Shannon Pritting: And welcome you all to the today's coven response in Sunni libraries.
Shannon Pritting: And we'll go ahead and get started because it sounds like it's going to snow tonight. So maybe some of us want to get a walk in, or something. Well, the sun is still out
Shannon Pritting: I'll turn it over to Mark I think marks up on the first step on the docket.
Mark McBride: Thanks, Shannon.
Mark McBride: Happy Mother's Day weekend to all the mothers out there.
Mark McBride: shanty can move on to the next slide. And we got a pretty packed agenda, so I'm going to try to fly through this
Mark McBride: So for for folks who weren't able to join us last week there was a there was a conversation that term took place on the listserv.
Mark McBride: Maybe about two weeks ago were librarians are starting to express concerns about their staffing levels, what their budgets were going to look like for the fall
Mark McBride: How they were going to staff. These service areas in the library with with so much uncertainty and reduction and the staff time so we
Mark McBride: We decided, the goal is to be a little proactive and to create a group within the libraries to kind of help us think through different strategies.
Mark McBride: To not only identify these gaps and identify the problems, but also to implement some solutions in a pretty tight timeframe.
Mark McBride: We know there's a lot of uncertainty on our campuses right now, especially as we prepare for the fall semester.
Mark McBride: Increasingly, it's probably looking like we're going to be remote and so I think we just had to be prepared for that situation. We all know, and probably have gotten first hand information from your campus about the budget situation, it's not looking good.
Mark McBride: I don't think that's going to change anytime soon.
Mark McBride: And I think one thing we have always said, as a community, and I think we proved it a number of times that we work better when we work together as opposed to trying to solve all our problems separately.
Mark McBride: And the question that I've been wrestling with and Shannon and Marina Mike and others on in in in all is, is, you know, what could we do to support our campuses through this time. And so, Shannon. Could you move on to the next slide.
Mark McBride: So what we did is we we we went through the email exchange on the listserv. And we started breaking out what we perceive to be the areas that were that were being identified as the most problematic or had the most concerns for our library and we
Mark McBride: broke those out.
Mark McBride: So that people
Mark McBride: Begin
Mark McBride: To identify areas where they could
Mark McBride: You know, volunteer to help us identify what those problems mean
Mark McBride: gather some information quickly and then implement a solution. And so in seeking out volunteers. We want to keep these groups, small and we want to make sure that it's not just library directors who are serving on these groups.
Mark McBride: We want to make sure that a lot of our librarians also have an opportunity to weigh in.
Mark McBride: Because they are, for the most part our frontline support. We also want to open this up to support staff of their support staff in your library you think could add add a lot to
Mark McBride: These areas and these solutions, please. Invite them to to volunteer. We could use all the Agile minds, we can get our hands on. Again, these are going to be a four week sprint. I don't want these to be bottomless pit middies I don't think anybody needs more committees to be on
Mark McBride: And the goal is to have us meet as a group, each one of these areas once a week to talk through these solutions and to start implementing
Mark McBride: These solutions on our campuses not doesn't mean any every campus is obligated to implement these solutions. This is just an opportunity for us to maybe share best practices of how we're going to respond to this new environment we find ourselves in.
Mark McBride: Shannon, can you move on to the, to the next slide.
Mark McBride: So after last week's conversation. We got a group together to think through the problem areas that Ole Miss identified in the email exchange. We invited Sarah Davenport
Mark McBride: Karen Kehler is Jennifer Whittaker Holly hello Roz Brian Sullivan.
Mark McBride: To join us for a conversation where we looked at these areas that we identified as the problems that were being discussed and then started adding in other suggestions.
Mark McBride: And then try to do the best we could to maybe lay a taxonomy on these problems so that we could actually start looking at what areas we wanted to focus in on. So if you move to the next slide, Shannon.
Mark McBride: The main topic areas are presented in front of you. There's two slides because a lot of topic areas and
Mark McBride: In these topic areas that we want to discuss will be facilitated by somebody, you know, unless somebody in Shannon's team.
Mark McBride: And these collaborators. We're going to bring in from the outside to help us think through what
Mark McBride: What a solution looks like for these for these topic areas and also to help us think through what an implementation strategy. It looks like because it may look slightly different, and everyone's campus.
Mark McBride: As you start to look through these topic areas you can see that there's probably items that you're all thinking about your local campus Shannon move to the next slide.
Mark McBride: And there could be areas that
Mark McBride: Your campus is discussing internally and one of my slides is missing. So Shannon, if I could quickly, maybe just share my screen.
Shannon Pritting: Yep.
Mark McBride: Thanks apologize for that, folks.
Mark McBride: But yeah, you got to give me
Mark McBride: The ability to share
Mark McBride: Here you go.
Mark McBride: All right.
Mark McBride: Thank God I just copied and paste
Mark McBride: See, can you see the spreadsheet right now, Shannon.
Shannon Pritting: Yes.
Mark McBride: Okay, so, um, these are the areas that were in the slide, we just looked at course user partnerships professional development resource sharing and virtual library services.
Mark McBride: And other areas we're looking at is also physical spaces. I'm going to touch on that briefly in in a second, but also library instruction and core support shared collection, management and scholarly communication.
Mark McBride: Now, as you look at the collaborators. You can see that there are a number of volunteers that have been named if you have filled out a form
Mark McBride: That we presented last week or present again here in about 30 seconds, you probably haven't been contacted yet. We're going to do that by five o'clock today.
Mark McBride: Contact everybody who's agreed to volunteer for a certain area. And what we're going to ask you to do is make yourself available for a meeting next week with your facilitator to discuss this topic area in detail.
Mark McBride: physical spaces, an interesting one. Now I know on your campus. There's probably committees being formed right now.
Mark McBride: That think through how each unit on your campus is going to respond to social distancing in your physical spaces and what services, you're going to make available to students in in in the age of
Mark McBride: And so even though you're having these conversations locally. We think there's value in also bringing these conversations out globally to the library community so that we can maybe start exchanging ideas.
Mark McBride: And, and, you know, we may learn from each other. The best approaches to supporting our students. And so we want to make sure that we have these groups formed as communication channels with each other what the notion that we do much better if we work together.
Mark McBride: I will stop sharing and we'll go back to the presentation.
Shannon Pritting: Sorry about that. One of our one of the slides was
Shannon Pritting: Hidden
Mark McBride: Oh, sorry about that.
Shannon Pritting: Yeah, so I had to hide it. But, sorry.
Mark McBride: All right, well here's that slide that was hidden
Mark McBride: All right, you go to the next slide. Jana. Sure. All right. Thank you.
Mark McBride: So in working through these four weeks sprints, this is, this is the process we want to implement
Mark McBride: You know, we've defined the problem. But when the group gets together. There may be other details within that problem that we haven't really expressly defined yet. And so we want to take that opportunity.
Mark McBride: To to let the collaborators help us think through what that final problem looks like in in in really define it. So we know exactly what we're trying to solve.
Mark McBride: Then we want to gather as much information as quickly as possible so that we can enter into the solutions best informed and then start to generate what those possible solutions are that we can begin to implement
Mark McBride: The idea is that these implementation strategies and these implementations solutions do not have to be perfect, but they might be able to work.
Mark McBride: In the short term, until we can start evaluating these solutions and then iterate on on what we have put into place and the notion is, is that we can quickly come together, identify a problem.
Mark McBride: Identify the solutions that could solve for that problem, implement and then evolve, when we need to. Shin, can you move on to the next slide.
Mark McBride: So here is the link to the forum. We asked everybody to fill out last week.
Mark McBride: We got a lot of responses. I'm in, and they have these people have their names have been added to different areas we expect to get more and more volunteers. Again, we want to make sure that this isn't just library directors.
Mark McBride: That you know we engage our colleagues and Sunni law and our colleagues and on our Sunni library staff so that they can add some thoughts and help us through this process. And I know there's people from SUNY live that are on the call right now.
Mark McBride: I know there's an information literacy group. I forget their name. Now I remember what the former name was
Mark McBride: You know, we have an area just focus on library instruction and course supports if there's anybody in that group on the call that would please volunteer.
Mark McBride: We could really use your support and use your help and thinking through some of the strategies for for the fall
Mark McBride: You know, because there there's an opportunity here to do things as as as a collective
Mark McBride: And we think that too. It's going to be most beneficial to our faculty and our students. And we really do think most beneficial to our libraries as well. Um, I could take a couple questions or anybody on the team could take some questions, if there are any
Mark Smith: Mark. Could you talk a little bit about the partnership group and what you're hoping to see there, perhaps, yeah.
Mark McBride: Yeah, I mean, on the list serve my pencil. Good question. It came up
Mark McBride: I believe, Holly brought it up the notion that we should be talking to our colleagues in in CUNY and maybe connect, New York.
Mark McBride: And other organizations and Shannon's made good inroads with both CUNY and connect, New York. I work with the CUNY LLS office. We have monthly meetings just to talk through you know our own local issues in our system offices.
Mark McBride: But there could be other partnerships that we could entertain not only just in the library community, but maybe outside the libraries, you know,
Mark McBride: I think Brian solid them brought that up, that we should we should think about building partnerships, maybe with some campus groups that we normally don't partner with or possibly even groups outside of our campus that aren't specifically focused just on libraries.
Mark Smith: Thank you.
You bet.
Mustafa Sakarya: Mark This is Mustafa. I have a question.
Mustafa Sakarya: Yes. So in looking at that previous chart and I see a lot of great areas.
Mustafa Sakarya: One idea. I was thinking about is the idea of if all of us as soon as could put together some kind of a collective statement for our vendors
Mustafa Sakarya: In particular ones like ABS going pro quest that are actually increasing their renewals and we have a lot of renewals coming up in August and
Mustafa Sakarya: If there was some kind of a response where we asked them to, you know, we request, maybe a specific reduction in costs and renewal. So by even 25%, you know, start big
Mustafa Sakarya: I mean some some vendors are sort of keeping things flat. Others are a couple of reducing but by and large, the big vendors like Cisco and HP requests are actually increasing.
Mustafa Sakarya: By certain percentage there renewal and I thought maybe some kind of a collective response from all the Sunni's like either a letter of protest or whatever you want to call it.
Mustafa Sakarya: That saying this is really ridiculous. You know that you're doing this, you're up there, they seem almost tone deaf in many ways.
Mustafa Sakarya: And I don't see that area. So I thought you had thought about thoughts about that.
Mark McBride: Yeah, that's a great question, thank you. And it's a good comment. So I'll just let you know that in our offices. We are also going through the process of
Mark McBride: Of reducing our budget. And in doing so, we've reached out to a number of vendors and publishers. We work with
Mark McBride: And we've asked them for for reductions and I also asked them if they could make a blanket statement.
Mark McBride: To be shared with the library community. They are reluctant to do that. And there's a couple of reasons why some of your colleagues have already reached out to publishers and ask for a reduction.
Mark McBride: They all may be offering up a different deals right now in terms of reduction. I will tell you this, that when I did talk to ABS go in particular.
Mark McBride: They, they indicated to me that they would welcome a phone call or an email from any one of the sites if there is a collective statement that the library community wants to make
Mark McBride: I would be more than happy to to work with you in crafting that statement or esta could work with us and crafting that statement and then we could pass that off to the publishers
Mark McBride: But just so you know, I think that the publishers, of course, not surprisingly prefer to deal with everyone on an individual basis, but I think maybe making a collective statement advocates for all on this call much strongly than just having individuals make phone calls.
Mustafa Sakarya: That would be awesome. I'd love to help. Also, if I can.
Shannon Pritting: I would say that that I think fits really well into that shared collections group because, you know, really.
Shannon Pritting: Right now the focus is really on negotiating short term things to get us through that the time that we're in pretty much
Mark McBride: Yeah, maybe as the could work with the CPC and we could see it the CPC would be willing to formulate a statement, we could bring in some directors that help us with the word smithing
Shannon Pritting: Yeah, I would say all the renewals that and so feel free to, you know, chime in here to that we're working on. We're asking for reductions.
Shannon Pritting: And not accepting increases.
Shannon Pritting: And I think we're at least getting to know increases but reductions are, I think,
Shannon Pritting: Not easy to get to on a grander scale.
Mustafa Sakarya: Yeah, I definitely appreciate that. I'm also sort of channeling are we were part of a consortium called Waldo. And, you know, this is also they're suggesting to me that I work with you guys to kind of develop this kind of a statement.
Mustafa Sakarya: I don't know if it's the same for all of you out there. But for us, you know, pro quest is actually increasing their costs there. So they're not they're not flat. So that's another group, we could we could look at
Mark McBride: A good points.
Jennifer Smathers: Good points in the chat to other people, agreeing with a collective statement Lauren and Potsdam Brenda hazard says maybe hold up read shelf and vital sources exemplars of generosity in response to pandemic.
Mark McBride: Again, if you are interested in volunteering or you have any colleagues that maybe aren't on this call that you think would be interested in volunteering, please ask them to fill out this form.
Mark McBride: Again, we want to move really quickly here and we aren't looking for perfection. But we are looking to solve the problems that we're facing immediately.
Mark McBride: All right, I think Maureen's up and action.
Maureen Zajkowski: And date. Hi. Hi, everyone. Happy Friday.
Maureen Zajkowski: Shannon, you can go on to the next.
Maureen Zajkowski: So I'm Wendy Ackerman from upstate and I have been co chairing a group, since the last fall. Some of the folks on it. Chris Hollister from you. Be Darren chase from Oneonta Sarah Morehouse from Empire State Kathy Dwyer from Albany and we have been working on.
Maureen Zajkowski: Coming up with a repository environment for creative and scholarly works that would provide a platform for this type of research and these types of publications in response to the SUNY board of trustees.
Maureen Zajkowski: resolution regarding open access. So I just wanted to talk a little bit about what we've been working on as a group.
Maureen Zajkowski: And then talk a little bit about next steps. So we went forward with a repository environment that's hosted by a company called admire.
Maureen Zajkowski: It is based on the space is called open repository. It's a while. It's based empty space, it's a slightly different platform from what
Maureen Zajkowski: Folks may be used to in our current Sunni digital repository. It gives more flexibility for the local administrator
Maureen Zajkowski: To do enhancements on it that are not available with our current D space environment. So we've been testing. We received a staging platform that's at Myers term for a development or test platform. So we've used it for
Maureen Zajkowski: Testing out what the design of the site might look like the various functionalities and workflows.
Maureen Zajkowski: We've and I'll go into the next slide about exactly what some of that was
Maureen Zajkowski: And just so you know that they are now putting up a production environment in order to move forward. So the testing has
Maureen Zajkowski: Is creating the landing page. That's the first page. You see, and how it might be structured in the space and open repository language that they're based on
Maureen Zajkowski: Communities and then communities can have sub communities and collections. So what would the community environment look like. Would it be a list of all the campuses, would it that are submitting submitting materials to the Sunni open access repository. Now what we're calling sore.
Maureen Zajkowski: You know, would you know we talked about different formatting that you know maybe having the original landing page have a beat by sector. So you can have
Maureen Zajkowski: University Centers comprehensive colleges technology community so on. There's a navigation bar on the left that allows you to add pretty much what you want, but
Maureen Zajkowski: One of the ideas was to add the actual names of the campuses, so that if they knew that they wanted to go directly to Oneonta school action they could just click on Oneonta and get there.
Maureen Zajkowski: There are this platform also has something called static pages you can create pages that you can then link to. So for instance,
Maureen Zajkowski: If we have created this group that I just mentioned created guidelines on what kind of content was accepted. What were some of the use rights and so on and so you could create a page and then actually link to that from the landing page so you can, you've got that information right there.
Maureen Zajkowski: We also test it out, Wendy, and I did most of it have been doing a lot of the testing.
Maureen Zajkowski: How to Get records into sore. So you can do it manually. You get bring up a template and you can add them.
Maureen Zajkowski: One by one, you can do batch loads of both metadata and content. And so as an example, some material was export it out of the current repository, and then imported in to see how that process works.
Maureen Zajkowski: There's a new feature that you can import metadata from cross reference PubMed, so that if you put this is really helpful for those of you in the medical scientific areas where you could have, you know,
Maureen Zajkowski: 2030 authors for an article, you're not going to manually add all those people. And so if you can find their content. Their metadata in either cross refer PubMed, you can export that
Maureen Zajkowski: Or I'm sorry import that in just sore and it populates the item record, you still have to upload the content piece but it saves a tremendous amount of time otherwise.
Maureen Zajkowski: Also, it provides the capability of link your author contributors to the orchid IDs, if they if they have an orchid ID so that those are two big examples of what's you know very different about this environment from our, our current environment.
Maureen Zajkowski: I'm Shannon. The next slide.
Maureen Zajkowski: So mentioning some of the guidelines that were developed for content, use of items withdrawal preservation accessibility.
Maureen Zajkowski: And then also in this gets starts to get a little bit stickier. But the work flow component of it. So there's metadata templates that are created that indicate
Maureen Zajkowski: Some standard double, double, and core tags that you want and and and there's also various options for submission of materials and so
Maureen Zajkowski: Kind of moving forward. Those are the areas, particularly the workflow and other services associated with that that will need to be explored a little further.
Maureen Zajkowski: The next slide please. So this gets to the heart of what the next steps are and Mark had mentioned about the various groups to be formed to have the four week for week sprint to come up with some concrete.
Maureen Zajkowski: activities and initiatives to start working on. So the focus then of the folks who
Maureen Zajkowski: You know, will be a part of this group and and we and some from the early group have volunteered to continue, which is great. And then we've got some new people, which is wonderful.
Maureen Zajkowski: But discuss things like, what, what could be based, what would be considered baseline support so that there would be no direct costs to campuses.
Maureen Zajkowski: What could be considered extended services not all campuses may need them or want them or find them necessary. But again, you know, what are these tend to fall into more development components as well.
Maureen Zajkowski: You know, are there ways to automate, automate workflows, where possible, can, can there be article deposit services set up so that a central group takes care of that.
Maureen Zajkowski: So there's a there's a number of items to consider and and then of course it's defining what the priorities are and then figuring out how to move forward with that.
Maureen Zajkowski: And I've noted campus responsibilities and at my responsibilities, just so that when we get to the point of having a service model developed the idea is to be clear about what the expectations are.
Maureen Zajkowski: From from all of us.
Maureen Zajkowski: And the last slide.
Maureen Zajkowski: Shannon, so we'll have this this new group or the that will be is being developed. Like right now, when starting next week to address some of these really nasty issues about what kind of support is important, what's necessary what's would be something to look forward on down the line.
Maureen Zajkowski: Looking at Crete like drafting a support model and resource needs. Obviously there's documentation that and workflows that really should be going to nail down to be offered to folks.
Maureen Zajkowski: promotional materials to help campuses when they go out and talk to their community about sore and its purpose and how it can benefit that campus.
Maureen Zajkowski: And then another
Maureen Zajkowski: Discussion point is looking at our current Sunni digital repository, which has about 41,000 record items in it and based on
Maureen Zajkowski: A review. I did have the communities and the collection names. It seems like about 2000 of those records could be considered scholarly and creative works and they fall into categories.
Maureen Zajkowski: Not surprisingly, like thesis and dissertations, but there's also some faculty articles in research materials in there. There's some graduate and undergraduate research materials so
Maureen Zajkowski: You know, one of the thoughts is to identify these very specific collections that do represent scholarly work and and work with the campuses about taking those collections and putting them into sore as as a as like a seed catalog.
Maureen Zajkowski: So those are the main things that, you know, to look at and consider through the summer months. So that's it for my update. If people have questions, I'd be happy to do my best to answer them.
Mark Smith: I Maureen. This is Mark Smith. Hi. Um, did you guys make this is putting the, oh, what is the card ahead of the horse. Yeah, that's what it be the
Mark Smith: Is there any discussion at this point in terms of linking to local systems, even if they're especially one to one systems like the space to D space. I know there's a I believe that there's
Mark Smith: An attribute that you can you can mine or connect to other servers is that even come up because we laid out. We've put it, we made a bunch of contributions to the Sunni these base and then we went off on our own.
Mark Smith: But love to be able to connect those two projects, and I'm sure others would love to connect
Maureen Zajkowski: Honestly, part of the recommend date part of the resolution from the Board of Trustees.
Maureen Zajkowski: Was to one have an environment for creative and scholarly works. That was number one. Number two was to determine a way to link.
Maureen Zajkowski: Various repositories across the SUNY system that already are in existence. So there's maybe seven or eight campuses on the University Centers.
Maureen Zajkowski: And some of the comprehensive colleges have their own repositories. So kind of down the road would be, you know, looking at how we might, you know, start linking searching across these various repositories. Is that what you had in mind.
Mark Smith: Exactly. Thank you. Yeah.
Mark McBride: Hey Mark. This is
Mark McBride: Kind of follow up with Maureen statement there, you know, as you remember, maybe about three, four years ago.
Mark McBride: When
Mark McBride: Kristen was director of maritime and Jing thing, I think, was the director at Rocklin they did an analysis.
Mark McBride: Looking at the repository environment within Sunni and they found that there were a lot of different repositories sitting on our campuses and I know that as we're starting to
Mark McBride: face difficult budget times it may it probably is appropriate for us to start looking at what a single repository environment could look like and
Mark McBride: I don't think we could have just one repository to serve the mom because you know you got image repositories, you have data repositories. There's different needs for different
Mark McBride: For different repositories and there's different platforms that they host, but I think it would be
Mark McBride: Important, especially for this group that Marines convening to start helping us think through what a repository services and what a repository environment could look like on campuses and how it can be best served across the university system.
Mark Smith: Right, thank you, more
Shannon Pritting: I think just speaking to the discovery in the linking part, you know, during implementation.
Shannon Pritting: Heidi web when she was part of the you know project group and then Maureen, you were involved in this. Michelle has been involved in this, we looked at the feasibility of primo harvesting the different repositories into one which is certainly possible its work, it requires
Shannon Pritting: You know, it requires maintenance and it's not perfect, for sure.
Shannon Pritting: And when we brought this to the SLC community to say, is this a priority, you know, at that time, it wasn't
Shannon Pritting: And you know, I think there needs to be
Shannon Pritting: A group of people who are looking at what it is we're harvesting out of these repositories, because there is a lot in the repositories and we weren't sure that it was appropriate for all of that to be harvested into a repository like do you does everyone really want their
Shannon Pritting: You know, the, the scans of their Faculty Assembly being in this Sunni repository.
Mark Smith: And
Shannon Pritting: You know, so certainly that's one of the projects that we're looking at is, you know, in doing the site visits to see if
Shannon Pritting: Enough campuses are comfortable enough with Alma primo now where we could start to do projects like this one where we get enough people from enough campuses to give us good advice.
Shannon Pritting: So that we could have at least a front end of the, you know, a repository. That's harvested from
Shannon Pritting: You know, different repositories, as we work towards potentially one shared repository going forward.
Mark Smith: And that I sent that single repository would would be integrated into the, the new the source repository. Correct.
Maureen Zajkowski: Well I this is Maureen. I'm just going to say, I would kind of hold off on that thought for
A moment.
Maureen Zajkowski: I, I say that, you know, there are besides primo. There are other
Maureen Zajkowski: APIs. There are other possibilities for creating aggregate search interfaces. And I think that the question of a group would have to decide.
Maureen Zajkowski: Some parameters about what they might want to see in primo just based on what Shannon said but also what is it, yeah. What is it that you're trying to aggregate because
Maureen Zajkowski: There are multiple repositories across Sunni with multiple types of content. So what is, what is your goal here that and what do you want to see reflected and and where does it make the best sense. So I think that that I agree with Shannon, I think that really needs some discussion.
Mark Smith: Thank you very much. Appreciate it.
Shannon Pritting: We'll put you down on the list of people to call when we put that group together, Mark.
Mark Smith: I'm there, I'm seriously, I'm in good
Shannon Pritting: Yeah, and I think we we did enough analysis to realize that it's a complicated situation that isn't just technical, but in there. There are multiple solutions and
Shannon Pritting: We want to find the best solution. And, you know, it might be might be time to do this over the summer if there's enough if there's enough interest.
Shannon Pritting: All right, other questions on sore.
Shannon Pritting: For me,
Shannon Pritting: To rest.
Shannon Pritting: All right. Um, so we've we've been having a variety of of of virtual visits with campuses and we really appreciate the, you know, sometimes a couple of hours. Most of them are
Shannon Pritting: Are are over an hour, where we're meeting with a variety of different people on the campuses to see how things are going.
Shannon Pritting: Almost one year after implementation and what we're hearing is that for the most part, and this is not a universal statement.
Shannon Pritting: That things are going well with Alma primo for the most part people are relatively happy. They're comfortable with their everyday workflows, but one area that keeps coming up in in different ways, is that there are these hurdles, which are
Shannon Pritting: not insurmountable, but something where you know campuses, we're
Shannon Pritting: Almost completely independent would like to have help occasionally
Shannon Pritting: And, you know, or there's something like you might want to report that you're struggling with. So we've now that we're past the big push with training.
Shannon Pritting: With we're offering as part of baseline services without an extended agreement that you can reach out to the Sunni library shared services or the Sunni
Shannon Pritting: Staff and we we will help you out with whatever you're stuck with
Shannon Pritting: Right now we're limiting it to five hours, and that might not seem like a lot of time but it, it will get get you through multiple
Shannon Pritting: Problems and we think that that's enough for campuses and we're living to get to five hours because that really is the difference between you asking us to do a large project with you.
Shannon Pritting: And it's more that we're consulting with you on something that you've tried to do yourself and you're just
Shannon Pritting: You know, you want to know is this expected behavior or could I get this to happen, or I'm struggling with this report and I really need it for.
Shannon Pritting: X y AMP z that we can help you through that. And I just want to kind of say that as part of the baseline services that you know we we've appreciated.
Shannon Pritting: The previous support for getting the baseline services up and then SLC dollars being moved for an additional year of the baseline services.
Shannon Pritting: That the other things that we're doing that we're not necessarily saying these are baseline services, but
Shannon Pritting: You know, we see them as extremely important we've continued to help with these doing OCLC integration.
Shannon Pritting: Other integrations like goby or oasis API integration doing that with you, the recent Science Direct change si S I do a lot of authentication consulting
Shannon Pritting: We're doing shared reports. So all of that work continues on as part of the baseline services. I think we're committed to doing that.
Shannon Pritting: And then you know if there's something at your campus. That's the five hours that you just need a little bit of help getting over that hurdle.
Shannon Pritting: Just put in a ticket and you know will one of us from either the program managers or the extended services team will work with you to
Shannon Pritting: To help with that. So we think that there's enough differentiation between the extended services campuses. We're helping them.
Shannon Pritting: With bigger projects with workflow redesign that there isn't going to be a lot of, you know, the difference is is I think going to be clear to the extended services campuses. What else they're getting beyond you know this five hours so
Shannon Pritting: We plan on just having this as part of our baseline services and, you know, we'll make iterations as needed. But you know if there's something like a last loan profile that you've been struggling with or
Shannon Pritting: Getting this report just write reach out to us via live answers and will will will start to help you.
Shannon Pritting: Any questions on that.
Shannon Pritting: All right. I'm Susan, you want to talk a little bit about this.
Susan Perry: Part. Oh, pardon me, thanks for having
Shannon Pritting: Me on the spot.
Susan Perry: No, no, it's fine. So I wanted to talk about some acquisitions training that that we're working on.
Susan Perry: Later today I will be posting a registration link for a may 28 webinar. And this is to give campuses, a chance to kind of see where they are with acquisitions, what level that they're at
Susan Perry: Maybe start thinking about upgrading to a different level or even just to make sure you're optimizing where you're at. So that'll be a one time when our webinar.
Susan Perry: And then I'm working on a course and online course for the end of June, and the dates up there are the tentative dates that would be right now would be 10 to 12:10am to 12pm
Susan Perry: And will be registering that through CPD, so I'll be getting that up and running as soon as possible.
Susan Perry: And this would be for campuses that are using full acquisitions right now or thinking of upgrading and it'll go into much more detail about you know the ins and outs of full acquisitions. So look for that.
Shannon Pritting: Thanks. And I think this is part of us trying to work with campuses to realize, more, more functionality of the system as well so that we don't stay in, you know, kind of a static mode of just doing what you know we were doing when we implemented. Implemented
Shannon Pritting: A yes so bread ass. I noticed resource sharing is missing from that list is that continues to evolve and be expanded.
Shannon Pritting: Uh, if you need help with something and resource sharing. So I think the list. You're talking about yeah I we could have put a lot of different things in the
Shannon Pritting: In this list here I think is what you're referring to, but we have obviously helped with a variety of resource sharing
Shannon Pritting: Things.
Shannon Pritting: As part of the baseline but but yeah if you needed some help with resource sharing
Shannon Pritting: As part of this five hours, yeah that's that's absolutely fine. We're not putting a lot of bounds on it.
Shannon Pritting: And we just hope that you'll accept that if it's not something we can help with will say, yeah, this is beyond our scope.
Shannon Pritting: Or if you're saying I have this problem and we track it back. And it's a problem with something on your campus. We can give you that. And then you can move through there. A lot of people ask us for
Shannon Pritting: That type of help. And we're like, yeah, it's something in your IT infrastructure with the Iliad. The Alma connection, etc. But, um,
Shannon Pritting: But yeah, we're resource sharing would be fine. As long as you know it's it's a project that scopes out to be under five hours or is limited in nature.
Shannon Pritting: All right, I'll turn it over to Esther for shared collection.
Esta Tovstiadi: Good morning, everyone. I'm you can go ahead and go to the next slide, Shannon. So just a quick renewal reminder. I'd like to get the names of interested campuses into the Chronicle.
Esta Tovstiadi: By next Wednesday. So I think I've given you all until next end of day next Monday to get those to me if you have any questions, let me know the pricing and the terms are in the collections portal. I also sent them as an Excel spreadsheet out to the directors list.
Esta Tovstiadi: Okay, next slide.
Esta Tovstiadi: So we are in light of everything that's going on. We are preparing a series of workshops workshops on strategies for cancellations.
Esta Tovstiadi: We're planning to start the week of May 18
Esta Tovstiadi: The first one is going to be more of a general overview of the cancellations process. So, including things like the kinds of data, you can use to make resource cancellation decisions.
Esta Tovstiadi: And how to use that data strategies for communicating with faculty and other campus stakeholders strategies for working with vendors and negotiating better pricing.
Esta Tovstiadi: And things like that, and the other two will be more deep dives. One of them will be a training and overview on almost overlap analysis. So you can learn how to use that tool to inform your decision making. And then the other will be
Esta Tovstiadi: Are thinking, sort of like a panel presentation or lightning talks from a few campuses, who have strategies that they're using. And we're going to get them to talk about those strategies.
Esta Tovstiadi: For managing their, their cancellations and renewals
Esta Tovstiadi: Okay, next slide.
Esta Tovstiadi: Oh, and it was on the slide, but I forgot to mention registration dates and information will be forthcoming on that one. Okay.
Esta Tovstiadi: So we are rolling out a new service to help campuses identify resources to cancel.
Esta Tovstiadi: In order to meet the the budget cuts that that they're dealing with
Esta Tovstiadi: This semester and always
Esta Tovstiadi: But what we can offer right now is a quick analysis based on overlap and usage and price.
Esta Tovstiadi: If you're interested in this.
Esta Tovstiadi: Send us a request via live answers and we're going to need some information from you, such as administrative logins for usage data a spreadsheet.
That includes
Esta Tovstiadi: Pricing for your current resources. If you have a percentage of cuts that you're trying to meet any other relevant information like that.
Esta Tovstiadi: And we're going to try to help as many campuses as we can as quickly as we can. But, but please give us a few days notice if you have an important meeting or a campus deadline that you're you're trying to make
Esta Tovstiadi: Okay. And that is all that I have
Timothy Jackson: Great, thank you. So Shannon, if you could head on to the next slide please.
Holly Heller-Ross: So hey, can I ask a question. Sure. So
Holly Heller-Ross: Is it feasible. This is Holly, is it feasible for us to then track when cuts that individual campuses might be making so that we can maintain
Holly Heller-Ross: More of a comprehensive system wide listing of what we still have, I mean, I don't know if that's even
Shannon Pritting: Um, so I don't think we're good. Unless we want to put some sort of a data gathering tool as far as like, who's cutting what which we could put a survey together to say like, what have you cut due to this.
Shannon Pritting: Then
Shannon Pritting: I'm not sure that we would have a good tool or a good you know sense of data of like what is cut but
Shannon Pritting: We, we can search for what campuses have in Alma and and you know, see what what is still available. The one thing I would say is
Shannon Pritting: You know, some of this is based on are you putting this in Alma because you know if it's an abstracting and indexing database. Not everybody puts that in Alma. So there are some. There are some caveats there. But, but, you know, we do have a much better ability to
Shannon Pritting: Get that sort of like system wide data than we did a year ago.
Esta Tovstiadi: Yeah, I think that's a great suggestion. And it's definitely something that's shared collections for week group, I think we'll look at and be talking about
Timothy Jackson: Okay. Um, I just want to give a few of this is Tim Jackson, by the way, I just want to give a few updates on some resource sharing stuff.
Timothy Jackson: Yesterday we implemented article borrowing in Alma at Adirondack Jamestown and Ulster
Timothy Jackson: And I just want to say thank you to the libraries, who have agreed to start lending articles through Alma Albany Binghamton buffalo for dunia Oswego purchase and Stony Brook.
Timothy Jackson: So, a big thank you to all of you for helping with these live requests and with helping with the testing process.
Timothy Jackson: I just want to also point out that SLS s staff will be using Empire State College eternal holdings to help pitch in on filling these requests.
Timothy Jackson: And if you're I'm working with a few other libraries on lending right now. But if it's something you're interested in doing. And I haven't contacted you yet, please let me know.
Timothy Jackson: And also I want to stress that
Timothy Jackson: Christine asked, What would you consider low volume, um,
Timothy Jackson: I would say if you're if you're borrowing less than say 1000 items per year.
Timothy Jackson: I would consider that low volume.
Timothy Jackson: But anyhow, as I was saying,
Timothy Jackson: All the article borrowing is
Timothy Jackson: Not something we see as a supplement to Article borrowing in Alien aliens, the more robust system. And if you can. If you plan to stay with Elliot, I would just stick with alien article borrowing. But if you're looking at alternatives to alien because of budget cuts.
Timothy Jackson: Alma could be an option for you. So if, if that's something you're libraries, considering if you're considering cutting Elliot, and would like to do some testing of Article borrowing in Alma, please let me know.
Timothy Jackson: And Shannon, if you could move on to the next slide please.
Timothy Jackson: And just a few notes about a physical resource sharing
Timothy Jackson: The access services and resource sharing working group decided to go ahead and implement the automation of lending renewal responses in Alma
Timothy Jackson: So any lending renewals that were generated prior to May 5 you'll still need to manually process those but going forward. You will not need to manually.
Timothy Jackson: Approve lending renewal request that will happen automatically. There may be some issues with weird do days, particularly a December 31 1969 due date you may see if a lending renewal is automated. When the borrower didn't specify a new due date.
Timothy Jackson: If you run into that problem. Go ahead and submit a ticket to info at SLC NY at live bands that Libya answers.com
Timothy Jackson: And I can help clean that up and it's worth noting that that 1231 1969 due date won't be visible to your user. It'll just be the internal due date passed between the resource sharing partners. And lastly, I just want to let you all know that we have been getting a lot of questions about
Timothy Jackson: Returning materials both accepting returns
Timothy Jackson: From your users and sending materials back to other libraries once ELD starts running again.
Timothy Jackson: SLS S is discussing recommendations on these matters. I don't have anything for you at this point in time, but keep an eye out for more information on that. And if you're really unsure what to do.
Timothy Jackson: At this point in time, I would recommend holding on to the materials you have, and I'm asking your users to refrain from returning materials. If you're not sure you'll be able to handle them.
Timothy Jackson: Right, and that's everything I had. Thank you.
Jennifer Smathers: Thanks, Tim. This is Jennifer, your friendly neighborhood consortium engagement coordinator and. Next slide please. Shannon
Jennifer Smathers: This is basically a review, we talked about this last week that in response to the current sort of statewide budget situation as well see decided to leverage
Jennifer Smathers: The funds at their disposal to support SLC libraries by extending those SLS s basic support services for a year earlier in this presentation. Shannon talked about that five hour additional option available to people for a little bit of extra almost primo help as needed or
Jennifer Smathers: And then, oh, this is going to manage the remaining funds to cover the salary for the coordinator and any expenditures for the next in person meeting.
Jennifer Smathers: Next slide please.
Jennifer Smathers: And the next meeting is going to be virtual just to reiterate, there's going to be no registration fee. It's going to be open to all.
Jennifer Smathers: Members of SLC libraries, they're going to be some breakout rooms. So we'll break out by functional areas will break out by sectors.
Jennifer Smathers: A couple of different ways so that we get that smaller chance to socialize through some virtual social events and we're going to do an all afternoon schedule so
Jennifer Smathers: It's just going to run in the afternoons on those three days, hopefully that'll make childcare or puppy care or other arrangements, a little bit easier for everybody to encourage
15187962209: Attendance why this week.
Jennifer Smathers: And next, this
Jennifer Smathers: Today is the last day to vote for SLC board. I'm going to stick this into the chat. Over here we've got about 33 campuses that have
Jennifer Smathers: Actually voted already. So that's quite a few that haven't voted and it's only good through 5pm today I stuck the link into the chat.
Jennifer Smathers: If you want to know if your institution has voted or not. You can ping me and
Jennifer Smathers: All the directors got a note from Katie Good do about which libraries had already voted. So your directors through the school list if they're on that should have access to that as well.
Jennifer Smathers: Keep an eye out. We're going to have some openings soon on the NSP advisory committee, probably some other task forces and other ways that you can get involved with SLC beyond just serving on the board.
Shannon Pritting: Right, everyone has the ability to unmute themselves. So if you have questions, feel free to unmute yourself or type in the chat.
Jennifer Smathers: Chat Christina Pope has asked for anyone to share a current or recent job description for a Library Clerk to with her.
Shannon Pritting: Any questions.
Jennifer Smathers: Thanks Tim for posting who voted.
Jennifer Smathers: The question we haven't to be know if individual campuses are going to be making the decision to reopen
Carey Hatch: This is this is Carrie. So the there is a reopening committee, the system level code response.
Carey Hatch: Came has pivoting now to reopening
Carey Hatch: The Provost Office has been meeting with each of the individual sector CEOs engaging in conversations about what reopening looks like for each of the sectors, the reopening will follow you know the regional concepts that the Governor has put out and actually
Carey Hatch: There is a page on the governor site of them. If you can find it again. Shannon, the kind of list each of the economic development regions and where they are in terms of meeting the criteria.
Carey Hatch: That the governor has laid out for reopening and each of the you know the senses that each campus is unique, there will be
Carey Hatch: As much flexibility as possible given to each of the individual campuses, the sectors are looking at things each a little differently. Um, so that's been very interesting
Carey Hatch: So my assumption is, there will be some parameters and guidance given from the state parameters guidance and given from the system office and then campuses will have the flexibility to work within those parameters and guidance to make determinations as best as they see fit.
Carey Hatch: Thanks.
Shannon Pritting: All right, other questions.
Jennifer Smathers: Oh, great. Katie shared that are there were some additional votes received today. That's great.
Mark McBride: If you fill out the form indicating an area, you'd like to volunteer, you'll be contacted by close of business today.
Shannon Pritting: Alright, last call for questions or comments feel free to unmute yourself or type in the chat.