Member Enrollment Reminders
With August being peak recruitment and enrollment season for programs, please review the
- Effective Dates. In July 2021, ASN released this attachment to an email communication related to “Effective dates”. While this communication and the ASN Enrollment Guide do not say this explicitly, additional communication, and calls with the agency confirmed that AmeriCorps members may start service on the “Returned” date, when a citizenship verification is not automatically verified. Programs should only have members start on the “Returned” date if confident they have the necessary documentation to verify citizenship eligibility, which they will submit for review to get a manual verification. If a program allows a member to start on the "returned" date, they assume the risk that if the member is unable to be verified after manual review, any costs associated with that individual cannot be charged to the grant.
- The manual verification effective date should go back to the same date that it was “Returned” in the system, allowing the member to be enrolled with that same date. If for some reason an eGrants glitch does not set the manually verification date to the Returned date, you can submit an administrative review to your UServeUtah program specialist for this to be fixed.
- It is important to understand that in the event a member is found to be ineligible, they have the right to appeal. Ultimately, if they are not eligible and the program had the member start service on/after the Returned date, that program will have any applicable costs disallowed or not reimbursed.
- Administrative Reviews. The administrative review process is outlined here to make changes to an enrollment record. Programs can request an administrative review by emailing your UServeUtah program specialist.
- Eight Day Enrollment. AmeriCorps requires enrollment within 8 days of the start date. Programs should document manual verification or any other circumstances that resulted in a delay as the reason the enrollment was longer than 8 days.
- NSCHC. It is critical that programs have compliant NSCHC (completed on time and adjudicated) the day before the member start date. Timing of checks and documented adjudication are common errors. AmeriCorps will not change a start date via administrative review if the program does not have a compliant NSCHC for the impacted individual.
- Re-Verifying Multiple Terms. In September 2022, AmeriCorps instituted a new requirement that any member enrolling in a subsequent term of service that was previously manually verified, must be manually verified again. This change largely stemmed from a glitch where VISTA members verified were being incorrectly enrolled in ASN, as VISTA has different eligibility requirements.