4.03 - Chapter Committee Report
We have started a new fiscal year and the Chapter Coordinator chair position is open. We have one potential candidate. I intend to help make the transition with whomever takes on the chair.
I plan to work up a new scoreboard with the new chapter coordinator. Two chapters met in July. All chapters are required to submit an annual report due at the end of the month. To date 6 of the required 9 chapters have submitted an annual report.
As the Chapter Committee Chair, today I am putting a motion out to revoke three chapters who have not had any meetings this past year. They include, Puget Sound, Tampa Bay and Houston Metro.
Two other chapters had unusual circumstances. Our Book of Rules would dictate that these two chapters should also be revoked. I don't know if our Book of Rules is set up for any grace, but I am asking the Board to not revoke the Dayton Regional Chapter due to personal circumstances suffeered by the Chapter Chair and the Susquehanna Valley Chapter who meets but fails to report their meetings acccording to our Chapter Constitution. I feel partly responible in that I have not had the time to mentor that chapter properly.
I motion to revoke the following chapters, Puget Sound, Tampa Bay, and Houston Metro.
Further reporting.
On the brighter side, the Cape Fear Chapter has reinsated their chapter and is considered now an active chapter. Pending aproval of my motion, we currenty have 12 chapters.
The Chapter Committe chair is open for a new chair person. I intend to help the new chair over the course of the next few months. In addition I have set up a description of what the chair person does below. As I mentioned earlier, there is one potential Board member looking at chairing this position.
Chapter Coodinator- Should be a Board member and reports on the activities of the Institutes chapters. Helps new chapters form. Reports chapters to the Board that should be revoked due to inactivity and not performing per our chapter guidelines and the Institute's Book of Rules.
1. Host a once a month chapter huddle virtually. This huddle is to promote chaopter activity, maintaining a scoreboard to motivate goals by each chapter. Assist chapter chairs with questions, help, mentoring and meeting material. The current huddle is scheduled fr the thrd Thursday of each month at 12:00 noon (ET).
2. Attend a bi-weekly meeting with the AIBD Staff Executive Director for guidance and to get help as needed from staff.
3. Prepare a report to the Board of Directors at the monthly meetings. Present updated scoreboards at each meeting and report on chapter activities.
4. Respond to emails from members requesting chapters in their areas.
5. Become familiair with the Chapter Constitution and the Chapter Application Form.
6. Consider updating the Chapter Guidelines which have not been updated since 2015.
That concludes my report.
I plan to work up a new scoreboard with the new chapter coordinator. Two chapters met in July. All chapters are required to submit an annual report due at the end of the month. To date 6 of the required 9 chapters have submitted an annual report.
As the Chapter Committee Chair, today I am putting a motion out to revoke three chapters who have not had any meetings this past year. They include, Puget Sound, Tampa Bay and Houston Metro.
Two other chapters had unusual circumstances. Our Book of Rules would dictate that these two chapters should also be revoked. I don't know if our Book of Rules is set up for any grace, but I am asking the Board to not revoke the Dayton Regional Chapter due to personal circumstances suffeered by the Chapter Chair and the Susquehanna Valley Chapter who meets but fails to report their meetings acccording to our Chapter Constitution. I feel partly responible in that I have not had the time to mentor that chapter properly.
I motion to revoke the following chapters, Puget Sound, Tampa Bay, and Houston Metro.
Further reporting.
On the brighter side, the Cape Fear Chapter has reinsated their chapter and is considered now an active chapter. Pending aproval of my motion, we currenty have 12 chapters.
The Chapter Committe chair is open for a new chair person. I intend to help the new chair over the course of the next few months. In addition I have set up a description of what the chair person does below. As I mentioned earlier, there is one potential Board member looking at chairing this position.
Chapter Coodinator- Should be a Board member and reports on the activities of the Institutes chapters. Helps new chapters form. Reports chapters to the Board that should be revoked due to inactivity and not performing per our chapter guidelines and the Institute's Book of Rules.
1. Host a once a month chapter huddle virtually. This huddle is to promote chaopter activity, maintaining a scoreboard to motivate goals by each chapter. Assist chapter chairs with questions, help, mentoring and meeting material. The current huddle is scheduled fr the thrd Thursday of each month at 12:00 noon (ET).
2. Attend a bi-weekly meeting with the AIBD Staff Executive Director for guidance and to get help as needed from staff.
3. Prepare a report to the Board of Directors at the monthly meetings. Present updated scoreboards at each meeting and report on chapter activities.
4. Respond to emails from members requesting chapters in their areas.
5. Become familiair with the Chapter Constitution and the Chapter Application Form.
6. Consider updating the Chapter Guidelines which have not been updated since 2015.
That concludes my report.