Esta Tovstiadi (they/them): Okay, thanks everyone for joining us today for this unique connect Task Force December update we're just going to go over.
Esta Tovstiadi (they/them): The work that we've done to date and talk about our next steps share some information some hot off the press information from our recent discussions with pro quest and scope and then just have time for an open Q amp a.
Esta Tovstiadi (they/them): If you attended the SLC meeting last month, a lot of what you're going to see today is a repeat.
Esta Tovstiadi (they/them): And just feel free to ask questions on throughout the presentation or wait until the end and i'm going to go ahead and turn it over to Shannon to sort of introduce us to the Sunni connect package great.
Great.
Shannon: So just wanted to make sure everybody was aware of.
Shannon: Our limitations and then also you know what the Sunni connect packages and traditionally the vast majority of the Sunni connect package is is xcode content.
Shannon: So this is one that's an all in offer it has been an all in offer since or an all in agreement, since the beginning our one limitation is that the materials or the the databases that we subscribe to must be on the State contract.
Shannon: So that means that you know if there's a if there's a database that has, that is not on the State contract.
Shannon: We couldn't.
Shannon: You know included, but.
Shannon: You know that's a pretty expansive listing from you know from Expo and from other vendors as well and traditionally we've done a multi year deal usually three to five years and then all of this has always been via recharge as well or direct charge.
Shannon: So all this pays that pays the invoice we apply a subsidy to that invoice So in addition to the the discount provided by the vendor there's also a subsidy of the costs for the the Sunni connect package that that.
Shannon: Sunni also provides to.
Shannon: You can go ahead.
Esta Tovstiadi (they/them): Okay i'm just going to briefly go over.
Esta Tovstiadi (they/them): Which databases are included in the scope package, so the slide lists all of those.
Esta Tovstiadi (they/them): As Shannon mentioned all 60 campuses have access to these it's worth mentioning to that we aren't managing access in the network zone for these databases, so it is up to each individual campus to make sure that those databases are active in their all month.
Esta Tovstiadi (they/them): In the past we have usually negotiated a three year deal with.
Esta Tovstiadi (they/them): With extra renewal extensions, so I just want to mention about these particular databases that we negotiated them, five years ago, which is.
Esta Tovstiadi (they/them): A really long time these days kind of feels like a century, considering how much our world has changed in that time, so when these databases were selected that.
Esta Tovstiadi (they/them): Selection was made based on usage, as well as campus priorities.
Esta Tovstiadi (they/them): And so, as stephanie is going to talk about on the next slide this year marked the last year of our five year deal and the inception of our task force.
Stephanie P Hess: Thank you ESTA um yes, so we did we're doing things quite a bit differently from last go round last renewal period, a lot of it was him by john Schumacher.
Stephanie P Hess: Who was on the commercial products committee at the time that's now the SS CC However, I think it's a better approach this time around, to have sls we have more more robust staff being led by Shannon and so.
Stephanie P Hess: And so, now we have a task force that is assisting them with the Sunni connect when your process, so our charge and I just put the link to it and you see it up here is to really to help.
Stephanie P Hess: coordinate the Sunni library services, you know work with for this regarding the Sunni connect Program.
Stephanie P Hess: With what the campuses are interested in as ESTA mentioned last time it was.
Stephanie P Hess: You know so much has changed in five years, and the way we do things, and now we have Alma and a more centralized way of doing things.
Stephanie P Hess: it's it's led to a big change so basically the the task force is meeting of add you know we're ad hoc so we're meeting about eight to 10 times I think we've already met four or five times.
Stephanie P Hess: Today, and then we go over the survey results which many of you helped respect you know helped with responded to.
Stephanie P Hess: overall satisfaction was Highnesses going to talk about that in a bit, but obviously there's always room for improvement, so we're going to use those as a jumping off point.
Stephanie P Hess: And we're going to create a recommendation for how we should approach this new pack, the new package, when our current contract expires in July 2022 so what we've been doing so far is basically gathering input, including you're, starting with the survey results.
Stephanie P Hess: In taking it from there and reaching out and working with the various sectors to garner more feedback and then what will happen is once we've garnered gotten gathered all that information.
Stephanie P Hess: Will process, it will do some analysis, which was already started as just going to speak about that in a moment.
Stephanie P Hess: And then we're going to go ahead and you know review all the review the offers that we have the options we have I should say from from the vendor and go ahead and write a report and share that with the SLC board and then a decision will will basically being made at that time so.
Stephanie P Hess: Next slide please.
Stephanie P Hess: And here are is here, we see a list of all the fine people working on the task force, many of whom are with us today.
Stephanie P Hess: So I see Dana and Susan and Ryan, and I think I saw Ruth and of course Shannon ESTA and also calling and Scott are with us, I think I saw Andy as well, so I like the fact that this is a really.
Stephanie P Hess: Strong group of representation across all the sectors, I think that's really important because last time we we tried to gather feedback from as many.
Stephanie P Hess: constituencies as possible, but it was not as robust, as this, so I think this is also a really good move in the right direction, a good a good a good change in the approach that we're taking here.
Stephanie P Hess: And Susan is going to tell us more regarding the survey results.
Susan Davis (UB): Yes, we we sent out a survey, because we wanted feedback on how the past Sunni connect program had gone, as well as some feedback on how we should approach moving forward and we had an excellent set of responses, I mean this is this is pretty impressive.
Susan Davis (UB): In the survey land and even within Sunday to try to get everybody to do something together is always a fun task here's the link to the analysis which we have shared before.
Susan Davis (UB): But as to kindly put together the key takeaways which was that generally we're all we've all been pretty satisfied with the current selection of PepsiCo databases.
Susan Davis (UB): The majority of the campuses we're happy to be renewing as is.
Susan Davis (UB): And no surprise, the majority of campuses aren't interested in spending any more money without very specific and detailed information about what those any increases would would cover or include.
Susan Davis (UB): And also, we had a strong interest in share a shared streaming video ebook and di collection as part of Sunni connect.
Susan Davis (UB): And you'll hear more about shared streaming video ebook well and the I, and in some later slide so go ahead.
Susan Davis (UB): And again, there are sector meetings we have designated folks from the task force, who have gone of order attended sector meetings when those have happened, I represent a university Center they don't have the same kind of meetings as.
Susan Davis (UB): As the other sectors do so I can't say that i've talked to any anybody outside of you be I don't know if anyone else on the call would like to to to mention their their meetings with sectors, I think colleen met with the college's.
Colleen Lougen: hi this is yep this is colleen can you hear me.
Colleen Lougen: Yes, alright perfect um yes Scott Richmond Virginia and I met with the comprehensive directors back in September and we discussed survey results updates and the task force timeline and.
Colleen Lougen: You know I think there was a prevailing.
Colleen Lougen: Feedback with other same thing with other sectors, was to keep the current eps go package and a strong desire to add a stream video collection.
Colleen Lougen: I don't know if there's other people.
Colleen Lougen: who met with their sectors that want to share.
Dana Antonucci-Durgan Suffolk CC: i'll share from the Community college sector, so we met.
Dana Antonucci-Durgan Suffolk CC: At the monthly meeting of the Community college directors and we presented the the survey results, and there was also a strong feeling that.
Dana Antonucci-Durgan Suffolk CC: You know the PepsiCo databases are very important to this to the sector, they would like to see the content there, and one of the one of the main feedback, what are the some of the feedback from that.
Dana Antonucci-Durgan Suffolk CC: That meeting was that if there were any changes, the sooner that that information can be communicated out would be the best so that was very important that, if there were any changes to databases or pricing that that information would need to that we would need to notice soon as possible.
Ruth Owens: hi great I just like to mention i've been emailing the doctoral sector outside of the university centers and I haven't received a whole lot of feedback but they're fairly older more informal group I believe so um.
Ruth Owens: You know I think they would let me know what they need to know.
Ruth Owens: So that's where that sat with them.
Susan Davis (UB): Great.
Susan Davis (UB): Thank you, everybody.
Susan Davis (UB): All right, I think we can go to the next slide.
Susan Davis (UB): Okay, and we had a similar update in September, as this, where, again we we shared our work, we had some feedback we had some discussion at that At that session, and there were about.
Susan Davis (UB): 70 attendees and again talking about you know databases for the package you know the streaming video and subscription ebook packages.
Susan Davis (UB): You know the task forces idea is that we cannot engage with the Community.
Susan Davis (UB): To too early or too often and want to be very, very transparent in in what we are doing so, even the first many of you you've heard a lot of this before.
Susan Davis (UB): Sometimes, again, you know repetition is a great way to have it retained in our ever an increasingly difficult brains to penetrate.
Susan Davis (UB): You know co bid fog coldness fatigue just the general there's not enough light during the day, right now, at this time of year, you know all of those things factor factor in and, of course, this is a significant investment by the suny system, so we do want to be sure that we are.
Susan Davis (UB): aware of exactly what we are talking about so.
Susan Davis (UB): We can go ahead.
Susan Davis (UB): And i'm still talking yes um so again, we had the the SLC had their semi annual meeting last month, again, where we shared again some some late breaking news that we were we were talking with ups go, so that we would get.
Susan Davis (UB): You know, a proposal in a very timely fashion from them with some of our parameters.
Susan Davis (UB): which are generally basically we were asking eps go to more or less come in with the same price point as what we've had also discussed with them, the idea of swapping out a few of the lesser use databases for.
Susan Davis (UB): You know, an e book package option and again that SLC meeting there were about 100 attendees so a lot of folks got to hear what what took place.
Susan Davis (UB): As far as our our task force meeting and and plan to work with PepsiCo and again Shannon.
Susan Davis (UB): has already said this, but we can't say this enough either we have to work with products that are on the own GS list which will very much coming to play with the next, so the Expo databases again that.
Susan Davis (UB): we're going to read we're asking them to provide mostly the same the same databases and.
Susan Davis (UB): An E book package, which we are working with them, as well as pro quest to see you know that it is going to be represented in the online Community zone, so that it will be available as soon as a new contract is agreed to.
Susan Davis (UB): Next slide.
Stephanie P Hess: Susan and that brings us to our overall communication plan.
Stephanie P Hess: All of our meeting minutes and relevant documents are on the SLC guide, which I believe the link is here, and it is also in chat.
Stephanie P Hess: Obviously this is our next Community update is December 1 today right now yay, so we will probably have i'm sure we will have.
Stephanie P Hess: Another Community update shortly, but then future date to be determined, however, in the meantime, we will be going ahead and writing a report.
Stephanie P Hess: Regarding that you know encompasses all of the information that we've gathered and set forth a recommendation regarding the 2022 Sunni connect renewal.
Stephanie P Hess: At this point, we do have some some relatively firm ideas regarding how to proceed, we are waiting for additional information from upscale and pro quest we do have.
Stephanie P Hess: More information from upscale which I believe Shannon has been speak about in a moment, but we will share that information with you as we go go through, I don't think our next meeting has been set, yet we will probably meet in the next week or two.
Stephanie P Hess: Based on the timeline we have going right now, so we do have some some additional negotiations and procurement reviewed over to go through before we issue that report.
Stephanie P Hess: But i'm at the moment i'm going to leave you hanging in anticipation and have asked to discuss some of the database usage analysis that we will be relying on to to write that.
Stephanie P Hess: That recommendation.
Esta Tovstiadi (they/them): Thanks stephanie okay i'm going to dive really deeply into the weeds here and talk about our usage analysis, so the task force reviewed usage data, both in aggregate so for all of Sunni combined, as well as at the campus level for all of the databases in our package.
Esta Tovstiadi (they/them): We we looked at use how the usage has changed over the past few years and we looked at a few specific metrics which i'll discuss in a second.
Esta Tovstiadi (they/them): And what we did was we developed some criteria to help us decide which databases.
Esta Tovstiadi (they/them): We would request that eps go include in a proposal and which we would consider as swapping out of our package, so the two main criteria that we looked at were usage and overlap.
Esta Tovstiadi (they/them): For the usage, we were looking at the number of requests, including full text requests, but also abstract requests full text linking out from the database things like that.
Esta Tovstiadi (they/them): Because we we wanted to include the variety of ways in which we know the campuses are being are using these databases, since not all of these databases are full text.
Esta Tovstiadi (they/them): Not some of them are abstract only and we just wanted to account for that complexity of use and have a number of metrics to look at so from that data we identified what we called low use databases and we defined those as databases that did not have acceptable use.
Esta Tovstiadi (they/them): Over.
Esta Tovstiadi (they/them): 400 requests every year again, those requests mean full text abstracts etc so it's a pretty low number for the majority of our campuses.
Esta Tovstiadi (they/them): So we.
Esta Tovstiadi (they/them): were looking for.
Esta Tovstiadi (they/them): An acceptable use at at least 30% of our campuses so that's 18 campuses we wanted to have this acceptable use That was our cutoff point, and so we identified eight databases that fit that criteria and I listed those on this slide.
Esta Tovstiadi (they/them): And from those eight databases, we then conducted an overlap analysis and Alma comparing each of them individually with all of the other remaining databases and Sunni connect.
Esta Tovstiadi (they/them): so that you know if we wanted to know if we did take one of these databases out, then how much unique content and such, are we going to lose access to.
Esta Tovstiadi (they/them): Okay, and then on the next slide, this is the actual data from which we made some of those decisions for those eight databases.
Esta Tovstiadi (they/them): So we noticed, you know, comparing these to the other databases and our package these ones weren't being used.
Esta Tovstiadi (they/them): As as much at a larger number of schools and for the most part, and there are some exceptions, but for the most part they didn't have an overwhelming amount of unique content.
Esta Tovstiadi (they/them): That we would be losing if we did swap them out you'll notice, you know some of these databases do seem to have quite a bit of unique content, but their usage is quite low.
Esta Tovstiadi (they/them): So it was sort of a balance, trying to look at these multiple metrics rather than just looking at the uniqueness of the content or just looking at the.
Esta Tovstiadi (they/them): The usage.
Esta Tovstiadi (they/them): We did note we just to see how the usage has changed over the past few years and it's worth noting that, overall, in our entire package, we saw a decrease in usage in general.
Esta Tovstiadi (they/them): I think that correlates with the pandemic with the drop in enrollment a lot of other a lot of other reasons, we might see a lower usage.
Esta Tovstiadi (they/them): So we didn't really consider that change in usage that lower usage.
Esta Tovstiadi (they/them): As as a criteria.
Esta Tovstiadi (they/them): Because again, that was a trend we were seeing across all of our databases and I think, maybe, many of you have seen this as well, across all of our resources and, in some areas.
Esta Tovstiadi (they/them): So comparing these two the rest of the package which aren't included on this slide but will be included in our final report.
Esta Tovstiadi (they/them): These weren't performing as well as we would have expected them to, and so we included these as potential swaps swap outs of our package.
Esta Tovstiadi (they/them): Okay, and then on the next slide Shannon is going to talk about streaming video.
Shannon: So I think we were fortunate to have.
Shannon: Some data about pricing that we might not have had had we not gone through a major procurement, so we knew that.
Shannon: 25 campuses are currently subscribing to Avon and that they are paying 170 $2,000 roughly.
Shannon: And then through some negotiations not related to this with pro quest they offered us 50% off if all 60 campuses subscribe to Avon which is you know only $64,000 more across all of Sunni, so we knew there was a desire to have a shared.
Shannon: Shared video or film platform, and you know, so we started to look very specifically at Avon which provides a wide range of subjects and a lot of content.
Shannon: And if we take the current spending for Avon and then add a little bit more into Sunni connect we can greatly expand.
Shannon: Access to that and we'll talk a little bit about this when we talk about the disco slide but we really wanted to see whether it was in range to meet all of our constraints which.
Shannon: We were considering our constraints that it was quite unlikely that sunni's would agree to any sort of increase in the Sunni connect costs, so we knew that we had to.
Shannon: try to get very close or at a flat cost with also adding Avon in addition to the ABS good databases so we'll talk a little bit more about those details but i'll turn it over to.
Shannon: Susan and Dana to talk about the benefits of Avon from just a content and access perspective.
Susan Davis (UB): Right, so a bond is a collection of over 65,000 videos and as the slide says it has wide interdisciplinary coverage on on many, many fronts and from many important.
Susan Davis (UB): providers, but they do have a PBS they also have various numbers of award winning films so based on what what is available, you know it's a it's a low cost per per item or per unit, if you if you want to look at it that way.
Susan Davis (UB): When the other great things and that they have.
Susan Davis (UB): Is a you know.
Susan Davis (UB): There is.
Susan Davis (UB): and
Susan Davis (UB): Sorry i'm getting an ECHO.
And I don't know why.
Susan Davis (UB): But they do have a perpetual access aspect to this, so I think they call that bill by choice so again, they have a rubric where you know, based on how much you're spending you, you would get to select a certain number of videos that you would own in perpetuity and we had a meeting just.
Susan Davis (UB): Our two ago and, and that was confirmed for this, there are going to be a lot more details to to work out on that, but um it's it's one of it is the actually the only.
Susan Davis (UB): streaming product that is on the OTS contract and we know that you know again not not all the Sudanese already had this but enough, and again for the wonderful offer that was provided by pro quest to seem like a good thing to pursue Dana would you like to add anything more.
Dana Antonucci-Durgan Suffolk CC: i'm just that there is also public performance rights on the videos in there and there's a lot of functionality to the product and that you can get you can search transcripts there's onscreen transcripts for the videos and also this clip making functionality, so if.
Dana Antonucci-Durgan Suffolk CC: A faculty Member once you just a portion of the video they can go ahead and make clips there.
Dana Antonucci-Durgan Suffolk CC: And again yeah I mean there's there's so colleen put in the chat the information about Avon and they really have a lot of information on that site as well, and the live guide so.
Dana Antonucci-Durgan Suffolk CC: I don't want to repeat too much of what's available on there, but there is quite a bit of information there about the specifics of the functionality of the product i'll speak from a.
Dana Antonucci-Durgan Suffolk CC: From a library that currently is not subscribing to Avon and i'll say that we had looked at um at the product when it came out through the last year that there was a Sunni.
Dana Antonucci-Durgan Suffolk CC: deal for that and we didn't go with that for for a number of reasons, at the time, but we are considered we're very interested now to look at Avon as sort of the swap out for films on demand or Fo D, because a lot of that content will fill the need of our faculty.
Susan Davis (UB): Okay colleen Andy.
Andy Heiz: Okay, I can cope with here.
Andy Heiz: So yeah the important aspect of this collection is that is available on the Sunni contract so as much as we'd like to take a look at swank which has been swapping and swapping out and films on demand, which offers different content.
Andy Heiz: we're pretty much limited to Avon and.
Andy Heiz: It does certainly offer a robust amount of unique content, some of which includes.
Andy Heiz: CBS.
Andy Heiz: CNN some documentary things and these stuff and there's also a fair amount of content that's unique to Avon that.
Andy Heiz: You can't get elsewhere, one aspect of video collections as frustrated faculty or library is that a lot of the content is could be available on YouTube but material that we're looking at with Avon is unique to Avon so.
Andy Heiz: you'll have faculty that will be able to use direct from Avon integrate in whatever learning platform that you are able to come up with so as much as we'd like to.
Andy Heiz: broaden the perspective of for other.
Andy Heiz: vendors, this is the one going to, but it does look like a really robust opportunity.
Esta Tovstiadi (they/them): Did you want to add anything clean.
Colleen Lougen: um no I think it's been covered by a lot of people i'm just really excited that we were able to get this because you know, there was a really strong desire for streaming video, not only in the survey results, but also from the sector discussions sauce is really exciting.
Stephanie P Hess: and actually one thing I would like to add is that during our meeting this morning it was confirmed that there will be.
Stephanie P Hess: You know a number of options regarding the the you know the perpetual access rights and things so.
Stephanie P Hess: If you have feedback regarding in you know, everybody will get to keep every campus will get to meet retain their own their own content, even if we were to walk away that would that still that still holds true, I just want to emphasize that.
Susan Davis (UB): Maybe I should just also add that.
Susan Davis (UB): There are collections in the CZ.
Susan Davis (UB): For almost So yes.
Susan Davis (UB): records and it's always a plus.
Stephanie P Hess: depends on the records right.
Susan Davis (UB): Well, better than nothing, but.
Stephanie P Hess: Something to build on exactly.
Stephanie P Hess: Whether it were there other questions No Okay, well then, I guess i'm up Thank you Susan so just to summarize are the decisions that the task force has has made to date for this renewal cycle, we are going to be our renegotiating the package with PepsiCo.
Stephanie P Hess: swapping out those underutilized databases that Esther was talking about earlier.
Stephanie P Hess: So they have shared some information with us regarding the D Ai related content, and I believe we have links to.
Stephanie P Hess: The actual collection the E book collection, that we will you know so they are offering at the moment, so we can share that with that is public public of information.
Stephanie P Hess: And so, of course, we are as as Shannon has emphasized repeatedly trying to make every attempt to keep the cost increases to a minimum, you know that cap of $750,000 that's what we're really trying to strive for with those annual increases, you know not to exceed 3%.
Stephanie P Hess: Again, it will be another five year deal or something similar, that three year deal with the the additional two year renewal option if we choose to exercise that so we're definitely you know moving forward with with those things and, of course, you know the avalon.
Stephanie P Hess: discussion we had this morning looks very favorable and positive overall So hopefully that will, if all goes well fingers crossed.
Stephanie P Hess: You know that will also be added to the senior connect core package so hopefully this will satisfy the majority of campuses express wishes to know have streaming video have more ebooks that in more D content so i'm going to go back to Susan.
Susan Davis (UB): Yes, sorry I was checking on PepsiCo notes, but yes, we met with several Members.
Susan Davis (UB): Several actually employees of scope to talk about.
Susan Davis (UB): You know the proposal that we, we hope that they would be able to provide, giving them the information that we wanted to keep.
Susan Davis (UB): The price points as low as possible, and they were they were, in my view, surprisingly amenable to that, I think, at this point, you know guaranteed businesses guaranteed business so that's always.
Susan Davis (UB): A good, a good thing, and they did appreciate the fact that that we had offered.
Susan Davis (UB): You know, some databases to to swap out as a good faith effort, I think again, some of those databases are not like you know the big sellers in terms of you know if it makes that much actual financial difference, but they were agreeable to then.
Susan Davis (UB): Including the ebook package.
Susan Davis (UB): The diversity and ethnic studies ebook subscription collection, so this would be a subscription offering where there is no, there is no ownership involved at the end, but again.
Susan Davis (UB): I can't remember how many titles they told us that it had you know, several thousand and and more always being added, I believe, right now, we're we're looking for that collection to be represented in all my 40 yeah 49 under I thought it was close to 5000 titles.
Susan Davis (UB): For that collection to be represented in online it's it's very fairly new I think they released it at the end of the summer.
Susan Davis (UB): And the information was sent to actually virus in early September so by the time like this agreement would not be available.
Susan Davis (UB): I mean it goes into into effect July, one that we expect that those those titles would be available through the Community zone, so that way, they would be discoverable discoverable so that would meet.
Susan Davis (UB): again.
Susan Davis (UB): The Di efforts that we wanted to have also provide you know, a standard set of ebooks across the campus and upscale is going to come back with their their formal pricing, but you know whether they.
Susan Davis (UB): We talked about whether we should do three or five you know it might it might make a difference in the escalator, but you can count on Shannon to squeeze.
Susan Davis (UB): As much out of them as possible, we did supply them with the current student FDA number, so that they, they could readily see that Sony has definitely had you know, a decrease since the last time we we went through.
Susan Davis (UB): We went through these efforts, so I think that that sums up, it was very positive.
Susan Davis (UB): You know, as long as the the formal proposal, you know meets these.
Susan Davis (UB): Important.
Susan Davis (UB): I want to say benchmarks, you know that will be included in the report for for our recommendation.
Susan Davis (UB): anybody else have anything that I missed.
Stephanie P Hess: I think they did say that when we get closer to the time if you're interested, we can also have a trial, I believe we did have a trial last go round.
Stephanie P Hess: So during the last renewal process so.
Stephanie P Hess: And, yes.
Susan Davis (UB): Yes, yes, we would have to write in the long run, further Thank you.
Esta Tovstiadi (they/them): And this is our late breaking news from this morning.
Esta Tovstiadi (they/them): let's see Susan.
Susan Davis (UB): And, once again, and this is like this yeah.
Susan Davis (UB): I got to talk about something on the schedule for but, nonetheless, this one is is fresh so we we met with deidre or deirdre which is.
Susan Davis (UB): The the general.
Susan Davis (UB): REP, for I think all of us and her colleague Chris that I actually have not worked with personally.
Susan Davis (UB): And stephanie and I and us and Shannon were on with them so again, where we.
Susan Davis (UB): We discussed the proposal that they had, which was part of the ISP which that seems like ancient history, so they are working to honor that that pricing, which again gives us as a system of a big discount.
Susan Davis (UB): And again makes the the pricing very attractive, or at least in the sense of this is an opportunity that you know we, the task force.
Susan Davis (UB): You know, beliefs, is not worth I mean is it's not something we should we should pass up on this is an opportunity we may not we may not be able to see again the pro quest did emphasize this had to be a Sunni wide.
Susan Davis (UB): Agreement to again get the benefits of that pricing we clarified a few things again about the perpetual access program which again would be available and how.
Susan Davis (UB): You know, roughly 400 videos per year because they face it on the span so that's just the rough math it's not exactly that will be a lot for Sunni itself to.
Susan Davis (UB): The task force, and then perhaps some other group would have to decide on how to share those purchases, because as stephanie mentioned earlier the perpetual access will be per campus.
Susan Davis (UB): So, in the sense of you know if you be was assigned 25 videos those 25 videos we would choose would be ours in perpetuity so if the deal ended.
Susan Davis (UB): It doesn't mean you know all of suny has those only you be, and it would work that way for for the other campuses so, on the one hand, that that saves.
Susan Davis (UB): The work of trying to coordinate amongst each other, you know, the idea that many of us were involved with with the previous.
Susan Davis (UB): Science direct contract when title there could be swapping and swapping out, and you know there were way strategies we were trying to use to maximize you know the dollars that we were we were investing.
Susan Davis (UB): So that's that's one less you know thing that has to be worked on what what is going to have to happen now, though, is because we want to have the proposal from pro quest mirror the timeline for you know PepsiCo.
Susan Davis (UB): is for them to to go back to their legal people and ask about again the three year contract with a two year type renewal, so that you are ending up with a total of five, which is what.
Susan Davis (UB): We were asking eps go for so so there might be a little you know finagling that we want, we will have to do if.
Susan Davis (UB): Depending on what their legal says, but nonetheless.
Susan Davis (UB): Pricing for July 2022 to June 2023 is set from the the ISP proposal so so that is that is good, so we can at least move forward we don't you know there isn't anything.
Susan Davis (UB): Bureaucratic lies that should.
Susan Davis (UB): Stop this I shouldn't have said that out loud, but nonetheless it's there for perpetuity So hopefully OTS and the controller's office won't make a liar out of me.
Susan Davis (UB): Oh, and did I hit the right points Those are the things that I was most interested in learning today so.
Stephanie P Hess: Yes, I think you hit you hit them all Susan the The other thing I wanted to mention was.
Stephanie P Hess: That.
Stephanie P Hess: selections would be done made locally right right and so people would still retain some campuses but still retains control over those perpetual access titles so for our next steps.
Stephanie P Hess: Please we.
Stephanie P Hess: There we go, thank you, as we mentioned earlier we're in the timeline the part of the timeline in the process or so it's a process where we're getting ready to draft a report of our findings.
Stephanie P Hess: We as Susan just summarized we are going to review the pending of skill and PQ offers as they become available, obviously we are pushing for an aggressive timeline and hopefully we will have those offers quite soon believe.
Stephanie P Hess: We wanted them by we are ahead of schedule on the Cisco Cisco which I believe is due January, we should have that fairly soon and it sounded like.
Stephanie P Hess: Based on our conversation this morning that pro quest will also be moving very quickly to get us those options the options the offers on the table very soon so.
Stephanie P Hess: Does anyone have any questions at this time I believe we'd like to open the floor for questions discussion.
Shannon: um can I connect a couple dots or a few dots here, so I just want to kind of summarize a little bit so.
Shannon: Not assuming that everyone knows kind of how much our Sunni connect.
Shannon: A disco contract is, and you can put the slides down so if you'd like.
Shannon: So just to summarize.
Shannon: Our request to ED disco was was significantly less than what we're currently paying them and that's after they gave us a 5% discount last year because of coven.
Shannon: So that's 750,000 is is little bit over 50 K less roughly than what we're currently paying for the scope content that we get, which means that we can add.
Shannon: Avon to Sunni connect without much of an increase in really kind of just you know, a very small increase to the overall Sunni connect pricing, the one thing I want to be clear of is that assumes, and that includes us bringing the current spend for.
Shannon: Avon into the Sunni connect package, and that is something that the Sunni connect task force will be reviewing and approving.
Shannon: And since there's no in essence there's no new spending coming we won't be going out to get approval from every single campus we will.
Shannon: look at it from the Sunni connect Task Force perspective and then give our proposal to the SLC board and they will approve it, and that should happen relatively soon so just summary is since we're getting.
Shannon: You know the core of what we still want out of the PepsiCo package for less we can add in Avon without an additional spend outside of pulling the.
Shannon: Avon current spending into the Sunni connect package so for most people that means you're going to see no significant increase or no increase in your.
Shannon: Sunni connect charge on the charge but we're going to work on the internal cost structure to try to make it as even as possible in your Sunni connect cost might go up because your spend or a portion of your spend for Avon will be moving into Sunni connect.
Susan Davis (UB): Right, still a few internal.
Susan Davis (UB): procedures to work out but.
Susan Davis (UB): This is great great news.
Stephanie P Hess: Thanks Shannon did anyone have any questions.
Stephanie P Hess: And that's a lot of information to take in.
Shannon: The other thing stephanie and Susan that we did.
Shannon: We did discuss with PepsiCo that we didn't we didn't put into the slides was there was at least from the task force perspective perspective.
Shannon: an interest in ethnic and diversity source from Expo in xcode could not provide us with the full ethnic diversity source package for the price that we wanted, they gave us the 5000 5000 title ebook collection that is titled diversity and ethnic studies ebook subscription package.
Shannon: But we did indicate to xcode that they could provide us with an offer with graduating graduated discounting.
Shannon: For ethnic and diversity source which we will promote as as appropriate if the price is just way too high, we won't necessarily promoted.
Shannon: fit looks within range, we might you know explore it but it's unlikely that it would be added to the the ethnic and diversity source would be added in incomplete to to the Sunni connect package that I did I frame that correctly based on our discussion stephanie and Susan I think so.
Stephanie P Hess: Yes, yes, thank you for clarifying and I did put the link to the flyer that they sent us regarding the ebook subscriptions so people can take a little bit of a closer look and see what it's all what it offers in that particular equal collection.
Susan Davis (UB): Right definitely that.
Susan Davis (UB): Their ethnic and diversity source product what was something that was just going to have to be an optional type thing that would not be part of of Sunni connect so.
Susan Davis (UB): You know, whatever information is is put out about that it would be up to any individual campus to to you know indicate individual interests, and it would be a completely separate agreement arrangement order whatever.
Susan Davis (UB): Did we want to also mention that that pro quest said they had done this Avon with cuny they had just completed that so.
Susan Davis (UB): we're we're on the coattails hopefully.
Susan Davis (UB): Well, because they they.
Susan Davis (UB): participated in the ISP edge it shouldn't be a problem to get things through, but.
Susan Davis (UB): it's always interesting what you need to and he does sometimes they follow us sometimes they do this.
Stephanie P Hess: And perhaps and, just to clarify tried to read off my scribbling notes it my understanding was the according to what deirdre said was the individual schools that already subscribe, we get a credit Is that correct shit and then it would be built to sell us.
Shannon: I can't read my own handwriting service so, so I would.
Shannon: not suggest that we get into those details now because I think that's going to be.
Shannon: The discussions and the details that that ESTA and I will work out with every single campus and pro quest is sinking up on one renewal and then figuring out.
Shannon: any sort of credits that have to go to a campus those types of things and I don't want to underestimate.
Shannon: or understate the complexity of that we will do our best to make it pretty seamless but you know the opportunity to expand access to the Avon for really a small amount of money.
Shannon: And not increasing Sunni connect with something that we felt like was worth the complexity of combining an existing subscription and then moving into Sunni connect I know that was something that the.
Shannon: Previous Sunni connect group under CPC attempted to do is take what was being subscribed to.
Shannon: By groups within Sunni and then try to expand it to an all Sunni access and so, and I can tell you.
Shannon: That is some hard hard work.
Shannon: So we're dedicated to making it work i'm sure there will be some back and forth with campuses and we will do our best to make sure that everybody has the information when they need it.
Susan Davis (UB): In right, no one should think that credit is a is a present it's just a diversion of the money so it's cut it would come out in the wash, so to speak.
Shannon: yeah every single move from a group subscription to an all in subscription is going to require some sinking of one renewal date because if you don't do one renewal date it just becomes.
Shannon: maddeningly confusing so.
Shannon: we'll go through one year of pain, hoping that you know I think at the price point that we're at with Avon.
Shannon: Unless some new major product emerges at a lower price point you know, potentially, this could be you know, a long term Sunni connect you know building block, so I think it's worth it, but it will be a little bit of you know, detailed complexity, as we get closer to that yeah.
Susan Davis (UB): It could inspire those other providers to be more willing to you know meet our price expectations work without it has to be on the country, you know because again it's business that you know, maybe they could have had.
Susan Davis (UB): Maybe they could have in the future.
Susan Davis (UB): But there's no telling.
Shannon: And just to know, one of the things in the in the survey that we reviewed and did not move forward on was in a like a large ebook package for all of Sunni.
Shannon: That was just not possible because of the preferences between PepsiCo versus pro quest and then all of these bundled packages that people have.
Shannon: We didn't move forward on that you know we have to kind of understand our limitations to handle complexity and keep a core that will make most people happy and will hit a price point that we're all happy with, and we think Avon meets that but I would be.
Shannon: You know I don't think we could have met that all of those requirements in a in a big ebook package which was great that we got a nice very focused 5000 title di related ebook package.
Susan Davis (UB): yeah so we got two out of three.
Susan Davis (UB): it's a good batting average.
Shannon: And even good it's you know, to extend a sports metaphor even further it's it's it's even a good winning percentage, not just adding average right.
Susan Davis (UB): it's an it's an unbelievable batting average.
Susan Davis (UB): yeah.
Susan Davis (UB): yeah and you and and they have asked them, you know, agreed to the lower starting point of the their products that was that was also.
Susan Davis (UB): You know, again.
Susan Davis (UB): yeah so so we'd leverage that into into a.
Susan Davis (UB): Good plan Shannon.
Shannon: Yes, yes, so I think we should have.
Shannon: firm decisions on these things relatively soon that will get vetted through the SLC process, and then you know you will be hearing from ESTA and myself and potentially people from our business office early spring to get these recharges renewed.
Shannon: For for Sunni connect so you know, there will be some back and forth coming on that, but the decision point is coming very soon, and I think we've offered what we are going to.
Shannon: decide upon so if there's anything that we haven't considered that you want to put in as a decision point or you know something for us to think about as a task force, as far as decisions, right now, or you know, in the in the very near future is the time.
Susan Davis (UB): Otherwise we're putting a bow on it and wrapping it up right.
Susan Davis (UB): or not yeah.
Stephanie P Hess: well.
Susan Davis (UB): You know, for some of us, it takes a while to do the you know the.
Susan Davis (UB): Pretty bows.
Susan Davis (UB): Like me, and.
Shannon: I mean, I think stephanie I mean I believe me.
Shannon: As to probably going to like.
Shannon: You know, give me this look like what is coming out of your mouth is, is is unbelievable but.
Shannon: You know I don't want to be overconfident with procurement things but I don't think that the details are going to shift very significantly.
Shannon: These are things that we've discussed in pretty significant detail with the with the vendors I you know I I think I have a high level of confidence will move forward with what we've discussed here.
Shannon: Unless for some reason the SLC board says no way don't do that, but you know, this is a pretty compelling case I think for.
Shannon: Making some adjustments to our Expo package and add again.
Susan Davis (UB): Right, we have the data to back up yes.
Stephanie P Hess: we've done the due diligence so.
Stephanie P Hess: Good today Thank you to everyone, saying thank you so we appreciate everybody being able to attend today, and if something occurs to you that.
Stephanie P Hess: You know you didn't think of right away, please feel free to email email us, let us know if you have feedback, if you have other other thoughts, we would love to hear it as Shannon said, we are going to come to a decision very soon, so you know sooner is better right.
Stephanie P Hess: And again, thank you.