Sunni will no longer be able to see other Sunni member cases. However, you can still add people to be alerted via email, as comments go out on a case, and the SLS will still have a super user, and we can go and look at your cases as well.
So we just wanted to remind everybody about that and I'm all set Shannon.
Alright so let's keep that same that same flavor of another vendor for this upon a third party, as we talked about this.
So
Facebook made some changes in how they handle nonprofit accounts, and especially, especially workplace.
And those didn't come with a lot of prior notice.
So, effective, end of 2021 I haven't been given the specific date, but I don't think that we want to be rushed into anything so I would prefer to start working on this soon.
So, all of Sunni will be migrating from workplace or out of workplace by the end of this year so that's only.
That is only a couple of months.
So, yeah, so, so Jennifer brought a brought into the discussion that the last point was that at this point, Sunni's plan for, for any group that wishes to is that workplace in the community platform that workplace provided will be, will be presented in.
It seems like they're still figuring out exactly what that will be but it will be Yammer, or ms communities which are a component or an app add in for teams, and potentially Microsoft Viva, which is a newer version of Yammer communities, etc.
So, just wanted to say like I'm not suggesting that if a group, really wants to move directly from workplace into Yammer, or Microsoft communities. That's fine, if, when I reach out to the administrator of that group or whoever is representing that group.
And they say, I want to move into Microsoft game or Microsoft communities don't move me anywhere else. That's perfectly fine. I'll you know that's that's your choice but at least I think what I'm trying to manage and just acknowledge is that some of the
groups that we moved into workplace probably didn't want to be there in the first, first, first place and you know it's been regular complaints about features functionality, etc with with workplace.
So that's what we're going to look at is we're not going to force you to move up, move into Yammer, or Microsoft communities and I think something like the Microsoft suite, rolling that out across 60 campuses is going to be challenging.
of provisioning issues, and, you know, that will probably take several months to get completely worked out so that there's a 60 campus solution that works relatively well. We definitely saw that with all of the Federation and everything that was built into workplace so
anything like this is going to be, you know, it's going to take some time to smooth over a transition.
So what we're, what we're going to provide as far as SLS and a major communication channel is for anything high level and important a one place to look.
It's going to be in the blog feature of of our live guides, but you can subscribe to this blog. Just like you can listserv. So I think it provides that listserv experience that many of many of the individuals on campuses and libraries want, but also some
ability to have some commenting and a little bit of back and forth.
So one of the things that we want to say just right off the bat is from an SLS standpoint, we're looking at this as a opportunity to refine our communication, while we're doing this transition, because it's going to be disrupted so we might as well try
to address as many things as we can with this with this move.
So some of the things that we're trying to address or some of the just regular input in this doesn't just only reflect what was going on in workplace but I think in base camp etc as well.
So, just the consistent feedback we got and this is mostly about SLS not about.
This is not about like individual to individual or campus to campus.
Communication is that many people were overwhelmed, that there were too many channels to keep up with and that, especially administrators, and as an administrators who have taken on other roles.
They couldn't keep up with all these channels but they didn't want to give up, looking at them because there was a fear that there would be important information that was lost or actionable information, high level information as well.
So, you know, to try to address as many of these needs as possible what we often did in by we, I'm talking about SLS, We created duplication of communication across all of these channels so usually mean, you would get something on five different channels
and then local campus staff on those five channels would then duplicate it even more so it kind of was like the snowball effect for fear that something would get lost that was important, and over and over again, regardless of whatever platform or whatever
it was that we were doing.
As far as communication, there was a desire to have a single place to find that high level important information for something that was actionable, especially from an oldest SLS perspective.
While all of that, I think, you know, those are really great concerns and trying to make communication more efficient, effective, That's one of the things we're trying to address.
We also know that there are pockets and probably large groups that do want a place where people can ask questions of each other share best practices, put something out for someone else to give a response on you know that's one of the benefits of having
a shared system is that we're all on the same thing running similar ish workflows, so that you can get input. We're always happy to help from the SLS standpoint, but oftentimes the campuses can help each other faster than we could than we could ever help
you.
So is there anything that anybody wants to talk about as far as what we're trying to address any questions, concerns anything I've mischaracterized or anything anybody wants to talk about at this perspective, at this point.
Michelle I think you got the chat right.
Yes, I do have sort of a tangential related question we're going to post events on the blog is that correct. I think we're still gonna be doing some fine tuning about what goes on the blog but my understanding was that events would go on there.
Are we still discussing that.
So, again, constant, you know the constant complaints that we got to was just duplication of information so I think as much as possible, as much as possible.
We will have just high level information on the blog and then events will all be in live cow, which you can subscribe to so you know as far as events, they're going to be in that one place where they've always been live Cal so we we used to push those
out into these different groups. And, you know, we stopped doing it because we got so many complaints about it so I think we will rely on live Cal for events, and then the blog for the high level important things in, you know, live Cal I think provides
pretty good opportunity for you to sync it to your calendar or things like that as well.
Alright, so David said, how will SLC be communicating since their groups will be going away as well.
So,
that's a good question that I won't, I won't say that I have the answer to that.
What I can say as far as the SLC is, I'll work in collaboration with whatever group in the SLC wants me to facilitate something for them and help out as much as possible possible.
But, you know, as far as the SLC groups.
We will continue to do what we have been doing which is to gather all of their minutes together in one place. And then I think it's really the SLC board or a group in the SLC that will be responsible for sending that communication out.
And we can certainly work with them to
make things happen if needed.
And I will go through each individual group and talk about where those will be moving.
So, we will on the live copies will will put together some documentation on, you know, here's how to keep track of everything on on live cow.
And again, if there's no good way for subscriptions to happen. We'll figure something out. But I do think that if we put all of our.
All of our events, into the blog we're going to almost immediately get complaints that there, I don't want to see all those events.
I'm assuming that that's the one place that I need to go and I'm in the persona of someone who's just looking for high level information that they're going to say, I'm assuming I need to go all have to all of those if you're posting on the blog, so will
definitely work on that.
work on that. But they won't be going on the blog because that blog is the or the update section is where all of the important actionable high level information is and not all of those events require someone's attention.
They're definitely I think meaningful, but if you have to choose between, you know doing something at your campus and paying attention to this, you won't miss anything that is actionable.
Yeah, and you know, and I know this you know Holly you're bringing things up. I do know that some people will.
Some people will miss things with this, I definitely know that and I'm not suggesting that there hasn't been good things coming out of all the communication we've done, acknowledging that fully we're just trying to tune things in, and then create channels
where people can connect with each other, but there's not the expectation that people who are busy, or who don't need to know all of the information can just tune out of it right and I think that will help for deeper conversations.
I wasn't looking at that as a complaint Polly either just, it's a good point.
So, just this is the approach that we're going to take and, you know, we've talked a little bit about the, the tools that we're going to use but just as what we're going to try to do overall.
Our overall arching goal is that will have all the important high level communication in a single place. And then on a monthly basis that will have a reliable summary.
This webinar and we'll make it easier to skim through the last one I did.
I put in timestamps of where we talked about things. and we'll try to replicate that as well.
And then also I think there's there's typically a fear but by many that, you know, we might put out information that's important, as part of communication in the channel.
And we're still going to participate in some of these, you know, back and forth channels with with affinity groups, but if it's important, and you're busy director busy a well, etc.
That will post that to the update or the blog section so that you can look at that one place and you don't feel like you need to track on everything in that channel.
And then if there's something that, you know, bounces out of this whole workflow and something happened where a vendor updated pricing, I don't know, that's just, I don't have any that hasn't happened recently but we need to get communication out or an
action we will email directly communicate specifically.
So, with this, hopefully that really cuts down on people being overwhelmed because that's a lot of the feedback that we've received is.
There's a lot of compression happening at campuses, there's a lot of open positions and, you know, the more we do, the more we communicate the more people feel like they have to pay attention to.
And that's work, and that's a lot of work and you know we all we all want to make things better for each other not just create more and more that people need to pay attention to.
So with this too, we're looking to.
We're looking to shift a little bit how we're how we're handling professional development webinars and our training, and I wanted to just talk a little bit about this and you'll see, you'll see this starting to come into fruition I think we've already
started down this path but will be much more deliberate.
So, for the most part, the monthly webinars will be the main thing that someone has to pay attention to.
And then our focus will move more into specific groups activities areas where campuses saying, I want you to participate, please come into this space and help us out, we'll focus on that.
And then we'll stop doing as many of the technical presentations and webinars, etc. What we're finding is that people are coming to them repeatedly. And I think that's fine, but you know that might not be that might not be the best use of their time.
But again, I think there's this expectation that if we're putting out a webinar that you know you should come even if we reproduced it from what we did four or five months ago.
So,
what we'll be focusing on is more best practices webinars, which I think is something that most people can acknowledge that. That's important. That's sharing how things go with campuses and a good model for you to take from one campus and move it to another,
but you know I think most people can say like, yeah, if I need to choose between this and teaching a class, I can you know feel comfortable teaching that class and then I don't feel like I have to watch this at nine o'clock at night to make sure I didn't
miss anything. So, there may be new functionality coming out and all mine Primo and and other things that require us to do more training and will continue with that.
And, you know, we'll work in different ways to support the campuses who need that help but I think what we found and Maggie is going to talk a little bit about one thing that we're going to do to try to address this is to work in smaller groups or one
on one, to help campuses work through issues.
Yeah. So, and again, I'm not questioning, our repetition of of webinars, etc.
Everyone in the SLS has done a fantastic job, etc.
Just saying. You'll see fewer of those and if anyone says, Hey, we'd really like another presentation on, you know, CDI activations will do that, but we're not going to just keep coming out with it, without, without being asked.
Have I missed anything in the chat that requires my attention or just wanted to stop any questions. Anybody want to unmute and talk, talk about it, is I'm going to start getting into details right about now.
All right.
So, I'm, I'm just going to go through the specific channels to try to connect as many dots as possible, and we'll do our best to make sure that the communication happens within those channels.
And if there's a need to do it individually will do that as well. so I asked the.
I asked the SLC board to make the call on this.
For the scold and what is now school library leadership workplace group.
So, the SLC board decided that they would like to move that back to the scold listserv unless someone directs me differently the approach I will take is, it's only going to be directors officers in charge of there's a dean in charge of the library or
another administrator, and then a Ul's at University Centers so that group has grown to be, I think a bit larger and more diverse voices in in that library leadership group, mostly because we were repeating information in the school group that we're repeating
elsewhere. It might have been actionable. So, you know, I'll put it on me and that that we created the need for people to be in there and part of it was workplace to that you couldn't push out information from the scold group easily without copying and
pasting, and it just led to a lot of complaints so we were often the reason that more people got approved to be in school, but at least what I heard from the SLC board is that the, you know, the library directors want a somewhat confidential space that
is only with their peers to talk about issues that have an impact on directors, and that's best handled in a listserv with only directors and a Ul's at University Centers.
Any questions on that around November 19.
So Carrie I don't want to speak for what that group will do going in the future.
I can talk a little bit about leadership development.
At the end, can you bring it up at the end. And what are what the SLS is going to hope to do in the in the near future. It's a great point I just don't know exactly what that group would like to present and probably something to bring up at the SLC meeting
next week as well.
So, the Sunni MSP and discovery HQ which is in workplace. We're going to migrate that back to base camp, there's already an existing MSP and discovery HQ.
We're going to begin that move on, on November 19, and those moves will mean taking you out of those groups in workplace. I would I don't want to have happen is for four months we have, or however long it takes for Sunni to move out of workplace we have
two channels, creating even more confusion and then even more.
Initial dislike of the, You know, the place that we moved back to or move to.
So, on this, the Sunni SP and discovery HQ, if, if you're at a campus where, you know, you don't want to have the interactions about this or you don't want to track on it.
You don't have to pay attention to this on a day to day basis.
You can, you know, just set this to look at when you, when you have time and if there's anything that comes up in the.
The LSD and discovery HQ. That will that is wide, wide reaching has an impact on day to day life like let's say that all ads go link, linking is broken temporarily we would post that the updates because that's important.
Everybody needs to know about it, but you don't need to specifically track on this channel to get that actionable information.
So SLS may post here but you know again, anything that's important high level will be posted to that base camp so you don't need to look at it unless you want to, you know, if you find it that would be helpful and you want that back and forth and you
want to track on it on a day to day basis fine, but I don't think there's any expectation or there's no expectation that you would.
So there is a Sunni open access and Sunni open repositories workplace group that's going to go into combined listserv sometime before Thanksgiving.
No actionable information will be shared here that is not shared in the updates blog sites. So again, if you want to participate in that group you can if you don't, you don't have to pay attention to it on a day to day basis.
So there is a pretty large SLC at SUNY libraries consortium workplace group going to move that back to the SLC listserv, and hopefully I can get somebody in the SLC to manage that listserv.
We're happy to fill that role in the, in the, in the short term but long term I think it makes more sense for somebody representing the SLC to manage the listserv, the SLS won't post anything actionable, or requires any, you know, immediate attention
there anything we would post there, that, you know, might be deemed high level actionable important we're going to post to that updates blogs.
There's also a Sunni library accessibility group, we're going to move that into a base camp group seems to be that there's enough, sharing of documents etc that moving it into base camp, make sense we will start that right around November 19.
And this is the one that I think we're might have some questions about we've talked about it a lot, we've looked at what we've been communicating to this group, or these individuals over the last 1218 months, and you know just putting it out there that
we don't take this lightly, if this becomes problematic will have, we will review it, but I just wanted to kind of try to be clear on what we're doing here.
So, we'll keep a list of institutional leads that we will review will prompt you every year to say hey are you still the institutional lead for your for your campus.
But we're not going to have a base camp group or a listserv, we found we weren't really pushing out any information that we thought needed to be tuned into the institutional leads.
However, occasionally It is important for us to talk to somebody who can be that on the ground.
Manager between different departments or to help us get to the right person.
So we're going to keep that list but we're not going to have a specific channel.
And then we'll also have a specific access services and a cataloguing resource management lead, but you know someone else who can, you know, the institutional lead will keep that as a, as a list that we maintain but not have a dedicated channel.
Any questions about that.
Yeah, Shannon, it's Cory lists the institutional and access services cataloging resource management can we update the people on them if we've had personnel change.
Yes. Yeah, so how we've handled that is just have people put a ticket in when there have been changes, and you know we we've tried to put a list out.
And then, but we don't put the contact information because many people don't want their emails out on the web. But absolutely, yes you can.
If you know that there are changes, but we will actively prompt for it. Every year because a lot of times people change over and then just in the you know the confusion of trying to make sure that everything locally is getting handled.
We might not hear about it.
Yeah, you can initiate that change yourself. Absolutely, and we appreciate it if you do help us there. Yeah.
Alright, so a couple of new groups or channels that we we've seen the need for and and are there has been
repeated demand for it so
it seems that one of the things missing and I think this is often led us to over post and to the school lists lists or into library director like lists.
And this, this might be that a lot of directors are in this collections base camp group, but we do know that we need to share very specific information we often need to share files, and that they're there does seem to be a demand for more back and forth
on collections.
So, again, this is one that if you're an extremely busy administrator and you're both the collections person, and the administrator, anything important or actionable we'll put in the, in the update or the blog area, or we would reach out if it was something
where we needed a very quick answer.
But, you know, I think this is something that will definitely help us to refine our strategies and what we actually tried to do in the shared collections committee.
And then also, to get input on, you know collections activities or offers etc.
Across across soon.
And then the access services and resource sharing group.
The SLC group has asked to have a place where access services and resource sharing.
Individuals can share back, best practices. Again, not a place that you need to pay attention to. If there's something that rises to the level of something needing action or an important thing then we will put it in the update or the block.
Those are the same thing, update slash blog.
So a couple of things that I'm not going to address in workplace.
I'm happy if I'm happy to help people, if there's a decision that space as needed.
There's a Sunni libraries group that it has 317 members and workplace that you know it seems to be really interesting conversations going on there. I'm going to just leave that in workplace, reach out to the administrator to say, let me know if you need
any help, but I'm not planning on doing any migrations you can wait for Yammer communities or let me know. Same with the SUNY librarians Association, there's a 90 member group.
There seems to be, you know, quite an active listserv, and that's a group that, you know, I think, can, can, can handle their own communication needs.
So I don't you know I don't think I would add any value to them but I'm certainly happy to help discuss if needed.
Shannon we're still in the institutional lead slide.
Thanks for telling me that because I'll Sure.
That is not not what is on mine so let me check here. What's going on with my zoom.
Can you still hear me.
Yes. All right.
And we can see your mouth moving.
All right, so let me try to stop share.
Okay. Is it still just showing the slide. The same slide.
It's on showing institutional leads.
My zoom is giving me some trouble here so give me just another minute.
Wish I could you could you share.
Try to kick me out. I just downloaded the file I didn't want to share from teams. Yeah.
I'm having trouble getting my Taskbar back so
I'm gonna if you stop sharing I will share.
Yeah, if I could stop sharing I would, I would say, I will try and take that is that is the trouble with my.
Is it Oh, yes, but it says you've disabled the participants screen sharing.
Yep. Shannon does love to be in control.
Yeah, oddly the someone turned on the, the auto, the auto
transcripts in that just pushed off my.
All of my controls on my.
Let's see.
I don't know about everyone else but there's been a lot of things and it up that we keep thinking, is it Friday the 13th.
So many of us are confused about the date.
The full moons not until next friday so we can't blame that.
Yeah, this is really odd I've never I've used zoom, literally thousands of hours at this time that I've never ever had this happen to me so
can you make somebody else host or is that part of the problem I can't get the commands. I can't, I can't get to any.
All right, give me a minute here.
They were there were some big Windows Updates this week so that that screwed me up Wednesday afternoon for good portion of the day.
Alright, so I'm gonna have to just close this down and then I will restart the meeting I can't, I can't get it to
do anything.
Okay, so we're back right now. you can share your screen Michelle. Okay.
I'm sorry about that I, I've never had that happen with zoom it is weird.
And, let's see. I'll make you the.
Okay, so we were talking about the new groups channels.
And
we will put out a information on this new SUNY collections base camp group but that's going to happen right around November 19. Yeah, not, not a group that the, that anyone who doesn't want to have to maintain and or, you know, look at on a daily basis.
And then, I think we already talked about the SRS base camp group correct. I don't think there's any questions there. So, I think, Michelle next slide, talked about this that the Sunni libraries Association and the Sunni libraries.
Those are two groups that I think can move into another area if they want to but I'm happy to help. And I'll reach out to the people who are listed to administrators on that.
So, This is the really tough part is that the workplace. Data is not going to be easily migrated. So, we can move files but there's no easy way to move posts, out of workplace and pull it into a new system even, even with Yammer, or communities.
We're losing those posts. So, we will come through them to see if there's anything important and try to post it into base camp.
But, you know, it's only the files that we can really migrate easily.
So any questions on the communication anything like that before we.
Before we move on,
some things on procurement.
So, Sunni and Springer nature we did finally agree on terms, and we're moving forward on signatures for a five year agreement for nature and nature branded titles.
That'll be sent to the Attorney General relatively soon so I'm guessing early 2022. When that would get approved fully, and then we'll communicate out, anybody who wants to participate.
Springer nature required recharge for this central agreement.
And I will work with any campuses who want to use a different agreement for spring or nature, and there are likely good reasons for that.
That I help you with any forms that are needed for you to use a different agreement for your Springer nature content.
So the Attorney General should finalize the six contracts related to the invitation for bids, and we've been working with pro quest and the Chronicle for partial payments so that there's no no disruption and service, but hopefully this should be done
early December, and we'll have those six contracts done, go ahead and show.
So major project that we've been working on that will start going live in a, in a pilot environment is the whole ebook I ll.
We're working on setting up meetings with the University Centers who have expressed interest, you know, again, they can back out, anybody can back out if you're not interested any longer.
But what this will be is in a live environment, the ability for libraries to request or for users at libraries to request a two week loan of the entire ebook.
For.
I think about 5500 titles, Michelle, do you have that number off the top of your head that said sizable but not huge amount of of ebooks from several publishers, mostly university presses and a couple other.
A couple other publishers around 6200, sorry. Okay.
Yeah, so, so this is you know something for us to try to get the workflow done, I, we've seen the, the ebook central workflow that seems to be pretty solid there's some things that they acknowledged that they want to do.
We could not make this work with the Alma resource sharing integration. So we're going to have to push it out into a form and SLS staff will fill it. if you allow us to.
So there'll be some negotiation there but we don't want to put, you know, kind of a weird workflow on campuses here.
And then we will deliver a two week loan linked directly to your user. So, we'll be setting up webinars soon after we get through the University Centers initial discussions to just let you know what the workflow looks like SLS will handle the Primo flash
almost set up, and buy all my mean like the records and will will handle the requesting, and and submitting the link back to your users.
Any questions on that.
In this this pilot is is slated for a year, so we'll see what that workload looks like and we'll make adjustments as needed, but we know that people are busy and we can't put yet another workflow and another place for you to monitor I'll requests on to
you without, you know, refining it as much as possible.
Go ahead, Michelle.
Just a reminder if if any new staff are coming on, we will help you with onboarding, we'd like to repeat this because each time a few more people come in after repeated on the on the on the monthly update so we can help you with a variety of things on
the Primo related or just with technical services workflows if needed as well. So just send us an email at live answers.
Go ahead and jump over to you.
Okay, thanks Shannon.
I did speak a little bit about some things that were coming with the November release at the last update.
And I just wanted to say as always thank you so much to the discovery working. Interest Group for testing these releases it's really helpful to see how these are going to work in the wild.
A couple of the things that rolled out with the release aren't working exactly how they.
We thought they were going to work, specifically the exclude ebooks from CDI upon duplication.
This is a way that you could use. See, book chapters in your search results but turn off the extra entry for the E book itself because you're getting a big record from Alma and you were also getting a record from the CDI for this specific book.
And unfortunately, it looks like this is currently set to be all or nothing for all collections and the nurse requests was specifically for collection collection decisions about this.
So, you know, I would recommend waiting to implement this and see how things go if you really want all of your ebooks to not show you could set this up but there's some weirdness with that.
The discovery collection cross collection search works but it works too well it is not being limited to your specific campus is searching all the collections across SUNY kind of like we have a weird.
Local tags that is that are searchable across everybody so there is a ticket in about that.
The show journal coverage dates in the brief results page is working but it does slow down the loading of your availability on your results list so again take that with a grain of salt, try it out if you don't like it you can always turn it off.
Coming in December libraries will be able to define the order in which libraries and locations are displayed and get it, which I think is a really nice enhancement, and there will be some different things that you could do with the library card in terms
of personal details.
There's a link to the release notes.
And
so he resources, there were a lot of things I did repeat the hybrid CDI category that's something that I'm keeping an eye on. I don't think it's impacting us that much yet, but it is going to cause some confusion when you're troubleshooting links I think
so stay tuned for more information about that as it becomes available.
There is going to be a new way to sort results in your, your links on a full record to prefer content with orders. So it's a way to purchase or to elevate purchase orders over OA content.
So, that is something that you might want to take advantage of. And that is it for me.
Thanks Michelle, you can go ahead to the next slide.
I just have a few quick updates First off, the Sunni Connect task force will be presenting at the fall SLC meeting next Wednesday. Our presentation starts at 9:10am.
We recently sent a request for proposals to Expo and we have a meeting with them scheduled for next Thursday.
We're also doing another Community Update.
In December, And I'm just going to share again information.
The link to the live guide with information on the work that we've been doing.
Next slide please.
Okay, just a quick update about the Science Direct journal renewal. So we have our Science Direct package of journals that the contract runs through the end of next year.
We received pricing for this year's renewal for 2022. And that has been updated in the at is portal.
You can check there for the exact amount for your campus, there is an increase just due to some titles that we we added to the package, as well as standard annual escalators that are written into our contract.
We have been SLS has been working with the shared collections committee and the University Center stakeholders to talk about next steps for this. This contract and the UC, the University Centers recommended moving forward with extending our current contract
with Elsevier.
So we are going to work closely with the shared collections committee on managing this extension with, you know, with the appropriate campus and put, and lots of communication.
Okay. Next slide.
I wanted to give everyone an update on the Oxford English Dictionary, all in offer that we had out.
We had an offer for everyone in Sunni to get access to the Oxford English Dictionary at a super super great discount. We heard back from about 46 campuses, for that offer 29 accepted the offer, but 17 had declined.
And so those who accepted. Didn't quite meet the total amount of spend which we needed for that offer we were about $17,000 to short, we took this back to the shared collections committee who recommended not moving forward with the offer since.
It wasn't all in offer and we didn't get all by end. So, we wouldn't be able to achieve the deeply discounted pricing that Oxford was offering.
We're going to keep our eyes out for other offers and continue to work with the shared collections committee on things like that.
Next slide. And just really quickly, we're almost, we're so close with the art store contract extension, we're just waiting for our office to sign it and upload it to the contracts search.
As soon as that happens we will let you know.
And then the New England Journal of Medicine renewals and progress you should have already received your pricing if you're a current subscriber if you haven't, or if you want pricing please let me know.
But we need a response on that from the campuses by the 18th. And that is all I have.
I just want to update everybody, there's no action required by anyone in Sunni and it only affects Sunni said have automated publishing from Alma to OCLC.
We're be moving next week, everybody to the new process, we had already been moved to the new servers, initially to the new process which caused a huge mess with matching on erroneous records and creating new holdings that should not have happened.
So OCLC moved us back to the old process, even though we're on the new server, we're diverted to the old server with the old process.
And it's a slower process so.
In October, I was told that we're able to now use a new process matching only on the OCR the OCLC number and prior to that there are other other criteria which were causing the problems.
But since then I tested using SUNY Oneonta so thank you SUNY Oneonta.
I use their data same collection. I looked in reviewed their files and everything matched perfectly the renewal new records created know erroneous holdings being added and everything was working as expected.
So, starting next week, OCLC is going to begin moving all the SUNY libraries to new process. And as I said there's no actual carbon a Sunni libraries.
I will, you know, check spot check to make sure that there's no weird holding issues going on and make sure the data sync. I mean the daily files coming in all look good and there's not a huge amount of weird new records coming into happened with.
Initially, when we did this in July. So I'm really excited about this, it will be a much quicker process as well.
Next slide please.
Just update you the brief level rules initiative was delayed due to sinking between the networks own records and the iz records not inheriting the brief level rules that were being changed Sunni wide.
A case had been opened and this is going to now be resolved, supposedly with the December release. So once we get the December release I will do testing and plan to move forward with updating the Sunni wine brief, brief level goals in the disease once
I know that the networks own records sync with the iz records, I will plan to rerun it in the network zone just to make sure everything works as expected.
Next slide please.
And this is what Shannon was talking about earlier, we've decided to use analytics office hours starting in January 2022.
The program managers are going to be providing to one hour time slots per week starting Wednesday January 12 going to Friday June 10, it's just a beginning to see how these go.
These analytics office hours are going to be designed really to support asuni library with a specific need if you're creating an analytics report you're trying to refine it you're trying to get to work the way you need it to.
We, we will have these dedicated hours and you will register for these prior to the sessions, so that we have, you know, up to two days we're going to close it out so that we have enough time to look at what you're working on what you need help with because
in the registration that will be up a piece of the form that you have to fill out that will give us some information about your need. And it will give us some time so that we can prepare so that we can meet you and have answers or help you get the report,
the way you needed to do to be done. Thank you.
Thank you very much, Maggie.
This policy was developed by the SRS working group so I just want to say thank you to everyone on that group for their work on this issue. I've included a link to the full text of the policy here, and I want to be clear about this, this policy only applies
to our resource sharing between sings, it does not apply to all my resource sharing with non SUNY libraries, and it does not apply to non Alma based research sharing so your Elliot or your OCLC is not covered by this policy.
And what this policy does is it defines last items as items that are more than 120 days overdue or have been in transit between libraries for more than 45 days billing for items do prior to March 1 2020 and damaged items will start on December 13 2021.
That is a proximate only about 50 items system wide fall into that category. So we'll be starting off with a pretty low number of items billing for items do after March 2020 and items that have been in transit for more than 45 days, that will start on
February 1 2022, and as of right now about 450 items system wide fall into those categories, although I'm hoping we can get that number down significantly, by the time February 1 2022 rolls around, next slide is Michelle.
Um, so, this policy does not require lending libraries to do too many specific things lending libraries have the right to determine their own invoice amounts.
So if you want to charge exact replacement costs or a flat fee for all items, that's fine that's up to the lending library, the billing schedule will also be up to the lending library, you can build for things as they become lost, you can build once a
semester, you can go once a year, whatever works for you. I'm granted that your billing schedule adheres to the LA.
io code that states that items must be built within a year of the due date.
And I do want to mention that the policy contains an exception for anything do prior to the policy be implemented because we now have items that were doing more than a year ago that we haven't allowed billing for so we do need to allow room for those
items to be built so there is a, an exception to the a la I ll code built into the policy.
Also lending libraries will be able to determine which forms of payment they accept. Check credit card journal transfer replacement copy you know whatever works for your local practices, I would encourage you to be as accommodating as possible here.
But if there are certain forms of payment that you simply can't accept. That's okay.
Um, the goal for this policy is to allow for billing for Alma resource sharing items. Well also acknowledging the role the pandemic has played in the number of lost items that's why we're delaying billing for items that became lost during the pandemic
until February of next year.
We're also looking to keep the number of invoices sent between libraries to a minimum which is why we're asking libraries to wait for overdue items at least 120 days before sending a bill, and the long term goal is to replicate what's been happening in
alien for years.
You know, libraries have been able to bill on their own schedule determine their own billing amounts the forms of payment still accept um that's that's been standard practice for elite based resource sharing for as long as I've been working in the SUNY
system. And that's where we're trying to get to with this policy as well to, to allow for billing get to not forced libraries to do anything that they can't or don't want to do in terms of villain.
I will be discussing this in more detail at next week's SLC meeting, and will also be having a webinar to go to really go into detail on this including all the workflows for last items on December 10, that's a Friday at 2pm.
I've added the registration link here.
Next slide. Michelle.
Just a couple of random things Albany and Binghamton have switched to using a circulation desk specifically for returns from other cities on to help alleviate some of the issues with accent transfers and loans created by the return anywhere feature that
Shannon and I have talked about over the last couple of updates.
If everything goes well with this at Albany in Binghamton, we will likely look to implement this approach at all, civil libraries.
The November, Alma release, allegedly contained a feature that allows proxies to submit resource sharing requests on behalf of their sponsors, the release notes state that there's no configuration work needed for this, it should just, you know, be a feature
The release note state that there's no configuration work needed for this, it should just, you know, be a feature that works. Unfortunately, I have not been able to get this feature to work at all I don't see any new functionality in the November release
so I have submitted a case to this. So if you were looking to implement this and you're having problems.
I will, I will keep you all posted on what I hear from my syllabus on this. And lastly, I'm just a heads up for those of you who won't to Brandeis via Alma, you may start seeing some requests from them with external IDs that don't start with 01, Dr.
they might just be eight digit numbers, that's happening because some of their requests are going out to rapid first before coming to us via Alma, and because of that difference they're being assigned a different type of external identifier, but it's
not a problem, you can process those requests, just like any other requests you receive in all my next slide, Michelle, and this is my last one.
So, the IEC Working Group.
We are going to be trying to coordinate voting for idea exchange.
And in case you're not familiar with what idea exchanges.
Anyone is allowed to submit an idea for an improvement to Alma or Primo to actually press on everyone can also vote on those ideas you get 25 votes a year on x sleepers isn't contractually obligated to implement these ideas, but they do implement some
of them, and the more an idea is voted for, the more likely they are to implement it. And among our 60 libraries, we have enough votes to push ideas to the top of the list of the most popular ideas.
So what the icy working group will be doing in the coming months is trying to better coordinate idea exchange voting among students as a mean for pursuing improvements to all my Primo.
And I've, there's more information on this on their live guide I've included the link here and I will be sharing more details on this during future updates, I'm sorry for going a little over folks that's everything I've got for today.
Yeah, and it just any overarching questions from from anyone.
We will talk about the workplace migration again next week.
questions from anybody.
Alright.
Shannon you were going to bring up leadership training.
Shannon if you're replying to that we're not hearing you.