Maureen Clements: Okay, we're recording. You can take it away. Maureen. Alright great. Well, thank you. Everyone. So much for joining us today for the oldest update for September 2023.
Maureen Clements: Let's go to the next slide
Maureen Clements: just before we start, we we are recording this meeting. So just wanna make sure everybody knows that. And we wanna say, welcome back. I feel like singing the welcome back Kotter song here to say, Welcome back everyone for the new semester and the 2023 24 school year. Wanna welcome. All of our new Sunni folks is ever as well as everyone who's returning. So we have a lot of new library leaders and a lot of new library hires.
Maureen Clements: Please feel free to put new people who would be joining us, or people who might be in new roles please feel free to put them in the chat so we can say, Hi, and reach out so we just wanna make people feel welcome.
Maureen Clements: We also wanna congratulate everyone on retirements. It's been some big retirements and farewells this past year. So sort for our community. But you know, every year there's it's a little bit different every year. So just wanna say, congratulations to those folks, and if please feel free to get in touch with Olis through info at Sunniolis. That live answers dat libans.com if you wanted if you have any questions or anything we are absolutely here to help.
Maureen Clements: Okay?
Maureen Clements: So let's go to the next, I think, are you on the next slide? I'm actually looking at 2 different slide decks. Okay, great. so the last time we met we were able, that was May 2023, and we we do have a lot to cover the oldest team. We've been really, really busy, and we're extremely eager to share a lot of the work we've been doing?
Maureen Clements: We're just gonna have some general updates. And then we'll go right into novel New York. Cause you know that that's important. Talking about collections, professional development primo ve talking about cleaning up some of the the remaining Slc working groups and interest groups.
Maureen Clements: We're gonna talk to you about metadata cataloging resource sharing research data management repositories and oer services. There's a lot we got a lot on the plate. So
Maureen Clements: alright, and just a reminder for folks who are new. Who's who in Olis and oer Kim Scalzo, who's with us today? She's our interim senior associate provost for digital innovation academic services. She's also serving in a dual role right now as our interim. Olis director. So thank you so much. Kim.
Maureen Clements: Me, Maureen Clements. I'm the associate director for student library services.
Maureen Clements: Tony Defranco. He's our director of operations for suny oer services. Kathryn Stoller Peters, who is our associate director of assessment data analysis, and Corey Wilhelm who's our program manager for Olis and oer
Maureen Clements: and then our wonderful sls team, Michelle, Eichleberger, Tim Jackson, Yvonne, Kester, Rebecca, now Susan Perry Marcy Strong and Estatostiotti. No doubt you've been in contact with one person or another here on this list. So just a great shout out to our team. So thank you so much.
Maureen Clements: Okay, we're gonna get into general updates right now. And so, Kim, this is, I'm just gonna turn it over to you.
Kim Scalzo: Thank you, Maureen. And before I jump in I just wanna give a shout out as well to the Ola's team, and everybody who has been working so hard over the last year. It's been a tremendous year of transitions.
Kim Scalzo: and I just want to say thank you to more Green and everybody for all the hard work.
Kim Scalzo: So the on the on the update I really wanna give today is if you haven't heard we have a new Sunday Provost
Kim Scalzo: Let me try and get the name right. Dr. RAM RAM Superman
Kim Scalzo: super bonnie and who is the Executive Vice Chancellor for academic affairs.
Kim Scalzo: and Provost and president of the Sunni Research Foundation, which is a mouthful
Kim Scalzo: and what that really means is that he has all the traditional functions that the Provost has had.
Kim Scalzo: That are at least the things that are part of the provost office at Sunni system admin. But he is also serving as president of the Research Foundation, which as you may know, is kind of a separate entity. So they have their own board. So he's gonna be accountable to both the Sunni Board of Trustees and the Research Foundation Board. And so he has a pretty significant portfolio.
Kim Scalzo: and we are part of that, so he will be coming on board on November sixth. So we are in the midst of preparing briefing information
for him.
Kim Scalzo: And will be starting to engage with him. In the beginning of November. If you are interested in hearing more from him, he hearing from him, he did present as part of the academic affairs meeting of the Board of Trustees last week
Kim Scalzo: last week. I think it was so if you just look up, you know sunny board of trustees, you can find the academic Affairs meeting of last weekend to hear a little bit from him. I think he's going to be really great for Suny. He's really excited. The economy is coming from the University of Virginia
Kim Scalzo: and he's been at sef, so he brings a really strong research background. But you know also as a faculty member you know, has experience all the things that we deal with in the academic enterprise so excited for him to come on board and more to come as we as we see what's gonna be happening. And I think I'll stop there, Maureen. But I'm gonna stay online. So if there are questions for me, feel free to call on me.
Maureen Clements: Okay, great. Thank you so much, Kim. Yes, we're really really excited for doctor on some rifles. So
Maureen Clements: alright next slide. Great. So there's been lots of happening, you know, in all this, as I was mentioning before, and one of the things that we worked on this past summer was expanding our advisory board we. We started the Advisory Board last spring in
Maureen Clements: Tre, as as to act as a a sounding board and advisory board for us in the wake of the Slc. Device. Slc was the Sunni Library consortium had been one of the governing bodies.
Maureen Clements: And the board was going great. But and but we realized that we wanted to expand it and include more members, so that the members who were on the board, and if they weren't able to attend, we would have representation, and we also wanted to have more breadth and depth of experience. So we put out a call voluntary, call this past summer. And you really. Thank you so much. To everyone who answered that call, we had lots of volunteers. I really wanna thank you so much.
And we have expanded our board to include 12.
Maureen Clements: Want to thank the new members that we have on our board.
Maureen Clements: Andrea Falcone, who is the new Dean at Binghamton University, the new Dean of Libraries. There, Susan Fry from Suny, New Pauls, the director of Libraries, Karen Gallus from Farmingdale State College, Jackie, Kella Hughes, from Schenectady, Community College, Jennifer Cronin, Bidder from Suny, Cortland.
Maureen Clements: Clara Dowd from Rockland Community College, Matt Smith from Esf, and Anna Wong from Suny Canton, and they join our existing members. Jill, Jillian Kehoe, from Suny, Maritime, Jamie Sergosi, from Stony Brook, Adam Saunders, from Suny, Suny, lie President from Morrisville, and Mark Sullivan Who's with the Ids project
Maureen Clements: really appreciate everyone and the input that they're providing we've already had a meeting this past week.
Maureen Clements: And I also wanna mention that we do. We do have an Advisory board form. So if you have questions for everyone, we're gonna just pop that in the chat, so people will have that, but there is a form available. So if you have questions please feel free to shout out
Maureen Clements: alright so one of the things that the oldest advisory board does, and we've been working with them is talking about the oh, so just weird. Just happen. talking about the strategic roadmap that we created last year. And just a very, very high reminder. We had 4 tenants of our strategic roadmap plan. They were data informed decision, making, partnering with libraries and institutions, navigate complex change.
Maureen Clements: fostering networks, collaboration and campus faculty and staff development and supporting student and faculty access, and with, along along with. Within those different groups we had many different things that were interested in performing pursuing there.
Maureen Clements: So we just wanna list out a couple of the accomplishments that we did last year.
Maureen Clements: we designed all its success metrics. We will be sharing an annual report. I'll get to that in a minute. we partnered with O Read and O read is the office of research, innovation and economic development. We partnered with them on supporting research activities. We've been providing research data management support continued in continued systems, maintenance and reliability
Maureen Clements: created on boarding and orientation programs. We've been providing professional development opportunities in library leadership and management development. We've been developing methods for community input and feedback. And we've been working collaboratively to review and sunset. The SLC. Transitioning to the new models of governance.
Maureen Clements: And we're as we move forward into the next year this year. We're gonna be talking about some of the these strategies that are honored today that we have on our roadmap. But what we're planning for this year is to continue to continue collaborating and reviewing our policies and governance, to be analyzing cataloging needs, staffing levels. And all this support.
Maureen Clements: developing, consulting, and supporting services for libraries facing resource constraints. I know that's something, a lot of use. It's good. We're going to be focusing on that quite a bit
Maureen Clements: it would be supporting student systems where research access is crucial and integrating with the dle and providing training on that. it'd be refining our strategies and policies for open access repositories, and we will be writing an assessment plan and building out a tool kit
Maureen Clements: looking forward to those projects.
Maureen Clements: Alright, just some general updates of things that have happened this past summer we did go ahead and change the Slc domain of our Lib guides. The new domain name is Sooni Olis, so we do have a new libguide address. Everything should redirect. So you shouldn't have any worries about that. It's a permanent redirect.
Maureen Clements: We archives the Slc Lib Guide.
Maureen Clements: and we have been updating our website and organ reorganizing it in terms of some of the functionality we've been refreshing our documentation. We've been looking at accessibility issues. So we've been really putting in a lot of work on our website. But we'll continue to to work on our website.
Maureen Clements: We also have a new support address, as I mentioned. That's for the suny oldest. So, please, that does. That redirect is going to only last for 3 more months. So if you do have that listed on any of your web pages. If you if the old email address was with Slickney, yeah, please go ahead and update that. You want to do that. This this semester
Maureen Clements: we also worked on, I would say, Cap Installer Peters put in tremendous amount of effort on our oldest annual report. It's gonna be great. It's gonna be printed. And we'll have also a electronic version. So please look for that this winter. We've been working with design and print. We're looking at different images now. So the the fun part comes into play. So we're having fun with that.
Maureen Clements: I wanna just also make a shout out that we are looking for fact to council AI Task group members. That's gonna be a task group. Excuse me, like fact. Group fact fact to Council AI task group members. We're looking for librarians. So please reach out to Katie could do. She is the Sunni Law representative. Katie is at Monroe. So if you are interested in that please reach out to Katie
Maureen Clements: this semester, we're going to be wrapping up the quanta bright project that started about a year and a half ago. That was before I joined. But we do want to have a seminar on that meeting and talk about what everyone learns and sort of wrap up that project.
Maureen Clements: And finally, we did put the Ebak ebook toss group on hiatus.
Maureen Clements: We have a lot going on, and because of some of the changes that were happening in Olis and the changes that are going on with novel New York, we thought it would be better to sort of park the ebook task group for a little while until we can get through some of the novel task group projects so
Maureen Clements: alright. I want to also mention orientation. I know there's new people here, but one of the things that we do provide is a courtesy. Service
Maureen Clements: is orientation for new roles. So if you are new to a role within Sunni, whether you're new to Sunni or new role, or having new functions that are related to Olis. We're happy to provide you with orientation services.
Maureen Clements: We do an overview of Olis, the Sls. We could do overviews of collections, a lot of the work that we're doing. We've been streamlining to make it role based and higher level training. And we've been doing some flipped we've been implementing some flipped type of training where we'll provide you with documentation, and then we'll set up meetings where you will ask questions about certain things that you might have in terms from the documentation.
Maureen Clements: Last year we provided onboarding services for 28 people. So hopefully that. I think that went really well. And but we're always reimagining and reassessing. So we did. Wanna we had been calling it onboarding service. But we do wanna call that orientation, because that's more of what that is really we also have a new orientation request form. So if you do have someone who is new to your campus
Maureen Clements: and or who's new to role, and you would like them to have onboarding. I'm gonna pop that link in the chat here. I'm having some problems getting that link there. But
Maureen Clements: hold on second
Maureen Clements: and please email us this, this is a way that we can keep track and make sure that we get all the information that we need when we need when we start to do the onboarding.
Maureen Clements: Alright.
Maureen Clements: Okay. So finally, for some general updates, just a brief discussion about This past
Maureen Clements: spring there was a call out from Sunni administration for the De is J. Fellowship, that they were appointed in June 2023. There were 15 fellows.
Maureen Clements: Their charge is to really help shape the new Sunni de ISJ. General education, knowledge skills area. We've been meeting with them. But Olis has been meeting with them to assist in this endeavor to help them with these. This project, because part of their goals. One of the goals is to build a community of practice from entering faculty and teaching desj general education courses
Maureen Clements: the other goal is to develop libraries of dysj related resources. So we feel that they'll be using zotero. We do recommend that that the fellows can should work with their local libraries on collection development. So we'll be communicating more information on this as we can.
Maureen Clements: So really,
Maureen Clements: gonna put this little call for nominations in the chat, too, in case anyone wants to read that I don't think the link can through there. Oh, well, we'll we'll take care of that in a minute.
Maureen Clements: See if I can get that link to work here.
Maureen Clements: Nope, all right. So we'll get we'll get you a link on that. Okay, thank you.
Maureen Clements: All right. So we're gonna go into novel New York, because we know that this is something that's been really a really high level priority across the board, and a big change that's coming up that we're gonna have to to address
Maureen Clements: for those who might not know. Novel. New York is a New York State Library project that they provide access to a suite of online virtual databases that. And they allow all New Yorkers to access these databases. They
Maureen Clements: have been. It uses. IP, so you can measure institutional usage, and many of our schools make novel New York available through Alma, or they make it available through their A to z list some of guides. So
Maureen Clements: let's move to the next slide.
Maureen Clements: Great. So
Maureen Clements: we heard some rumblings in the spring that this might go away. But then in May 2023, Lauren Moore, who is the New York State librarian, reached out to us at Olis and set up a meeting along with Amy Hibner. She is also at the State libraries, librarian development librarian.
Maureen Clements: and they did tell us that novel New York would not be renewed for the June thirtieth, 2024.
Maureen Clements: I had sent an a note on the base camp about this, but I did wanna reiterate some of these reasons. New York State had an 8, has an 8 million dollar budget, 2.6 million of which are going to the novel. New York funding.
Maureen Clements: New York State does get bi Mls grants to pay for this initiative.
Maureen Clements: So but do the rising costs of the databases and some flat Federal funding. The New York State Library is going to be suffering a budget deficit of a million dollars in 2024.
Maureen Clements: They assert that the cultural education fee that supports the New York State Library was not included in the United States budget, and so they didn't really have the funds to continue the project, and they really don't have any plans for extending the funding due to challenges inherent with the procuring databases.
Maureen Clements: So and so this was pretty big news, and if we could go on to the next slide there, and you know, how is
Maureen Clements: how are we responding? How is Olaus responding to this change?
Maureen Clements: So the first thing that we did was, do an analysis of what the sunny, wide usage actually looks like for our resources through novel New York. We esta did a really great job of analyzing the usage
Maureen Clements: for the past 3 years, and we discovered that not we're not really using novel to its maximum. But we do have. There's 3 databases, 6 databases total that have a lot of usage, the 3 databases that are the most user listed here academic, one file through Gail, that's actually 40% of the usage
Maureen Clements: opposing viewpoints and contacts which we know is one of the type of databases you can't really compare, or it's sort of a It's a unique database.
And then the gale! One file news
Maureen Clements: we did meet with Gail several times, and had several discussions and different types of pricing what that looks like. They've provided us with the pricing for all in novel New York resources as well as individualized pricing and group pricing for smaller what you know, they provide us pricing for opposing viewpoints of context.
We will go back and see if we can get a little bit of a lower price there. But just to mention that both Gale and Encyclopaedia Britannica, which are the 2 electronic resources available through novel
Maureen Clements: are on state contract, so you can go out to the State contract and take a look at what those pricing might look like for your own school. I think that I would encourage people to go ahead and do that. Just so. You have an idea of what that would look like.
Maureen Clements: We are still crunching some of the numbers on our encyclopedia Britannica as well. So we should have that we also and we met with Encyclopedia Britannica and they are. They did provide us with some pricing, too. So we we also convened a task group, a task force where and we're gonna
Maureen Clements: I'll talk a little bit more about the task force in the next slide. But the task Force's charge is really to review usage and pricing models and make recommendations on the way forward for how we should respond in order to fill in the gaps.
Maureen Clements: We had a meeting with Lauren Moore, the State Librarian about. She reached out to us about the possibility of cost, sharing novel New York across the Department of Education Entities those discussions are still sort of ongoing but payment will be based on the suny institutional usage. How much we use of that package total.
And Lauren did mention that you know, because the packages for all State of New York that that pricing would change likely a little bit. We are going to be working with.
Maureen Clements: I just see that there's a question there. When will we see the pricing? We're working right now with a novel task group. And so we're gonna be sharing some of that pricing once we get a little bit deeper with the task group, and we'll we'll talk. I'll talk a little bit more about that
Maureen Clements: but pricing it's II think I wanna say that it is gonna cost money if we wanna go all in so there! It's it's it was a great deal, but it's still not.
Maureen Clements: It's not cheap. So unfortunately. so we have several ways to go. And, Essa, I see, do you? Wanna
Maureen Clements: did you have a
Esta Tovstiadi: I mean, just to put it in context, it's about half of what we currently pay for. Soon we connect.
Esta Tovstiadi: And that's you know, that's the starting point.
Esta Tovstiadi: We're hoping that's not the ending point. We're hoping to get lower to make it more realistic. But just to give you some context about that
Maureen Clements: great, thank you so much, Esther, appreciate that.
Maureen Clements: So yeah, okay. So we'll move on to talking about that. So, Niles, we've been meeting with Niles, and for those who might not be aware, Niles is the New York Alliance of library systems that includes 23 public library systems, 40 school library systems, and the 9 regional councils. The Eslens
Maureen Clements: right now, Cheryl Nab, many of you whom you might know is the executive director for Winnie Lurk, the Regional Council. She's also the executive director for Niles at this time they all take turns. So Cheryl is leading the charge there on some of those discussions and what the impact of the novel New York databases going away will be financially
and so we're meeting again next week. We'll have a little bit more information that we'll share up through the task group.
Maureen Clements: Alright, let's go to the next slide. So this is the task group, the task charge which is to make a recommendation regarding potential next steps for Olis, related to the upcoming expiration of the State Library novel, New York database package. So our specific tasks are to review usage data, the overlap and content analysis
Maureen Clements: review the offers and the different procurement vehicles. And then, and this is where everyone comes in here. It's soliciting feedback from the Sunni libraries. So we're interested in impact. How is this impact, your faculty, your schools, and your students.
Maureen Clements: A big, huge shout out to everyone who volunteered, we had 14 volunteers for the task force. That's just really, thank you so much. It was. It was difficult decisions. But we went with the following members. So wanna thank everyone for volunteering and also for the task members for serving Carol and Jermaine, is the Uc. Reps Albany, Carrie Martin from Suny Purchase.
Maureen Clements: Currie Carlson from Suffolk Community College, Lauren, Bradley from Maritime Abigail Streeter from Stony Brook, Noah Roth from Suny, Broome. and Esther and myself are on me. So thank you. Everyone.
Maureen Clements: all right. And timeline. What can people expect so, just to briefly reiterate where we were in June we had the call for the task force. We had met with
Maureen Clements: the State librarian we had.
Maureen Clements: and in August we had our initial meeting we met on August 20 eighth to review the charge and start talking about some of the issues inherent with what's happening this past on the fourteenth September, and in September we plan to. We'll be assigning tasks, reviewing usage and pricing models and offers. We're gonna be discussing impact and gathering feedback. So the group will be reaching out to different constituents asking for information about, as I mentioned, how is this impacting your campuses?
Maureen Clements: We're meeting again on the 20, I think, the 20 ninth to review models and mechanisms for gathering that feedback
Maureen Clements: in October. We're going to continue that, and we'll create some draft recommendations. And then in November what we'll do is we will have our final report. We'll have a serial meeting, where we talk about the recommendations of the task group and share out what we've
Maureen Clements: what we've been working with and what those outcomes will look like. So So that's where we are right now. We've been keeping the Advisory Board abreast of that as well, and we'll continue to keep everyone in the loop on that.
Maureen Clements: I'm now gonna turn it over to Esther Tufts, who will be talking to you about collections?
Esta Tovstiadi: Thanks, Maureen. You can go to the next slide.
Esta Tovstiadi: Okay? So I just wanted to give a quick
Esta Tovstiadi: update that we have had a couple of reports that campuses are unable to see their 2324 charges in the Atis portal. I'm I'm very sorry if that's happened.
Esta Tovstiadi: as Marine said, there's been some
Esta Tovstiadi: staff changing and some process changing in our business office, and we are not quite sure what's going on. But we're working with them to try to get that resolved.
Esta Tovstiadi: If you have questions about your campuses
Esta Tovstiadi: recharges for 2324, please email me or submit a ticket. And we can get those figured out for you.
Esta Tovstiadi: Just another reminder. Last last December.
Esta Tovstiadi: We had a handshake agreement, an informal pricing agreement with the New England Journal of Medicine, and that was an offer where we negotiated some favorable pricing as a consortia but we never had a signed contract or any sort of signed agreement with the New England Journal.
Esta Tovstiadi: So last December Walters clue became the exclusive distributor of the New England Journal of Medicine and
Esta Tovstiadi: We met with them in the spring. but they were really unwilling to work with us as a consortia.
Esta Tovstiadi: so everyone has probably started receiving renewal.
Esta Tovstiadi: requests for 2024
Esta Tovstiadi: directly from Walter's clue.
Esta Tovstiadi: that's that's how it should be working. I will say, if your price looks a lot higher than last year. Let us know or try
Esta Tovstiadi: negotiating it down with Walters clue, where, you know, they we all had pretty
Esta Tovstiadi: pretty low pricing compared to the list, pricing because we were going in as a consortia. That some campuses have been able to
Esta Tovstiadi: get their pricing back down a little bit this year. You you will see an increase. I would guess it would be 6 or 7, but they might be willing to work with you and you know I'm sorry that we didn't have anything in writing, and weren't
Esta Tovstiadi: able to continue to do that consortium.
Esta Tovstiadi: We are going to continue maintaining that resource in the network zone until the end of the year and we will be in touch with those affected campuses later this fall for information on how to transition managing that resource in your institution zone in Oma.
Esta Tovstiadi: A few other updates about some of our opt in contracts. So first off art store again, I'm I'm really sorry. We have one person in our business office who manages the oldest library contracts and she has been in and out of the office this summer.
Esta Tovstiadi: So the contract for our store has been delayed on our side. It's also been delayed by the vendor. It's sat on the wrong desk for several months on and off.
Esta Tovstiadi: So we are currently waiting for a signature from Ithaca for this agreement. And once once the new contract is executed, we'll let you know.
Esta Tovstiadi: if if you know
Esta Tovstiadi: th. This has been pretty typical of our business relationship with Ithaca and they don't seem to mind that they haven't been paid. II haven't heard that anyone's access has been shut off. But if you're having issues with that, please let us know, and we'll see what we can do.
Esta Tovstiadi: Okay. So now for some like slightly better news. So in 2021 we executed several new E resource contracts. We had a massive invitation for bids, and we we had some new contracts as a result of that
Esta Tovstiadi: and so those contracts are now coming up for renewal at the end of next June in 2,024.
Esta Tovstiadi: And so we've done some analysis on those contracts and their utilization to see, you know which campuses are using them, how much they're, how many campuses are using them, what kinds of savings we're seeing across across the consortia for those contracts. And we we made a few decisions about the next steps for these contracts. So
Esta Tovstiadi: we are renewing almost all of them. We're going to be renewing our New York Times contract, as is, we hope to have, you know. fairly consistent pricing. You know, low annual escalators.
Esta Tovstiadi: and the New York Times is going to continue to be billing campuses direct. We're also going to renew the Chronicle and proquest contracts, and those are billed centrally via the recharge, and we're hoping to see, you know, similar similarly favorable pricing discounts. Things like that for those.
Esta Tovstiadi: And then we're working on a combined J store art store
Esta Tovstiadi: contract
Esta Tovstiadi: which will combine Jstor's new pricing model as well as the art store pricing.
Esta Tovstiadi: And then the one contract that we decided not to renew was the Thompson Reuters West Law contract. And that was basically because
Esta Tovstiadi: we have over 40 campuses using every single one of these contracts except the West law one. We have fewer than 10. I think it's 8 campuses right now utilizing that contract. And you know that's not to penalize those campuses. We we would love to be able to renew everything. But as far as our capacity and the capacity of our business office
Esta Tovstiadi: and some of the thresholds for having a central contract goes. We we had to decide not to renew that contract, and so I've reached out to your campus. If that impacts you. If it impacts you and I haven't reached out. Please let us know
Esta Tovstiadi: And we we're gonna work with West law to see if there's any any way we can help
Esta Tovstiadi: the campus level procurement for for
Esta Tovstiadi: this resource. Over over the next, you know, year as this contract expires.
Esta Tovstiadi: okay, I think next slide.
Esta Tovstiadi: Okay, so this summer we wrapped up a leading project on the Gail ebooks platform.
Esta Tovstiadi: If you are around soon in the early 2 thousands. Maybe you remember that the libraries purchased
Esta Tovstiadi: several. It's over a hundred
Esta Tovstiadi: gale reference ebooks
Esta Tovstiadi: and a lot of those titles have aged out over over the past 20 some odd years. And so this summer we worked with Gail to to weed those from our consortial account you may have remembered we sent out requests, for if any campuses wanted to keep titles, we we facilitated those requests and things like that.
Esta Tovstiadi: I just want to give a huge thank you to Michelle Eichleberger, who did the lion's share of the work on this project. And and sort of made the back end magic happen.
Esta Tovstiadi: And then
Esta Tovstiadi: we recently had a vendor demo from Gail for the interactive human anatomy product. If you are interested in pricing for your campus for that product. Please submit a ticket or let me know.
Esta Tovstiadi: there is a new free ebsco database available called exploring race in society. It can be activated in Alma. But I think there have been some issues with Article linking
Esta Tovstiadi: Michelle. If there's anything you want to add to that, I think you can
Esta Tovstiadi: communicating via base camp on that one.
Esta Tovstiadi: Yeah, I'm good. Thanks. Hasta. Okay.
Esta Tovstiadi: yeah. And then, we also recently had a session with J store. About the new pricing models.
Esta Tovstiadi: that recording is available on base camp. If you can't find it or or have some questions. Submit a ticket or let me know
Esta Tovstiadi: can go to the next slide.
Esta Tovstiadi: Okay,
Esta Tovstiadi: So this is some bigger news, but maybe not too surprising. In the past the work of Olis has been the collections work of Olis has been advised by the shared Collections Committee, which was previously the Commercial Products Committee, which was an Slc. Committee
Esta Tovstiadi: and so since the Slc. Dissolved we have disbanded that committee and we are replacing it with something. We're calling the oldest collections Advisory Group which will function very similarly to the Advisory Board. We're gonna send an open call for participants
Esta Tovstiadi: for volunteers. Please let us know if you're interested, we'll use that group to meet
Esta Tovstiadi: on an as needed basis, and probably have, you know, just some recurring meetings Quarterly, where the group can provide feedback and advisory direction on Olis collections, initiatives.
Esta Tovstiadi: Very similarly to the shared Collections committee. And I think this group also will
Esta Tovstiadi: have some crossover with the Advisory board.
Esta Tovstiadi: yeah. So we we are not trying to shut down shared collections and shut down. You know
Esta Tovstiadi: the the history of having
Esta Tovstiadi: our work directed by the campuses. We still want that absolutely. You know, we're here to serve and facilitate your collections needs but we just thought it was time to sort of clean up the reporting structure and make sure that you know things made sense organizationally as well. So I am looking forward to convening this group and and working with everyone
Esta Tovstiadi: on our future shared collections, initiatives which will hopefully not just be contracts.
Esta Tovstiadi: Okay. And I think that that's all that I have.
Cori Wilhelm: Yup and I will chat just briefly about professional development.
Cori Wilhelm: We have a lot coming up this fall. Katherine is leading a research data management training series that's going to be meaning monthly throughout the fall.
Cori Wilhelm: Working on a flipped classroom model. To upscale our libraries in Rdm. We have. Michelle has a webinar coming up using local collections and ges for custom linking. That's next week
Cori Wilhelm: on the Sunni spotlight is back or spotlight on Sunday libraries. We have 3 librarians presenting on mold in the collection. I think that one will be awesome on October third, and we have Matt Gallagher from Binghamton presenting on
Cori Wilhelm: collection dashboards that he created in Alma on October 20 fourth, and we should have one more coming in December. As well, I believe, about information, literacy, badging and just reminder the library leadership and management certificate program, which we run in conjunction with Sunni, Cpd
Cori Wilhelm: has 4 courses coming up this fall. There will also be 4 courses in the spring. So if you're interested in that, I can drop the link in the chat
Cori Wilhelm: in a moment.
Cori Wilhelm: Big news? In the oer world. I'm very excited. We have our first virtual Sunni oer summit.
Cori Wilhelm: october eleventh, and twelfth. We also have pre-conference workshops. On the tenth we have over 30 presentations over the 2 days. Our keynote is cable green from creative commons. We're excited about that.
Cori Wilhelm: and it should be fantastic. About
Cori Wilhelm: 25 to 30 of the presentations are outside of Sunni. So about
Cori Wilhelm: 70 to 75% are from suing people. So that's awesome. And it's about the same for our registrations. We have over 250 people attending, which I'm thrilled with, and about 30% are outside sooni and the rest are inside. So if you haven't registered, please do. It should be fantastic.
Cori Wilhelm: And then our communities of practice. As you know, all this facilitates various communities of practice to connect
Cori Wilhelm: people who are engaging in similar work showcase what they're doing and recognize what's being done on. This helps further our strategic initiatives. The current communities practice are here. Some are a little more active than others. Some meet quarterly, some meet monthly, some mean even more frequently and, as always, our 2 advisory boards. Really play a crucial role in offering guidance and support. Maureen mentioned the oldest Advisory Board, and we do also have the oer Advisory board.
Cori Wilhelm: And Marie, did you wanna chat about
Cori Wilhelm: anything else with this one? We're good, I think. So. Okay.
Maureen Clements: then we can move on to all the primo. Was there something that you wanted me to mention.
Maureen Clements: No, II thought there was something in us, but we're good, awesome. Alright. Make a good time. Make a good time.
Maureen Clements: Alright.
Maureen Clements: So I wanna
Maureen Clements: talk a little bit about Alma and primo provide some updates and where we are and some backgrounds, some things that I've learned that are sort of new to me as someone relatively new to Olisk.
Maureen Clements: So just a reminder about our Alma primo contract and a couple of updates for people who are new as well.
Maureen Clements: The initial contract term that we had for Alma prima ve ran from November 2017 to November 2022,
Maureen Clements: and during that time there was no percentage increase for the initial term, so no one was incurring any percentage charges increases, and Suny Admin did cover the implementation fees for all of that project
Maureen Clements: the contract the initial term included 2 additional 5 year terms Shannon negotiated a yearly 2% increase on that.
Maureen Clements: We are currently in the first year of our second term. That goes from 1122 to 1127.
Maureen Clements: As part of that the recharge costs. Just so every one is aware the recharge costs for Alma Primo will include the 2%. Increase year over year for the next 5 years to cover that percentage increase. So you will see a 2% increase for your Alma primo costs.
Maureen Clements: Additionally. Ii went back and looked there was a Pia. Everyone signed a Pia, which is a participating institution agreement for Alma primo ve that does expire this coming June. So we will be working with the business office to reengage everyone in a new pia and update that pia.
Maureen Clements: And as I was sort of looking in that, you know, looking back through some of the information and where we were and where we've been going. And II realize that it's our Fifth year Review. It's the fifth year anniversary for Alma Primo. And I wanna say, a huge congrats, that's all that's really great. And and that little wooden stump there, that's wood for the fifth anniversary, so I thought I'd I wanted to get some image in there.
Maureen Clements: That's the all they had. So it's a little stump of wood, but it's the wooden anniversary, our fifth year of view, and I thought I would love to put together a series or a project where we analyze where we've been and where we wanna go.
Maureen Clements: That's right. Seems like. Only yesterday everyone was sweating but 5 years goes pretty fast, especially with Covid in the middle of that, and it just went boof!
Maureen Clements: But I thought that starting in the January timeframe for the spring semester, we would do a look back. I think the the go live date for almost June 2019. So we would do a look back and say, Hey, where have we been? Where where we come from
Maureen Clements: with some of the projects I'm thinking about working on is surveying schools, about the Alma prima functionality working with ex libus, and our customer success. Manager Claudia Balby. To sort of do that. People who might be interested to take surveys. We'd love to find out what your thoughts are about. Alma, we would love to work with the vendors they are. They are providing some benchmarking services
that if anyone might be interested in, we'd love to make that voluntary opportunity for people who might be interested to see what that looks like.
Maureen Clements: We also want to review some of the old Slc policies and adopt existing policies and best practices as part of the new sort of oleis rubric.
Maureen Clements: And then we wanna work on the Sign Pia. So that's our plan for the spring semester of 2024, and then for the fall semester of 2024, we thought we would do. Look forward.
Maureen Clements: What do we have to look forward to in the next 5 years. We thought we by this point would be able to update new policies. You know, what are some things we wanna be working on some new best practices. We will work with the ex lea, the vendor to talk about future plans. What are they planning on doing. There's gonna be some upcoming changes in discovery that I know Michelle Ekelberger has been working with through the user group, the lunar user group.
Maureen Clements: They're also gonna be working on some consortial administration changes that will allow us to better service you at like the different schools. So we can. It would be easier for us to help you out.
Maureen Clements: And what is the next 5 years look like? So just wanted to let everybody know that that's sort of what I'm thinking of in terms of a plan. And and I really look forward to any kind of input or suggestions you may have in this regard. So please feel free to email me or email through the you know the info ticket ticketing system. If you have any suggestions, and we'll just start planning on some of this.
Maureen Clements: Looking forward to that.
Maureen Clements: I did wanna really touch upon one of the things I mentioned in there in when we were talking about the alma primal look back was the best practices and policies, because
a lot of the policies. Obviously, when you're implementing a new system. There's so much that y'all had to agree to, and we've come. There was a set of policies that sort of came out of that. And what are those policies look like? They are metadata policies, the resource sharing loan policy
Maureen Clements: some acquisitions policies. I'm gonna pop in the email of our policies approve policies. So you could take a look at that. We do have a collection to develop policy that needs some updating and also best practices.
Maureen Clements: and prior to that it had been, they had been worked through the working groups. There was the Lsp Advisory Board, then through the Lsp. Board, and there was voting so. But how do we handle the adoption of these new policies? And how do we adopt future policies? I think that's a real question that we want to answer. We want to answer that this semester. So then, when we do the 5 year, look back, we can review some of those policies and have procedures in order to do that.
Maureen Clements: And I think what the approach looks like. It's different, for different policies don't necessarily think a blanket approach is going to work in this regard. There could be policies that we don't have any changes for that. We don't wanna make any changes. There could be some things that we just need to update a little bit of wording. There could be some major updates. And how would we handle something like that.
Maureen Clements: Some ideas would be potentially. the working groups would make recommendations. They would solicit feedback from the community. That feedback would be refined and re vetted and then readopted, and then another round of feedback.
Maureen Clements: but also thinking about what are the policies that we might really need to think about voting on the policies that would be really important and impact everyone.
Maureen Clements: But when we think about this, too, I wanna wanna make sure that what we do when we're talking about these policies and how we're gonna deal with them is that we communicate communication is gonna be key. We don't leave anybody behind. If we're gonna be updating something. And it's gonna be new. So we'll make sure that everyone's aware of that. And a very long lead time for impactful changes. That's what I'm interested to doing. So we can work on these things throughout the year.
Maureen Clements: I think it's best. But I'm also looking for suggestions to be working with the Advisory Board to talk more about this and have them help us guide us through this process.
But having these policies vetted through the working groups and the Advisory board. So.
Maureen Clements: But we do wanna make sure that we are providing clear guidelines on these policies, too, so that people don't have to
Maureen Clements: wonder and and also make sure that they're findable. And we want to standardize the look and feel right now. All of our policies are a Pdf. so we wanna convert them into lyft eyes. We wanna make them a little more accessible. We wanna make sure that we're noting when they've been approved so we do have a lot of work to to go on that. But I wanted to mention that this still is on our radar, and this is work that we are gonna be doing through this semester and into next
Maureen Clements: alright. And
Maureen Clements: thinking about those policies leads me just to very high level. We talk about the working groups and the interest groups that we currently have. Corey touched on the communities of practice. And I think the working groups and interest groups. They've been in transition because the Slc. There was many, many working groups. A lot of those working groups have transitioned to interest groups. And I just wanted to give a couple updates about that.
Maureen Clements: Okay, let's switch to the next slide. So right now, as as we see it, there are 2 current working groups and just a refresher. Working groups are working, actually doing work on policies and procedures. Best practices that type of thing
Maureen Clements: the 2 groups right now are the shared metadata standards and policies working group that meets biweekly. We're gonna talk more about that in the program. And that's also related to some of the work that we've done with the strategic plan.
Maureen Clements: We're also they talk about issues pertinent to cataloging. That group is pretty small right now. So we are looking to make it larger, have a little bit more input and interest in that. And but one of the things that they do really talk about is policies and best practices, because that is standardization. Cataloging and metadata is really crucial in order to have a really great catalog that everything's findable
Maureen Clements: and the other current working group is the access services. Oh, by the way, just Marcy Strong is the the main oldest lead on the shared metadata standards and policies and Leslie Feldball. Right now is the chair.
Maureen Clements: For the working group access services and resource sharing. That's tim Jackson is the oldest person on that they meet periodically. They don't meet as often as the standards. The MMSM. S. SMS, P.
Maureen Clements: But they do review the stats and the resource sharing extra services stats and the Courier issues, and I do know that Tim will be reaching out soon to people who are on that committee to talk about when the next meeting will happen. So just a refresher on that. And if you are interested in joining any of those groups please reach out to either Tim or Mercy.
Okay
Maureen Clements: to the next one. Okay, so some of the work that we've done over this past
Maureen Clements: summer is the changing the Iec working group into an interest group. So the Iec that was the Improvements and Enhancements Committee. That group is run by Angela. That's right. That group is run by Angela Rhodes.
Maureen Clements: We've been working with Angela really closely, and we've had some great conversations about about that group and what that could look like. So that group does meet monthly.
Maureen Clements: We came up with a new charge for that. So Angela wrote up a charge on this. Angela's not able to join us today, and I, unfortunately. But I did let her know be talking about this.
Maureen Clements: So the new charges the systems and processes. Groupers focus on suny libraries, current processes, procedures in a holistic systems management way, the goal of fostering communication between libraries and sls find knowledge gaps, survey, library experience, expertise, needs and encourage participations in systems and improvements
Maureen Clements: with exlebris and a Luna
Maureen Clements: and and Angela had a great idea about that. She it's a monster of the month. Type of style, right? You know it. It's gonna be community driven, and we will take on a monster every month about something that you're interested in. So that's why I have that little monster up there just thought I'd have a little visual
Maureen Clements: but the next meeting will be October second at 10 Am. That is going to be about room booking software. So there's been lots and lots of suggestions. And we really encourage people to come to these meetings. We will be there. Sls. People will be there to answer for questions, and it's also a great way to gather information on some of the best practices. So, for instance, just a quick note that I've noticed that some of the things coming out through the Lsp
Maureen Clements: things like fines. Who's implementing fines that type of work, I think, would be really, really helpful to sort of have it within the systems and processes group to help us sort of wrangle. Who's doing what? So
Maureen Clements: the base camp is open. So please, absolutely we'd love for you to join in that group. I'm just going to pop that link in the base camp if you want to add yourself
Maureen Clements: and that that would be great.
Maureen Clements: Okay? And just to talk a couple a little bit more about a couple of other interest groups as well. There's the analytics interest group that does meet monthly and and again, that's a community led discussion that as well is an open project on Base camp. Please feel free to add yourself to to that base camp. If if analytics or something that is of interest to you.
Maureen Clements: there's also the discovery interest group that we facilitate as well, we help out on that. That's community led and meets monthly.
Maureen Clements: And finally, we have the institutional Repositories interest group.
Maureen Clements: That's we're looking to sort of start building on that through, you know, doing some work through the skullcom community of practice and building on the institutional Repositories. Interest group particularly, you know, wrapping some policies, procedures. Maybe a place shared practices. People can go to, you know, gather and share information.
Maureen Clements: And we're gonna have a new interest group which I am going to let Michelle, Michael Berger talk to you about cause she's gonna be leading that group. So sure thanks, Maureen. So this past year we did a new thing. And we called it the new Electronic Resources cohort. And we ran it through base camp and we had.
Michelle Eichelberger: I don't know. Maybe 5 or 6 meetings across the year. We brought in guest speakers, and all of that, and it was good. But what we found is that we were getting requests from people who were not brand new, because there's always so much to learn with the resources. So what we decide to do was open it up and make it more of an interest group rather than having it really structured by us. And you know, plan speakers and all of that, we're going to model it the same way. The Analytics Group or the Discovery Group works.
Michelle Eichelberger: We're going to have monthly meetings, and the first meeting will be next week on the 20 eighth, at 10 Am. And you know, as Maureen mentioned for the other interest groups, this is an all Axis base camp, where you can add yourself, so please do feel free to go ahead and do that.
Maureen Clements: Alright. Great I just put the I've just put the link. I think that's the right link to. There's links flying everywhere. But now we're gonna turn it over to Marcy Strong, who is going to talk about some of the metadata and cataloging initiatives that we have got going on.
Maureen Clements: Take it away, Marcy.
Marcy Strong: Hello, everyone!
Marcy Strong: I have a couple things to go over meditating cataloging. The first is that you will be seeing some invitation to surveys. So Sunday library services and the metadata standards and policies working group in the Smsp. As Maureen was just telling us about.
Marcy Strong: We spent the summer developing 2 different cataloging surveys that we sent out soon. Today. Afternoon. The first survey is called the state of cataloging and reddit services with Zoom, and it's intended for administrators, and this will provide a snapshot of cataloging activities that are happening on the Zoom campus.
Marcy Strong: So we hope to gather such information as the number of staff that are doing, cataloging the types of tests they do local practices
Marcy Strong: changes that they're experiencing support that's needed.
Marcy Strong: etc. Alright. Then there's gonna be a second survey. And this survey called cataloging support from Sydney libraries, and this is directed at all the cataloging and navigator practitioners. So all the people who are doing
Marcy Strong: So the survey is looking to discover how cataloging and meditating staff feel about the level of support, and to me for their work.
Marcy Strong: There are also some opportunities to express interest in participating in broader metadata conversations such as senior wide metadata, interest group or community of practice.
Marcy Strong: and even joining the Smsv.
Marcy Strong: So the first survey will be directed as administrators, and they should be receiving an invitation via email. The second survey is open to anyone, and sooni who performs metadata tasks and wants to participate. So please look for invitations to the survey. I know sooni and lists serve and base camp.
Marcy Strong: probably in the chat, and please share it with your colleagues, you know. Please send it to anyone you think would like to vote out on. So the results from these surveys are going to give us some data and highlight, some trends that are happening in campuses, and it's going to help us to better develop services related to cataloging humanity to support our faculty.
Marcy Strong: I'm gonna talk just a little bit about the Smsp, which is the metadata standards and policy group. This is a sunny, wide group, and this develop. They develop and maintain standards, system-wide policies, best practices, workflows, configurations and projects for mediated practices within the Sunni Alma environment.
Marcy Strong: So we're planning to undertake several large projects over the next couple months, such as reviewing and updating policies and practices in the network zone.
Marcy Strong: We're also interested in hosting some cataloging office hours and kind of creating an open space where suny cataloggers can ask questions and give advice. So the Smsp is looking for new members. We're a pretty small group right now. And we'd like to see more participation from across the different campuses.
Marcy Strong: from community colleges up to university centers and different levels of experience as well. So whether you have 30 years of cataloging experience, or whether you're relatively new to the profession. If you're interested in taking a more active role in the group. We would love to hear from you, and the best way to express your interest is to fill out that survey. I mentioned the cataloging support services, survey and then you can also reach out to us directly as well.
Marcy Strong: And the last thing I wanted to touch on were just some updates regarding Lucy Elsie.
Marcy Strong: So sls has been exploring different ways to make sure our holdings are updated with the Crc, and this is known as the data sync process. So most campuses have a regular Alma publishing job set up. It communicates holdings, changes to Oclc in these these daily jobs. These jobs run either daily or weekly.
Marcy Strong: Right now, these jobs are working pretty well. They're they're happening pretty consistently, and we're monitoring them.
Marcy Strong: However, they haven't always been consistent. And that's where we've had some data sync issues in the past where campus holds may fall out of sync with what was the Lc group.
Marcy Strong: So Oclc. Now offers a new process to update their libraries holdings in World cap. And this is called streamline holdings.
Marcy Strong: and we have just piloted a streamline holding project, and have gotten a real sense of the kind of work that goes into it. And we can help some other campuses who might be interested in learning more about this process potentially other data from classes. So keep an eye out for an informational session on streamlined holdings that we'll be hosting later this lot.
Marcy Strong: I also wanted to mention that Oclc is offering a new cataloging and web visibility provision with community colleges, with less than 5 or 3,000 of TV,
Marcy Strong: and this subscription is called the Small Library Edition, and it allows for cataloging tasks management of collections in the local knowledge base and full participation in the web visibility.
Marcy Strong: and, as you may already know, the connection, Browser and the CAD express user interface within the connection, browser are being phased out. At April 30 of coming up.
Marcy Strong: So some campuses will be transitioning away from using the connection browser as their cataloging tool. That's the last will be offering from training and searching and cataloging in world share records feature, which is the next tool that will Clc's really fun
Marcy Strong: focusing on. So we'll be reaching out to campuses who are using that service to assist them at stats and you can, you know, reach out to sls on these Ocrt topics, or anything else at info@sunniolis.live, answers.com.
Marcy Strong: Thank you.
Maureen Clements: But before we start, and resource sharing, I just want to say that Marcy's new and this is her first update, and Marcy's doing a great job sort of leading, as as you can see, just wanted to pop that in there. Thanks, Marcy.
Maureen Clements: And now Tim
Maureen Clements: and Tim Jackson talking about resource sharing, who's also doing? Great.
Timothy Jackson: Alright. Good afternoon, everybody. If you could advance to the next slide, please.
Timothy Jackson: So I just want to give you all a brief update on what's going on with the Empire Library Delivery Courier.
Timothy Jackson: The new eld contract went into effect on July first, 2023, and under this new contract many Sunni libraries chose to reduce their elv service from 5 day to either. 4 day, 3 day or 2 day.
Timothy Jackson: That obviously had a potential to have a pretty significant impact
Timothy Jackson: on request turnaround times. So we worked with the Sunni shared courier task force to adjust our Alma Rotas
Timothy Jackson: to mitigate
Timothy Jackson: the impact of libraries reducing elv service, and I'm happy to say, to date turnaround times have not increased
Timothy Jackson: since the beginning of July. They're staying, you know, between 6 and 7 days, which is where they've been
Timothy Jackson: since
Timothy Jackson: the pandemic.
Timothy Jackson: We will be meeting with the task force on September 20 seventh to discuss when whether any adjustments need to be made to the Rotas and then we're going to meet again sometime in early 2024. Once we've had the opportunity to see an entire
Timothy Jackson: fall. Semester's worth of data.
Timothy Jackson: At that point. In time we'll make any necessary adjustments. If things are looking good, then at that time I think we'll be able to disband the current task force
Timothy Jackson: next slide, please.
Timothy Jackson: So over the summer we were able to add 6 new in-state partners to our Alma resource. Sharing Rotas those new partners are at Delphi University, Maris College, Russell, Sage College, Siena College, Vassar College, and West Point.
Timothy Jackson: So it's great to have 6 brand new Alma resource sharing partners that are in New York State, and on eld career.
Timothy Jackson: a small subset of our libraries.
Timothy Jackson: the 4 University centers.
Timothy Jackson: Sunni Purchase and Sunni Oswego.
Timothy Jackson: have reached an Alma resource sharing agreement with 4 libraries in the Orbis Cascade Alliance, which is in Oregon and Washington. These 4 libraries are the Oregon Health and Science University, Portland State University, the University of Oregon, and Washington State University.
Timothy Jackson: There's still a little bit of configuration work that needs to be done, but we're very much hoping that these 4 libraries
Timothy Jackson: will be in their rotus very, very soon.
Timothy Jackson: Also, I'm very happy to report that we're finally making some serious progress
Timothy Jackson: with Alma based resource sharing with the cumin system. In fact. We hope to add
Timothy Jackson: entire Cuny system to our Rotas in January of 2024 on campuses who aren't interested will have the option to opt out, and unfortunately, campuses that are no longer on El D. Will not be able to participate
Timothy Jackson: in this partnership. Cuny needs it to be budget neutral.
Timothy Jackson: there's still.
Timothy Jackson: you know, a fair amount of work that needs to be done in some significant hurdles that need to be cleared so
Timothy Jackson: I don't want to count our chickens before the eggs hatch here, but things are really starting to look good with Cuny. So
Timothy Jackson: hopefully. Come, January, we'll be able to add their entire system to our rotus, and naturally we'll be keeping you all posted.
Timothy Jackson: What's going on with this project.
Timothy Jackson: and lastly, we recently met with Claudia Balby and Katie Birch from exile
Timothy Jackson: to talk more about all of this Alma resource, sharing network building that we've been doing and how ex webris can help us work. And we're hoping to continue that conversation in the coming months
Timothy Jackson: next slide, please.
Timothy Jackson: The last thing I want to talk about is just give you all an update on where things stand with the proquest ebook, ill pilot project.
Timothy Jackson: that pilot project will continue 40 s year.
Timothy Jackson: In fact, 3 new publishers are being added to the Pilot next month.
Timothy Jackson: Those publishers are Cambridge scholars, Press.
Timothy Jackson: Boydell and Brewer, and the University of North Carolina.
Timothy Jackson: The Cambridge Scholar Press will be their entire catalog through 2021
Timothy Jackson: Boydell and brewer, their entire catalog through 2017 and the University of North Carolina. It will be virtual catalog.
Timothy Jackson: Also, Sls will be meeting with proquest sometime soon to discuss the long-term business model for this ebook ill. Pilot project.
Timothy Jackson: I'm afraid I don't have
Timothy Jackson: any additional information to share about that but we will certainly be keeping you all.
Timothy Jackson: Posted
Timothy Jackson: on these discussions we're having with them about the long term future of this project.
Timothy Jackson: Also, we're going to be meeting with Exebras sometime soon
Timothy Jackson: to discuss the possibility of integrating this pilot project into Alma resource sharing because currently we're using a Lib wizard request form
Timothy Jackson: to field requests
Timothy Jackson: and then sos staff, namely, me and Yvonne are processing them all centrally. Which is working fine for now, but that method of filling requests. It just doesn't scale very well. So fortunately, exlevers is trying to make this work in Alma and we will be having discussions with them about that.
Timothy Jackson: and that was everything I wanted to talk about today. Thank you.
Maureen Clements: At
Maureen Clements: every interlude I feel like I have to say something. But Tim has done incredible amounts of work to work, make connect New York a reality. Just huge news with Cuny. Tim. Thank you so much for all of the the incredible work that you've been doing on that. So it's really yielding great fruit. So and now we'll turn over to Katherine Staller Peters, who's going to talk about the research data management.
Catherine Stollar Peters: Hello, next slide, please. I wanted to tell you about a few things related to research data one we Olis, recently presented at the National Institutes of Standard and Technology, a plenary session on the research data framework.
Catherine Stollar Peters: We have been working on taking a framework that is very descriptive that they created for sharing. At. You know, the national level. It's modeled after the NIST cyber security framework.
And there's a a risk management framework of this, put together to this research data framework is modeled after that. And it's very descriptive. And we have been working on making something implementable and actionable
so we recreated a data model. The next slide will give you a little visual of what that looks like. We don't have to go there yet, and there is a link to a prototype tool for how we could use this revisioning of this larger framework in a way to walk through building institutional capacity for research data management on campuses. So look for that. Soon
Catherine Stollar Peters: we, as Corey mentioned, we have a training series and discussion group. We have only had one meeting, and it was very initial. So we're looking forward for been session 2 and introduction to research data management next Tuesday. The registration is here is also on the
Catherine Stollar Peters: Olis libcal. So we'd love to have you come and participate and talk about this, even if you've never done it before, that's the right spot for you. So we look forward to seeing all of our members in that discussion group.
There has been a little bit of work over this summer summer on orchid initiatives, orchid so we find that libraries are some of the central places that faculty. Members on campus learn about orchid, and many of you are already working
Catherine Stollar Peters: very hard to provide training for your faculty to help them kind of learn about updating their orchid records. You might be involved in discussions on your campus with that initiative. That group is being led by O Read and one of the things they've done this summer is an orchid integration task force the report. Some of the findings from that report are on a new Orchid Lib guide which we've created. Olis.
Catherine Stollar Peters: We co-hosted some summer trainings and this summer the recordings of those webinars are at that live guide, as some people on the update today might have even presented. So thank you for that. And it was a it was a fun series. So go to the Libguide, find the report of the task force recorded trainings. There's also a new initiative. A little bit of funding the the system
Catherine Stollar Peters: from oh, read is able to give campuses for integrating orchid persistent identifiers into their campus system. So if this is going on on your campus, there might be some ones available to purchase an orchid membership.
Catherine Stollar Peters: There are some caveats with. You know what you would, what the system would get in terms of data sharing from that. So Lib Guide, there's lots of information there. And the next slide just gives you a brief look at with this very descriptive model. It was very linear. This is what our daf looks like, and we turned it into this very multi dimensional kind of graph model rest, situating the work of that descriptive framework
Catherine Stollar Peters: from description to outcomes and activities.
Catherine Stollar Peters: So there will be more coming out of that. I think it's really exciting. And it's been fun to work on, so that was all I had. Next, I think Yvonne is up
Catherine Stollar Peters: with repositories.
Great. Thank you, Catherine.
Yvonne Kester: You can move the slide ahead. please. For the past few months we since our last update, we've been working on laying the groundwork for policy making around the Sunni Institutional repositories.
Yvonne Kester: This began with a discussion about policy making for the Ir at the June scholarly Communications community of practice meeting, and we'll continue at tomorrow's meeting with a high level discussion about what is happening on campuses and what are the needs of campuses regarding the Irs.
Yvonne Kester: And if you are interested, please register for the meeting and consider the questions posted on the registration page. And I'm just going to
Yvonne Kester: post the link to that registration in the chat
Yvonne Kester: and also along this line. The Sunni Digital Reposit Repository has been online since 2,005. Believe it or not. It has grown organically. It's there's a lot of content in there. I continue to audit the communities to assess the content and normalize collection names
Yvonne Kester: and contacting campus ir managers about possible migrations of content to soar or possible restructuring of collections for ease of use. I've also been tentatively linking out to other Sunni digital repositories as a low-key attempt to unify suny output.
Yvonne Kester: Next slide, please.
Yvonne Kester: and the Sunni Open Access Repository is coming up on its third year anniversary it was. It came online during open access week of October 2,020
Yvonne Kester: during the past few months. We in implemented a new batch load process that allows campus ir managers to create simple archive format files for upload without needing to install any special applications on their computers. So if you work at a campus, that kind of locks down your computer. You don't need to ask it to add anything special onto your computer
Yvonne Kester: and a couple of projects that I wanted to mention. Empire State Universities. All about mentoring faculty led scholarly and creative. Biannual puppy publication is now on soar and Purchase College has begun uploading student projects to soar creatively, utilizing the embargo feature and metadata to suit their campus needs.
Yvonne Kester: We have worked extensively on this project, and I'm very proud to see it coming to from fruition. We have a long way to go back into the 19 seventies, but we've made a great start. And I'm happy to work with any campus that would like to begin similar projects. And I see that. Jamie, did you?
Yvonne Kester: Oh, okay, yeah, that's it for me. And I think next up is Corey.
Yvonne Kester: Thank you.
Cori Wilhelm: Hi, everyone. Me again. So just a couple of quick updates from Zuni or your services. Lumen, one is a new platform. That we're offering on the ready to adopt catalog. And so, as you can see, these 4 new titles have been added to the catalog
Cori Wilhelm: as well as well start and party science from Oli Wellstart is a mental health.
Cori Wilhelm: we call it sidecar course. A mental health add on that can be taken independently or added into like a first year program kind, of course, on transitioning to college and and how that impacts students mentally and party science is an alcohol and drug awareness course that we are hoping may replace
Cori Wilhelm: costly drug and alcohol modules that are required on most campuses for students to take we'd like to see that replaced with an oer. And this both of these were spearheaded by Rebecca Harrington. Of sooni. So we're really proud of them. And then we have some new courses in development.
Cori Wilhelm: To be added. And these courses were identified as those that could have a significant impact on on the
Cori Wilhelm: number of students enrolled. So basically, these are high opportunity courses where there wasn't already courseware available through the catalog.
Cori Wilhelm: next, I mentioned already the oer services summit. Like I said, sign up, please. We have a lot of really great sessions 23 from Sunni folks. So please come out and and support your Sunni colleagues and learn all the oer things that are happening.
Cori Wilhelm: And let's see, these are the annual oer numbers. These numbers represent the estimated student textbook savings.
Cori Wilhelm: due to, you know, faculty transitioning to oer and obviously divided by sector since 2017. So over the past few years we did see a big surge in oer numbers during the covid pivot, but it has plateaued, and there's even a slight dip. So we are working with the campus oer leads to see if we can.
Cori Wilhelm: you know. Keep bumping those numbers up. and if there's any questions about oer or any of these numbers, just let us know.
Maureen Clements: Oh, my gosh!
Maureen Clements: We're finished! Well, we've come to the end right? I should say that right so thank you so much. Everyone. Oh, Anna is asking if you could go back to the slide about the Oi development.
Cori Wilhelm: Let me there we go.
Cori Wilhelm: Yep. So 2 of the courses American government and technical writing. We're old Candela courses that they are redesigning into the torus platform. And then the child psych and social psychology were those 2. That I mentioned that are high enrollment courses that are not currently using courseware oer courseware across system. So we think there's a big opportunity to adopt there.
Cori Wilhelm: and we will send this slideshow out with the recording as well.
Cori Wilhelm: And so I did just want to mention on this slide to save these days, please pencil them in.
Cori Wilhelm: The spring dates are tentative, but we like to try to schedule them out to get on folks calendars well in advance. But now it's time for questions.
Cori Wilhelm: I did. There was a question earlier, and I don't know if it was, you know, answered off offline. But Jill had asked, when we were discussing the Alma, look back.
Maureen Clements: asked about the checklist that used to exist.
Cori Wilhelm: Or used to be, you know.
Cori Wilhelm: relevant when the transition was happening and whether that is something that could maybe be updated from sls.
Maureen Clements: yeah, we could absolutely take a look at that
Cori Wilhelm: I'm sorry to answer your question that just popped up in the chat. The party science Link isn't there yet? It should be coming
Cori Wilhelm: soon, like like this week or next week. There was one little
Cori Wilhelm: I don't know technical thing that needed to be fixed with it.
Cori Wilhelm: but yes, we we will send it out as soon as it's up.
Cori Wilhelm: And sorry. Go ahead, Maureen, on that on the checklist. Right? Yeah. Well, that's one of the things that I wanted to update. I know that there was some best practices, things like that, and we'll absolutely take a look at the checklist. I really appreciate you mentioning it.
Okay.
Maureen Clements: Kim.
Kim Scalzo: thanks, Maureen. I wanted to ask if there are items that this group would like to hear about other items.
Kim Scalzo: Outside of all this from system admins that we could include in
Kim Scalzo: a next update next time we do this there. Other things that you're wondering about or
Kim Scalzo: would want to care about any system. Admin? That we could include the next time.
Maureen Clements: Yeah, I think that's that's a great idea. And a great question. So yes, if you are interested to hear about anything from outside of Olis, other departments groups to to join us, to give an update. Please put it in the chat, or you can reach out to us later, you can reach out to us in in many different ways. So
Kim Scalzo: like, I'm wondering, Maureen about the digital learning environment. That
Maureen Clements: I think that's a great idea, Kim, because there, that's part of our strategic plan talking about the daily and providing more information on that and more synergies on that. So I think that's a great idea.
Maureen Clements: That's right. I think we're we've just implemented the fourth cohort. Is that correct the final cohort?
Kim Scalzo: It is. Yep.
Kim Scalzo: it's the final cohort. Okay? Sorry.