department.
Shannon Pritting: So the main question that I talked a little bit about is the subscription data and the reasoning behind that in case there's anybody in your institutional research office who needs to know this or wants to know this.
Shannon Pritting: So for several years iPad wasn't ipads wasn't gathering the electronic subscription or the other subscription data.
Shannon Pritting: So Sunni was gathering this be because all this was interested in this data, but since we can now get it to.
Shannon Pritting: We can now get it to.
Shannon Pritting: Through ipads we're not going to gather a second time.
Shannon Pritting: So so Elizabeth which Question six are you referring to.
Elizabeth Brown (she/her): I can you hear me.
Elizabeth Brown (she/her): Yes, okay so Question six is put in part two, for this year it's called ebooks including reference.
Elizabeth Brown (she/her): it's actually yeah yeah.
Elizabeth Brown (she/her): it's that one, so I guess moving forward, because i'm seeing the one for.
Elizabeth Brown (she/her): It doesn't have things like primary source material or some of the things you just mentioned a few minutes ago.
Elizabeth Brown (she/her): It might be a good idea to include that if you can on the survey, because I think people may not think think to add that.
Okay.
Shannon Pritting: Thank you yeah you can give us feedback to I think you know the perpetual access videos.
Shannon Pritting: another kind of a illustrative example that.
Shannon Pritting: Will will put on the survey going forward, and we will definitely be working with many of the campuses to ensure that we're on the same page that we're gathering the right data, and we will use that to inform what the form looks like as well, so yeah good point.
Shannon Pritting: Sorry, I had to ask because I wasn't sure which Question six whether you'd seen the new survey or not I was just wanted to make sure.
Susan Perry: So beth, I just wanted to mention it that again only applies if you bought it out right like if you're just subscribing to a primary source database that would not count, so that the key is the archive you've bought the perpetual access you bought the archive so that's the difference.
Elizabeth Brown (she/her): Okay, thank you yeah I that's what I understood.
Susan Perry: Okay cool thanks.
Shannon Pritting: um so just another explanation and and we'll definitely adjust if this is is problematic going forward but.
Shannon Pritting: We did make the decision to separate the shelf space inventory and Lars we're going to reach out to our access services contacts.
Shannon Pritting: And will, will you know, we know that many of you haven't really had a lot of access to your collections, in the last year, so you've Probably not.
Shannon Pritting: made any major changes so we'll make sure that we're giving you last year's data so that you can take a look, and if all you need to do is.
Shannon Pritting: verify that this year's data is the same as last year's data that you'll have easy access to that.
Shannon Pritting: If this creates problems just give us, you know we'll take this as positive feedback and loop it into the Lars going forward.
Shannon Pritting: But we just figured since we are going to pull the large data for hopefully many campuses that it was just going to be simpler to have a completely separate survey, but you know we We appreciate feedback if this creates confusion or anything like that, so do let us know.
Shannon Pritting: So in addition to working with Peggy and David Maggie Susan and Michelle has been doing a lot of.
Shannon Pritting: they've been doing a lot of analysis to prepare us for this year, so that when we reach out to you to get ready to.
Shannon Pritting: Either help you pull this data for us or or pull this data, once this year and then agree on the report we're going to use or the dashboard we're going to use going forward that we are.
Shannon Pritting: As well situated in the accuracy of the data that we can get or we have as many of the questions worked out that doesn't mean that you're not going to bring things up, that we have to think of and come back to you on we just wanted to make it as as easy as possible, so.
Shannon Pritting: The sls group has been working on a large dashboard that we're going to use as a starting point for pulling data for campuses.
Shannon Pritting: You know, we obviously understand we're going to have to do some customization and that's what we'll talk about with.
Shannon Pritting: campus meetings coming up, so that we can tune in that dashboard as much as possible and then David was was very kind and giving us.
Shannon Pritting: A lot of the historical data for that had been submitted to Lars so that we could look at the reports that you that you as a campus presented.
Shannon Pritting: Last year, or provided to suny last year and make sure that we could that the dashboards were very close or the same as what you had provided last year, so that we were.
Shannon Pritting: running a report against older data and we could you know know that we're, at least in the close to having something that will absolutely work for your campus.
Shannon Pritting: So we've been doing a lot of that, and you know that's all been Maggie and Susan and and Michelle working through that understanding the data as much as possible.
Shannon Pritting: And we've also just made sure that we're clear we've looked to see who we can't pull the large data so out of the.
Shannon Pritting: Out of the State operated campuses eight still don't use acquisitions, which is fine i'm not here to question that decision and people have given me really good reasons not to not to use acquisitions.
Shannon Pritting: So.
Shannon Pritting: In that case we can't pull the data for you, because it's requiring getting financial data about what you're spending on certain format types etc if you're one of these libraries and one of the eight.
Shannon Pritting: will work with you to you know, say, this is what we can pull make sure that it will work to at least get you a Count of like gifts or.
Shannon Pritting: We did material to get you as much as possible, maybe you could already do that maybe you don't need that help and that's fine as well, but we want to at least offer the ability to help you along with that, if if if you want it.
Shannon Pritting: And then, just as almost a side note, but just connecting it if if you're as a campus interested in implementing acquisitions.
Shannon Pritting: We can help with that and we'll work with you to establish some sort of a timeline, but we do know that it does require some campus commitment but.
Shannon Pritting: As with as we've been doing with many other libraries were willing to help you implement on the acquisitions and we've made a lot of progress and campuses have made a lot of progress in that area.
Shannon Pritting: Where you know when we were in Alice and moved into Alma there were only about a dozen libraries that had ever really even tried to implement acquisitions and.
Shannon Pritting: I think we're in the 40s in the mid 40s that have implemented acquisitions and all my just because of how the system is created so.
Shannon Pritting: we're here to help you we're here we're not here to pressure you if you're interested in moving towards acquisitions and almost that all of your reporting can be simpler going forward, but no pressure.
Shannon Pritting: So we've also created to web forums so.
Shannon Pritting: If you want to pull this data yourself, you can use the Lars web form and then the shelf space that has its own web form we will be reaching out to your access services staff about that and providing guidance and.
Shannon Pritting: You know, giving you the data from the previous year, so you have a starting point, as well and.
Shannon Pritting: You know this is something that we will also be helping you so don't feel like you need to open the Web form for Lars and submit it right away, you can wait and set up meetings with us and we will guide you through the process.
Shannon Pritting: So any questions if not i'm going to stop sharing and then Maggie is going to.
Shannon Pritting: DEMO these these dashboards and then i'll i'll tie up.
Shannon Pritting: How we're going to do appointments and things at the end, and if you have any questions for Peggy just know that she's she has a meeting soon so ask your questions now if you were if you were hoping to engage with Peggy.
Shannon Pritting: All right, take it away then Maggie.
Maggie McGee: i'm just going to demonstrate the large dashboard that was created.
Maggie McGee: Initially it was.
Maggie McGee: started by gail Michelle and I and Susan we developed it further, to better meet our needs.
Maggie McGee: So there's going to be a dashboard that will be using or campuses can use if they decide that they'd rather pull the information for themselves, it is billy based on campuses using.
Maggie McGee: For acquisitions definitely for their print materials and for Internet gifts and weeding no but different workflows However, these can be customized as we meet with your campuses and what workflows you're using if you're not using invoices, we can customize that etc.
Maggie McGee: So there is again with dashboards what's interesting a can't.
Maggie McGee: You don't want to cup you don't want to change copy them to your instance they will only work from you should use them from the pathway, we give you when it is complete i'm going to be using oneonta so thank you, as the example and there'll be a drop down for the fiscal year.
Maggie McGee: And there's it i'm going to use the.
Maggie McGee: Because that's the 2019 2020 we were checking data against the 2019 2020 fiscal year.
Maggie McGee: And it allowed us to really get granular with the reports refine them look at campus information and see where there may be some questions or places that we can work with you on maybe getting better results.
Maggie McGee: So for the electronic, even though it breaks everything down by POs type and there's some ledger information.
Maggie McGee: that's not really necessarily the biggest number that we're concerned with is the expenditures, but it gives you a little bit more information and it.
Maggie McGee: At least you know you can break it down how much you're spending, you know for electronic titles that are standing orders are for one time, and what kind of format, they are in.
Maggie McGee: And for the print and physical materials there's a few different reports on here.
Maggie McGee: Is one for print monograph print journals and cereals and then non print physical items and again it defaults to you know gathering all the information, so you do need to apply.
Maggie McGee: The filter for the correct fiscal year and then it will adjust everything accordingly.
Maggie McGee: And as you can see, when you when you do look at.
Maggie McGee: The links for the reports that Shannon provided you will see it's asking for the total amount that the grand total it's not necessarily looking for how much you spent in print one time standing orders, etc, it would just be the total number.
Maggie McGee: But this is helpful information for us to know, and it will also tell you.
Maggie McGee: You know the kind of material that has been ordered I didn't add material type, which I will be adding to this one, I did do it, to give some reading because it is a very important information.
Maggie McGee: So it does provide it, broken down into three very specific reports, and it can be easily retrieved now, these are this is definitely based on full acquisitions play do have an alternative, one that can be customized that does not require invoicing.
Maggie McGee: And then here's the gifts, so now gifs This all depends on how you're doing gifts, so you know we have that's why we need these.
Maggie McGee: need to meet with campuses so that we can understand how you're doing the workflows and.
Maggie McGee: That way we'll be able to better meet your needs and get the best results, so if you're using gift acquisitions method, using the acquisition method of gifts.
Maggie McGee: Then you know we could use this report and, if you are using the vendor as a gift and using technical and all these different little pieces that you know both get to refine once we meet with you.
Maggie McGee: And we can do that a lot, and then, this one is just a little more filters and it's interesting because it's a slightly different number, but it could have just been how they were.
Maggie McGee: How they were set up when they were.
Maggie McGee: So.
Maggie McGee: We have the ability to just pull the gift information and then read it now, if you weren't using any acquisition methods and we need to find out how you were getting your gifts and then refine the report to find those if that information for you.
Maggie McGee: And then we have finally the we did items which are the retired in the report.
Maggie McGee: And so, if you're using the MSP.
Maggie McGee: Using wd n.
Maggie McGee: Easy very easy to retrieve a very clear number because.
Maggie McGee: there's no conflict of your reading stuff that you didn't really have in your.
Maggie McGee: in Alma you know it's there, but you didn't really have any new collection and you read it.
Maggie McGee: However, if you're you know if you're not you know there's all specifics, that we need to meet and talk about so if you weren't barcoding your periodical say.
Maggie McGee: How do you count that we'd need to have that kind of that information and discussion with you.
Maggie McGee: And if I was doing it here, you can see, using w dn the number is very different than not using wd and and they're just withdrawn, so this is.
Maggie McGee: The basic dashboard that can provide a lot of information, but really the value will come in, when we meet with you, so that we can really refine.
Maggie McGee: The dashboard to meet your institutions needs and gets get the best results so that it's pretty quick retrieval the information that you need to provide.
Maggie McGee: Does anybody have any questions about the.
Maggie McGee: The initial dashboard.
Maggie McGee: Thank you Jennifer.
Maggie McGee: If there's no questions i'm going to pass it back to Shannon.
Shannon Pritting: Sorry, I was struggling to unmute myself here.
Shannon Pritting: So we we are planning on doing, and we certainly want to offer to anyone who's interested.
Shannon Pritting: Appointments what we will do is, we will take a look at your data will come prepared so that this will be a 45 minute working meeting, where we will.
Shannon Pritting: work with you to tune in the dashboard and make sure that if if we can come to a decision and work together to make sure we're both on the same page do you want us to pull this.
Shannon Pritting: For you, moving forward and to make sure that you have the tools to either pull it yourself, or that we have the verified data to pull it for you, moving forward.
Shannon Pritting: So we understand this might be extra time for you, this year, but it can help you with either, making it very simple moving forward for you to pull or for us to agree that we're going to pull it for you.
Shannon Pritting: In out yours as well, so.
Shannon Pritting: Susan or or Michelle if you can put in the calendar, that would be fantastic so that you can sign up so feel free to invite anyone from your campus who needs to be involved.
Shannon Pritting: You really don't have to prepare much other than you know do an analysis of your workflows for things like withdrawing or gifts at least have some sort of an understanding and we will be will also be ready on our end with questions as well if the days and times that we put on the.
Shannon Pritting: If the days and times that we put on the calendar don't work for you just put in a ticket to our live answer system and just let us know when you're available, and we can see if we can accommodate or will find some mutually agreeable time.
Shannon Pritting: So these dates are coming up at the end or mid June to July and we understand that you likely will, will you won't have closed out your fiscal year.
Shannon Pritting: We will just make sure that we're on the same page, so that when you do close your fiscal year will pull that data and it'll be done for this year, or you know how to pull your data and it'll be done for this year without you know kind of.
Shannon Pritting: You know hassling with with all the analytics which we do know, can be a little bit finicky, especially if you're not in it all the time.
Shannon Pritting: So these are the four main questions that we ask you to think about when you're when you're you know preparing for the meeting with us for the dashboard reports meeting is POs types so purchase order line types.
Shannon Pritting: Is this something that how you're doing it is that embedded in your culture or is that something that you would be willing to adjust going forward.
Shannon Pritting: we're not here to force best practices on you, but we could perhaps offer some suggestions so just think about that so that it's not a new discussion, as we have that meeting.
Shannon Pritting: And then you know what we will try to do is come to an agreement on a customized report that will pull for you, hopefully, we have to customize it not a ton because it's it's extra it's it's extra maintenance and I think we can we can get to that point.
Shannon Pritting: Or you know we can at least help you get most of the data and then you can pull it from what it wherever you have these this information going forward.
Shannon Pritting: So there are there are best practices for withdrawn items and gifts, but we'll need to know as much as possible about your best practices.
Shannon Pritting: General timeline so mid June to July is when we will do these meetings with campuses deadline for submission, so that we get it to Peggy when she needs it and to David when he needs it is August six.
Shannon Pritting: And then, in the late June or July, we will release the shelf space form which you can see, now we gave you the link, but we will start asking for that data in late June early early July.
Shannon Pritting: And I just wanted to kind of put through, and this is probably i'm not going to talk through it, but as when we share the slides, hopefully, you can follow through the decision points.
Shannon Pritting: so that you can see where where we're headed and you know what the process will be so at that campus meeting.
Shannon Pritting: will work with you to look at the large dashboard and your data and when your fiscal year is complete, we can pull that data for you.
Shannon Pritting: And then hopefully at that campus meeting will agree on the future process of do you want us to pull it for you and we agree on the practices that you're using and the data.
Shannon Pritting: Or you know, it was a great meeting we helped you along, but you really want to submit this and out year, so we can also have that discussion.
Shannon Pritting: And then, on the other hand, we know that there are some campuses that can't we can't pull their data because they're not using acquisitions, or you might know right off the BAT that.
Shannon Pritting: You want to pull your data independently, so in that case you can just let us know and submit it via that form.
Shannon Pritting: Or you can have a meeting with us and we can help you at least adopt as much as possible of that lara's data dashboard.
Shannon Pritting: And then you can decide to submit it yourself in future years, and you could always submit it and then ask us later to do it, but you would need to.
Shannon Pritting: You need to reach out and say we want you to pull our data going forward it's not an irreversible decision but we'll just want to make sure that we're.
Shannon Pritting: Clearly delineating who's pulling the data and come to an agreement on that we hope will do that through meetings but we're happy to do it.
Shannon Pritting: through other communication channels, if needed, as well.
Shannon Pritting: takeaways from the session.
Shannon Pritting: So even if you don't plan on us pulling your data.
Shannon Pritting: You know that's the first decision point of do you want us to pull your data going forward or do you want to do it.
Shannon Pritting: Either way, I think it makes sense for you to sign up for a consult session, you know it's 45 minutes of your time.
Shannon Pritting: You know, we can at least help you a little bit, but if you you completely know it we're not here to force you into a meeting with us if if that's not going to be a value add.
Shannon Pritting: Please do let your access services staff know about this new shelf space forum, we will also communicate with them, but it's often good to give multiple points of context here.
Shannon Pritting: If you have any questions or concerns about the process or anything that we didn't anticipate based on this and you now have the live forums or.
Shannon Pritting: soon to be live forums, that you can give us input, let us know, we certainly aren't perfect and you know we appreciate people telling us things that could make the forum better or more understandable going forward.
Shannon Pritting: And then review that issues that we will need to discuss those those you know that small number of points about things like peel lines and withdrawn and gifs etc.
Shannon Pritting: Alright, so I wasn't anticipating we take the whole hour, but we're got a.
Shannon Pritting: fair amount of time, so we can take questions.
Shannon Pritting: I think we're up to date on the chat right, I think, good thanks Maggie and everybody else for.
Maggie McGee: Responding and shining, can I just mentioned that I would like you know.
Maggie McGee: I would love to send the dashboard link out to everybody, but it may not be valuable to you so that's why it would be a good reason to meet with us because, even if you don't have us do this for you, we can customize it so that you can.
Maggie McGee: use it better to meet your needs, because every campus has slightly different workflows and not every reports going to meet your needs.
Susan Perry: And the other point is you can't copy the whole dashboard you have you have to use it where it lives, but you can copy individual reports to your campus instance I mean that's just the same with any dashboard.
Susan Perry: The other thing I wanted to mention was when I set up the calendar appointments.
Susan Perry: there's only one registration per time slot, but if you have multiple people from your campus that you want at the meeting that's perfectly fine it's basically just you're you're registering for your campus so I wanted to clarify that.
Michelle Eichelberger: and Elizabeth, could you please explain a little more what you mean about some of the announcements for this come to connect groups with close membership i'm not sure what you mean.
Michelle Eichelberger: physically announcements in general we've been putting out on workplace to the open group, so I just wasn't sure what you meant.
Elizabeth Brown (she/her): I i've just seen some announcements for things go to like scold, for example, or something.
Elizabeth Brown (she/her): You know it's going to places we're only library director see it are very limited groups of people and.
Elizabeth Brown (she/her): Like I saw some messages for things and I had to ask to join groups to see the message to get on so so maybe i've already resolved a question I had but I guess I what i'm trying to say is the person like myself who is attending this meeting.
Elizabeth Brown (she/her): may not.
Elizabeth Brown (she/her): may not be the head of acquisitions may not be the director of the library may not be someone who's in.
Elizabeth Brown (she/her): Close groups like that that where things may be distributed.
Shannon Pritting: yeah I mean that's a good point anything we always struggle with something like this that crosses multiple boundaries, and you know, one of the constant piece of feedback we get is don't create more channels of communication so.
Shannon Pritting: You know, we don't have a tuned in acquisitions group so we usually try to do something like this to the institutional leads and the directors.
Shannon Pritting: and expect that the institutional leads will facilitate that information out and if it's something where it has a more general interest, we would put it into the main llp discovery HQ which is more open and anyone can join it.
Shannon Pritting: But yeah I mean we will follow up a few more times, especially if we don't get a good response will will be looking at all the state OPS, and if we don't receive a response from you will reach out to individuals at the campus.
Shannon Pritting: The other thing that I neglected to talk about is in may not be a bad idea for you to reach out to your ir department as well, I don't know how many of them track on Lars and if they have any questions about this.
Shannon Pritting: feel free to loop me in and if they don't believe me i'll get David from suny system administration to say yes, he is endorsed to do this.
Shannon Pritting: But you know, having been at a campus I know there's often calendars in ir where they're anticipating this type of data gathering, etc, so if that is happening at your campus you know, try to reach out, we can help with the.
Shannon Pritting: Bringing everybody up to speed from your IRA department as well.
David L: I will join me and that's that's a very good point, because it is currently on our calendar so.
David L: We have a lot of our ir directors that are right on top of that, and so I will send out a general information know to to everybody, about the changes I will also include.
David L: King Zhou, who is currently working as a.
David L: Physical physical space coordinator for the construction fund, and that is primarily where the shelf space information.
David L: We will provide that to her for her modeling.
David L: For for space, so that was.
David L: That was a lot of where that question actually went.
David L: was intended to go to, so I will reach out to her to make sure that she's included in the in the changes.
David L: Thanks.
Shannon Pritting: All right, any any questions.
Sarah Weisman: hi this is Sarah wiseman at suny oswego I want to thank you all for the the additional context around Lars and how it's used that's very, very helpful I know.
Sarah Weisman: In the past number of years, we have always left the shelf space section blank so great, to know the context really helpful but My other comment would be regarding the.
Sarah Weisman: contacting the access services folks for the shelf space and our campus IRA offices, I know our campus of our IRA office wants to know when we are providing data to suny So if you can just loop in.
Sarah Weisman: You know the library directors or whichever the again I know it's challenging to know which person on which campus is the appropriate person to know, but I know for my campus I will need to provide my IRA office with any data that i'm sending to suny.
Shannon Pritting: So.
Sarah Weisman: move us, and so we can provide that to them.
Shannon Pritting: yeah that's that's good to know, and I, and I probably should have mentioned, like the the additional thing on these campus meetings might be, if any sort of information that we need to know that is extraneous to.
Shannon Pritting: You know the the data gathering is also helpful, so that we can.
Shannon Pritting: You know, try to have as much information about what we need to communicate going forward, and I think we've learned our lesson with the PA stuff is that there's lots of local practice that we need to be aware of and know who to contact and how to and we've we now have a whole PA process.
Shannon Pritting: database as well, and we can certainly have something similar for the for the large because we our intent is to try to make it easier, not to make it more complicated and confusing by you know, having other people at your campus ask you for things that we've pulled for you yeah.
Shannon Pritting: um any any other questions, I think, the one thing I want to say, too, and I know Maggie has been working with some some groups to to.
Shannon Pritting: understand more about what times will be best for us to do more targeted analytics support and training in areas where things that you know regular reports are happening.
Shannon Pritting: And I think Susan do you have some sessions coming up, and I think Jennifer you're helping with that too, as just a getting started, we know it's too late this year for ipads but we'll try to have some more support in that area and training in that area when it is most needed next year.
Susan Perry: yeah do you want me to talk about those.
Susan Perry: Sure sessions okay so yeah I posted the link and workplace yesterday and we'll get it for you when i'm done talking and.
Susan Perry: The first one is June 23 at two o'clock Jennifer and I will be talking about what kinds of things you can add to your acquisitions module and how you, thank you, thank you, Michelle she's got my back.
Susan Perry: Just you know kind of mapping out well, this is what you put into Alma, and this is how it looks at the other end and analytics so we'll be talking a lot about that.
Susan Perry: And we're going we've already done this session on Lars we've done iPad sessions so we'll be focusing on ACR L and also the reporting agency for Community colleges, which I don't know the name off off the top my head, so we will focus on there and then.
Susan Perry: The second session is a week later June 30 at two and Michelle and Yvonne will be getting more into the the the analytics and.
Susan Perry: Of what things look like, on the other side, so we're going to try to present you with a going in coming out kind of view and again that's June 23 and June 30 so and that will be for everyone, it won't it won't be you know just focused on comprehensive, so I.
Susan Perry: Think that's it.
Susan Perry: I don't know if I left anything out Michelle Jennifer even.
Michelle Eichelberger: I think you're good thanks.
Shannon Pritting: All right, any last call for questions comments.
Shannon Pritting: Alright, so the you know you can start making these appointments now and will certainly send some further communications, just to remind people and link to the recording in case there's any questions and don't hesitate to.
Shannon Pritting: ask us for different times and dates, if what we present doesn't work for you, thanks, a lot for your time, I appreciate it.
Susan Perry: And also, I set up plenty of slack.