Shannon Pritting: Alright, so it looks like.
Shannon Pritting: The number of attendees is stabilized enough so we'll get started, so this is the July version of the suny library services updates or monthly update we skipped on June, because there was an SLC meeting and a lot of other things going on which.
Shannon Pritting: You know, every everything happening with semesters ending etc so got a lot to get through.
Shannon Pritting: So the first thing I wanted to talk about it, that was related to the SLC meeting or somewhat related and then also just to let you know.
Shannon Pritting: how you can propose the that the sls take on some sort of initiative, or at least determine whether it's a, something that would benefit enough of Sunni.
Shannon Pritting: So just in the in the last rough roughly year we tried to take the directions, or the.
Shannon Pritting: You know our general approach from the sprints that we did a year ago, related to cove it if many of you remember that there was a lot of.
Shannon Pritting: Discussion breakouts of different groups, and then a lot of activity there and from those sprint's we developed some strategic directions for for the sls.
Shannon Pritting: And we've shared these some but it's not like we're sharing them all the time, so I thought it would be good to tell you.
Shannon Pritting: What we've been working on over the last year and then we report on initiatives at the URL that's here and then we're we're we're dedicated to updating them quarterly at this point so by the end of this month, I should have the cue to done.
Shannon Pritting: For the initiatives that we've worked on.
Shannon Pritting: And you can see, you know we try to be as transparent as possible, this is what we've, this is what we've taken on here's what we've learned here's what happened.
Shannon Pritting: And then, if if any campus or a group wants to propose that we do.
Shannon Pritting: Some sort of initiative, you can just submit a case or a ticket and say.
Shannon Pritting: This would be something that we would like you or I would like you to consider what we typically do in the sls is we if it's something that is.
Shannon Pritting: You know, not a quick initiative, so if it takes more than 50 staff hours, we will take it to one of the advisory groups that we have available to us, so if it's MSP related we might take it to the MSP Advisory Board.
Shannon Pritting: They have a rubric that they use to evaluate proposals if it's a collections type initiative, we will take it to the shared collections Committee, and if it doesn't fit anywhere neatly we will take it to the SLC board so we've only had two proposals.
Shannon Pritting: sent to us and we developed a scope and and more information and send it to the advisory groups that were relevant and and both unfortunately were rejected, for you know justifiable reasons so we've not had an actual.
Shannon Pritting: initiative that came through this process, yet, but you know if you have something that you're interested in, or you think would benefit Sunni or your.
Shannon Pritting: sector, please do submit it and will will work to get input from the advisory group and if it's something that everybody thinks is worthwhile, we will move forward with it.
Shannon Pritting: At the SLC meeting there was discussion of maybe a strategic plan, or at least some strategic directions being developed.
Shannon Pritting: And you know just when that happens, the sls will certainly participate pay attention to it and we will work to align what we're doing to these SLC goals as much as we possibly can.
Shannon Pritting: Any questions comments on that.
Shannon Pritting: We don't have a forum or anything, because we want to make it as easy as possible for you to submit an initiative so just send it to our our info at SLC and y dot live answers.com and we will take it from there.
Shannon Pritting: So something that came up that I think it was binghamton suggested this someone at binghamton suggested this and it was a good idea, something we were interested in doing as well, but we weren't able to get traction from.
Shannon Pritting: Our colleagues and the system office which we were able to free up with the help of a couple campuses.
Shannon Pritting: is just trying to streamline the Lars reporting.
Shannon Pritting: Which is only relevant for the state operated campuses so the Community colleges don't have to participate in this.
Shannon Pritting: So we've been meeting with campuses to review reports and the deadline for the Lars is August 6 and what we're doing now through consultations and communications is to determine whether the campus would like sls to pull this data on your behalf and submit it to the controllers office.
Shannon Pritting: In Sunni, because the large data is mostly used for for auditing.
Shannon Pritting: Or whether you'll take the dashboard that we've created and pull it yourself and submitted via a form.
Shannon Pritting: And you know we're we're here to serve you in the best way that we can so we understand some campuses don't want us to pull their data, while other campuses do.
Shannon Pritting: So do understand will need to communicate a little bit more than we will going forward this year to figure out.
Shannon Pritting: who's pulling the data, make sure that we tune in a dashboard to pull that data and then you know moving forward this should be.
Shannon Pritting: almost no effort, for you know the 10 to 1516 campuses you want us to pull the data for the rest, it will be a simple form, and you know you can pull it pull it yourself as well.
Shannon Pritting: So we decided to split up on the Lars is a shelf space that a shelf space data gathering for the construction for the construction fun people.
Shannon Pritting: And we will be sending that information out very, very soon, our thought is that the majority of you probably have made very little change in the last year in your.
Shannon Pritting: In your shelf space so we're going to give you the data, he submitted last year and say, if you, you know just let us know if the data hasn't changed.
Shannon Pritting: But you know, obviously, some of you have changed so we'll give you the opportunity to submit that data again so.
Shannon Pritting: communications are going on about that, but just you know letting everybody know to track on it.
Shannon Pritting: And I just sent out a variety of emails to individuals today will follow up for those who haven't.
Shannon Pritting: told us whether they're going to submit their own data or haven't signed up for a consultation with us just to figure out what's going on this year and to you know establish that process moving forward any questions on Lars.
Shannon Pritting: An update on the status, so the banner to Alma update that process, the the application called sorry on.
Shannon Pritting: There was an update that if you are using a very specific.
Shannon Pritting: iteration of the preferred name that this application will now pull that data and send it into Alma in the xml so thanks to NASA who tested this with us and TIM and Yvonne tested, you know, once we have preferred names coming in in an automated fashion, what.
Shannon Pritting: What do we need to do to change these in the letters, so we have an faq attempted to say, this is what you need to do the change.
Shannon Pritting: To change your letters to pull that preferred name.
Shannon Pritting: And then Primo will automatically pull the preferred name anyway so there's no adjustments that are needed if you need help, making those adjustments to your letters, please let us know, and I also found that once you put any preferred name in.
Shannon Pritting: It will take if you have an empty field, so if you had only preferred first name and you're pulling over.
Shannon Pritting: Nothing in the preferred last name almost expected behavior is that preferred last name will be populated with what's in last name so just want to know that that's expected behavior if you start this process and you're like why, why are preferred last names in my data now.
Shannon Pritting: Secondary piece of this is in addition to preferred names.
Shannon Pritting: seekers allowed mapping, a lot more.
Shannon Pritting: Contact types like phones and emails and if your it department isn't looking at that closely they might not map these new types of contact information and they'll come in as invalid data in the xml So if you get a lot of rejections, all of a sudden.
Shannon Pritting: that's likely, the case is that this is the the new version of the application, if you want.
Shannon Pritting: sls has helped just just submit a ticket and if you're using our ftp server just tell us what file to look at and we'll take a look and give you the give you the information you need if you need help fixing the file, we can help with that too.
Shannon Pritting: Any questions on that.
Shannon Pritting: The only thing I can say else on this is that I don't have a timeline on when the next versions of soriano will come up that will allow.
Shannon Pritting: pulling the preferred name from a variety of places in banner i've asked for some clarification on that and they they said let's focus on getting this one out so you know, hopefully.
Shannon Pritting: You know, hopefully we can have those discussions about timelines once this is out and adopted by many, many campuses.
Shannon Pritting: Quick procurement update oclc is.
Shannon Pritting: has been signed the contract has been signed by both Sunni and oclc two more levels of approval that will need to go through, so the Attorney General has done its first review and we need to do some.
Shannon Pritting: do some things to.
Shannon Pritting: respond to the Attorney general's questions but that's sitting with Sunni Council at this point so.
Shannon Pritting: Once it goes past the Attorney General which i'm hoping, maybe next week, then the office of the State controller has only 30 days to review so we're guessing sometime in August that this will be approved oclc is fully aware that you can't pay invoices without an active contract.
Shannon Pritting: So, you know as soon as it is fully approved and executed and you can use that contract to pay the renewals I will I will let everyone know and i'm asking for as much expediency is I can get.
Shannon Pritting: The other thing to just let everyone know about, so the it umbrella, which is the ODS contract that is it.
Shannon Pritting: It related which the vast majority of it spending goes through that and that's kind of where Sunni wants to head with all of our library resources to.
Shannon Pritting: i've been heavily encouraging many vendors to explore the it umbrella because it's a it's a pretty flexible contract.
Shannon Pritting: And if they want to sell us library software, then they should get on the it umbrella so pro quest is indicated that they're exploring this has has Expo.
Shannon Pritting: and several others who are moving into the library software space, so that hopefully we don't have to do a multi year rfp process if we want to.
Shannon Pritting: purchase library software in the future, you know no promises but that's definitely been a side project that we've been working on, to try to move into this it's a it's a pretty flexible contract and those who work in it into any make heavy heavy use of the IT umbrella.
Shannon Pritting: Third, iron we're working to complete, there is a there's a consistently evolving cyber security review in Sunni that this contract is caught in a loop that i'm trying to close up.
Shannon Pritting: Your your access to third iron isn't isn't in jeopardy i'm working on the vendor management piece of it, and hopefully we'll get this resolved as soon as possible, but from a campus perspective it's not.
Shannon Pritting: No issues on your end but just want to let you know that that's that's happening cq researcher was.
Shannon Pritting: Finally, we finished that up and we're working, I think it is almost completed with the office of the State comptroller it went past the Attorney General recently.
Shannon Pritting: Springer nature, we are starting to give Springer nature.
Shannon Pritting: deadlines to produce things for us if they really do want to establish a contract and we're not seeing them meet them so very soon, we will start to communicate with effective campuses to say you know Springer nature is not participating, you know.
Shannon Pritting: give everybody a path and enough notice on this so TIM asked what is third iron do third iron is a.
Shannon Pritting: Is a link resolve or supplement so and it also is a discovery supplement, so it does lead key and browsing and provides more one click linking you can also get browser add ons through it as well, so it's it's mostly a it just improves link resolve or performance across the board.
Shannon Pritting: The ISP we have established six contracts, and those are moving out of Sunni this week.
Shannon Pritting: and will be, you know, no, no big changes there, and you know, thanks to everyone who has produced the P, is that we asked you for.
Shannon Pritting: You know that that has been a.
Shannon Pritting: process and a and a project that I think we've learned a great deal from but we're tying that up right now.
Shannon Pritting: Alright, so you know great thing i've seen some and, believe me, I know that there are many searches are many searches.
Shannon Pritting: That should be happening, but we're seeing that actually some positions are freeing up where there are.
Shannon Pritting: lines getting filled and we want to be as proactive as possible about training we understand that coming into the very unique technology and organizational.
Shannon Pritting: structure of Sunni can be challenging even if you have some background so we're offering onboarding services that are part of the baseline services.
Shannon Pritting: And we're trying to be proactive and reach out to campuses when we see these posts come up, but we know that you might be posting in other areas that we're not seeing.
Shannon Pritting: Or you hired someone.
Shannon Pritting: You know before we started this so do reach out if you want to onboard you know help with onboarding and we'll we'll we'll do our best to make sure that the person.
Shannon Pritting: has as much training and guidance as we can from our perspective, obviously we know, this is something that the campus wants to do too we're just here to supplement.
Shannon Pritting: And I would say just general guidance of the only time that we would say well that's not part of the baseline services.
Shannon Pritting: is really if it becomes clear that the person that is in the position doesn't have really you know, close to the qualifications that they need, and we would have to do you know just a lot of a lot more training, then.
Shannon Pritting: could be that then would be reasonably expected that we would then say you know you should.
Shannon Pritting: You know, we have some options for training, etc, but I think, for the most part we're we're hiring people who just need some.
Shannon Pritting: focused training on how our situation is unique with Alma Primo and will point them to other training opportunities as well, so that they can do self guided training, etc.
Shannon Pritting: Any questions on onboarding.
Shannon Pritting: A quick update on the accessibility, the centralized accessibility reviewing program that we're trying to develop.
Shannon Pritting: Or you know I guess we've we've developed it there's 45 the vast majority of platforms and products are represented.
Shannon Pritting: The URL here will give you access to our reviews we've now started to.
Shannon Pritting: Create exception or scoring rubric so that you know if you have to give this to somebody in procurement and they have no background in reviewing a V pat.
Shannon Pritting: that they have an easy to read score that says, this should or should not trigger an exception, or an equally equally effective alternate access plan.
Shannon Pritting: So to hopefully make it more useful if that accessibility reviewing expertise doesn't exist or hasn't yet been developed on on your campus.
Shannon Pritting: You can also request that we review something if it's something we don't have access to just be prepared to give us guest access.
Shannon Pritting: That would include things like if it doesn't have a V pat will do a review.
Shannon Pritting: It doesn't have to be something that's widely held by by sunni's and I would even say that.
Shannon Pritting: You know it's it's probably more useful if two or three campuses that are small have this for a very specialized program you might not need to or want to.
Shannon Pritting: develop the High Level expertise to do a review, but your procurement might be asking you for review that's part of the that's part of what we'll do just don't drop it on us last minute give us a couple weeks to go through it, because this does take some time.
Shannon Pritting: But you know we've made really good progress that the vast majority of products are represented we're now starting to.
Shannon Pritting: get to the lower holdings type of.
Shannon Pritting: resources.
Shannon Pritting: So the accessibility cohort is now starting to focus more on best practices, professional development.
Shannon Pritting: They have a library procurement accessibility toolkit and then the three general topics that will be focused on by this cohort this this.
Shannon Pritting: fall and into the winter our collection development ebooks and Oh, we are so you know, hopefully we can open up the the cohort meetings and presentations to a wider group but that's currently being discussed by by that cohort.
Shannon Pritting: So I know not everyone is involved in this project, but wanted to give everyone an update on the entire ebook I ll update so we've had months worth of discussions with pro quest.
Shannon Pritting: About this, you know they've made a lot of good progress with the publishers and it's a it's an important concept and important area for.
Shannon Pritting: them to be investigating but both Sunni, and then we partnered with the cal state system, which has a very similar setup with Oman promos we do we sent them some feedback That said, you know if you really want to see this.
Shannon Pritting: This this pilot be broadly distributed and be scalable, then you need to put in some effort in development, to make it work in Alma and we have an upcoming meeting with pro quest and actually risk to talk through that with us in cal state.
Shannon Pritting: So we're continuing to parse participate in the pilot, but if we don't see major moves in Alma development to accommodate this.
Shannon Pritting: Then we're going to adjust to involve a smaller number of sunni's and then work on a multi system approach, which would involve likely using the oclc network and Iliad.
Shannon Pritting: In addition to Primo is the discovery to facilitate the whole ebook Aiello so just wanted to let everyone know of the change in scope feedback we've given to the vendor on this.
Shannon Pritting: So this is also something that we're beginning to work on, and I think this will be one of the major areas that the sls is working in as far as coordinating and managing the project, not necessarily making decisions that's what this the Advisory Group and the task force will work on.
Shannon Pritting: So we received funding from Cisco for di initiatives and we're going to use that to focus on both collaborative activities and professional development that can be scaled as widely as possible across all of Sunni.
Shannon Pritting: We had our initial kickoff with the task force Members are the volunteers and we hope to begin to communicate details out in the next 46 weeks.
Shannon Pritting: lauren Jackson back from Potsdam has agreed to chair the task force, as we develop into what is likely, going to be some.
Shannon Pritting: Some sub groups that will work on very specific areas so just want to let you know that's coming I don't want to share too many details, because those are still being developed right now but.
Shannon Pritting: I think there's 25 individuals who have volunteered from across all the different sectors and we'll be doing whatever these groups direct us and guide us to do in this area.
Shannon Pritting: turn it over to Michelle.
Great thanks Shannon you can go ahead.
Michelle Eichelberger: So just a few things from the release notes for discovery, you can now do more things with your request form, so this would be your research sharing request, this would be.
Michelle Eichelberger: A hold request any kind of requesting type thing that you have in Primo you can now specify mandatory fields that you really absolutely want people to fill out.
Michelle Eichelberger: And you can also add a description to your form which is great sometimes you want to give people a heads up about something that might be happening.
Michelle Eichelberger: or give them a little bit more information about the actual requests, so there is now a way that you can put that content into the form itself, which I think is going to be really handy for people.
Michelle Eichelberger: there's also a new thing, where you can sort Primo results, not just by year, but also by month and day and you, but you do need to submit a salesforce ticket, if you want that to be turned on for your Primo.
Michelle Eichelberger: And then, in addition, there's also if you have a group of versions for a particular thing a particular search results you know, sometimes it'll say.
Michelle Eichelberger: three versions of this or whatever, and currently or before this update if you went in there is no easy way to get back to your results, so now there is a new.
Michelle Eichelberger: button to take you back to the results list, which I think will also be helpful in go ahead Shannon.
Michelle Eichelberger: Some erase sources things you probably noticed this or may have seen information about it, if you've been watching the on the list.
Michelle Eichelberger: There were 27,000 open access business source complete titles that were removed from the collection and then put back in So if you noticed a huge.
Michelle Eichelberger: Change in your number of Titles in that collection and then change it back to where it was that's why.
Michelle Eichelberger: The Gill academic one file package was removed and what happened is, if you had that active in your system you'll now see it as an empty collection no portfolios and I will have a little black house saying that it's a local collection.
Michelle Eichelberger: Actually blue X believers is going to fix this for us we're still waiting for that to happen, we do get a question about this recently through Libya answers.
Michelle Eichelberger: Just to say you know, should this have been done by now I wish I had been done by now, but it is not done, yet I am keeping an eye on it and i'll post that on workplace when this has been completed.
Michelle Eichelberger: I asked on the on the list, whether or not they were going to get rid of the old this you know, the current local collection and they say that they will, but I do want to test and make sure that's the case.
Michelle Eichelberger: So you know related to this do keep an eye on the ck be release notes that's where it's going to tell you what collections are going to be added in the coming releases what collections might be.
Michelle Eichelberger: taken out in future releases and also this easy updates task lists were, which is where it'll tell you, if things have been deleted or deactivated from your collections.
Michelle Eichelberger: i'm working on a plan to try and keep an eye on this for all of us and to let people know if there are major collections that are being impacted.
Michelle Eichelberger: it's a little challenging I have to pick a campus because we aren't managing all this stuff in the nz so I don't see those kinds of things in this easy updates list.
Michelle Eichelberger: But I will put out more information, as I get get it on that.
Michelle Eichelberger: And one thing I did not put on the slide but I did post about it and workplace recently was there's been a lot of problems with PepsiCo linking, and the reason for that is that they're changing their open URL.
Michelle Eichelberger: resolve or which you've probably seen if your page fails the screen that you land on looks different than it used to.
Michelle Eichelberger: And so, actually versus still working on them to figure out a better partner to us with that and once that's done my understanding is that they'll change it in the CC and then that will populate out you won't have to manually change anything yourselves, but.
Michelle Eichelberger: Again, more info on that, as I get it it's i'm sorry that that's happening with the linking and we're just waiting for believers, to do something to try and make it better.
Michelle Eichelberger: And then just a note from the Alma release notes is that you can now do if you do an advanced search and all titles.
Michelle Eichelberger: You can search or by collection, you can search for a CDA activation required CDI provider coverage and see the type so just a few more field options to be able to search for your collections and I think that is it for me.
Esta Tovstiadi: Thanks Michelle.
Esta Tovstiadi: You can go ahead and Shannon.
Esta Tovstiadi: So I wanted to do a quick update on the Sunni connect task force our Sunni connect xcode database package comes up for renewal next June.
Esta Tovstiadi: June 30 2022 which feels like a really long way away, but with procurement it's it's kind of just around the corner, with the time that it's going to take to go through the procurement processes so we've.
Esta Tovstiadi: formed a task force.
Esta Tovstiadi: The Sunni, Shia collections committee has formed a task force to review the strategies for that program sort of assess.
Esta Tovstiadi: The usage of the databases and sort of recommend a next course of action for Sunni connect.
Esta Tovstiadi: We receive nine volunteers for that task force, we have a good, solid mix of representation from the different sectors and we're going to pull that group together in the next couple of weeks, hopefully, to get them started.
Esta Tovstiadi: there's more information.
Esta Tovstiadi: On the SLC live guide, which I will post a link to in the chat it talks about some of the things this group is going to be doing, and we will of course keep you all updated as as their work moves forward next slide.
Esta Tovstiadi: Another project we're just starting to wrap up is our annual review of the Elsevier suny Elsevier journal package, so this is an analysis we.
Esta Tovstiadi: Do annually we're looking at things like full text downloads interlibrary loans article purchase on demand Alma borrowing article borrowing data things like that.
Esta Tovstiadi: Just sort of to do to two things sort of understand how the journal package is performing make to sort of make sure we're getting the best value from it, and then to also.
Esta Tovstiadi: provide data so that the Sunni shared collections committee can make decisions about whether or not to swap titles in our out.
Esta Tovstiadi: Last year we swapped out and in three titles, we have the option to swap out or in as many titles, as we want, as long as we keep the spend at about the same level.
Esta Tovstiadi: So we are going to we've we've conducted the majority of that analysis, the shared collections Committee meets next week to review and make decisions on swaps.
Esta Tovstiadi: And then we're doing a presentation, the first week of August to sort of talk deeper about that analysis and since we did it last year as well sort of look at the two year trend of how that package is being used.
Esta Tovstiadi: i'll put the zoom link to register for that here in the chat as well.
Esta Tovstiadi: Next slide.
Esta Tovstiadi: Okay, just a few quick other updates we finalize the Stat reference level.
Esta Tovstiadi: Just as a reminder that's a.
Esta Tovstiadi: Pricing agreement that we have also known as a handshake agreement with the vendor there's no central license that we maintain for that.
Esta Tovstiadi: There were 28 campuses participating last year they've all intended to renew.
Esta Tovstiadi: And the vendors, going to be sending out invoices soon.
Esta Tovstiadi: For that one the other procurement that i'm working on right now is the art store contract extension, so this is a Sunni license contract.
Esta Tovstiadi: That has the goes through the end of this year, and has one more one year renewal on it, so we for that we have to submit a number of procurement forums, we have to submit pricing.
Esta Tovstiadi: Art store has to do some licensing amendments, etc, with with procurement, so that you all can can pay art store off of that contract.
Esta Tovstiadi: we're starting now because you probably if you are an art store subscriber you probably received an email about the discounted pricing, the new fee structure that art stores working on so we're.
Esta Tovstiadi: Getting that pricing information from them right now there's been a few questions back and forth the great news is that almost everyone who's a current subscribers going to see some deep discounting for art store, which is really great, but the bad news is that I want to make sure that.
Esta Tovstiadi: You know, we understand what this pricing is and that we're getting everyone's getting the discount that they their campus deserves, and that is correct, before we move on to the next phase of procurement.
Esta Tovstiadi: let's see and I think that is all that I have so over to you Maggie.
Maggie McGee: Thanks so.
Maggie McGee: The first thing i'd like to talk about is the initiative for removing foreign language and fast subject headings, it includes other subject headings as well it's all defined in MSP 59.
Maggie McGee: And I started implementing this project in May 2021 and it started with the network zone and I quickly started moving after i've configured the network zone remove important.
Maggie McGee: normals for import profiles for a sale see anything else, and I moved to do that into everybody's ideas as well, so you had normals updated, for your Rules that affect import.
Maggie McGee: profiles or any kind of importing into Alma using the network zone or your ice.
Maggie McGee: And then I started after I did that I started working at everybody's eyes Z to clean up their ID only and N D link records to remove any of these six X axis and six nine next is.
Maggie McGee: I been in communication with campuses I have received some of the questionnaires but regardless, I was communicating back and forth, I would like campuses know.
Maggie McGee: What records, how many records were being impacted what was you know what was identified to be removed, and if they wanted me to remove them and I have varying responses, depending on the campuses and how they were using their six nine exes.
Maggie McGee: So currently I am now reaching out again to campus a two different libraries, who did not respond to the initial.
Maggie McGee: email letting them know so not a big deal because I know everybody's on vacation and there's a lot of change and.
Maggie McGee: You know it's that time of year when people are taking off so just reaching out again to communicate.
Maggie McGee: to catch up with these different libraries to make sure that we're you know I know what needs to be removed for them and and i've been moving forward.
Maggie McGee: So again, as any project I do it's interesting because everything you know I do in the network zone is very clean.
Maggie McGee: But when I start moving in institutions it gets a little more complex so throughout the process, I had a refined thing, so if you find that I said hey I cleaned everything up and I reach out to you again.
Maggie McGee: it's because you were done in the early phase and I ended up refining the process more and maybe finding a few more six nine x's that needs to be removed from your institution it's not a problem i'm just going through everybody again, one more time to make sure.
Maggie McGee: Their records are cleaned up, based on their criteria from communication with me.
Maggie McGee: and hopefully this will be tied up by the end of the month.
Maggie McGee: Next, please.
Maggie McGee: here's a new update I tended there's Community meetings I intended one on the same.
Maggie McGee: In early June in sometime in June, and there is the update that oclc connection three point O is coming out and it's for window based oclc connection client.
Maggie McGee: I miss being able to be an early adopter and test this out so once this is available in June or August.
Maggie McGee: i'm going to start testing to make sure there's no major changes, and if there are any changes, make sure I communicate them to everybody and Sunni so that you're able to implement these changes, and when you.
Maggie McGee: Have oclc connection 3.0 updated into your on your computers, because when it is for windows, they do need to be downloaded in some campuses do you need to contact their it to do this because you do not have permissions to.
Maggie McGee: do this on your individual computers on the web based one is always available as well that's not changing.
Maggie McGee: So there's no need to worry about that it's web based you don't need to have anybody download anything to your computer's software doesn't need to be updated, everything is good.
Maggie McGee: Just be aware that the current connection client is going to be available, and I say is is very big were made available until sometime in 2022.
Maggie McGee: This dlc did not give an exact date they just said sometime in 2022 but they're going to give us at least three months advance notice.
Maggie McGee: That they're when they're going to no longer have this available to users, so I will make sure that I communicate clearly once I hear what that date is so that everybody has as much time as possible to transition to oclc connection 3.0 next, please.
Maggie McGee: The next initiative i'm going to start working on after my MSP initiative as I shorten it down to removing the subject headings.
Maggie McGee: is going to be the brief level rules initiative, this was also brought up in the oclc Community meeting last month and it's just updating the Leader 17 to adhere to mark standards, so I want to make sure our encoding levels for a bib records in network zone and I z's also adhere to.
Maggie McGee: Mark standards, I plan to begin initiating this in August 2021 as long as you know nothing else comes up in the meantime.
Maggie McGee: And they're going to be these changes will be applied to the network zone into your disease, and I will be contacting everybody prior to doing this and the MSP 42 will be updated to reflect these changes as well next, please.
Maggie McGee: And finally, physical titles indexing issues.
Maggie McGee: This came up at the last.
Maggie McGee: update we had there were some issues with physical title indexing if they were.
Maggie McGee: In any of the exclude process types, if your campus was taking advantage of those so that these exclude processes for items did not display and discovery.
Maggie McGee: And unfortunately prior to the fix when it was resolved in.
Maggie McGee: These items, even when they move down the exclude process types did not trigger re indexing so they were not discoverable.
Maggie McGee: This has been corrected, I even I tested in campuses I had the campuses who were impacted to review that as well now again.
Maggie McGee: Just on the safe side, just as good practice, I do recommend when you are working with physical titles, you know 15 to 30 minutes to make sure it shows up in your discovery system.
Maggie McGee: You want to make sure that they're displaying it's very you know it's just part of the workflow that it can be incorporated if it's not currently.
Maggie McGee: And if you do find that these they're still indexing issues from items moving out of the exclude process type or any other physical title indexing issues.
Maggie McGee: Please open a salesforce case and then you can also contact us at info at stickney that live bag thurs calm and we will then follow up on that and track because it's really important for us to know if they're.
Maggie McGee: Consistent indexing issues that we can express with X libra so.
Maggie McGee: i'm going to put the email right there, so please feel free to contact us there.
Maggie McGee: Are there any questions.
Maggie McGee: hey thanks Shannon happy TIM.
Timothy Jackson: Thank you Maggie um so I just want to start out by giving a brief overview of our June 21 resource sharing statistics as first bill rates go our article fill rate continues to be very good.
Timothy Jackson: It was nearly 94% this past month and we've typically seen article fill rates in the high 80s or low 90s.
Timothy Jackson: For books are fill rate was up to 67.9%, which is the highest single month bill rate we've ever had um and in case you're wondering why we're seeing higher fill rates in recent months, I think it's a it's a combination of three things.
Timothy Jackson: i'm back in February X libra made some changes to the locate process which has helped and also.
Timothy Jackson: Ithaca college and now Brandeis university are filling requests within almost that previously would have gone on filled.
Timothy Jackson: So it's I think it's those three reasons why we're seeing the slightly higher of fill rates for books.
Timothy Jackson: On the turnaround time front article turnaround times 1.6 days in our book turnaround time is seven days.
Timothy Jackson: That book turnaround time is slowly improving we're not back to where we were prior to the pandemic, which was around like four and a half days per request, but we're slowly but surely getting there things are getting better.
Timothy Jackson: Next slide with Shannon.
Timothy Jackson: I just want to give you all, an update on some non Sunni resource sharing related things like I said, we are now borrowing and lending with Brandeis University in Alma.
Timothy Jackson: that's something campuses had to opt into so i've included a list of everyone who is borrowing and lending with Brandeis via all.
Timothy Jackson: If your library is interested in borrowing and lending with Brandeis and Alma and your library is not on that list.
Timothy Jackson: Please send us an email, and I can work on getting you added to this we're still moving forward with all my research sharing pilot projects with both the cal state system and wral see that's the Washington research library consortia.
Timothy Jackson: it's looking like will be going live with cal state in early August I don't have.
Timothy Jackson: A clear indication as to exactly when will be going live with wral see yet i'm hoping for sometime in September.
Timothy Jackson: Also, I just wanted to let you all know that we're continuing to have conversations about all the research sharing with the cuny system.
Timothy Jackson: And ed's as of right now it's not looking like anything's going to happen until 2022 um I mean there's definitely interest on both sides.
Timothy Jackson: i'm confident we will eventually make something happen in Omagh between our systems, but i'm cuny is just in a very different place, then we are.
Timothy Jackson: They haven't even in part due to their much later go live date and the pandemic they haven't even implemented resource sharing within the human system, yet, so we need to give them some time before they're ready to start really working with us on on the resource sharing.
Timothy Jackson: and also some of you may recall an email X libra sent out back in early June about a resource sharing pod in a resource sharing configuration directory initiative i'm.
Timothy Jackson: sls i'm Shannon and I met with several Sunni libraries, we thought might be interested in these initiatives to.
Timothy Jackson: discuss them and gather questions they hadn't concerns most of the concerns that they expressed were centered around how.
Timothy Jackson: These resource sharing pods would be centrally managed and how problematic lending volumes would be dealt with um.
Timothy Jackson: Unfortunately, the responses we got from exodus just did not adequately address any of those concerns.
Timothy Jackson: They seem to be under the impression that they can you know, create these pods give us some documentation, give us this directory of research here and configuration and then the whole thing will just kind of figure itself out.
Timothy Jackson: And you know, in my experience working with Ithaca college and Brandeis and cal state and wr llc, I can assure you that is absolutely not the case.
Timothy Jackson: So this is not something that we will be trying to participate in on a system level until they do adequately address those concerns.
Timothy Jackson: We did propose the idea of a resource sharing pod strictly for libraries on the empire library delivery career, because that that at the very least, would.
Timothy Jackson: Help us better control, who we can do research sharing with an Alma and it would also eliminate any concerns about how problematic lending volumes could translate into problems with your shipping budget.
Timothy Jackson: Unfortunately, they just never responded to that so Oh, if they do eventually get back to us on that I will be sure to let you all know.
Timothy Jackson: Next slide Shannon.
Timothy Jackson: also want to just give you an update on a few things related to empire library delivery mmm.
Timothy Jackson: Initially, the tracking system that they're working on everyone was supposed to start using that this month, unfortunately there's a problem with the system, so the the use of the tracking system will not be required.
Timothy Jackson: At this point in time.
Timothy Jackson: On a positive note, the cuny system is set to resume eld service this week, although that's, not to say that everyone in cuny will be resumed resuming service this week um.
Timothy Jackson: Some libraries may choose to do that later, but, at the very least, we should be seeing at least some service with the cuny libraries very soon.
Timothy Jackson: and part of the reason i'm mentioning this is that it's possible that some of our items that are lost in transit are mixed in with items that are being held at hubs for cuny libraries So hopefully once the courier starts working through that backlog.
Timothy Jackson: Some of our items that have been transit have been in transit for an extremely long time we'll start showing them so fingers crossed there.
Timothy Jackson: i'm also i've been reaching out to libraries about their plans for resuming five day God service um.
Timothy Jackson: I sent an email to all of the resource sharing context for the libraries that are current we receiving less than five day service, I just want to say thanks.
Timothy Jackson: To everyone who has responded so far, if you haven't responded yet, please do when you get a chance and just so you know the reason we're asking for this information is.
Timothy Jackson: The empire state library network who administers eld.
Timothy Jackson: is trying to get a sense of when we might be able to get back to something resembling normal service, so they can help manage the relationship with their career, because that information will be extremely helpful to them.
Timothy Jackson: Next likely Shannon.
Timothy Jackson: I also want to just give you a brief update on where things stand with last resource sharing items.
Timothy Jackson: The number of items that were lost in transit has been significantly reduced since we first started talking about this, several months ago.
Timothy Jackson: Back in May, we did a series of shelf checks that helped find about 40 items that were thought to be lost in transit, although we still have approximately 170 items that have been in transit for more than 45 days.
Timothy Jackson: um, so I do plan to do a second round of shelf checks in late July.
Timothy Jackson: early August, I would like to give the courier time to work through the backlog of stuff being held for cuny before we start doing that and hopefully.
Timothy Jackson: At least some of these items will start showing up once that backlog is worked through but keep an eye out for more information on that second round of shelf checks.
Timothy Jackson: Unfortunately, the number of extremely overdue resource sharing items really hasn't gone down much at all, since we started looking at all of this.
Timothy Jackson: We still have about 400 items that are more than 120 days overdue so um I would encourage you all to start reaching out to your users.
Timothy Jackson: who have these extremely overdue items about you know when they might be able to return them i've also posted here a link to an faq on how you can configure Alma to send a letter to all of these users and if that's something you want to do.
Timothy Jackson: And you need our help feel free to ask i'm more than happy to help you generate those emails from all from all mine.
Timothy Jackson: And the reason why i'm talking about all of this is.
Timothy Jackson: We do still have plans to work with the asr is working group and the LSD Advisory Board on implementing last research sharing item billing during the fall semester, but.
Timothy Jackson: We really, really want to get these numbers down as much as we can, before we really start digging into that and one last note about that.
Timothy Jackson: Something else we will be discussing once we really start working on that is the possibility of last item reconciliation between libraries, so, if any, two libraries decide that they just don't want to build each other.
Timothy Jackson: we'll we'll work on accommodate that.
Timothy Jackson: So any questions about any of this sorry I know i'm kind of rushing through all of this.
Timothy Jackson: Okay next slide please Shannon.
Timothy Jackson: And I think this is actually my last slide um I also just wanted to remind you all that um.
Timothy Jackson: You know we're in the process of configuring the return anywhere functionality for everyone in Sunni we've we have most of the system done now.
Timothy Jackson: And all but one of the libraries that has returned anywhere already configured has opted for the automated workflow.
Timothy Jackson: i'm still waiting to hear from some campuses on their preferred return anywhere workflow I have sent out emails to the institutional leads of the libraries I haven't heard from yet um please respond to those emails by July 12.
Timothy Jackson: If I haven't heard back from you, then I am going to go ahead and configure the automated return anywhere workflow for you, since that's what the vast majority of people have preferred.
Timothy Jackson: And once I have finished configuring return anywhere for all of Sunni i'm going to take down the old web form we were using to collect barcodes.
Timothy Jackson: And i'm also going to start removing the returned at other Sunni locations and fulfillment units that I configured for all of you um.
Timothy Jackson: And, as I go through, and do, that I will let each library know that I have removed that configuration from your Alma um and I believe that was everything I had so um any questions.
Shannon Pritting: open it up to.
Timothy Jackson: Questions from from anyone.
Shannon Pritting: feel free to unmute yourself or type in the chat whatever you prefer.
Shannon Pritting: Any questions.