Yvonne Kester: Right looks like people have stopped joining so i'm just going to go ahead and get started.
Yvonne Kester: Good morning, everyone and welcome to the suny library accessibility quarter three update and as always feel free to unmute yourself or use chat to ask questions as we go along.
Yvonne Kester: Okay mission.
Yvonne Kester: Today, Michelle Shannon and I will give an update on the accessibility cohort review the accessibility toolkit and vendors repository and go over the exception workflow as well as introduce a pilot REPS reciprocal review partner program and support services that we're offering.
Yvonne Kester: and
Yvonne Kester: At first, we would like to to say a very fond farewell to nestle kurkjian who until yesterday was the coordinator of disability and non traditional student services and suny system, he it accessibility officer.
Yvonne Kester: As well as one of the driving forces and a great source of support for our cohort she is staying in the Sunni family, however, moving to Potsdam as chief of staff in the office of the President and we wish her much joy and satisfaction and her new position.
Yvonne Kester: Before leaving natalie was able to renew the Sunni Sunni and dq and we have access to the full curriculum through August 2022.
Yvonne Kester: If you did have an account with the queue previously it will still work and, if you want an account please just contact your your campus E it officer and they will set one up.
Yvonne Kester: Another note as the sls has gone through the dq course offerings and put together suggested courses and paths based upon library roles and and we'll share these out after we've discussed with the cohort tomorrow.
Yvonne Kester: Another thing that natalie did before she left was to add the cohorts work to the Sunni blue electronic and information resources web page, which is a fairly comprehensive page.
Yvonne Kester: In addition to the cohort links and libraries accessibility guidelines, you can also find the it officer contact list webinars communities of practice and a lot more, so I highly.
Yvonne Kester: recommend taking a look at that page, and I could give you.
Yvonne Kester: The link chat.
Yvonne Kester: After the big push last year, where most of us were on a very steep learning curve.
Yvonne Kester: And then working to apply that knowledge once we gained it the cohort is now shifting to an interest group, which is still kind of refining it to focus.
Yvonne Kester: ideas for projects this fall our collection development specifically ebooks and Oh, we are, which was a topic inspired by the recent college and research libraries article open, but not for all, a survey of open educational resource Librarians on accessibility.
Yvonne Kester: Another possible project is to seek beta or ux testing opportunities with thunders in order to advocate for accessibility.
Yvonne Kester: The group encourages anyone who's interested to please join us the meetings are from 10am to 11am on the third Friday of each month through December starting tomorrow.
Yvonne Kester: And if you're interested, please contact info it's that's like me that live answers calm and we'll send you a zoom link.
Yvonne Kester: And with that i'll pass the baton to Michelle.
Michelle Eichelberger: Everyone we've covered this in a couple of other webinars but it's always good to have reminder of what's available out in the sls and SLC live guides.
Michelle Eichelberger: So we do have a toolkit which has all kinds of information for you, it does have some links to the Sunni blue pages that even showed you.
Michelle Eichelberger: we've got some best practices for web design information which covers things like using colors images forms and tables etc things you might need to look out for when you're designing your content.
Michelle Eichelberger: there's a library procurement accessibility toolkit which the accessibility cohort put a lot of time and energy into pulling together and that's got some great information about.
Michelle Eichelberger: You know, if you want to do the pet reviews on your own here's some things to look for.
Michelle Eichelberger: How, you know some language you can use to contact vendors, to ask for the paths or other accessibility information.
Michelle Eichelberger: So I recommend going and taking a look at that, if this is something that's starting to happen on your campus and the, as I mentioned, we do have links to the Sunni blues EA T standards on this as well.
Michelle Eichelberger: As the vendor repository which we have talked about before.
Michelle Eichelberger: is a really good place to go if you need to get a V pad or if you need to see if we've already done reviews of the content, if your campus needs them.
Michelle Eichelberger: What we're trying to do is not reinvent the wheel at every campus you know if if we've already done a review if that review is good enough for your campus i'd say go ahead and use that.
Michelle Eichelberger: So for each tab the tabs are organized by vendor and what we've done is pulled together, you know if we can get a V pat for them if they have any kind of accessibility information on their web pages if they have a.
Michelle Eichelberger: Accessibility contact if we've done the review, etc, that you'll find that information in there, you can also request for us to do a specific review of a vendor.
Michelle Eichelberger: We may need to work with you to get you know some test account information to get into the product, so we can do a good review, but that is something that you are welcome to submit.
Michelle Eichelberger: The content that we've gotten directly from vendors that's not posted publicly on their webpage is behind a password and just contact us and we'll give that to you.
Michelle Eichelberger: That is also the same password that you would use for the Sunni reviews, which we have not posted publicly, you can see them, but if you want to get to the content, you do need a password so just let us know, and we will send that out to you.
Michelle Eichelberger: One of the things we did over the past six months or so is we started thinking about well if you do a review what happens if it's not very good, you know if the vendor has some significant problems with accessibility, how do you document that.
Michelle Eichelberger: You know, it does your campus want to know why you're going ahead with this purchase.
Michelle Eichelberger: If it's got problems, you know what are the specific problems that you found, you need to do an exception form and this exception form would be.
Michelle Eichelberger: You know, yes, we found that there are issues but we're going to go ahead and purchase it anyway and i'll show you an example of that in a minute.
Michelle Eichelberger: But so we needed some kind of a rubric to decide what would prompt an exception form and what did not need one so thanks very much to know Roth, who really got the ball rolling on this.
Michelle Eichelberger: He designed this form, where we pulled out the most important standards that we've been checking for in our reviews and then map them to this rubric.
Michelle Eichelberger: So it aligns with the standards covered in the review it's you would do this in conjunction with a V pat review is easy to do at the same time, because you're already looking at these different categories.
Michelle Eichelberger: In general, at the very top of the page you'll see that there's this overall risk assessment for for whatever resource you're looking at in general library resources are usually low risk because nobody is mandated to use them for their courses.
Michelle Eichelberger: I mean they're helpful for courses, but you know nobody's being forced to use them as part of their class so that's a good thing, and you know.
Michelle Eichelberger: Whatever your campus decides that may not that may help you to not have to do exception forms or that kind of thing, but you know it's going to depend on what's required by your campus.
Michelle Eichelberger: As we were pulling this together, we identified three of the standards that we think are more impactful than the others, so we put those at the top of the form.
Michelle Eichelberger: And anything in those standards if it came up with a scale of critical or Blocker that would trigger.
Michelle Eichelberger: An exception form, regardless of the the total points that we came up with we tried to do this on a point system, you know if you got so many points out of 40.
Michelle Eichelberger: That would also trigger an exception, so this is just a tool that we're we're you know, trying to streamline and help us identify where to go forward with things that aren't very good.
Michelle Eichelberger: Right, so I mentioned this exception form, you can see examples of this kind of thing all over if you just Google.
Michelle Eichelberger: Accessibility exception form there's some really good examples out there, so what this does is when you're putting in your purchase request.
Michelle Eichelberger: If there is some kind of requirement on your campus to do an accessibility review.
Michelle Eichelberger: If you've done the review and you found their problems, you need to explain why you still want to purchase the content, a lot of times, it may be the only place to get that content we just did one on avid.
Michelle Eichelberger: And there were some pretty significant accessibility problems, but the content is proprietary, we can only get it through them so that's why you would still want to go ahead with that purchase and I do have an example, the link here in the slide and we will post the slides afterwards.
Michelle Eichelberger: What we're trying to do with these we put a couple of examples of of what it might look like and.
Michelle Eichelberger: You can see in the screenshot that there are places for local information and we specifically posted these as word documents, so that you can edit them and tailor them to your own campus.
Michelle Eichelberger: You know, so we put some ideas about how you we thought you might want to fill in the form, but you can certainly change that, for your own needs, and the same thing when you do.
Michelle Eichelberger: An exception form you're also going to want to explain, you know you know that there are issues, what are you going to do about it, how can you help your patrons get.
Michelle Eichelberger: You know, get accessible content, so what you do to explain that is you would complete an equally effective alternative access plan or an EP as we like to call it.
Michelle Eichelberger: And what this does is this is really nitty gritty specific, you know how are you going to let people know who to contact if they run into problems sometimes the vendors themselves have a way that.
Michelle Eichelberger: You know students or anyone using their products can request a transcript of something or they could request.
Michelle Eichelberger: A PDF that's tagged the vendors, I think, are making a good faith effort to make their content, accessible, but as you're aware, a lot of these aggregators are getting content from all over the place.
Michelle Eichelberger: they're not producing the content themselves so you know they can control their own framework for the website, but it's more challenging to deal with.
Michelle Eichelberger: pdfs coming from publishers, particularly older pdfs I think people are starting to become more aware in terms of publishing to make things tagged to make them more accessible, but.
Michelle Eichelberger: Old content is really a challenge you know or things like.
Michelle Eichelberger: Images in old documents that definitely would not have all tax or those kinds of things, so you want to let people know what you can do to help them with this.
Michelle Eichelberger: And this is going to vary depending on your campus and what your policies are so this form would give that kind of information and again we we put some things in here.
Michelle Eichelberger: This is not set in stone, you would need to tailor it to how you are actually doing things on your campus.
Michelle Eichelberger: And in addition, you might need to collaborate with other offices, if there are more complicated things that need to be done for students, such as again transcripts you know pdfs scanning things so you may that may be an opportunity for collaboration.
Michelle Eichelberger: All right, i'm going to turn it over to Shannon.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah so thanks everybody for for attending really appreciate your time so I just wanted to follow up a little bit about you know talking about the scope, with the exception form.
Shannon Pritting (SUNY, Syracuse NY, he/him): So the example that we gave us of it or Ovid however you pronounce it is one that we you know looked at in our review it's widely held across Sunni.
Shannon Pritting (SUNY, Syracuse NY, he/him): And it's you know if if at your campus you have these triggers in the.
Shannon Pritting (SUNY, Syracuse NY, he/him): procurement process that legitimately, you should be doing an exception forum and an equally effective alternate access plan.
Shannon Pritting (SUNY, Syracuse NY, he/him): And we have those templates or we will have those templates to for you to use so, then the next.
Shannon Pritting (SUNY, Syracuse NY, he/him): Part of the process that we've already started getting asked about and i'm sure we will continue to get asked about is well you know.
Shannon Pritting (SUNY, Syracuse NY, he/him): isn't Sunni in by Sunni i'm talking about the system as a whole or the system Office, what are you going to do about that.
Shannon Pritting (SUNY, Syracuse NY, he/him): So I just wanted to you know talk about this a little bit certainly asked questions it's more of a discussion, but I wanted to put our position forward and just explain it a little bit, so what we're doing as far as.
Shannon Pritting (SUNY, Syracuse NY, he/him): advocating for better accessibility and then what our limitations are and how we might approach it so.
Shannon Pritting (SUNY, Syracuse NY, he/him): If there are central agreements that we're putting in place so that you know there's a system wide agreement we look at.
Shannon Pritting (SUNY, Syracuse NY, he/him): Accessibility there's accessibility language in the contract and then we would also review the V pat things like that so in the case of aba there is no central agreement, so we don't we haven't formally reviewed it and we wouldn't be taking action to.
Shannon Pritting (SUNY, Syracuse NY, he/him): work with this vendor on behalf of Sunni as a system to ask them to change things with.
Shannon Pritting (SUNY, Syracuse NY, he/him): With their accessibility, you know, certainly i'm you know i'm not suggesting this is not important.
Shannon Pritting (SUNY, Syracuse NY, he/him): And what we can do is to support campuses who reach out to the vendor to say you know look I had to do this exception form because of these issues with accessibility, we can do some limited coaching but what we're not going to do is reach out from Sunni.
Shannon Pritting (SUNY, Syracuse NY, he/him): and say you have to do something, this is Sunni, speaking as a whole, and the reason that we're not doing that is I don't really think it would be effective, because Sunni doesn't have a contract, we are not going to make a decision to tell.
Shannon Pritting (SUNY, Syracuse NY, he/him): X campus do not subscribe to that because you had to do an exception form.
Shannon Pritting (SUNY, Syracuse NY, he/him): campuses individually have much more leverage than we have we can do is help with the process we can.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, give you some language and we're working with the accessibility cohort to have some templates where you can send that out, so I think what what it would end up happening if we stepped into this vendor management space.
Shannon Pritting (SUNY, Syracuse NY, he/him): On things where there's exceptions that are required, or that should happen is that it would be more of a convenience to the vendor to negotiate with us once.
Shannon Pritting (SUNY, Syracuse NY, he/him): Rather than 15 times, because in that would make it easier for the vendor and i'm not sure that we want to do that unless we have a central agreement.
Shannon Pritting (SUNY, Syracuse NY, he/him): And if we did have a central agreement, we would have language, where we would have recourse to make them give us plans for remediation or an updated V pad or a car, etc.
Shannon Pritting (SUNY, Syracuse NY, he/him): So just pause any questions discussions feel free to feel free to unmute yourself and talk to talk about this, I mean I.
Shannon Pritting (SUNY, Syracuse NY, he/him): don't think this is necessarily controversial, but I just wanted to you know, say that I don't i'm not suggesting that we don't think that this sort of vendor management is important, I just don't think that if we stepped into this space that it would be at all effective.
Shannon Pritting (SUNY, Syracuse NY, he/him): Unless we have a central agreement.
Shannon Pritting (SUNY, Syracuse NY, he/him): alright.
Shannon Pritting (SUNY, Syracuse NY, he/him): Last call for discussion on this.
Shannon Pritting (SUNY, Syracuse NY, he/him): Right go ahead, Michelle Michelle or who's on who's doing the slides.
Shannon Pritting (SUNY, Syracuse NY, he/him): So i'm going to explain a little bit about this pilot reciprocal review partner program after I give a little bit of context, and you know talk a little bit about strategy and why we're doing this and.
Shannon Pritting (SUNY, Syracuse NY, he/him): Michelle did a great job and Yvonne did a great job of laying out the other two areas that will be working in in accessibility.
Shannon Pritting (SUNY, Syracuse NY, he/him): In in oldest and certainly like suny library services so so one is, we will continue to add to and update, as appropriate, all of the.
Shannon Pritting (SUNY, Syracuse NY, he/him): Central reviews, so that you know, hopefully most campuses can have a review done by someone in Sunni who you know to us if you're getting asked for that sort of documentation in your procurement process so we'll continue on that and, hopefully, that benefits everyone that you won't.
Shannon Pritting (SUNY, Syracuse NY, he/him): Do this yourself if we've done a review there's a process where you can request a V pat review or if it's something with out of the Pat, we can also do that as well.
Shannon Pritting (SUNY, Syracuse NY, he/him): So those are two things that are that's one thing that we're doing the second thing is continuing to support and work with the six accessibility cohort which should.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, at least, it looks like the path that that group is is moving towards is to become more of an interest group.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then also facilitate more use of dq university so that there's professional development, and then also a community of practice and supporting that around accessibility and libraries so.
Shannon Pritting (SUNY, Syracuse NY, he/him): One of the challenges we always have as a as a system wide office or a program office as we call ourselves locally in the system is.
Shannon Pritting (SUNY, Syracuse NY, he/him): Making sure we're at the right level with implementation of long term policy changes or practice changes.
Shannon Pritting (SUNY, Syracuse NY, he/him): At the 60 institutions and for those of us who do this work, a lot we we just acknowledge right off the BAT.
Shannon Pritting (SUNY, Syracuse NY, he/him): That the 60 campuses are going to be at a variety of different levels and we try to tailor our programs to meet campuses at where they are.
Shannon Pritting (SUNY, Syracuse NY, he/him): And to support them in different ways and not say you know you're all two different we can't you know we can't do anything we want to try to have a variety of different approaches so.
Shannon Pritting (SUNY, Syracuse NY, he/him): The professional development, and the community of practice that's intended to work with campuses and we know that there are many campuses who.
Shannon Pritting (SUNY, Syracuse NY, he/him): Accessibility reviewing isn't yet.
Shannon Pritting (SUNY, Syracuse NY, he/him): tightly integrated into your processes and that might take years for that to happen.
Shannon Pritting (SUNY, Syracuse NY, he/him): And we hope that, as we continue to grow this this centralized list or the centralized repository that that will benefit everyone.
Shannon Pritting (SUNY, Syracuse NY, he/him): And as more campuses become more experienced in this area they'll have a good foundation to build on, but we know that there are also a small but growing group of campuses.
Shannon Pritting (SUNY, Syracuse NY, he/him): Who they have local staff working in this area and they're doing a car reviews they're doing testing.
Shannon Pritting (SUNY, Syracuse NY, he/him): etc, and this program is really meant to partner with these types of campuses so this might not work for everyone, but we hope that it.
Shannon Pritting (SUNY, Syracuse NY, he/him): It helps us to partner better with campuses who are further along on the implementation cycle, then, then, then other campuses.
Shannon Pritting (SUNY, Syracuse NY, he/him): And, in general I think this partnership benefits everyone because we hope to get more reviews, we will have more capacity and we'll have a bigger community of expertise and experts across the system.
Shannon Pritting (SUNY, Syracuse NY, he/him): And this may not ever be for specific campuses and that's perfectly fine.
Shannon Pritting (SUNY, Syracuse NY, he/him): And we will continue with activities like the central repository reviewing and then professional development activities to meet campuses where they're at as much as we can.
Shannon Pritting (SUNY, Syracuse NY, he/him): Next slide please.
Shannon Pritting (SUNY, Syracuse NY, he/him): So just the general details here and i'm happy to have a more engaged conversation with a camper at campus if they're interested to see.
Shannon Pritting (SUNY, Syracuse NY, he/him): If this really would work for them it or or if there is some modifications that we could make, but I think we, you know these are these are pretty solid.
Shannon Pritting (SUNY, Syracuse NY, he/him): parameters that we want to.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, try to try to keep to as much as possible, so what we would ask the campus to commit in you know what we'll go through cost benefit analysis here or the or the positives and the.
Shannon Pritting (SUNY, Syracuse NY, he/him): The contributions, is this really asked to be sponsored by at least the Dean or Director at your library, because we were going to ask for some time of an individual and for them to commit to it, and if.
Shannon Pritting (SUNY, Syracuse NY, he/him): we're if that individual is not committing then we're going to stop the partnership stop working with this campus on this.
Shannon Pritting (SUNY, Syracuse NY, he/him): You can still benefit from the rest of the things that we're doing but we're going to invest a fair amount of time in in this working with this library and with a staff person, so we need some dedication, so it has to be approved by your Dean director and then.
Shannon Pritting (SUNY, Syracuse NY, he/him): sls staff will work to train mentor coach you in doing more ACR reviews, but we're going to expect that you actually apply that and we're not trying to be mean we're not trying to say like you have to give back.
Shannon Pritting (SUNY, Syracuse NY, he/him): We know that it takes a certain level of repetition for people to become comfortable, so we think this is necessary for you to go through this for any training mentoring coaching that we would do to be at all minimally effective.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then we also do want to ask you to give back, and we think that it's a it's a pretty minimal ask for you to participate in at least one webinar or training activity.
Shannon Pritting (SUNY, Syracuse NY, he/him): Related to accessibility either you sharing what you did at your campus or talking about a process, but we think it's good for you to.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, contribute something in one webinar I think is a reasonable ask.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then, if you're asking us to help you with this and to do a variety of things.
Shannon Pritting (SUNY, Syracuse NY, he/him): Then we're going to ask for a guest login you have to do the work to get that from either your it or somebody so that we can actually have access to what it is you're reviewing because we want to help you through this.
Shannon Pritting (SUNY, Syracuse NY, he/him): Next slide unless there's any questions feel free to post questions on this.
alright.
Shannon Pritting (SUNY, Syracuse NY, he/him): So just going through what the benefits are and what we'll do in in, you know as a as an exchange for you committing to this program and dedicating staff time.
Shannon Pritting (SUNY, Syracuse NY, he/him): You can ask us to review up to seven products, a year.
Shannon Pritting (SUNY, Syracuse NY, he/him): I won't say no questions asked, but you get that prioritization so if you're if you're you know you say well i'm one of two Sunni campuses or i'm the only Sunni campuses Sunni campus who subscribes to this.
Shannon Pritting (SUNY, Syracuse NY, he/him): You can ask us and we will review it if that review will go in the available central repository but you get up you get to ask us to do, seven and that's more than the five that we're asking.
Shannon Pritting (SUNY, Syracuse NY, he/him): And we will peer review your five reviews, so you get somebody to check your work feel more confident that what you are looking at has been read by someone else and that it's a it's solid right.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then you also get additional prioritization on what we're going to review So if you don't want seven products, but you know you're looking strategically at two or three vendors, you can give us that input and we will we will consider.
Shannon Pritting (SUNY, Syracuse NY, he/him): your input in our prioritization.
Shannon Pritting (SUNY, Syracuse NY, he/him): And sorry I neglected to finish the last word, but in getting you can also engage with us heavily on the review process.
Shannon Pritting (SUNY, Syracuse NY, he/him): And the sls staff will work with you in a mentoring type relationship, and we will give you feedback and we will workshop things with you there's a lot of support that that individual will get.
Shannon Pritting (SUNY, Syracuse NY, he/him): So.
Shannon Pritting (SUNY, Syracuse NY, he/him): All of these things, the one on one coaching sessions, the prioritization this all you know both benefits the campus and it both benefits the individual staff wow that just magically appeared the process word.
Shannon Pritting (SUNY, Syracuse NY, he/him): So there's a lot of benefit to the individual who's doing this work and there's also a lot of benefit to campus all right next slide.
Shannon Pritting (SUNY, Syracuse NY, he/him): So just some further wrap up details we're going to limit it to two campuses I don't think we're going to be overwhelmed just knowing that this isn't a heavy issue at a lot of campuses I think the pandemic has you know, let us to be.
Shannon Pritting (SUNY, Syracuse NY, he/him): A little bit more long term and our implementation of of this reviewing in the in the procurement process so we're just going to do two campuses.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then, in early 2022 will pick our head up and say like How did this go how much time was it from the SLA s and we'll ask for some feedback from the campus or campuses to say is there anything we could do differently and then we'll see whether we can have others in early 2022.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then we'll we'll ask for some input quarterly so you know it's not completely tied to what we would agree to initially, this is a pilot program we you know we will make adjustments, but you will have input as a campus on any adjustments.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know because I think that's important because there is an expectation of staff time from the campus end and then the annual review you're not committing to this.
Shannon Pritting (SUNY, Syracuse NY, he/him): Long term for 10 years or five years at the annual review you'll have the chance to say like yeah this was interesting but.
Shannon Pritting (SUNY, Syracuse NY, he/him): We we don't want to continue with this, you know and that's fine you know best case scenario, if you walk away, you have a staff who's a lot more comfortable, we have a good relationship there's no long term commitment will do that annual review.
Shannon Pritting (SUNY, Syracuse NY, he/him): Any questions on that because we're going to move to something else I mean we'll leave some time at the end, obviously we're we're we're not going to run near the hour, but any questions on that partner program anything that I can talk to you about.
Shannon Pritting (SUNY, Syracuse NY, he/him): Okay next slide.
Shannon Pritting (SUNY, Syracuse NY, he/him): So.
Shannon Pritting (SUNY, Syracuse NY, he/him): I don't want to get ahead of any messaging on this so i'm going to be a bit vague and details, but I just wanted to let you know that that we are aware of this and.
Shannon Pritting (SUNY, Syracuse NY, he/him): Just our our strategy from from the library program office from system administration so we've been involved in these conversations and you know I we've given our input and.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know they're there are parallel discussions going on as well, so.
Shannon Pritting (SUNY, Syracuse NY, he/him): It management, so you know the central it and the shared services in related to it and Sunni they're looking at a shared service or a structure for that for accessibility reviewing they haven't put a strict limitation or a constraint that they will only do it.
Shannon Pritting (SUNY, Syracuse NY, he/him): It type things and not library.
Shannon Pritting (SUNY, Syracuse NY, he/him): That hasn't really been a discussion that i've been involved in.
Shannon Pritting (SUNY, Syracuse NY, he/him): But I think their focus would be on enterprise level information technology that's at least the sense I get but again.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know I would defer to the messaging coming from any of those organizations for the final word.
Shannon Pritting (SUNY, Syracuse NY, he/him): Their current approach is to use a third party vendor which we're in the libraries, we just decided that we couldn't do that because of funding constraints that we would have to.
Shannon Pritting (SUNY, Syracuse NY, he/him): Pass those costs onto campuses and the feedback we got from libraries is that they weren't interested in that.
Shannon Pritting (SUNY, Syracuse NY, he/him): So i'm putting that out there in that there could be the possibility that if libraries wanted to do that, that we could tap into this growing or being conceptualized shared service if we wanted to engage a third party vendor on important things, or whatever it might be.
Shannon Pritting (SUNY, Syracuse NY, he/him): So just what our plans are from this new library services and the oldest perspective we're going to continue to be part of that discussion provide input.
Shannon Pritting (SUNY, Syracuse NY, he/him): And then whenever it makes sense, we will merge and collaborate with this shared service, and we will be as transparent about our decisions and timelines as we can be and then where it makes sense, will continue separately and to take different approaches or to use different.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, different structures such as using campus and central staff to review if.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know if that makes sense, and you know I think there is a bit of a difference and Michelle touched on this a little bit about the priority level as far as the impact that library resources have versus something like.
Shannon Pritting (SUNY, Syracuse NY, he/him): you're out you're learning management system or your digital learning environment or aunt or your website, or something like that so.
Shannon Pritting (SUNY, Syracuse NY, he/him): There are some pretty big differences in what this group would likely be looking at and what the library accessibility group or our activities would be looking at any questions on that comments.
Shannon Pritting (SUNY, Syracuse NY, he/him): If anybody knows more than me about this, and it has been shared publicly that you can talk about it that'd be great too.
Shannon Pritting (SUNY, Syracuse NY, he/him): All right, great next slide I think that's over to you, Michelle.
Michelle Eichelberger: Yes, thanks Shannon just a quick shout out we do offer a service, where we can run a program on your lip guides or web pages to find accessibility issues.
Michelle Eichelberger: Many places probably already have site checker or something like that that you can use, but this is available and just shoot us a ticket at info at slick me that liberty answers COM and we can run your site through this what it'll do is.
Michelle Eichelberger: it'll find broken links it'll find deprecating style code missing alt tags that kind of thing.
Michelle Eichelberger: i'll also explain how to remediate these problems if it comes up with anything from your site i'm going to do a presentation in a week or two about.
Michelle Eichelberger: Some of the things that you might find after running this report and talk about how to improve your accessibility for your live guide site, so do stay tuned for that and that I think is the end of our presentation.
Michelle Eichelberger: questions.
Shannon Pritting (SUNY, Syracuse NY, he/him): feel free to unmute yourself.
Shannon Pritting (SUNY, Syracuse NY, he/him): be great to hear if you're doing anything or anything we should.
Shannon Pritting (SUNY, Syracuse NY, he/him): Think about we really appreciate any input that you are.
Shannon Pritting (SUNY, Syracuse NY, he/him): willing to share.
Holly Chambers (she, hers): holly up at Potsdam.
Holly Chambers (she, hers): i'm just.
Holly Chambers (she, hers): curious if you have any sense of when the Sunni wide um.
Holly Chambers (she, hers): project that you were mentioning that you don't want to get ahead of might start happening.
Shannon Pritting (SUNY, Syracuse NY, he/him): um.
Shannon Pritting (SUNY, Syracuse NY, he/him): that's a really good question and.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know I don't think I can give an estimate I don't think it's going to be months I think you know we're looking maybe sometime next year, but you know again i'm not speaking for them, but I don't think it's going to be extremely short term.
Shannon Pritting (SUNY, Syracuse NY, he/him): You don't think it's gonna be.
Shannon Pritting (SUNY, Syracuse NY, he/him): it's gonna be sometime in 2022 is when I would think that there would be more activity around it.
Holly Chambers (she, hers): And one other question on sports site is that training on the schedule yet.
Michelle Eichelberger: Yes, it's on the schedule my need to post in.
Michelle Eichelberger: workplace a reminder and have people register, but it is on the training calendar and it's it's I think called like live guides accessibility, I can't remember off the top my head.
Shannon Pritting (SUNY, Syracuse NY, he/him): we'll get you a link.
Michelle Eichelberger: awesome thanks Shannon.
Shannon Pritting (SUNY, Syracuse NY, he/him): it's the live guides access oh.
Shannon Pritting (SUNY, Syracuse NY, he/him): me too.
Shannon Pritting (SUNY, Syracuse NY, he/him): i'm calling, can you speak a little bit more about beta testing opportunities.
Colleen Lougen: Can you hear me.
Shannon Pritting (SUNY, Syracuse NY, he/him): Sure, yes okay.
Colleen Lougen: yeah I just I thought I saw a slide somewhere where it said.
Colleen Lougen: Somebody will be involved in, you know, helping vendors with beta testing for like new platforms and I didn't know if that would be sls staff or no so many Librarians who be engaging in that.
Colleen Lougen: I feel like it was on somebody slide yeah.
Colleen Lougen: that's one of the.
Colleen Lougen: projects that we would be working on with in the interest of this fall.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah so that would be through the cohort right yeah I think that was one of the topics that they were considering you want to you want to go back to that Yvonne or Michelle whoever's driving these.
Shannon Pritting (SUNY, Syracuse NY, he/him): I think it's a slight slight.
Shannon Pritting (SUNY, Syracuse NY, he/him): slight six.
Colleen Lougen: yeah I think that would be a cool thing to do, because I get a lot of emails about okay check out this new platform, and it would be good to assess the accessibility and provide feedback.
Colleen Lougen: yeah it sounds like a great project.
Shannon Pritting (SUNY, Syracuse NY, he/him): And I think that's kind of the activity that we would see going through the cohort.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know that that's definitely something that benefits everyone, it has.
Shannon Pritting (SUNY, Syracuse NY, he/him): A short term commitment as far as the beta testing of that of that.
Shannon Pritting (SUNY, Syracuse NY, he/him): interface, and certainly i've been involved in that type of activity on the funded meaningful, you know I think when Avon rolled up their new.
Shannon Pritting (SUNY, Syracuse NY, he/him): platform I gave input to their developers and looked at a lot of different things, so it is actually you know I think meaningful work.
Colleen Lougen: yeah I would definitely be interested in that, if anything, comes up.
Shannon Pritting (SUNY, Syracuse NY, he/him): Other other questions comments anybody want to.
Shannon Pritting (SUNY, Syracuse NY, he/him): Talk about what's going on their campus or anything else.
Peter Barvoets: I just had a.
Peter Barvoets: Call I was looking what was last on this talk was going on for these little more on the ACR reviews, is there a link or something the talks about that a little more, I was on any of your sights.
Shannon Pritting (SUNY, Syracuse NY, he/him): um.
Shannon Pritting (SUNY, Syracuse NY, he/him): So we do have like what what sort of information, would you.
Shannon Pritting (SUNY, Syracuse NY, he/him): be looking for I guess.
Peter Barvoets: I guess more information about it, what what you know.
Peter Barvoets: justin.
Peter Barvoets: Just in general, because this is something that.
Peter Barvoets: You know I.
Peter Barvoets: just wanted to know more about the reviews themselves what they're supposed to what an acl review is basically.
Shannon Pritting (SUNY, Syracuse NY, he/him): i'm Michele or Yvonne do you know if there's like a if there's that sort of documentation on the accessibility tool kit.
Michelle Eichelberger: i'm not quite sure what the acronym is Shannon what is an acl review.
Michelle Eichelberger: Are you nice to start general reviews that we've done.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah, so I think Peter correct me if i'm wrong you're asking like.
Shannon Pritting (SUNY, Syracuse NY, he/him): Just general information about what in ACR is and how you might approach reviewing of D pad or an accessibility conformance report.
Shannon Pritting (SUNY, Syracuse NY, he/him): Was that what you're asking about if.
Peter Barvoets: there's five per year required three peer reviews oh per year required minimum of and so i'm just wanting to meet those requirements that we supposed to.
Peter Barvoets: Each college supposed to turn in a minimum of five per year three peer reviews i'm just wondering, you know a little bit more about that.
Shannon Pritting (SUNY, Syracuse NY, he/him): If you are yeah that's the pilot program So if you were to if you were to to be accepted into this program you would have to create three reviews, which includes top level testing, which is some testing with things like screen reader etc.
Peter Barvoets: it's part of a pilot review of this part of a program okay I missed that part of it yeah.
Shannon Pritting (SUNY, Syracuse NY, he/him): We would go through all of that, with you, so it would be clear that we're asking you to do.
Shannon Pritting (SUNY, Syracuse NY, he/him): But we're not expecting that have.
Peter Barvoets: No sense, though.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah a campus he's not going through that program we do have some campuses you know new paltz is a great example colleen has been extremely helpful contributing to the larger efforts, but we don't say to colleen you have to do, five, you have to do three.
Shannon Pritting (SUNY, Syracuse NY, he/him): So nope no expectations.
Peter Barvoets: Oh yeah this is yeah.
Peter Barvoets: yeah I got I just missed that one part that is a special program Okay, thank you.
Shannon Pritting (SUNY, Syracuse NY, he/him): Other questions comments.
Shannon Pritting (SUNY, Syracuse NY, he/him): Go ahead.
Colleen Lougen: i'm just gonna ask so that repository of reviews that will still remain freely accessible to all city libraries correct.
Shannon Pritting (SUNY, Syracuse NY, he/him): Yes, and we've been we've been clear on that when there's any discussion with the other shared service planning that's been going on and we don't have any.
Shannon Pritting (SUNY, Syracuse NY, he/him): Plans to change that as well, and I think you know, the more we bring in any sort of campus contribution to that, I think, the more it makes sense to have as a.
Shannon Pritting (SUNY, Syracuse NY, he/him): very long term strategy, but we don't have any.
Shannon Pritting (SUNY, Syracuse NY, he/him): any plans to change the the access of the.
Shannon Pritting (SUNY, Syracuse NY, he/him): platform I mean we i've been involved in some discussions of.
Shannon Pritting (SUNY, Syracuse NY, he/him): Would we put our.
Shannon Pritting (SUNY, Syracuse NY, he/him): Reviews into a platform, if this other shared service.
Shannon Pritting (SUNY, Syracuse NY, he/him): created a platform, and I think we would do that as long as the understanding is that they remain open to.
Shannon Pritting (SUNY, Syracuse NY, he/him): All suny libraries, without charge.
Shannon Pritting (SUNY, Syracuse NY, he/him): Other questions comments.
Shannon Pritting (SUNY, Syracuse NY, he/him): Is anybody doing anything in this area at your at your campus that you'd like to talk about.
Shannon Pritting (SUNY, Syracuse NY, he/him): Alright, we really hope we get a few pilot reciprocal review partner campuses that would be great you know I think we would be looking forward to.
Shannon Pritting (SUNY, Syracuse NY, he/him): Building a relationship with a staff member at a campus and you know you can understand more about the process, and you know I think it's a win, win for everyone, I you know I am acknowledging that everybody is extremely busy and.
Shannon Pritting (SUNY, Syracuse NY, he/him): That short staffing is is a you know, a common issue across Sunni, so you know we understand if now is not the right time, but if your campus is heading in this direction, anyway, I think it's a good it's a good win, win.
Shannon Pritting (SUNY, Syracuse NY, he/him): for you to have the backing of.
Shannon Pritting (SUNY, Syracuse NY, he/him): Some others and you don't have to do this alone in essence.
Shannon Pritting (SUNY, Syracuse NY, he/him): Is anybody using our so The one thing that we don't know of, and you know I don't want to put even further restrictions.
Shannon Pritting (SUNY, Syracuse NY, he/him): We know of a few campuses who are using our reviews to put into their procurement, but I just wanted to see if anybody's using them and have any feedback on on them as you're submitting renewals or.
Shannon Pritting (SUNY, Syracuse NY, he/him): purchase orders.
Peter Barvoets: Oh, I could just mention something about that, I think our procurement group is looking at that, but the library we haven't been but.
Peter Barvoets: The way we're looking at this, he it thing on this campus we have different groups working on the different sections which i'm sure much of a Center so i'm not really sure what they're doing, but I think they may be involved in some of that okay good.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah so Noah you were saying that you use them.
Shannon Pritting (SUNY, Syracuse NY, he/him): As well at at broom yeah yeah we also use them and i'm not sure if you can hear me or not giving me some problems yeah I can hear you better now.
it's going pretty well and.
we're doing some in house reviews.
Be pet reviews, so we should be able to.
You know, share some of those with you, I guess the question.
Is would you like them in the.
format that.
Yvonne has been.
kind of pre doing some of the reviews and kind of a cleaner format to match the exception for.
Shannon Pritting (SUNY, Syracuse NY, he/him): kind of what you're looking for yeah yeah so so no I asked.
Shannon Pritting (SUNY, Syracuse NY, he/him): Just about a slight change in format, so I would say.
Shannon Pritting (SUNY, Syracuse NY, he/him): Anything that you've already worked on no that's fine too, you know need to retrofit it and that's actually what we're doing is slowly going back and using the new format for.
Shannon Pritting (SUNY, Syracuse NY, he/him): Reviews that we wanted to update anyway, so you know, at some point in the near future, if you can adjust to the slightly revised forums, which included the exception form and the rubric that would be fantastic, but you know I.
Shannon Pritting (SUNY, Syracuse NY, he/him): If you already have something done no need to go back and retrofit it.
Noah Roth: yeah we should we should have the year continues or group is going to start meeting later this month, so.
Shannon Pritting (SUNY, Syracuse NY, he/him): yeah excellent excellent yeah and Peter, I just wanted to loop back to you and I don't.
Shannon Pritting (SUNY, Syracuse NY, he/him): think this is all that uncommon your.
Shannon Pritting (SUNY, Syracuse NY, he/him): Your experience is that the procurement staff might be, you might have told him about it or we've definitely been in some of those meetings with the it officers and and and others in the work in the purchasing.
Shannon Pritting (SUNY, Syracuse NY, he/him): Please, you know if you're getting any feedback from the procurement offices that there they they perceive that there's issues with the reviews or there's an adjustment, let us know, because what we really want to do is to reinforce best practices, so that all sunni's who choose to.
Shannon Pritting (SUNY, Syracuse NY, he/him): will accept these and we did a lot of work that Michelle referenced, with the exception review and that are the exception Forum and the matrix.
Shannon Pritting (SUNY, Syracuse NY, he/him): With that and the.
Shannon Pritting (SUNY, Syracuse NY, he/him): EA P, to work with the subject matter experts at institutions who have been doing this type of work for a long time and a well developed to say.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know University of buffalo stony brook suffer, would you accept this does this look sound and they gave us feedback and we made adjustments so.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, we think that we have something solid that will that will meet your needs, but if you're hearing something, let us know it might be something where there's some.
Shannon Pritting (SUNY, Syracuse NY, he/him): Discussion that might need to be had between us and the local staff or we might need to make adjustments, I think we, we want to do that, but we're not going to go back and immediately make sweeping changes to the 50 that we have.
Shannon Pritting (SUNY, Syracuse NY, he/him): Which is going back to what nella saying.
Peter Barvoets: Good luck yeah absolutely thanks and just a quick comment on that I don't know how all the libraries and other groups, the it groups on campus are doing this, but.
Peter Barvoets: When when I see these go to these events here I am.
Peter Barvoets: I am not sure if anybody else from our e it Group is in on this, you know there's like our web accessibility guy is.
Peter Barvoets: is doing his own thing with his part of it procurements doing their own thing with their part of it, and this seems like it covers at all I don't know, maybe an invite to.
Peter Barvoets: These events that to these monthly or whatever updates should be given to our he it, the head of R E it.
Peter Barvoets: concert concert on campus so that he can say, well, we should all do this on this campus at all view this because I think the library is the only one that's looking at this.
Peter Barvoets: You know me, let me work and another person here we're working on what we're doing the library, but the others aren't really I don't think you're hearing.
Shannon Pritting (SUNY, Syracuse NY, he/him): It we've presented a few times to the it officers group, and so I mean I think they're aware of it.
Shannon Pritting (SUNY, Syracuse NY, he/him): But it's a great point Peter that.
Shannon Pritting (SUNY, Syracuse NY, he/him): Maybe not everybody involved in it is aware of it it's a common issue that we have to address, which is, we might be messaging to the person who's designated to.
Shannon Pritting (SUNY, Syracuse NY, he/him): filter this information out locally at the campus and that might not be happening so I mean it's a good point that we could broaden our scope, a little bit.
Shannon Pritting (SUNY, Syracuse NY, he/him): And I think we will start doing that once this shared service program for ACR reviewing gets you know gets going a little bit further.
Shannon Pritting (SUNY, Syracuse NY, he/him): But yeah it's it's a great point we certainly could be.
Shannon Pritting (SUNY, Syracuse NY, he/him): i'm just a little hesitant in scope creep there that's that's my reservation is like.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know, we don't have extra people to put to it and that's why I think like if we have a good pilot reciprocal review partner program where it's not just.
Shannon Pritting (SUNY, Syracuse NY, he/him): sls coming in with a service where it's a Community where we're doing things together that situation, a little bit different when we're speaking to these to these other groups.
Shannon Pritting (SUNY, Syracuse NY, he/him): Sorry for exposing all of my fear and anxiety here but.
Shannon Pritting (SUNY, Syracuse NY, he/him): it's a great point and we're doing as much of it, as I think we can, at this point now.
Peter Barvoets: Thanks.
Shannon Pritting (SUNY, Syracuse NY, he/him): Any any other questions I really appreciate everybody's time I know I know everybody's busy and.
Shannon Pritting (SUNY, Syracuse NY, he/him): You know we'll we'll certainly have some things coming out of the accessibility cohort you know it was just busy with everybody getting started.
Shannon Pritting (SUNY, Syracuse NY, he/him): If you have any issues getting access to the Q university you're a it officer, is the best person to reach out to and Yvonne posted that and it will be in there, if you don't know who your VIP officer is you can sign into Sunni blue, and it will tell you who.
Shannon Pritting (SUNY, Syracuse NY, he/him): All right, last call for questions comments.
Shannon Pritting (SUNY, Syracuse NY, he/him): ivana Michelle anything from you.
Michelle Eichelberger: know this has been a really good discussion thanks everybody.
yeah everybody.
Shannon Pritting (SUNY, Syracuse NY, he/him): alright.
Shannon Pritting (SUNY, Syracuse NY, he/him): Thank you very much, have a great day, everybody thanks for your time.