Shannon Pritting: Alright, so i'm just going to get started with the sls update for October 2021 it's been a little bit more than a month sorry we had a lot of things going on, so it's hard to find the time to present this.
Shannon Pritting: So we'll go ahead and get started.
Shannon Pritting: The main thing that I wanted to start with, and i'm going to leave a little bit of time for some discussion here.
Shannon Pritting: Is we we posted this in the workplace groups.
Shannon Pritting: But Sunni as a as a whole will be moving away from workplace, by the end of 2021 so I don't have any exact time frame from Sunni there, but I think we are hoping to at least from the library perspective move.
Shannon Pritting: Out of workplace somewhere around the end of 2021 that's not very long, the way we know we have to get started relatively soon with the planning we're already started with the planning, but with engaging.
Shannon Pritting: All of the groups that are now in workplace with where they want to go.
Shannon Pritting: Any anything else that we might need to do to help them.
Shannon Pritting: So.
Shannon Pritting: we're going to start that communication out sometime in November.
Shannon Pritting: The initial options will give you, and then you know we can start the discussion.
Shannon Pritting: If your if your group wants something different.
Shannon Pritting: Is a will will say, do you want to live server do you want a base camp group as a starting place and I just wanted to say that what we're also going to do and i'm not making this about just the sls and its communication, because I think what.
Shannon Pritting: workplace at least could do, and I think what was happening in base camp before the move to workplace is that there was a lot of good.
Shannon Pritting: Peer to peer interaction so it's not only going to be about what the sls needs to communicate to the campuses but also what you might also want from these groups.
Shannon Pritting: If you want to do that in the listserv or you want to do it in base camp that's fine right now as as as we speak, and I don't think anytime in the near future we're not going to.
Shannon Pritting: move from directly from workplace to the yammer or Ms communities or potentially and Microsoft viva that's being discussed just because I think it's going to take.
Shannon Pritting: Several months to work out all of the.
Shannon Pritting: campus issues with getting all of this working in your you know enough with your individual installations of teams, or the office three fits 365 suite.
Shannon Pritting: That there's going to be some growing pains, and you know we can provide that as an option A communities or yammer group in the future, but we're not going to migrate directly from workplace to yammer or communities.
Shannon Pritting: Unless a group specifically says to us and they everyone in that group agrees, we want to go directly into Microsoft communities or yammer I don't think that's going to happen, but if it does happen, we will certainly have that discussion.
Shannon Pritting: So one thing that we have heard a lot of input on is.
Shannon Pritting: either too much information or too many channels which is kind of a contradictory.
Shannon Pritting: You know or conflicting thing that we that we have to consider as we're trying to as the sls get information out that some of it might need might be actionable or you need to consider.
Shannon Pritting: Whether you need to take action on it or not, so what we're going to try to do as much as possible is.
Shannon Pritting: really think critically about those channels that we do create or those groups that we create and then also pull everything that is happening that is relevant for.
Shannon Pritting: Someone in like an institutional leads or in many cases, the director is the institutional lead for the busy director who needs to track on multiple things to provide that one source that's delivered in.
Shannon Pritting: You know, a format that is easy for them to skim through it quickly and know what they need to take action on as much as possible, so.
Shannon Pritting: Are we going to be perfect at that probably not, but I think we can do better than we have been doing, and we will certainly try to make that happen in this transition.
Shannon Pritting: So I wanted to pause does anybody want to discuss anything about the workplace transition any questions any thing that we should consider.
Shannon Pritting: You know let's take time feel free to unmute yourself type into chat.
Shannon Pritting: Anything you want us to hear as we're starting the discussions internally and.
Shannon Pritting: You know, we will be working with the advisory boards and the SLC and any other organization that is affected by this workplace transition to get their input for sure, but.
Shannon Pritting: You know it's going to be hard for us to canvas every single one of you so now's a good time to.
Shannon Pritting: ask questions or have a discussion.
Shannon Pritting: And you can always provide us input as well to say, please consider this as your as you're migrating and we will have that as a consideration as we, as we move in we will try to make this as.
Shannon Pritting: You know, as as seamless and with as little confusing as as possible.
Shannon Pritting: With this transition, I believe we have some time at the SLC fall meeting in mid November to discuss this as well, so we should have some more concrete details by that SLC phone meeting.
Shannon Pritting: Alright last call last call on this.
Shannon Pritting: Yes, I.
Shannon Pritting: I agree with that matt I think we are going to take that approach of you know complexity and functionality and possibility, if someone doesn't want it.
Shannon Pritting: It isn't necessarily a good move so that's where we're putting as an option, you can have a listserv or you can have base camp, or we can talk about it.
Shannon Pritting: yeah good good point Catherine.
Shannon Pritting: You don't know the amount of email troubleshooting we do because of.
Shannon Pritting: All the different email rules and different things with security going on at campuses.
yeah.
Shannon Pritting: yeah good point David I think that's what we're hoping to do is some sort of an archive that will be searchable and sorry to not read these but there's a lot of if if you need me to read anything in the chat just let me know.
Shannon Pritting: is to try to put together some sort of a newsletter type thing, where we could search it easily etc.
Shannon Pritting: yep Michael I think Michael is bring up a point we've definitely heard is that people got over the learning curve in base camp and there.
Shannon Pritting: was some good activity and good back and forth going on, that that didn't persist into workplace so definitely acknowledging that Michael that's a great point.
Susan Davis Bartl: yeah I think Michelle the the base camp was overwhelming in the early The pre migration and then, when it became just a working tool I think people people you know got on to it better.
Susan Davis Bartl: I think wasn't there a way, something that we we wanted to have like you either have to filter everything off for everything on in terms of you know, the the the notifications.
Susan Davis Bartl: Little more fine tuning on that would have helped I think a lot of people.
Shannon Pritting: So I know you weren't exactly saying this is Susan, but I think.
Shannon Pritting: What we heard a lot of issues with base camp was mostly because of all of the information of around the migration, it was just overwhelming in general and I don't think any tool would have made that.
Shannon Pritting: significantly better things have maybe calm down, so I think we're going to be mindful of that both thinking deliberately about.
Shannon Pritting: The channels that we have so that it's not overwhelming, but you know not so many channels that you have to think about which ones, you need to be into and then maybe some some some further training on how to filter what you get notifications on as well.
Shannon Pritting: yeah I think the push out of anything we do into email is really important that is a major major pain point with workplace is that people.
Shannon Pritting: Forward emails out of workplace, and then they can't the link is in a closed.
Shannon Pritting: group or doesn't work, so I think we need to know that he met, we, we know that email is an important consideration that we're going to look at just in general.
Shannon Pritting: In this whole workflow yeah.
Shannon Pritting: yep um so Nancy I think that's a great point and I think.
Shannon Pritting: At least from my perspective, I don't see that we're going to go back to any single listserv or any single base camp group, I think we want to think about it.
Shannon Pritting: To say what do we, what do we need to reproduce in base camp or listserv what you know which list serves or which groups need to exist to have it somewhere in that middle ground of not too many not.
Holly Chambers (she, hers): To.
Shannon Pritting: You know not too large and also to see how sls can help mitigate those pain points by.
Shannon Pritting: You know, pretty much making it easier to have one place to go look for the quote important information as far as like what you need to take action on.
Shannon Pritting: So I think that's been a lot of the complaints we've heard of I feel like I have to listen to everything or read everything because you're sending important things out in these.
Shannon Pritting: Three or four channels and I acknowledge that that's a valid concern, maybe we won't be perfect at it, but we're going to definitely try to improve on it.
Shannon Pritting: I know we will have to refresh people in base camp for sure great point.
Shannon Pritting: We can certainly do some of that if if.
Shannon Pritting: You know not assuming we all want to move back into base camp, but I kind of think there are going to be enough people who we at least have some some groups in there.
Shannon Pritting: I think I addressed everything in the chat anything else on this.
Shannon Pritting: All right, okay.
Shannon Pritting: Alright, thanks everybody and feel free to reach out if you have any further input will have more engagement at the SLC fall meeting, and then we will also definitely be communicating out about plans with this and we'll do our best to make this as as seamless as possible.
Shannon Pritting: All right.
Shannon Pritting: Just a quick procurement update I think everyone knows this, but I still do get a trickle of questions on it, so we did finally get the contract through finalized with oclc the full contract and all the relevant documents is on the Sunni contract search.
Shannon Pritting: Many people ask me well where's the pricing, you have to scroll down it's on like the 90 of the page there's really complex pricing sheets because it's.
Shannon Pritting: You know it's for a large consortia with lots of services, so if you need help interpreting all of that just let me know, there was some confusion over whether Community colleges required a.
Shannon Pritting: like an encumbrance form called an AC.
Shannon Pritting: They do not sorry for the confusion on that that we caused by communicating on there, but I think we've settled that with everyone, but if you are a State operated campus you do need that encumbrance form and that's a change in the state controllers policy not anything Sunni did.
Shannon Pritting: Springer nature, so this is nature and nature branded journals so a five year contract will four years because we've already gone past what would be the useful period for the first year, maybe not completely, but most mostly for at least renewals.
Shannon Pritting: This has gone through several I think i've lost count with all of the red lining now that Springer nature, put an attorney on it.
Shannon Pritting: still seeing if we can make this agreement work there's to the meeting between Council on Springer nature and Sunni coming up, we will communicate as well, I think the biggest repercussion that.
Shannon Pritting: Sunni will have on this is, I know, several Sunni campuses had to drop nature subscriptions because of a Springer nature policy.
Shannon Pritting: Where no adjustments to the contract are allowed, including exhibit a if you don't spend over 15,000 with Springer nature.
Shannon Pritting: This would at least allow you an avenue if you chose to subscribe to nature or one nature journal, but for the most part, I think the majority of campuses have another avenue if this doesn't move forward.
Shannon Pritting: So the six contracts with the if be.
Shannon Pritting: Those are going through and.
Shannon Pritting: The Attorney General should be done with them relatively soon and the contracts were executed, a while ago sorry for the.
Shannon Pritting: The the slides being updated here but.
Shannon Pritting: We you know, should have these done in the next month or so.
Shannon Pritting: we've worked with all of the vendors, who Sunni is the central payer to figure out how we pay them partial payments under thresholds.
Shannon Pritting: To make sure that there's no disruption in campus subscriptions and you're not getting threatening emails about a an invoice that's overdue.
Shannon Pritting: If any of that happens, let us know, but it should not be we are communicating, very often with those.
Shannon Pritting: And the ones that are central invoices are Jay store pro quest and chronicle of higher ED the rest, those are a a an agreement, but not central payment, so you would contract directly with.
Shannon Pritting: The vendor and I think i've worked with everyone who was waiting on that agreement to be finalized before going and doing their own thing or.
Shannon Pritting: Using this agreement, so I think I think we've worked through that or i've worked through it with your procurement people, let us know if there's any confusion there Susan did you have something.
Susan Davis Bartl: Yes, I just wanted to know what the schedule was for the recharge like we had that presentation from.
Susan Davis Bartl: You know the folks at at suny central, and I think they come on like December statement I mean is that schedule still going to follow, or is this going to be delayed because the contracts are doing.
Shannon Pritting: No, so this these should still be on the December one as well.
Susan Davis Bartl: So that if they weren't.
Susan Davis Bartl: We would know.
Susan Davis Bartl: When we would expect them.
Shannon Pritting: yeah so that's my knowledge they'll be on your December recharge statement which those those are being prepared right now.
Shannon Pritting: Again with Elsevier I think we're going to be a little bit late, so we might have to do some adjustments on the Elsevier costs for the recharge but i'm.
Shannon Pritting: pretty confident that it will not be an increase that it will actually be less money for some campuses on the Elsevier costs, no promises either way but we're working on that finalization right now.
Shannon Pritting: So i'm just we've been also having discussions with OJ s and.
Shannon Pritting: We sent out the formal intend to extend the contract to June 2022 to hopefully sync up the cereals and then the book database.
Shannon Pritting: we're working with rgs to improve or at least discuss how there could be improvements to the process and to also fully understand where they have constraints that they're not able to make adjustments on to inform our overall shared procurement strategies.
Shannon Pritting: You know, also understanding our own suny constraints as well, so we're trying to make this as good as we possibly can, but.
Shannon Pritting: You know ODS is a lot, like us, they have a lot of layers of review and approval so we're trying to see what we can actually get to happen and what we what we know we can't get to happen as well.
Shannon Pritting: So this, this is a project it a little more than half of you have signed up for which is whole ebook I ll so a pilot.
Shannon Pritting: And it's been delayed a little bit I think per question X libra maybe thought that the workflow would be a little bit simpler than, then it has proven to be.
Shannon Pritting: So the timeline that they gave us on our last call and several of you on on this update we're also on that whole ebook I alo call, so you this might be all news to you so.
Shannon Pritting: They gave a deadline of sometime in November, maybe into December, where the live testing would begin, so this, this means that, through pro quest ebooks central, and then we will handle discovery and requesting through almost and Primo.
Shannon Pritting: That you'll be able to do interlibrary loan.
Shannon Pritting: And loan the entire lend the entire book four.
Shannon Pritting: weeks to a patron at another campus giving them an expiring or a link that will expire in a certain amount of days.
Shannon Pritting: So the Alma Primo customizations and workflows have proven to be pretty complicated and Michelle TIM, and I have been going through iterations of testing with actually bris on this and pro quest on this and.
Shannon Pritting: We still haven't fully figured it out, but.
Shannon Pritting: we're going to keep trying and we will work individually with each campus to go through any setup it's it's needed it's going to be a pretty big lift.
Shannon Pritting: So just putting this out there in that.
Shannon Pritting: You know, hopefully this hopefully this works well, hopefully, the Alma Primo customizations are you know something that works, something that works well or.
Shannon Pritting: All are actually brisk can make adjustments, but our understanding is the pro quest would like to have this as a live product feature in 2022.
Shannon Pritting: So we'll try to make this work in the pilot and then we will then go back to an advisor group is the new task force that's coming out of the SLC to.
Shannon Pritting: discuss our strategy on it will do that, but you know we're going to prompt before we think about larger strategy with ebook I ll and what we might want to do, but you know I think this is a pretty interesting and big advancement that.
Shannon Pritting: You know there's i'm I certainly provide honest assessment of progress, the next libra and what they do.
Shannon Pritting: And you know how they support us, and this is, I think, an example of they're doing something that not a lot of other vendors, are trying to do, and you know we're working with a couple other cohorts, including the cal state system.
Shannon Pritting: The Colorado system and.
Shannon Pritting: nyu on this as well, so look for some more information coming out about this relatively soon should be interesting to see it work.
Shannon Pritting: I think there's around 50,000 titles, so if you or TIM, if you have the exact number of the top of your head feel free to chime in about 50,000 titles would be covered with this.
Shannon Pritting: Whole ebook I ll pilot roughly across Sunni.
Shannon Pritting: Any questions on that.
Shannon Pritting: This is a constant thing that we get feedback of We really need to do, whole ebook I ll when we ask pretty much everyone what we should be doing as far as projects so.
Shannon Pritting: it's it's a you know, should be interesting, hopefully it goes well and we'll we'll certainly communicate more about it.
Shannon Pritting: Alright Susan you want to talk about tying up soon you Lars loosens.
Susan Perry: Sure thanks.
Susan Perry: So the since August, when we submitted the large report for last year, I just wanted to close out my books kind of and decide who was going to be having us auto submit for them next year, so.
Susan Perry: There was a post, which included a spreadsheet on workplace and the directors group.
Susan Perry: And it kind of said, you know whether we were going to be submitting for you were you were going to be submitting for yourself.
Susan Perry: There were a few campuses that I needed confirmation from and I have almost all of those so thank you very much.
Susan Perry: And again we've said this before, but it's fine if you submit yourself but it's more than fine if you have us pull your data either way is fine, we are expecting a mix of both.
Susan Perry: But if you do have an email from me asking about next year's plans, please return that as soon as you can.
Shannon Pritting: Thank you, thank you.
Shannon Pritting: Another reminder I know not a lot of you are.
Shannon Pritting: hiring multiple positions.
Susan Perry: But.
Shannon Pritting: You know, we have been getting pretty good feedback.
Shannon Pritting: In our onboarding support so doesn't doesn't matter what staff, this would be, as you know, I think if it would be best if they have some involvement with Alma and Primo.
Shannon Pritting: But you know we will work with the person to try to help them with training and you know we're certainly not there to replace your local onboarding we're here to to supplement it or to give them the Sunni perspective and what the system is like etc.
Shannon Pritting: No cost for this if it's.
Shannon Pritting: Something where we see a major need for for training that might warrant extended support agreement but there's been no issues so far and we've done done quite a bit of this.
Shannon Pritting: So just let us know if you have somebody even if you're doing onboarding and you only want us to be involved in a certain area do reach out we're happy to work collaboratively with you, or to work independent, while also communicating what's going on with the onboarding.
Shannon Pritting: So we received a.
Shannon Pritting: wasn't necessarily grant as much as funding for di initiatives from ED disco so we formed a di Task Force and the sub groups.
Shannon Pritting: they've been contracting a little bit, but I think there's been good work going on and professional development collections teaching outreach information literacy and then policies merge with buildings and spaces lauren from Potsdam is chairing it.
Shannon Pritting: One of the things that we did was 16.
Shannon Pritting: Sunni individuals are going through the data Jones inclusive managers toolkit program and we're looking at follow up activities.
Shannon Pritting: For these group members to help move the discussion forward after the the toolkit program and then we're working with Dr quanta bright who.
Shannon Pritting: Has you know she's been doing a lot of engagements on you know, looking at.
Shannon Pritting: You know, I guess, a lot of people would call it auditing, but I think it's more of a method or process for how to approach the activities and that's been a lot of what's been discussed in these different subgroups so we're working with her on some tailored.
Shannon Pritting: Oh i'm sorry curtis I did not know that I misspelled her name, so thank you.
Shannon Pritting: So we're working with her to.
Shannon Pritting: To get something tailored to suny.
Shannon Pritting: And then we're also working to get a library administration and cdo panel on chief diversity officer officer panel at the SLC meeting in November we're still working that out.
Shannon Pritting: And I just wanted to take a quick second to talk about the Waldo lyricists transition, so we had one webinar just for Sunni, and then there were two others that i've seen many Sunni that i've attended most of both of them.
Shannon Pritting: And just what we're trying to do from my office is to help with this transition, not that we're anticipating and being problematic but.
Shannon Pritting: lyricists doesn't do a whole lot of business with Sunni so we're trying to let them know what our processes are things that they'll encounter and to try to be helpful.
Shannon Pritting: Many people have been asking.
Shannon Pritting: can't you get lyricists on the OTS contract or can't we have a Sunni wide agreement with lyricists.
Shannon Pritting: And the answer is, we are reviewing all of that, but any of those types of activities would take at a minimum a year, probably longer while we figure out how to structure something like that and we're not put we're not taking that off the table, but.
Shannon Pritting: We also want to be clear that that's not in the short term planning, this would be you know for OTS you'd be talking about end of 2022 as a best case scenario.
Shannon Pritting: and any sort of Sunni agreement you're looking a year out, as well, and we would want to be strategic about any agreements not we couldn't do an overarching kind of agreement with with lyricists that didn't include specific products and terms, etc, so.
Shannon Pritting: Just know that's our perspective we're trying to be helpful, but we really can't do anything system wide on this at this point, other than make sure that you know we're being a good partner with lyricists in this transition.
Shannon Pritting: They have a contact main contact, if you have any questions reach out to them found them to be extremely responsive and they can you know if you need if you have specific needs, that your campus related to Waldo go right to the world of web lyricists.org email.
Shannon Pritting: Alright, Michelle take it away.
Michelle Eichelberger: Great thanks Shannon hey everybody can go ahead Chan.
Michelle Eichelberger: So a couple of quick things about discovery resources there wasn't a lot in the October release that I thought would be relevant for everyone, so I just wanted to talk a little bit about what's coming in November, some kind of exciting things.
Michelle Eichelberger: The show journal coverage dates and the brief results page, this would be really helpful because a lot of the time it doesn't tell you exactly the dates that you have for coverage for the journal, so I think that'll be helpful for people.
Michelle Eichelberger: The other good thing that's going to be happening, and they have been talking about this for quite a while, but.
Michelle Eichelberger: One of the reasons we encourage people to turn off the CD I search for ebooks is because you'll end up with a duplicate bid for the book itself.
Michelle Eichelberger: So there's going to be a way where you can allow chapter level searching but turn off that duplicate record because.
Michelle Eichelberger: You get a record from Alma and you get a record from the CDI this will allow you to turn off the CDI version of the book so that's a cool thing that's coming.
Michelle Eichelberger: The other thing I wanted to mention is that.
Michelle Eichelberger: As more people start setting up collections and using collection discovery again this is separate from like a resources collections.
Michelle Eichelberger: There are some new options coming in terms of searching those collections, I think, currently can all only search like within one of them, so now, this will be expanded to do a multi collection search all good things you can go ahead Shannon.
Michelle Eichelberger: And they're also wasn't a lot about of ev sources things that I thought would be relevant in the October release, but there is a new thing, where, if you have a library listed on your portfolio and remember that that library is not.
Michelle Eichelberger: it's more of a like a statistical thing it's not so much that this is only available for this library that's managed with groups but.
Michelle Eichelberger: If there's a library listed on the portfolio it can't be a different library from what's on the collection, I think, for most of you, this is not going to be an issue at all.
Michelle Eichelberger: it's more if you're at a bigger institution, where you might have multiple libraries, but this because of this, there may be some impact on.
Michelle Eichelberger: The user actions that they're allowed to do so if you run into any trouble with this go ahead and submit a sales first ticket about it.
Michelle Eichelberger: The other thing that is new is that there's a new hybrid CDI category, just when you thought that it was safe to like understand link resolve or versus Lincoln record.
Michelle Eichelberger: Now they're making some of the collections.
Michelle Eichelberger: Where the linking is bad because there are no identifiers.
Michelle Eichelberger: Think of collections that have a lot of newspapers that don't have is the sense and maybe aren't matching very well with they're going to do is have a hybrid situation where, if there's an identifier, like a.
Michelle Eichelberger: Is on for a journal those portfolios will use link resolve or linking and the other ones will use link and record linking they have started rolling this out with pro quest collections, so this will make troubleshooting even more exciting.
Michelle Eichelberger: But I did want to mention it, and as we get more information.
Michelle Eichelberger: i'm going to eventually create an faq about this, but things are still kind of in process and that's all I had.
Esta Tovstiadi: hi everyone Shannon you can go ahead.
Esta Tovstiadi: I just wanted to give a quick update on the Sunni connect Task Force.
Esta Tovstiadi: As a reminder that group of that package of PepsiCo databases are up for renewal, at the end of June 30 2022 so we have a task force working on reviewing how to move forward with that renewal.
Esta Tovstiadi: Over the past month we've hosted an open feedback sessions sort of a Community update, as well as met with some of the directors from the various sectors.
Esta Tovstiadi: The group is currently reviewing usage data and starting to develop our vendor strategy we're planning to do a presentation and an update.
Esta Tovstiadi: At the fall SLC meeting on November 17 and we're also hosting another Community update on December 1 at 1pm here's the information.
Esta Tovstiadi: The event information for that update will be sharing this widely again over the next few weeks and, as always, if you'd like to read minutes and get other updates on the task force, you can find more information.
Esta Tovstiadi: There, and the link that I just sent in the chat can go ahead to the next slide Shannon.
Esta Tovstiadi: Another update on our Sunni wide science direct journal renewal, so this is our big package of about 250.
Esta Tovstiadi: Elsevier journals the contract for that one runs through the end of next year 2022.
Esta Tovstiadi: we've been working with the shared collections committee.
Esta Tovstiadi: To meet with the university Center stakeholders and to.
Esta Tovstiadi: Talk through the strategy, how they are interested in moving forward with that renewal as a starting point and we've requested feedback from that group.
Esta Tovstiadi: By the end of October will be sharing more information, the shared collections committee will be sharing more information as as it becomes available.
Esta Tovstiadi: And then, I just wanted to do a reminder on title swaps, we had five titles that we swapped out of our package and three that we swapped in.
Esta Tovstiadi: Those changes will go into effect January of next year we will retain perpetual access to any year subscribe for those swap outs and.
Esta Tovstiadi: sls is managing those titles in the network zone for the majority of campuses so you don't need to make any changes.
Esta Tovstiadi: I shared the list of Titles several times, through workplace and through other avenues but it's also in the collections portal, if you need a password to that just submit live answers ticket.
Esta Tovstiadi: Okay next slide.
Esta Tovstiadi: We have an offer right now for all of Sunni it's an all in offer for the Oxford English dictionary.
Esta Tovstiadi: i've done a lot of communication about it, the shared collections committee has been reaching out to their sectors, but I just wanted to do a quick reminder access for that would begin July of next year, so we know most of you who are currently subscribing.
Esta Tovstiadi: you've already renewed for for this year that the access for this offer would begin next year and this isn't all an offer, so we would need enough participants to meet the total cost for everyone.
Esta Tovstiadi: For details more information, including power campus pricing we've posted that on base camp, you should also be able to access it through the collections portal and we're asking for a response by October 20.
Esta Tovstiadi: i've heard from about 2025 campuses So if I haven't heard from your campus then you'll probably be getting an email from if you haven't already from me or some folks on the shared collections committee.
Esta Tovstiadi: we're not trying to hard sell this offer to anyone this came out of the invitation for bids that we did in the spring and we've we've noticed that.
Esta Tovstiadi: there's already a good 2025 campuses subscribing and if we spent about 15 20% more than what they're already subscribing paying for the subscription that everyone in Sunni would get access so it's a super fantastic deal if it's something that the majority of campuses one.
Esta Tovstiadi: Okay next slide but just a few quick updates our art store contract extension is in progress.
Esta Tovstiadi: This is a Sunni wide contract, we are just waiting for the amendment document to be signed by the vendor and.
Esta Tovstiadi: Just as a reminder everyone who's a current art store subscriber should be seeing some sort of discount on their pricing.
Esta Tovstiadi: Due to a new fee structure that Ithaca introduced earlier this year.
Esta Tovstiadi: So the other renewal, we have going in progress is the New England Journal of medicine, so this is a pricing agreement between Sunni and New England journal.
Esta Tovstiadi: there's no signed contract it's a handshake agreement.
Esta Tovstiadi: will be sending out the pricing and usage to current subscribers soon, if you are not currently subscribing through this deal, but you are interested just send me an email or submit a ticket and I will be sure to give information to you, and that is all that I have thanks.
Maggie McGee: hi everyone.
Maggie McGee: Please move forward.
Maggie McGee: So the first thing i'd like to talk about is the brief level rules initiative, I began implementing this in the network zone in September, however, there are some indexing issues that have impacted my ability to move forward and.
Maggie McGee: implement this in your ideas, we do have a salesforce capes open with X libra and it's tied to other indexing issues which I have posted into workplace about.
Maggie McGee: So until that gets resolved, I cannot move forward this has no impact on anybody it just means that.
Maggie McGee: your eyes Z version of the network's own linked record may show a different brief level, but it has no impact on functionality and usability overall seven humping once that gets resolved, I can move forward with this project next please Shannon.
Maggie McGee: The corrupted diet critics issue that we have with oclc was fixed September 29 2021 and I can verify that because i've been.
Maggie McGee: Daily reviewing all the files coming in here, I have a for analytics report I run now seven an indication role to see what's going on.
Maggie McGee: And that bracket issue that was caused by corrupted unicode that came from some lower level crosswalk was fixed so that's been resolved.
Maggie McGee: And i'm still cleaning up other diet critics that are unrelated to this, but that will just be an ongoing process to keep the metadata Nice and clean for discovery and as well for users and Alma next please shana.
Maggie McGee: Again, again, the exclusive use of the metadata editor has been delayed.
Maggie McGee: So I laugh, because this is like now, I think the third time, so at least the second.
Maggie McGee: So there is no expected date yet when it's going to move to the exclusive use of the new metadata editor.
Maggie McGee: But I do encourage everybody to use it as much as possible, if you already haven't been to get used to it, because at some point the previous metadata editor is going to go away.
Maggie McGee: They are working on a dressing, a lot of performance issues i'm not really sure why but due to the increase in.
Maggie McGee: All my users, not just Sunni users, but all my users, overall, using the Meta data editor there's been a lot of performance issues.
Maggie McGee: So they have identified what's going on and they plan to fix this there's other issues they're working on as well, so hopefully they can get that resolved because overall it is a nice a nice editor and I look forward to when it is performing better, so we can all use it.
Maggie McGee: that's it thanks Jen.
Timothy Jackson: Hello everybody i'm.
Timothy Jackson: Shannon if you could move to the next slide Thank you i'm so high it's TIM, I just want to start out with some Alma resource sharing statistics for i'm sorry that should be September, October, these are last month statistics.
Timothy Jackson: So our book fill rate um it continues to be in the high 60% we were at 67 and a half percent last month, and you can see the breakdown there by sector.
Timothy Jackson: And on the turnaround time from.
Timothy Jackson: We are down below seven days for the first time since resuming resource sharing in August of last year, so we are seeing some incremental improvements in how long it is taking to move materials between campuses I think a lot of this.
Timothy Jackson: This recent you know minor improvements have to do with more libraries resuming full five day a week eld service.
Timothy Jackson: Although I know obviously we're not anywhere close to where we used to be prior to the pandemic.
Timothy Jackson: or average turnaround time was about four and a half days so it's about still two and a half days slower than it used to be.
Timothy Jackson: And I have been having conversations with eld to see you know what can be done to improve performance and will continue to have those conversations and.
Timothy Jackson: I would just ask if you are having eld issues and you haven't reached out to me already, please do so I know what's going on at your library.
Timothy Jackson: On the article from our fill rate dropped a bit last month we're down in the low 80s typically that would be in the high 80s low 90s i'm hoping, this is just you know, a temporary drop.
Timothy Jackson: But if it's not, I will start to look into ways to to get that number of backup and also we saw that our turnaround time increased a bit is typically been around.
Timothy Jackson: One day, sometimes a little more last month, it was one and a half days I think that's Understandable though because of just you know all of the demands being placed on staff as the Semester started so it's understandable that um.
Timothy Jackson: that things would slow down a bit Shannon if you could move on to the next slide please um, I just wanted to give you an update on where things stand with implementing billing for all my research sharing items.
Timothy Jackson: i'm currently working with the asr is working group to develop a billing policy we're pretty close to being finished with something and.
Timothy Jackson: Right now, the plan is to begin billing for pre pandemic overuse in early December and then start billing for post pandemic overdose in items that are missing in transit in February of next year.
Timothy Jackson: This policy still needs to be approved by the MSP Advisory Board, I have had some preliminary discussions with them and.
Timothy Jackson: i'm i'm optimistic that we will get approval, but it still does need that final approval and granted that approval comes, we will announce the policy at the SLC meeting in mid November.
Timothy Jackson: And again granted the policy is approved, I will have, I will be hosting a webinar on this, the implementation of this policy in early December.
Timothy Jackson: Next slide and Shannon.
Timothy Jackson: I also just wanted to let you all know that i'm currently working on a project to expand all my article resource sharing between Sunni and the Connecticut state colleges and university system we went live with.
Timothy Jackson: A very, very limited pilot project back in the spring, it was strictly between empire state college in Texas Community college.
Timothy Jackson: But we are now working on expanding that to include more libraries in both systems so on the Sunni side, it would still be empire state college also buffalo and suny purchase would start lending to the CSU system.
Timothy Jackson: cayuga Jefferson tompkins cortland and West Chester will be both borrowing from and landing to CSC you in on the CSU side of.
Timothy Jackson: The eastern, central and southern universities.
Timothy Jackson: Which are kind of like their equivalent of university centers.
Timothy Jackson: will be lending to us, they will not be borrowing from us, and also as men talk three rivers and tongue system will be both lending and.
Timothy Jackson: I don't have a hard go live date we're hoping i'm hoping sometime by the end of the Semester to you know have Article resource sharing going between all of these universities in fact we're meeting to.
Timothy Jackson: we're meeting to work on that later this afternoon, and if you would like to participate in this and you're not listed on this slide.
Timothy Jackson: reach out to me because i'm sure the CSU system would be open to more participation on our end on but just one caveat here, if you want to be able to borrow from CSU, you will also have to start lending to them as well if you're not lending already and I see Jen Parker.
Timothy Jackson: Asked can we do lending of articles without lending books for non Sunni, yes, we can.
Timothy Jackson: We can configure a rota assignment rules to only add CSC you libraries.
Timothy Jackson: For digital resource sharing requests and admit them for physical resource sharing and they can do and will do the same on there, and so um yeah there won't be any book.
Timothy Jackson: borrowing and lending in all between our systems at this time, although we have had some tentative discussions about that and the long term plan.
Timothy Jackson: is granted this article project works out well, we will start talking about it and trying to expand to books as well, so i'm hoping, maybe sometime next year, we could start doing book borrowing and lending with this is my very.
Timothy Jackson: Next slide machine.
Timothy Jackson: And I just want to this is a repeat from last month, I just want to reiterate this.
Timothy Jackson: So, as you, as you all recall, we started using almost circulate for feature which is part of their automated fulfillment network functionality to allow users to return items to any Sunni we implemented this back back in the spring.
Timothy Jackson: and nearly all campuses opted to use the automated version of this functionality, so you don't have to manually select what library, the item belongs to you just scan the barcode and all my figures out who it belongs to, and unfortunately we have been having some issues with that.
Timothy Jackson: And we're occasionally seen instances where items are accidentally being put in transit between campuses.
Timothy Jackson: Occasionally we see some erroneous walking borrowing loans being created, and also sometimes resource sharing returns, the requests are being converted into transit requests.
Timothy Jackson: So the resource sharing request does get completed, there is a transit request in its place, so we don't lose track of the item but just the type of.
Timothy Jackson: Request changes it's not disastrous but it's not ideal either some of this seems to be the result of double discharging elite items in Alma there's also some instances where there are mix up between temporary resource sharing barcodes and the lenders barcode.
Timothy Jackson: I am running daily analytics reports to find all of these problems and fix them it's the very first thing I do every single morning.
Timothy Jackson: We are working on ways to address these issues.
Timothy Jackson: But if we can't if these problems persist, we will revisit how we use or if we continue to use this return anywhere functionality also.
Timothy Jackson: When we first decided how we move forward with the afm project, we decided to you know move forward with the return anywhere but not with afm resource sharing.
Timothy Jackson: And there was there were some campuses who were interested in testing and doing a pilot of allowing their users to.
Timothy Jackson: Create hold requests at other sims on because of this issue with the return anywhere functionality on we will not be moving forward with that pilot project.
Timothy Jackson: We need to make sure that we can that this return anywhere functionality can work well for us before we try to implement any further afm functionality, so any any questions about any of this.
Timothy Jackson: that's all I had Thank you everyone.
Shannon Pritting: yeah i'm TIM curtis put in a comment about the El de service and I just wanted to follow up on that not that we necessarily have a specific I other than agreement but.
Shannon Pritting: I just wanted to make clear and that's what you were offering as well if you're having any issues connecting with TIM, because what we're trying to do is.
Shannon Pritting: To have a better sense of all of these problems going on across Sunni, so that we can put more I wouldn't I wouldn't say pressure, because I think that.
Shannon Pritting: The three r's they do what they can do so we're not putting pressure directly on the three r's, but we are putting.
Shannon Pritting: Indirect pressure on the vendor I know being emptiness told us about it we've we've tried to do something about it, but the more we know about the service problems as a whole, the better we can look at you know what our contractual.
Shannon Pritting: repercussions might be for for for issues.
Shannon Pritting: We we've been a little.
Shannon Pritting: soft on doing that for the last year because of the pandemic and also we had not paid for eld, for I think the better part of a year because of procurement issues pretty much so, we were pretty bad partners as well from a financial standpoint, but I think we're at a point now where.
Shannon Pritting: We can try to get back to better service so just loop in TIM at the at the get go when you're having problems anything to add to that TIM is I mischaracterize anything.
Timothy Jackson: um, no, no, you didn't miss characterize anything just, but one thing I would like to add, is.
Timothy Jackson: The asr is working group, we have a meeting scheduled for I believe it's October 25 and this particular issue.
Timothy Jackson: Is is the main topic in the agenda so we'll be discussing amongst ourselves all the various issues that were happening, but there's only I think 10 libraries represented in a srs So if you could.
Timothy Jackson: If you're not part of your library isn't doesn't have a representative on as rest and you're having problems, please let me know because the goal is to gather up all of the issues everyone's happy and then.
Timothy Jackson: Some way, shape or form will start a discussion with Maria de tino at aslam and to see you know what, if anything we can do to address all these issues.
Shannon Pritting: And I you know, I think it just just um you know, making sure everybody understands this is a bit of a shift in the past there's been.
Shannon Pritting: Sunni representatives on an advisory group, and you know I think there's people shifted So this has definitely been something that has been put into.
Shannon Pritting: tim's role we know this is a strategic partner that we need to manage to the best of our ability to see what we can actually do about it or once the renewal is up for eld that we have a good sense of the issues that we've had in the past with with this so.
Timothy Jackson: And curtis just so you're aware i'm ELISE thornley is on the srs working group so she will be bringing your universities concerns to this meeting in fact she's she's been the main.
Timothy Jackson: motivator behind you know getting this as a topic in of discussion in these meetings and I did have a one on one meeting with ELISE recently as well to discuss this, so we are, we are talking.
Timothy Jackson: Just so you're aware.
Shannon Pritting: yeah and if you're having any any other campus if you're having issues reach out to TIM, and we will we will at least bring concerns and see what we can do, and then escalate them as appropriate as be either resolve issues or don't resolve issues.
Shannon Pritting: Any other topics questions.
Shannon Pritting: alright.
i'll stop the recording.