Shannon Pritting: Alright, so it looks like so stabilizing with a with people joining so i'll get started we've got a fair amount of things to go through, as always i'll check chat and you know if you have any questions or feel free to unmute yourself as well.
Shannon Pritting: Okay.
Shannon Pritting: Just an update on where the suny library accessibility cohort stands, so we have a vendor repository where we're taking up to date, or as up to date, as we can get from the vendor accessibility conformance reports or the pats and then doing top level testing and reviewing the V pat's.
Shannon Pritting: Excuse me, so we have 45 reviews that have been completed, you can take a look the password is is as suny if you if you need it for any of the documents.
Shannon Pritting: And you know that's getting to be a pretty high percentage of the commonly subscribed material, so we will continue on with with reviews and you know we'll hope to get.
Shannon Pritting: The vast majority of reviews done so that you know if if you at your campus are starting to get requests to produce that documentation take a look at the repository and use that we've been continuously.
Shannon Pritting: Working back and forth with SIS administration and also the the other groups in this area, the E it from the it perspective and procurement perspective and the Web perspective.
Shannon Pritting: To make sure that we're using the same standards and the same methodology, so that we don't run into the situation that we do work and then everyone else duplicates the work so that, hopefully, you could use this rather than doing those activities yourself.
Shannon Pritting: The the broom Community college library and then there's a it committee they're doing a presentation on the exception review process.
Shannon Pritting: April 15 and somewhat related to that we've had some initial discussions we're going to start this you know planning, where we can, or we plan to include exception process documentation, like the.
Shannon Pritting: You know the equal access plans for content that you might need to subscribe to, but there are some compliance issues.
Shannon Pritting: so that you know you can not duplicate all of the work, obviously, things are going to be different, a little bit from campus to campus so we're hoping to broaden out our scope, a little bit on that vendor repository.
Shannon Pritting: And we have a pretty good draft of procurement accessibility toolkit from a library perspective web pages linked here.
Shannon Pritting: If you're just getting started on looking at accessibility and planning and especially from the renewal and procurement standpoint, I think this is a good place to start we relied heavily on the documentation from the the the Sunni initiative that came after the board of trustees.
Shannon Pritting: The Board of Trustees guidance on this as well, so you know, we think that this should sync you up with what others are doing on the.
Shannon Pritting: Accessibility front so we'll continue continue this work.
Shannon Pritting: we're figuring out when the cohort will end.
Shannon Pritting: Probably sometime in the in this summer, but you know the sls will continue to work closely with specific campuses and then as just a program activity where we will continue to coordinate and do more and more of the accessibility compliance reviews and keep keep this current from the.
Shannon Pritting: You know from the standpoint of the vendor accessibility documentation.
Shannon Pritting: Alright procurement update.
Shannon Pritting: So I started to get some questions on oclc understandable, you might be getting renewals in.
Shannon Pritting: We are working on this, we had some we had some issues going back and forth with oclc.
Shannon Pritting: And they wouldn't provide us with third party at a station documentation on.
Shannon Pritting: Some compliance things, and then we had to sign an nda which needed additional review.
Shannon Pritting: Just to get those third party documents so right now we're at like the second or third level of review back and forth with red lighting a master service agreement so.
Shannon Pritting: That is absolutely going to be right up until the you know, the end of the June 30 date that our current five year agreement is, but we are working on it, we don't expect any.
Shannon Pritting: Any you know major any further major issues and the positive of this is we structured it this time where there will not need to be any amendments or any.
Shannon Pritting: renewals of the master service agreement so once we get this done it's done for five years we locked in the pricing, etc, so that you know, hopefully this shouldn't this shouldn't be something that we need to worry about for another five years and then we'll see what we need to do.
Shannon Pritting: I check in almost daily on the it umbrella, which is something that we're trying to get a variety of vendors to get on that oh GS contract to make doing business with them easier, so if it's an application vendor.
Shannon Pritting: we're trying to encourage them but they've been pushed back multiple times.
Shannon Pritting: The third iron we're working on a contract for lid key and third iron complete the vast majority of you, except for I think one or two.
Shannon Pritting: will likely only need or want the lid key which includes lid key discovery and everything else that.
Shannon Pritting: was included in a recent series of presentations that that third iron gave so it includes Liedtke link, etc, we we are working on a five year agreement for that as well, so.
Shannon Pritting: You know if you're a current subscriber will, will you know your your pricing will be either the same or slightly lower.
Shannon Pritting: A few of a few of you saw some some significant decreases enough let you know about that.
Shannon Pritting: We should have pih coming out relatively soon the participating institution agreements, since this is a on going to be on the direct charge.
Shannon Pritting: Probably next week and then the contract is being reviewed right now and we'll definitely have this through before our current contract expires, no doubt about that.
Shannon Pritting: If you're interested in any of the third eye and products just let me know I can give you pricing, we can set up a trial.
Shannon Pritting: You know I wish Primo was better I wish all my work better, as a link revolver this really makes.
Shannon Pritting: The user experience much better that your users don't have to experience the slowness of a lot of the service, rendering going on in Alma or don't have to.
Shannon Pritting: You know experience a lot of the direct linking issues and Primo so you know there's also some some some other really nice things going on in their roadmap to and will continue to get those as part of the lip key offer.
Shannon Pritting: So cq researcher, we are literally a couple of words away from having the agreement.
Shannon Pritting: To be finished between sage and Sunni, this is five years, and if you've been asked to renew seeker researcher through who you're currently renewing if that's not sage.
Shannon Pritting: I would recommend holding off and renewing with sage because you'll save several percent and get a bit better deal by going through the suny offer.
Shannon Pritting: And if that if you need like the contract number or a draft of the contract or anything like that to get it through as far as a PO on your end just let me know and i'm.
Shannon Pritting: happy to.
Shannon Pritting: happy to share that.
Shannon Pritting: spring your nature we're awaiting spring your nature to provide us with their red line agreement so that our vendor can or our our Council can review.
Shannon Pritting: And the last one i'm just starting the process on this, but multiple campuses have let me know that they're moving towards open Athens.
Shannon Pritting: And they've provided me pricing, which from what they've provided me has shown that open Athens is is is now very similar in pricing to hosted easy proxy.
Shannon Pritting: And you know what I would don't want to do with open Athens, which we often do, which is we drag our feet and by we I mean Sunni, you know my office not not the campuses.
Shannon Pritting: drag our feet until there's many campuses who are already subscribing to something and then try to go to the vendor and get discounted pricing, I want to try to get ahead of this so i'll be working with PepsiCo to get an offer on open Athens, so if you're at all interested in open Athens.
Shannon Pritting: Just you know send me a note, and I will share information with you and discuss in a little bit more detail, but you know i'm trying steps go to provide me with an offer.
Shannon Pritting: That I could look at and see what sort of discounted pricing, they would provide us if we did a centralized agreement with them.
Shannon Pritting: Any questions on any of this.
Shannon Pritting: In the ESTA is going to talk about the the invitation for bids contract stuff as well, so this is just outside of that.
Susan Davis Bartl: Yet Shannon just a quick question about cq researcher if our renewal is let's say in July, we have time, I mean this will be settled before then.
Shannon Pritting: Yes, I would I would think so yeah so you know.
Shannon Pritting: Just what I would say is.
Shannon Pritting: Try to use ours, because that also pressure sage to get the agreement done too, because the delays have not been completely on our end in this in this area i'm.
Susan Davis Bartl: Oh yeah yeah.
Shannon Pritting: So you know if you're going to renew through the Sunni agreement and your your procurement needs any of the documentation or the contract number just let me know and i'll i'll provide it to you and.
Shannon Pritting: could provide you with a draft of the agreement, but I think that they would probably be happy with what we've done to review, which is the same thing that you would do.
Susan Davis Bartl: Well, this isn't that expensive, so it doesn't it, at least in our random we don't consider it like something that has to be hugely scrutinized.
Susan Davis Bartl: Right that's gonna cost a lot more now yeah and I guess what I would say is we.
Susan Davis Bartl: trust you.
Shannon Pritting: We would still we're being more careful, because we do get scrutinized because it's the aggregate spin which will make us go to the Attorney General and the State controller so yeah.
Shannon Pritting: Okay, but it's.
Susan Davis Bartl: just trying to you know again assess the the timeline because of.
Susan Davis Bartl: You know, we actually get three different components part of that cq library, and so this is only one of the three and everything is on a different renewal cycle so.
Shannon Pritting: Yes, yeah.
Susan Davis Bartl: So we try to be complicated.
Susan Davis Bartl: You know that.
Shannon Pritting: As as does everyone else, there is, there is no simplicity and resources, I will say that yeah so you know it, this will save you.
Shannon Pritting: You know, several percent, so I think it's worth it, this is direct payment to the vendor so we're not going to do the direct charge, and you know it's five years so once this is done.
Shannon Pritting: I think it's 2% increasing so it locks in pretty decent pricing.
Shannon Pritting: But you don't have to commit for more than the single year either so.
Shannon Pritting: just wanted to make everyone aware that we're continuing on with the pro quest ebook I ll pilot I had several libraries are involved and have been part of the meetings, but just wanted to let everybody know kind of what's going on with this and then.
Shannon Pritting: You know, we we're we're trying to figure out with pro quest and we will be working with the cal state system because they're also in the pilot and they have implemented Alma and Primo pretty much the same way as we have, I mean the promos there's some differences but.
Shannon Pritting: we're going to try to focus on just Alma as far as the front end and back end workflow for getting the records worked out and then discovery and then delivery of a token eyes URL for the whole ebook.
Shannon Pritting: Lending so that we could go to another publisher potentially and say, yes, we can do this in Alma and we will be ready to do it, as long as they can produce tokens URLs.
Shannon Pritting: we're not going to explore the Iliad oclc network portion of it, which you know potentially could could work, but that adds another layer of complexity and since.
Shannon Pritting: You know all of us are on Alma but not nearly all of us are on Iliad and oclc for for that network we're going to focus in that area, so.
Shannon Pritting: You know we will cooperate with the people who are the campuses that are in the pilot, but just you know know that this is not going to be something that all Sunni will participate in it's only the cohort it's only a limited amount of vendors.
Shannon Pritting: But you know it is, it is, I think, where where some publishers will be headed and I know that pro quest is also working on a pilot which we're not involved with, but they are working on a pilot for streaming video ebook or streaming video I ll lending to so.
Shannon Pritting: You know it's good to know what sort of business models, or what sort of workflows that pro quest is working through on this as well.
Shannon Pritting: So.
Shannon Pritting: You know, we we did a we did a presentation on ipads which you know.
Shannon Pritting: It was a great presentation Michelle did a lot of fantastic work and we were kind of saying like we should have been probably a month earlier acknowledging that we're trying to.
Shannon Pritting: Maggie you'll have a slide where we're trying to learn our lesson here, but we still have some time for the Lars and you know i'm i'm kind of over the mind if, like if we can't figure out a way to coordinate.
Shannon Pritting: Gathering or a lot of the gathering of the data that our own system is asking for from you from this shared system that we that we procured specifically for improved analytics, then you know, we should we should focus on those fundamentals so.
Shannon Pritting: i've reached out a couple of times already, and i'm going to have to start escalating that communication.
Shannon Pritting: With the person who coordinates the Lars and then figure out how much we can coordinate how much we can reduce the need for you to submit this we know we can't do it all there might be some things that you need to fill out, but hopefully it will cut down significantly on this work.
Shannon Pritting: And if we if it becomes something that we need input from you know, a variety of different sectors, etc, will will ask for a short term task force or working group type of.
Shannon Pritting: Group for us to work on, but we first need the Sunni person to say yes let's pilot this, but you know let's do this work now wants to try to get it figured out so that we can.
Shannon Pritting: Reduce you know, the need to do yet another report for for you, or at least do so much reporting on it so keep your keep your eyes peeled for some more information about that.
Shannon Pritting: So I posted this a while ago in in workplace, because many of you got emails about a potential migration of our Alma Primo dana's data Center which is.
Shannon Pritting: In Moses lake Washington, so that entire data Center is getting migrated or at least I that's that's what the the, the most recent communication from actually russ was.
Shannon Pritting: So I didn't I haven't been communicating because nothing was coming from X leber's that indicated that it was had changed from potential to planned.
Shannon Pritting: And, yesterday I got an email from the director of North American support to say yeah you asked for information about this migration and a change in its nature.
Shannon Pritting: And this migration is planned on may 29th so we're meeting with him and someone else from their data migration team i'm assuming about.
Shannon Pritting: This migration, because it appears that it's now moved from potential to planned and the date that he gave me was may 29.
Shannon Pritting: But I don't know that that's firm so just letting you know that we are tracking on that we're going to share details through the institutional leads working group.
Shannon Pritting: or workplace group sorry, and we will gather as much information as we can and do as much planning, as we can, on this to let you know what downtime there will be what other things that we need to plan for because this is not a long ways away.
Shannon Pritting: And you know we will coordinate it as much as possible, so.
Shannon Pritting: More information to come we have an initial meeting about this as a as a you know more specific plan.
Shannon Pritting: Next, next week, on Monday I believe so, expect some more information next week.
Shannon Pritting: So i've been asking for this for quite a while so pretty much since we implemented and.
Shannon Pritting: You know Alma then had a preferred name field, I started asking seekers to say you know to pull in the preferred name on the score your application, which is what pulls the banner banner data and puts it into a format that Alma can ingest so.
Shannon Pritting: seek is said, they have a patch that is a beta patch that will pull in the preferred names there's some other there's some other improvements to.
Shannon Pritting: And a couple campuses are going to test it specifically are going to try to test it and then a few others, I had recommended that they connect with seek us to pilot this away as well, those campuses you know there were some back and forth with seek us and they said well if you don't.
Shannon Pritting: pull from a specific.
Shannon Pritting: A specific.
Shannon Pritting: field that this patch won't work and I asked for a timeline for when they would do a patch that would work.
Shannon Pritting: The programmers that have been going back and forth with seekers call it the geneseo method of.
Shannon Pritting: not using the the spi ID Enfield So if you if you can check with your banner folks and and.
Shannon Pritting: see if they use this and if you want to move it, you know move move to test a new.
Shannon Pritting: poll from banner into Alma sls would be really, really happy to work with you will do all of the work to figure out where things might need to be changed so that displays and notifications change to use that preferred preferred name as well.
Shannon Pritting: yeah holly I mean, I think this is just the first step yeah I think preferred pronouns would would be really good as well.
Shannon Pritting: But we're trying to get this one patch out so that we can ask for another patch that will allow all two or all who are seekers members to prefer to use the preferred first name or preferred name so.
Shannon Pritting: If you if you can reach out if you're interested that would be great if you want any further information just let me know I think broom in NASA or Suffolk I can't remember which of the two.
Shannon Pritting: are going to use this patch in the near future so we're just waiting for them to test but.
Shannon Pritting: You know there's always lots of priorities at campuses especially banner related so we're ready to help or to facilitate whenever things are.
Shannon Pritting: Whenever things are.
Shannon Pritting: available to go forward yeah.
Shannon Pritting: Jen yeah i'm not sure if there's a big banner update going on it's you know that's kind of what i'm saying is like I this may not be the top priority for people who are the banner.
Shannon Pritting: Where the banner folks up sounds like holly knows the details that there is a big banner upgrade this spring.
Shannon Pritting: So whenever whenever there's capacity, where we're happy to help.
Shannon Pritting: And just a reminder that.
Shannon Pritting: we've had several campuses implement the self check web APP if you are interested in this as your as your library reopens or changes its service just you know just provide a ticket and we will work with you to get this setup.
Shannon Pritting: Alright, Michelle great.
Michelle Eichelberger: Thanks Shannon you can go ahead.
Michelle Eichelberger: So just a few updates with the with the march release, you can now get direct linking to work for both things that are managed in the nz and for on table content, which was a good improvement we've been waiting for that for a while.
Michelle Eichelberger: Just a reminder, I know I talked about this a lot but it's a good idea to keep an eye on the ck be release notes this will tell you, if packages are going away if they're being changed.
Michelle Eichelberger: And it's kind of a heads up, you will eventually get information that comes through in your CD updates task list but it's just a good idea to keep your eye on this, you can go ahead Shannon.
Michelle Eichelberger: You just lost your slides.
Shannon Pritting: yeah I know.
Okay.
let's.
Shannon Pritting: sorry about that.
Michelle Eichelberger: No that's okay um couple of updates on obtaining cases we've been asking for a while, about how embargoes are expected to work.
Michelle Eichelberger: With the CDI we've had several problems with things publishing as available because they're but they're falling within like a one year embargo period.
Michelle Eichelberger: And what we recently got as a comment on a case is that that is expected behavior, which of course we're not thrilled about, so we are going to be pursuing this with X leber's, but I just wanted to keep you in the loop on the fact that we are.
Michelle Eichelberger: looking into why they work this way and how we can get them to not work this way if possible.
Michelle Eichelberger: Also Jen Parker has been working with X sleepers to try to fix the ebook linking that's part of eps good points of view master file.
Michelle Eichelberger: So just be aware that we know that that is bad it's.
Michelle Eichelberger: it's not set up correctly and it's something that Apps go has to fix so jen's kind of been in the middle of this very long conversation between actually burst and ABS go, but just be aware that we are trying to work through that I put the case number there.
Michelle Eichelberger: And then, a heads up up until now, you have not been able to change the order in which on paywall appears in your online service order, and this is supposed to be fixed in May, so we are keeping an eye on that as well, you can go ahead Shannon.
Michelle Eichelberger: And then finally Shannon mentioned the ipads presentation that we did last week so here's some links for that.
Michelle Eichelberger: We are going to be doing an advanced sushi training next week on Wednesday, and this was actually a really great collaboration with the IAC committee they sent us a.
Michelle Eichelberger: list of questions related to sushi troubleshooting and things they were interested in learning more about so we put together a training based on that and also expanded the faq that we have about.
Michelle Eichelberger: sushi troubleshooting and also put a lot of documentation into the training guide as sushi so we're really pleased that they sent us specifics, that they would like to know more about.
Michelle Eichelberger: And then, finally, I did mention this on workplace but actually press has a new Primo V live guide that is kind of nicely organized and you might be interested in taking a look at, and I think that is all for me.
Esta Tovstiadi: hi everyone tuning, you can go ahead to the next slide so i'm going to start with an update on the expanding system wide library content agreements project specifically focused on the invitation for bids.
Esta Tovstiadi: we're going to be moving forward with seven of the awardees we're moving to contracts with them.
Esta Tovstiadi: We had initially hope to have a contract with Oxford University press for some of their database content that they had missed communicated.
Esta Tovstiadi: The contingent contingencies of their price proposal they thought that they were submitting pricing for a Sunni all in deal, but they did not.
Esta Tovstiadi: make that clear on their proposal, so we had to we had to remove them from this process, but they seem to eager to develop a relationship with us and give us a good deal so we're really hoping to develop a system wide agreement after the if the process is completed.
Esta Tovstiadi: Three of those contracts are going to be on the recharge that's pro quest for those select ISP databases.
Esta Tovstiadi: Jay store and the chronicle of higher education.
Esta Tovstiadi: campuses that are participating in those contracts are going to see 2.69% indirect cost recovery fee on their on their their pricing for those resources.
Esta Tovstiadi: that's a little lower than we had estimated, which is a good thing, every little bit helps and that just helps facilitate getting that content on the recharge and the staffing time that the business office needs to process those recharges.
Esta Tovstiadi: I just shared a few numbers of participation for some of these.
Esta Tovstiadi: contracts for the chronicle we have almost every single Chronicle subscriber and Sunni for the online version participating I think we're missing just a handful of campuses at this point.
Esta Tovstiadi: Which is really exciting, I think the more more that we have contracts like that, then the more leverage we're going to see with the vendor in order it's going to help us get.
Esta Tovstiadi: More favorable renewal terms and things like that, so I think that's a really positive outcome of this process that we could focus on.
Esta Tovstiadi: Jay store was i'm not sure if it's quite all but it's very close and pro quest was a little different because we didn't offer you know all the products that the campuses are subscribing to but for some of these we're seeing pretty good utilization.
Esta Tovstiadi: we've also, I just want to mention we've started distributing those participating institution agreements for the J store products and for the chronicle and pro quest is coming really soon, so if you're participating in those offers then keep an eye out for those pih.
Esta Tovstiadi: can go to the next slide Shannon.
Esta Tovstiadi: I also want to give a brief update on the activity of the E book central DDA pilot.
Esta Tovstiadi: cohort a which includes six campuses and has a title pool that's mostly multi disciplinary.
Esta Tovstiadi: humanities social sciences, a tiny bit of stem they've spent about 41% of their budget and they've purchased 60 titles we've seen that almost all of the campuses in this cohort have either a trigger to purchase or have used a title so that's a positive positive outcome.
Esta Tovstiadi: For cohort B, which is much larger it has 14 campuses and it's focused on nursing ebooks they spent about 25% of their budget and purchased seven titles and we are also seeing that most of the campuses in the cohort have either used the ebooks or have triggered a purchase.
Esta Tovstiadi: we're adding new titles, to the does discovery pool on a monthly basis, these titles are managed and the networks own for some of the campuses.
Esta Tovstiadi: So that pool is continuing to grow and campuses are able to continue to purchase the most recent content from those participating publishers relatively quickly.
Esta Tovstiadi: can go to the next slide.
Esta Tovstiadi: So this is just an fyi about the suny connect contract for the ABS go databases so that's coming up for renewal.
Esta Tovstiadi: Next summer.
Esta Tovstiadi: So we are starting to work with stakeholders over the summer, this summer and into the fall to analyze this collection make recommendations for how to move forward with it.
Esta Tovstiadi: Look at it and see you know if it's providing the best of what we we could get out of out of the money where we're putting forward and we're going to be sharing more information on this project as it becomes available.
Esta Tovstiadi: Okay next slide yeah just a few other updates the Stat ref nursing ebooks package is coming up for renewal in August.
Esta Tovstiadi: So this is one where we centrally negotiate pricing and the campuses that participate our invoice directly I think Sunni as a total pays one fee and it's sort of divvied up between all the participating campuses we also manage these titles in the network zone.
Esta Tovstiadi: So we're working on the best way to handle this package moving forward, we know that that a lot of campuses want it and it's providing a really good value so we want to support it.
Esta Tovstiadi: we're just trying to figure out if doing an annual pricing agreement is the best use of our time, or if we should try to get a multi year.
Esta Tovstiadi: Pricing agreement that doesn't require a multi year commitment or some other procurement vehicle, so we are going to be reaching out to those participating and potentially interested campuses soon with more information.
Esta Tovstiadi: I also want to remind everyone about the at is portal, this is where you can log in and see which library resources are being charged on the recharge and what the amount is.
Esta Tovstiadi: If you, we do not manage this, but if you or your library director needs an account for this portal, you can send an email to Sarah Christian scheme and i'll just drop her email in the chat.
Esta Tovstiadi: And then another reminder about the sls collections portal i'm starting to update it with information about our new central agreements as that's becoming available.
Esta Tovstiadi: And i'll use it to facilitate the the Stat reference level so here's here's that link and again i'll put that in the chat in case you need it, it, it is password protected so just shoot us an email.
Esta Tovstiadi: submit us at submit a ticket if you need that password and I think that's all that is.
Maggie McGee: hi sorry my screen went away how hope everyone's doing well first i'd like to talk about the analytics training schedule and Shannon mentioned earlier, you know we did Michelle did that great presentation on ipads and we just seem to be a little behind when.
Maggie McGee: She needed this so we're hoping that we can create a schedule and Linux training schedule that will coincide better with Sunni library needs.
Maggie McGee: So some of the areas that we're thinking about, but will also investigate our annual reports renewals cleanup projects and course reserves next, please.
Maggie McGee: i've been we've been testing out the shelf inventory APP.
Maggie McGee: And that was created by purdue we're also we're testing it in conjunction with on the shelf report.
Maggie McGee: Training and testing we're going really well and we were hoping to be able to do a session in mid March, but we had some problems with the Sunni connect server that's been preventing this from taking place and that's where the shelf inventory.
Maggie McGee: APP lives and everything gets processed and then connects to Allah so we've been having some trouble with that so we've been working with it, and hopefully we can get the issue resolved, and once that is done, we will schedule and announced training.
Maggie McGee: Next, please.
Maggie McGee: another initiative that we're looking into is the label printing APP so kind of cool there's a couple of new.
Maggie McGee: printing label printing Apps on their ex leavers created spine nomadic cloud APP and orvis cascade created a label printer cloud APP.
Maggie McGee: So i've been working a lot with X leavers on the spine nomadic improvements, because.
Maggie McGee: it's still in its initial phases, they didn't really have any case studies so when I started testing and asking questions.
Maggie McGee: yo was really excited that he had some real use cases, so I was able to work with them to make some improvements and thanks to Duchess who has been working with me as well to.
Maggie McGee: make requests like well, we need this to do that can it do this so been working closely with Duchess as a test case.
Maggie McGee: and working with X labors and they're they're making the improvements that we need so i'm really hoping within the next month that will be up to announce and schedule training for both of those label printing Apps.
Maggie McGee: Next, please.
Maggie McGee: Another industry there's a lot of initiatives that are being worked on right now.
Maggie McGee: So MSP 59 is true move six X X fields that contain foreign language and fast subject headings from the networks and records and and it will also be from institutions on records it's really to help improve discover ability and Primo be.
Maggie McGee: I was hoping to get this.
Maggie McGee: You know, get working on this sooner input, you know production, not just in testing i've done all the testing things are working great there was just one little issue that I had to work with X sleepers on where.
Maggie McGee: To the fast subject headings for.
Maggie McGee: For some strange reason we're not being removed worked with X sleepers we resolve the issue so i'm planning to begin implementing this in production in the network zone beginning may 2021.
Maggie McGee: And after i've done that I will start doing it for each institution, and I will contact the institutional cataloging leads to let you know that I will be making these changes in your environment so that you're aware.
Maggie McGee: So i'm really excited about being able to do this, get this cleaned up, I just want to make you know it's going to take a little bit while it's take a while to clean up the records and the networks and because.
Maggie McGee: This literally impacts almost every physical record that we have in the network zone, so my first my first line of action is to apply it to the import profile the import profile process that is used for the network zone integration profile and also for.
Maggie McGee: Anything that important to networks on which means I will also do that to your ids pretty initially.
Maggie McGee: Because I would like to have anything that's getting imported into the network zone to have these changes applied so I don't have to maybe clean up every single record some will be done as things get imported or the daily oclc jobs happen so just be aware of that.
Maggie McGee: Next, this.
Maggie McGee: I there's some changes happening with our brief level rules so oclc is finally updating their encoding level leader 17 to adhere to mark standards it's been in discussions, but they started in January 2021 to begin converting encoding level K to seven so.
Maggie McGee: We had previously made our brief level rules in MSP for you to to match the oclc.
Maggie McGee: encoding levels because we use oclc as our our mark record repository so initially there were 210 brief levels we're going to be reducing them down to four because you know we can now have a grouping of full.
Maggie McGee: You know pre publication core minimal level levels, this will be implemented, first in the network zone and then into the institution zones, and again I will make sure that.
Maggie McGee: This is done with Community with myself communicating to the institutional and cataloging leads, so that there were any changes that I am making.
Maggie McGee: In their Alma instance.
Maggie McGee: Next, please.
Maggie McGee: Last but not least, I want to bring up there's some indexing issues happening if you're not aware.
Maggie McGee: So some of the physical title indexing issues that have been occurring.
Maggie McGee: And we were not aware, until a campus report said hey I have this physical title went through the proper workflow it's not in pre movie it's not discoverable what is going on a lot of times we had one offs but.
Maggie McGee: Unfortunately for one campus and they had quite a few I was able to identify and from November to like mini mid March I was able to.
Maggie McGee: identify quite a few so i'm working with actually personas to identify what is going on, that is preventing these titles from indexing.
Maggie McGee: Are you know how many campuses is this impacting because currently there's no tools we don't have any indexing tools to say hey these aren't being indexed so that we could practically do this, yes, we can go and force indexing and make them discoverable but for this case.
Maggie McGee: i'm so thankful to the campus who is willing to allow me to.
Maggie McGee: You know, keep these records, as they are so actually this can really dive deep to help us resolve this issue so just when you are, you know processing your physical titles.
Maggie McGee: Can you please check in Primo P after receiving you know you may want to communicate this to the people who are doing this work on at your campus.
Maggie McGee: You know, wait 15 to 30 minutes because that's the typical amount of time for indexing they can view the title and premier, be a few ways they could do it directly and pre mobi they can do it from the widget on the landing page.
Maggie McGee: Those will directly let you know very quickly if it's been indexed or not, if you use display and discovery.
Maggie McGee: When it displays it's not going to tell you whether it's indexed or not, you need to take an extra step look at the source record and if it says that the I the.
Maggie McGee: record with this, you know mls ID was not found that means it's not been indexed so please anytime you have this issue.
Maggie McGee: Will you find physical titles.
Maggie McGee: are not being indexed please open a salesforce case and then please report it to us at info that's like me that live answers COM.
Maggie McGee: With the case number, because it will be very helpful for us to be able to track these cases and combine them talking and working with actually Brits to resolve the issue, thank you.
Timothy Jackson: All right, thank you Maggie.
Timothy Jackson: i'm Shannon if you could move forward, please.
Timothy Jackson: Thanks um so I just want to talk a little bit about our Alma resource sharing statistics for the month of March I don't want to read through all of these.
Timothy Jackson: But I do want to point out a couple of things, first of all our book fill rate for the month of March 2021 was the highest fill rate we've ever had.
Timothy Jackson: it's the first time that the entire system had to fill rate higher than 65% typically we've been in the high 50s so we're talking a difference of you know, six or seven percentage points here i'm.
Timothy Jackson: Adding Ithaca college to our Rodas is partly responsible for this they're picking up some requests that otherwise would go unfilled, but I think the biggest cause is likely, the.
Timothy Jackson: Changes to the locate process that X leber's made in the February release it's looking like the new locate settings are better at not missing holding so this This is good news.
Timothy Jackson: And I also want to point out that every single sector within Sunni for the month of March was above 60% for the fill rate, in fact, the comprehensive in tech colleges were close to 70% and the Community colleges were over 75%.
Timothy Jackson: I also want to talk a little bit about the book turnaround time.
Timothy Jackson: Prior to the pandemic our typical turnaround time for all my research sharing physical requests was four to five days that balloon to over 10 days once we resumed resource sharing back in August.
Timothy Jackson: But it's slowly been coming down and for this month, we were below eight days 7.7 specifically so we're making some positive progress in that area as well, and I think a lot of that has to do with.
Timothy Jackson: Sunni libraries getting closer to resuming the full level of eld service that they had before the pandemic next slide please Shannon.
Timothy Jackson: Something that I want to talk about a little bit because it could have a in I do expect it to have an impact on our resource sharing statistics is a collection shift that is about to begin at binghamton.
Timothy Jackson: they'll be moving 500,000 items into off site storage that shift is scheduled to start next week, and all of those items will be inaccessible by late may or early June and they'll remain inaccessible until early.
Timothy Jackson: So this is obviously going to have a pretty big impact on binghamton's ability to fill lending requests in almost and it's also going to increase their borrowing volume, so they own 10 is one of our biggest lenders.
Timothy Jackson: So there, the fact that it will be more difficult for them to lead to other cities, because of this collection shift.
Timothy Jackson: it's in all likelihood, going to have a noticeable impact on lending volumes at other cities, which is why I want to make sure everyone is aware of this.
Timothy Jackson: I will be monitoring everyone's lending volume and if I start to notice problematic numbers i'm I will work with being on adjusting their Rodas to make sure that their requests are being as evenly distributed as possible.
Timothy Jackson: But if you notice a spike that I haven't noticed yet or if anything problematic starts happening with your lending volumes feel free to reach out to us, and I can look into things.
Timothy Jackson: Next slide.
Timothy Jackson: I also want to give you all, an update on where things stand with various Alma resource sharing initiatives with non Sunni libraries.
Timothy Jackson: As I mentioned earlier Ithaca College has been filling book requests for us for a few months now.
Timothy Jackson: we've expanded this to include Article borrowing and lending we've got as of right now five libraries, who are participating in this it's empire state tompkins cortland cayuga Jefferson in westchester.
Timothy Jackson: we're still working with a handful of other colleges in New York state on on the resource sharing specifically Nazareth college Union college in St john Fisher.
Timothy Jackson: Right now we're only talking about physical research sharing me we haven't discussed the digital resource sharing it all.
Timothy Jackson: And i'm hoping that we can go live on the physical side of things, with nas union and St john Fisher sometime this summer it's difficult for me to say exactly when but hopefully sometime this summer those three libraries will be in our book Rodas as well.
Timothy Jackson: On the digital side of things empire state College has started lending articles to Texas Community college, which is part of the Connecticut state colleges and university system.
Timothy Jackson: And our plan is to expand on the article research sharing between Sunni and CSU over the coming months and we have had some tentative talks about physical resource sharing as well.
Timothy Jackson: we're also actively testing physical resource sharing between Sunni and the Washington research library Council um.
Timothy Jackson: we're only looking at physical resource sharing right now, the participants in this pilot project that we're working on on our side, it will be Albany buffalo and stony brook.
Timothy Jackson: On wral seaside it will be American university George Washington University in marymount university and we're actively testing between our sandbox is right now.
Timothy Jackson: And we have been doing this for a few weeks.
Timothy Jackson: we're going to keep testing keep refining our settings.
Timothy Jackson: And then we hope to go alive there later this spring, or maybe early this summer and then eventually.
Timothy Jackson: expand the project to include more libraries on both our end and their end and, lastly, we are having discussions on a similar.
Timothy Jackson: resource sharing pilot project in Alma with the cal state system, and this is a little bit of late breaking news as of yesterday we've also started talking.
Timothy Jackson: With Brandeis university about all my research sharing with Sunni um they are definitely interested, I have heard back from them on that, but we're just starting this conversation, so I really don't have a whole lot more to say about that at this point in time.
Timothy Jackson: But um they're interested we're interested So hopefully something good will come up this.
Timothy Jackson: Next slide please Shannon.
Timothy Jackson: just want to give everyone an update on the last all my research sharing item issue.
Timothy Jackson: As of today, we have approximately 560 items that currently meet the criteria for being declared last and just as a reminder that criteria is.
Timothy Jackson: If an item is either 120 days overdue or it's been in transit for more than 30 days and for the sake of comparison that number, the last time we did one of these updates was more than 700 so we have definitely made some progress in this area.
Timothy Jackson: there's still plenty of more work to be done in fact our next steps will be.
Timothy Jackson: i'm going to start compiling lists of items that have been in transit for a very long time and then send lists of those items to campuses so they can do shelf checks.
Timothy Jackson: Because it's entirely possible that these items are indeed on the shelf and that they simply weren't updated in Alma correctly.
Timothy Jackson: Which is bound to happen now and again, especially.
Timothy Jackson: When you think back to shortly after go live when we were all you know just still getting used to the system, I think it's very understandable that there would have been some processing errors.
Timothy Jackson: That could result in items being on the shelf, but still listed as being in in transit for a resource sharing request so.
Timothy Jackson: Later this month, I will be start sending lists of items that require shelf checks to campuses and i'll be sure to include all the relevant information, you need especially call numbers.
Timothy Jackson: And then, once we've gone through this shelf checking process and we have a better idea of what is truly lost in transit, then I can send a list of items to eld and we can start working with them on tracking these items down.
Timothy Jackson: Now, in terms of items that are overdue, I just wanted to remind you all that we have offered to help libraries configure overdue and lost loan profiles for resource sharing loans.
Timothy Jackson: In fact, if this is something you want to take advantage of I have a link to a survey here, where you can tell us what you want those profiles to look like, and then we can go ahead and configure them for you.
Timothy Jackson: We don't have a firm policy on when billing for last items will begin yet i'll be working with the asr is working group the MSP Advisory Board and the SLC board.
Timothy Jackson: On the specifics of that policy over the coming months, so there will be more information about that um, you know as decisions are made and again just.
Timothy Jackson: If you could refrain from billing for lost all my research sharing items for the time being, until we have all of these policies in place i'd appreciate it so next slide please Shannon.
Timothy Jackson: And I think this is my last slide I just want to give you an all an update on where things stand with the automated fulfillment network project.
Timothy Jackson: We will be moving forward with the project, but we are going to have to modify the scope we're going to implement return anywhere for all suny libraries.
Timothy Jackson: we're going to implement the whole request pick up that other cities for libraries, who are interested in taking advantage of that functionality one thing we will not be doing is implementing resource sharing request pick up in other cities.
Timothy Jackson: There wasn't sufficient interest in that into implement it for some libraries, but not other libraries would force us to break up our network group in the network zone, and what that would do is it would.
Timothy Jackson: Not only it would have essentially mean the end of system wide walking borrowing, we also wouldn't be able to implement return anywhere for the entire suny system.
Timothy Jackson: So we will not be moving forward with the resource sharing aspect of the afm project.
Timothy Jackson: there's a project update scheduled for Monday at 2pm if you haven't registered already the registration link is here in the slide um and I just want to give you all a heads up that we will start working on the configuration work needed to implement return anywhere.
Timothy Jackson: She not this week, but early next week, and specifically what we'll be doing is will be configuring the institution relations table for each.
Timothy Jackson: suny Institute in each Sunni institution zone it's a total of approximately 3500 table entries, we need to configure because you need to configure the relationship.
Timothy Jackson: Between every single possible combination of to suny libraries in both directions, so when you do the math it adds up to about 3500 entries um.
Timothy Jackson: So we're going to start chipping away at this we've checked with X libra us and they have assured us that we can do this work.
Timothy Jackson: upfront of doing the rest of the afm configuration without having without having any impact on current functionality, so you shouldn't notice any difference as we configure these tables for your libraries.
Timothy Jackson: We will notify you once your libraries institution relations table has been configured we will reach out to your institution lead to let you know.
Timothy Jackson: Just so you're aware that this change has been made in the event that it does end up causing the problem again like I said we've been told by X libra.
Timothy Jackson: That it shouldn't be an issue, but you never know so we want to make sure libraries are aware of what we're doing in the event something does go on.
Timothy Jackson: Our plan is to be finished with all of this work by early May, and I just want to say thank you to both Susan Perry and Yvonne custer who have agreed to help me with those 3500 cable entries, so thank you Susan.
Timothy Jackson: And I think that's everything I have.
Shannon Pritting: Alright, any questions or comments.
Shannon Pritting: feel free to type in the chat or unmute yourself.
Shannon Pritting: Any questions.
Shannon Pritting: All right, looks like no questions i'll go ahead and stop the recording.