Shannon Pritting: Alright, so I just started the recording will go ahead and get started.
Shannon Pritting: I just wanted to say really quickly that we're going to expand the scope of these updates. Just a little bit. We'll try to stick close to the MSP especially for today.
Shannon Pritting: But since we have other things going on, mostly connected to the MSP we wanted to take this as an opportunity to let you know.
Shannon Pritting: everything that's going on. And assuming library shared services space. Obviously there are still some other things not included in this like the Open Access repository work, etc. There. We're not going to cover, but you know that will move a little bit past just the MSP
Shannon Pritting: And, you know, if it becomes problematic will certainly review the scope and and act appropriately moving forward. And as far as you know changing what we what we discuss
Shannon Pritting: Right, so go ahead and get into it. I just wanted to do a quick reminder. I know some of you have already indicated, no. And if you still don't want lip key that's no problem. No need to do anything on your end, but just wanted to put it out there that
Shannon Pritting: We've, we've set up all of the campuses, who are have expressed interest in live key and we've distributed the pricing to the institutional leads and it's looking like
Shannon Pritting: The left side, left side of my screen is cut off. Okay. Give me one second to
Stop my share
And pause the recording.
reshare
Shannon Pritting: All right. Is that better.
Shannon Pritting: Okay, sorry about that.
See here.
Okay, so we should be good.
Shannon Pritting: So if you're if you're interested. And we haven't set up live key, please do let us know and I will, you know, work with Yvonne and with third eye and to get you set up as quickly as possible, but it really doesn't take too much time on our end
Shannon Pritting: So this is the piece that you know I think
Shannon Pritting: That that Michelle and I have been spending a lot of time over the weekend and the last week and
Shannon Pritting: You know, it's, we're having some major issues with repository jobs and them running successfully and completing in in any of the institutions.
Shannon Pritting: So we are working with actually risk to resolve the issue and over the weekend. They did a full restart on our server to try to free up these zombie jobs that kept coming back and and stopping other jobs from from running. And we thought we had it fixed. Then, and then
Shannon Pritting: Monday afternoon, evening, some other jobs behaved in the exact same way. And so we've been having calls with x Libra this it's at the highest levels at x Libra is
Shannon Pritting: You know, they're disappointed. Just as we're disappointed with how long this is taking to get resolved, but they're doing what they can to to fix this.
Shannon Pritting: So we'll work to keep everyone as up to date as possible.
Shannon Pritting: And just know that this is affecting all jobs that have the repository category.
Shannon Pritting: And we'll give you any information that we have about when things can get back to normal.
Shannon Pritting: We're still working on the jobs to activate the three major PepsiCo packages that are free for Kevin 19
Shannon Pritting: And getting them to run successfully in the in the NZ so
Shannon Pritting: Sorry about this inconvenience. It's definitely not something that
Shannon Pritting: We're taking lightly and we we we think that you're actually risk thinks that they got to the root cause of the issue today this afternoon. So we should see some improvement but jobs are still running slowly.
Shannon Pritting: I just wanted to give you an update on we had, I think, three webinars on coven response and sorry my kids have decided to start pounding something with a hammer above me, but
Shannon Pritting: So covered 19 response webinars and we're just going to
Shannon Pritting: leave it up to what the circumstances are and whether there's a need for additional webinars and we'll plan them and promote them.
Shannon Pritting: As much as possible, moving forward.
Shannon Pritting: And the
Shannon Pritting: The. We do have a coven 19 library response and planning group in base camp that you can join where there's ongoing discussions as well, but just know that we don't have any future
Shannon Pritting: All these webinars on the cover 19 response. I know there were some questions about that. So just want to address it here.
Shannon Pritting: So I'm going to turn it over to esta who's the shared collections strategies or strategist to talk about Sunni shared collection strategy. So I'll turn it over to you. Esther and myself.
Esta Tovstiadi: Okay. Hi, everyone. I'm so I wanted to talk about what SLS s and all this plan to focus on over the next year. So in terms of building our collections across Sunni
Esta Tovstiadi: So we have a number of renewals coming up over the next year annual reviews stat Ref. The Chronicle of Higher Ed are coming up this summer. Later in the year we have art store. The New England Journal of Medicine.
Esta Tovstiadi: I plan to go ahead and handle those similarly to how they've been handling handled in the past. So you can look for communication.
Esta Tovstiadi: Regarding those closer to the time of renewal.
Esta Tovstiadi: But as far as moving forward right now. Shannon Mark and I are working on a rubric to use for evaluating offers from vendors
Esta Tovstiadi: As well as developing procedures and policies to help us guide our collection development and just, you know, to help us remain transparent to you all in how we're making decisions.
Esta Tovstiadi: I've been gathering data about what he resources, our campuses have access to what people are subscribing to and we're also looking at some data.
Esta Tovstiadi: That the commercial products committee has gathered and asking working with our vendors to get additional data as well. And in the future, we, we plan to start looking at the data on our physical collections as well.
Esta Tovstiadi: And once I have a better handle on the current state of our collections across 70
Esta Tovstiadi: We're going to start looking towards the future and making plans for how to approach collection development with the needs of the whole system in mind.
Esta Tovstiadi: As well as subgroups within that system, you know, for example, looking at resources that address the needs of the comprehensive versus the community colleges or are looking at collection development to support specific programs such as nursing
Esta Tovstiadi: That are important to a number of different campuses.
Esta Tovstiadi: I've also been meeting with a lot of vendors
Esta Tovstiadi: Mostly virtually, but I did attend the electronic resources and libraries conference in Austin earlier this month.
Esta Tovstiadi: And we're just, we're trying to open up lines of communication with our vendors and build a positive relationship and a lot of a lot of them have questions about this confusing world of New York State procurement. So we're trying to help them work through that can go to the next slide.
Esta Tovstiadi: Um, thanks, Lauren.
Esta Tovstiadi: So as far as what I'm currently working on. We have a few things going. So the academic video online trial is up and running.
Esta Tovstiadi: And we've asked pro quest for a solution for campuses, who want to activate it in Alma and primo and they're working on that. But as of this morning, they don't have an update for us.
Esta Tovstiadi: We are also talking to Ed SCO
Esta Tovstiadi: Working with them on kind of reimagining the Sunni connect ABS go database package. So this one expires at the end of June and 2021
Esta Tovstiadi: And we're working with them to explore options for the package so kind of thinking beyond databases to include resources like single journals or ebooks or or other things that we know are core to the majority of our campuses and that we want everyone to to have access to
Esta Tovstiadi: We're also working with Springer nature to get them on state contract and maybe come up with a Sunni wide deal for nature as well as looking at some of the Springer ebook packages.
Esta Tovstiadi: And then finally, we are planning a multi campus pilot of an E book central
Esta Tovstiadi: demand driven access
Esta Tovstiadi: Model. So we're, we're going to look at the workflow and Alma, the user experience kind of test the waters with Pro quest in regards to
Esta Tovstiadi: consortia will unlimited access to two titles and just see if a project like this might be scalable to all of Sunni
Esta Tovstiadi: In the future.
Esta Tovstiadi: Okay, next slide.
Esta Tovstiadi: And just a heads up. I mentioned some renewals coming up, we have. We do have some pricing info from the Chronicle of Higher Ed.
Esta Tovstiadi: And I'm going to be reaching out to the current subscribers. But if you're interested, your campus is interested in pricing and you're not a current subscriber, please let me know by April 10
Esta Tovstiadi: And I'll, I'll try to get pricing for you.
Esta Tovstiadi: I know that marine is working on the annual reviews renewal but marine. I don't want to put you on on the spot but i'm i'm sure campuses will hear about that soon as well.
Esta Tovstiadi: Okay, that's all I have.
Michelle Eichelberger: Everyone I wanted to talk a little bit about the network Eb source Task Force. We did finalize our recommendations and these included criteria for central management of the resources and I do have a link to that here in the slides and these were
Michelle Eichelberger: Approved by the MSP advisory council. So what we're going to do is look at collections that change regularly and require a lot of staff time to manage out of each campus.
Michelle Eichelberger: We did start a pilot men central management for stat ref last week and I got some really great feedback from campuses. This is definitely a work in progress. So I really appreciate everyone
Michelle Eichelberger: Paying attention to this and letting me know if they had any issues that really helps me to make sure that this is managed as well as it can be.
Michelle Eichelberger: And then that works on so thanks to all of you who've helped out with that.
Michelle Eichelberger: And Shannon mentioned, we are going to be activating the EPS co host Academic Search ultimate Business Source ultimate and ebooks North America package centrally because we've had trouble with the
Michelle Eichelberger: The job queue that has been delayed, you may see some titles from those collections starting to already show in your promos
Michelle Eichelberger: Some of these were partially loaded and what I need to do is delete them and then restart the job, but I need to get confirmation from X Libra is that it's okay to do that because these are such large packages, so I will keep you up to date on that in the coven 19 base camp.
Michelle Eichelberger: We do have a form. Now if you want to request that are free package be hosted centrally, I can't guarantee that everything you submit will be accepted for that we are
Michelle Eichelberger: Looking at criteria. We don't want to just go and activate everything that comes through. So we're looking at timing, you know, if it's only available for a couple of months, then we wouldn't consider that for central activation
Michelle Eichelberger: And you know, we really want to make sure that you maintain a really good set of resources for your patrons and not just
Michelle Eichelberger: You know, throw everything in there and then have to deal with it later when it's no longer free. So we are trying to be careful about what we're doing with that. But we do have this form. If you have something you're particularly interested in. You can go ahead, Shannon.
Michelle Eichelberger: So the Elsevier New Deal is I think supposed to go through tomorrow. However, we don't think that there will be major changes at the end of the day today with your current packages.
Michelle Eichelberger: We are working on getting this set up for you. Again, the job Q has had some impact on that.
Michelle Eichelberger: The we all have soon you will have access to 248 titles and those are currently set up I finished that setup about midday today and
Michelle Eichelberger: There will be titles that you continue to have access to, but are not part of the current package and those the PTA titles. We will also be setting up for you in your eyes ease. So I may be reaching out to you.
Michelle Eichelberger: To see if you can help with some of that setup maintenance. But mostly, we're going to be able to do it for you, ourselves, but again we have to wait for the jobs to clear up
Michelle Eichelberger: Once everything set. I will let you know. And at that point, we would encourage you to do the deactivation of your local collections and we have an FAQ about what to do with that. And then also if you choose. I would say turn off your also what else of your holdings integration.
Michelle Eichelberger: And as always, the jobs will this will impact this work, but I'll try to keep everybody in the loop on this and I appreciate your patience as we try to move forward.
Shannon Pritting: Yeah, and Carrie had a question of how will expectations be managed. When our users say later that they can no longer to get to a free resource. Once that is removed and we are back to normal business and I think
Shannon Pritting: That's exactly why, you know, I think we're we're suggesting that campuses are cautious and activating a lot of this free of the free resources in an Alma and primo because, you know, you really should treat them as temporary, you know,
Shannon Pritting: It increases to your collection, especially if you don't have
Shannon Pritting: The ability or interest in adding them longer term. Yeah.
Michelle Eichelberger: Yeah, this is a really good discussion in the chat. I completely agree with all of that. So just be careful about what you activate
Shannon Pritting: All right. Alright, so I wanted to give just a quick update on support things that we're doing with
Shannon Pritting: Some of the things that we've been working on with our last
Shannon Pritting: The last meeting with them. So we have monthly meetings and then also an additional top five meeting that we're going to have on a monthly or every couple of months basis.
Shannon Pritting: So we've obviously been working a lot with them on the network jobs or the networks own jobs running of these resource activations and repository jobs.
Shannon Pritting: We're working to look at ghost records in the network zone. I think we're getting to a little better understanding of that.
Shannon Pritting: And last, I guess, like two weeks ago I went through and looked at stale or problematic cases. So several dozen cases.
Shannon Pritting: You probably got some sort of a in case feedback or a comment from me, or from someone else saying you know you need to do something on this. It's, it's, you know, not what we would like to see as far as response times
Shannon Pritting: And we try to do that on a on a regular basis, but it is a lot for us to
Shannon Pritting: Work through all of the details in the case and see, you know, if there's something that we need to intervene on and we certainly don't want to
Shannon Pritting: Be critical when it's not warranted that we'd be critical, because that just is, you know, not going to provide a good relationship going forward. So
Shannon Pritting: Some of the other things that we talked about at our last support meeting where course reserved display issues in primo
Shannon Pritting: That we're trying to get a better understanding of that and actually Bruce is working to give us some better explanation that doesn't seem to be Sunni wide, but is focused in
Shannon Pritting: A small group of campuses. So, not to say that it's not a bad issue, but I don't expect that that's happening at everybody's campus.
Shannon Pritting: So we've been expressing our frustration with
Shannon Pritting: How cases move out of support and into development and then are scheduled and released and especially some smaller and larger cases where
Shannon Pritting: Things just go into development black hole and support had indicated that they could help lobby on our behalf. And I think we came to a mutual agreement that
Shannon Pritting: They didn't have the capacity to lobby on our behalf and get results. So we're now working with a consortium manager who brings the product managers from any specific area to work with us on five specific cases. And we tried to pick cases that were
Shannon Pritting: Specific enough but also had
Shannon Pritting: A lot of positives across, across Sunni so that it wasn't that we're asking for a massive amount of development that would only benefit a few campuses, so
Shannon Pritting: One issue that we've been struggling with is that you can check a you can send an item out and then check it back in as a lender.
Shannon Pritting: In you really don't receive any any sort of notification that that this is a problem. And what it does is it completely removes that request in resource sharing on the borrower's end and it makes it really hard to troubleshoot and Tim has to do work on this every single day.
Shannon Pritting: So this dev we had been asking for for six or seven months and it's now.
Shannon Pritting: Coming in the next few months where there will be the ability to set this up in one of the message mapping tables and we'll go in and do that configuration for you because it is
Shannon Pritting: Worthwhile enough to have this you know happen at your campus that if there is a somebody who check something out.
Shannon Pritting: sends it out the lending and then it comes directly back either because of error. The staff made or ELD pulling things back into the campus that you'll at least get prompted that there's a problem.
Shannon Pritting: So I think we have a better understanding of the ghost records that we're seeing and the network's own and how we can work to mitigate these issues and we'll be working with actually risk.
Shannon Pritting: A bit more on our cleanup efforts there as well. And we've also heard feedback on
Shannon Pritting: On
Shannon Pritting: Resource Sharing request options not showing up. If a library has an E book for a print book so that should be released in May, or now that actually bris is
Shannon Pritting: Not doing releases because of the pandemic, it may be, you know, the June release, but it will be in the very near future that you can configure request options for the resource sharing to show when
Shannon Pritting: You know, someone has the the E book inventory
Shannon Pritting: And then we also asked to be able to boost local holdings in primo with the with the hopes that maybe some campuses would would consider
Shannon Pritting: Adopting the Sunni, Sunni wide scope as their as their default scope and that's targeted for late 2020 release.
Shannon Pritting: So I just want to reiterate, please let us know if there's a case that is problematic for you. I think we do find that we get pretty good response if this is one of the 10 or 15 cases that we talked about with support on a monthly basis or we're intervening
Shannon Pritting: So, you know, please do try to be reasonable and what you're providing to us.
Shannon Pritting: And if you've submitted something that's a really complex case and haven't provided good information. And it's been a day that's not necessarily something we we can get better responsiveness on. But if something is a major issue you've gone through
Shannon Pritting: Lots of back and forth of X Libra is they don't seem to be getting it. It's been a month.
Shannon Pritting: Then you no longer than a month. Let us know about those cases, and we can bring it up to support if it's relevant. You can join it. The support meeting so that you can discuss with the support managers, how to how to get a better response out of your case.
Shannon Pritting: An attorney, turn it over to Tim for resource sharing update. Right. Thank you Shannon and you can move on to the next slide.
Timothy Jackson: All right. So as I'm sure you're all aware, we had to shut down all my resource sharing that all SUNY campuses as of March 18 this this
Timothy Jackson: Move was approved by the SLC board and configuration work was done by SLS staff for libraries that hadn't already turned off their resource sharing
Timothy Jackson: So if your library hadn't done that and you're just seeing this. Now, there's nothing you need to do that's that's already been taken care of for you.
Timothy Jackson: At this point in time we don't have any date as for when will be turning things back on. It's just, it's far too early to give to relieving guests.
Timothy Jackson: But one thing I do want to stress now is once you know, things start to return to normal and libraries start to reopen
Timothy Jackson: Please be sure to communicate your plans with us because we will need that information to make decisions like, you know, do we have enough libraries open to turn resource sharing back on. So please do keep us posted on your plans.
Timothy Jackson: I also want to give you all a heads up that well empire library delivery suspended service until April 3, it is likely that that suspension will be extended until April 15
Timothy Jackson: If an announcement about that hasn't already gone out, it should go out within the next
So if you could move on to the next slide, Shannon.
Timothy Jackson: We've also made some temporary resource sharing and fulfillment policy changes to help respond to the coven 19 pandemic, the full there's a link here to the full details of those changes which again were approved by the SLC board.
Timothy Jackson: But the two main highlights are that all resource sharing lending loan periods are now 16 weeks with three renewals
Timothy Jackson: And SLS s staff did all of the configuration work necessary to make that happen. So there's nothing that needs to be done on your end that's already been taken care of and also users are now allowed to return any item borrowed through asuni library to any other SUNY library.
Timothy Jackson: Specific procedures for that will be posted soon. And there's also going to be a tracking form that will use to
Timothy Jackson: Monitor items being moved from one campus to another. So please keep an eye out for more information about that.
Timothy Jackson: These are temporary policies, like I said, they're currently scheduled to be in effect until July 31 2020
Timothy Jackson: And once they expire SLS s staff will undo all of the configuration work that was done to implement them in the first place. So again, there's not anything you're going to need to do to turn off everything that we did. And lastly, I just want to stress that these policies.
Timothy Jackson: They do not take precedence over any safety measures that are currently happening at your libraries if if you're open and you're not accepting returns from your own users, you're not obligated to accept returns
Timothy Jackson: From users from other SUNY campuses. So the health and safety of your staff and your students still you know take precedence. So she had and you can move on to the next slide.
Timothy Jackson: So I've gotten a fair number of questions about lending due dates and Alma. Unfortunately, it is not
Timothy Jackson: Possible to batch update lending due dates so it's best to wait for the borrower to submit a renewal request. And one of the policy changes that I mentioned previously,
Timothy Jackson: Included the ability to automate renewals borrowing renewals for resource sharing requests. I'm discovering that that might not actually be possible, and I have submitted a case to X Libra about this and I'll keep you all posted on how that's going
Timothy Jackson: As far as borrowing due dates go, those can be batch updated by running the bulk change due dates job.
Timothy Jackson: And you can do that, both for your alma Andrew ILLiad resource sharing due dates in Alma
Timothy Jackson: This will result in discrepancies between the users, your due date the due dates your users have been given and the due dates you receive from the lending libraries, either in Alma or Elliot
Timothy Jackson: I honestly wouldn't worry about that everything that's happening right now is going to, it's going to create a lot of issues with resource sharing due dates.
Timothy Jackson: And I think it's something we have to all collectively agree to just be okay with and I honestly don't think any reasonable library is going to give you a hard time about
Timothy Jackson: A due date for a resource sharing item, given everything else that's happening right now. So if you have due date discrepancies between Alma and Iliad or your borrowers due dates in your alma lending library due dates. I wouldn't worry about it. It's everything's gonna be fine.
Timothy Jackson: And also a few folks actually if you could head back to the previous slide.
Timothy Jackson: A few folks folks have asked me about hold expiry dates also those cannot be batch updated.
Timothy Jackson: It's worth noting that they can be seen by your users. So if you don't have too many items on hold, you may want to manually update those just to prevent user confusion, but for
Timothy Jackson: Libraries. I'm thinking particularly of places like, you know, a buffalo or an Albany. If you have hundreds of items on hold and you don't want to manually up, dude.
Timothy Jackson: Update every single hold expiry date that's, that's okay, you will still be able to check out those items to the users. Once your library reopens the fact that the whole has technically expired will not cause a problem for you. So Shannon, if you can move on to the next slide.
Timothy Jackson: I just want to give you a updates on a few resource sharing projects I'm working on. First of all, all my resource sharing with non Sunni libraries. I'm very happy to say that
Timothy Jackson: I've been able to sex successfully send requests between Sunni sand boxes and union colleges sandbox.
Timothy Jackson: We have run into a few workflow issues, mostly related to renewals that I'm working with x Lieber son, and I've also reached out to all of the
Timothy Jackson: Alma libraries in New York State that are on the ELD courier about their interest in possibly doing resource sharing with Sunni through Alma, and in addition to Union CUNY.
Timothy Jackson: Ithaca College ST. JOHN Fisher Canisius and Marist have also expressed interest and since I wrote this slide. I've also heard from Nazareth college who was also interested. So that's good. So we do have
Timothy Jackson: But between the CUNY system and some of the privates. A fair number of good lenders, we could potentially work with in New York State through Alma
Timothy Jackson: We've also talked a little bit about the possibility of walking borrowing with non Sunni libraries.
Timothy Jackson: We've reached out to X Leber's to see if this is even theoretically possible and fortunately it is. We haven't really taken this much beyond that, at this point, but it's something we will be looking into more in the future. And lastly article resource sharing and Alma
Timothy Jackson: I have been able to successfully said digital resource sharing request between Sunni sand boxes and right now I'm working with x Leber's on what that optimal
Timothy Jackson: article processing workflow should look like and Shannon, if you could head on to the next slide.
Timothy Jackson: So one big piece of news that I want to share is X Libra is offering free article borrowing through rapid I ll for either three months or until September 1, whichever comes first. So far 150 more than 150 libraries, I should say, have agreed to lend
Timothy Jackson: To libraries, taking advantage of this through rapid I ll if your library decides to take advantage you won't be undertaking any sort of lending obligation.
Timothy Jackson: And if your library is interested SLS s will be coordinating
Timothy Jackson: Implementation between Sunni libraries and rapid I ll so please keep an eye out for more information on this more info will be coming very, very soon.
Timothy Jackson: And lastly, I just wanted to draw your attention to an article on Atlas systems published about managing our
Timothy Jackson: workflows Iliad during the Copa 19 pandemic I've included a link here. I've also added this link to our emergency closing procedures FAQ
Timothy Jackson: And if you're doing resource sharing work and Elliot, I would definitely take a look at it. There's a lot of really good information there and I myself even learned a few things.
Timothy Jackson: So unless anyone has any questions about anything. I think that's everything I had
Maggie McGee: Okay, so you can move forward. Hi everyone, hope you're doing well. I just wanted to let you know that the new order API task force we submitted our
Maggie McGee: Proposal to for the policy and posed recommendations to the LLP. And it was approved so that's great news. The policies are available under the
Maggie McGee: New Order API page on the lip guides. It's also under the resource management training guy.
Maggie McGee: I suggest you take a chance to read it all the highlight of the of the approved policy, it doesn't include I'm
Maggie McGee: Not going to go for all the recommendations and the workflows, but they were all included. So I would read all the documentation so that you are fully apprised of what's going on.
Maggie McGee: But the approved policies for the new order New Order API for oasis that can be done to the network zone because of its ability to match this easy for eBooks and if it's going to be, it would need to do be done to the ice and then read link and any other vendor who
Maggie McGee: You might do a new order a cat policy would also have to be done to the ice and all the information is provided. It's well documented also how to set up a new order API's and everything like that.
Maggie McGee: So I created a Google form. It's available on the live guide.
Maggie McGee: The shared library services look guide under forms communication and forums, so I'm just gauging interest in campuses. If you're interested in doing the new order API configuration questionnaire and if you require any
Maggie McGee: Assistance and doing this. So whether you are planning to do it or not, please take a moment when you get a chance to fill it out. And if you're a campus that is looking for help from the SLS s
Maggie McGee: Myself and few others may be involved in helping you configure, especially with Gobi since we have the
Maggie McGee: We have the agreement with them that as long as we help with the configuration on the Gobi end that there will be no a new order API charge for real time ordering
Okay, Shannon. You can move forward.
Maggie McGee: So now add your sales the import profile update. So, this, this, the state keeps moving covered 19 impacted the move to the server to the OCLC new Exchange servers as well.
Maggie McGee: The deadline is originally April 30 they have extended it indefinitely. They have not given a date yet, but they do encourage moving to the new servers as soon as possible. I have made the changes to 39 of the 60 campuses.
Maggie McGee: Publishing profiles, whether you both your bid and your LA chars, if they were configured so that they are now using the new exchange service servers. I did provide earlier.
Maggie McGee: Instructions on how to make the changes in your bid in your HR publishing as FTP definitions. It was posted to. I'm sorry. La charter local holding records carry. I apologize. Sorry. So
Maggie McGee: The institutional leads base camp. So if I will post them again so that they're up top. In case you can't find them and make them make sure they're available to everybody, so that
Maggie McGee: If you're a campus that still needs to make the changes that you take the time to get this done as soon as possible and as soon as you do change and you start using the new OCLC servers. You can no longer have access to the old server. So just be aware of that.
Maggie McGee: Okay, so if I one last thing about this. If you are using. OCLC servers for anything besides the Debian local holding records la jars publishing profiles, you still you will have to make the changes to that server information as well in the FTP definitions.
Maggie McGee: or wherever else that information may reside and Alma. So there is a link that would provide you with the information from OCLC on what with the changes to the servers are
OK, Shannon. Great.
Maggie McGee: And last update I let you know that I on discovery that the overlord overlay all local field all fields, but local by X sleepers was not working properly. So I ended up creating a new merge rule called Sunni overlay all but local fields, what I did was I updated.
Maggie McGee: This merge rule for every campuses ice. OCLC integration profile. So you everybody has a local Mercurial, it is now part of their ID. OCLC integration profile. Nobody has to do anything it now works as we expect you will make the changes to the record.
Maggie McGee: As you would expect with overlay everything except for the local fields and the old one, so that that's not impacted
Maggie McGee: And
Maggie McGee: There were 19 CAMPUSES THAT OUT OF THE 60 that did not have an IC. IC. OCLC integration profile. That's not a problem because not everybody is importing records into the ice because they don't meet the exceptions in our policies.
You can move forward please
Maggie McGee: Currently I'm I'm working again on the local holding records la charts publishing profiles.
Maggie McGee: I initially had sent out a questionnaire in January to campuses and about half reply.
Maggie McGee: I just sent out another questionnaire to the campuses that I did not get a response from just, just so I know that if they want me to set them up or not you, whether it's a yes or no please fill out the questionnaire and for those that did take the time already.
Maggie McGee: Thank you very much. I appreciate it. As I'm working on them. I will communicate with your campus in case there's any questions that come up there. There's some back and forth, that happens at times.
Maggie McGee: Because sometimes there's an existing file for le jars in OCLC or I have to ask about location codes, things of that nature.
Maggie McGee: So I just wanted to update this I did create a I did update my PowerPoint presentation, I'm going to post that to the institutional leads. I'll do the HQ as well base camp and I'll post it to
Maggie McGee: The resource management training guide so that um and underneath where the recording is because there has been some changes.
Maggie McGee: And you know, I always learn new things as I'm going along, but there is all my enhancement right when I was doing the HR publishing profile presentation in January, where
Maggie McGee: They didn't enhancement that removes that additional oh four that was created a migration when being published to OCLC. The great news is it works perfectly. So
Maggie McGee: The normalization room processes, no longer necessary. So what I'm going to do is, I will make sure that you have the updated slides so that when you do get a chance to work on these are when your campuses ready
Maggie McGee: To start publishing your local holding record can do that. There is also a job. I just want to make you aware called folding. OCLC be published set of titles.
Maggie McGee: And this will allow you in case like the job doesn't publish. Initially, the way you expected, you can
Maggie McGee: Run the job this job on the set of La jars and it will push out a republishing of those records. And I just want to let everybody know with the local holding records because I do get some questions.
Maggie McGee: This is for cereal records. We want to really because they were la jars, you know, a local holding records for your cereals, your periodicals. They have your
Maggie McGee: Your holdings information how long you hold that you hold something, you know, from what buying to what buying TO WHAT YEAR, etc.
Maggie McGee: So what that does is when this gets published. OCLC it will reduce erroneous interlibrary loan request.
Maggie McGee: Because other places who are looking at your holdings will know whether or not you hold the cereal for the period of time that they are requesting you know whether the volume, issue of what they're looking for. So
Maggie McGee: If you choose to do this. This is how it would benefit you and it also. What it does is just like the bibliographic publishing profiles. You only have to do an armor. You don't have to do it in armor and then OCLC
Maggie McGee: So it's nice to be able to have it automated in one place. Again, there's always exceptions to the rule. Like if somebody OCLC local holding records have been meticulously updated and kept in OCLC and they use different local holding record Mark Fields, then
Maggie McGee: They do an Alma, you may not want to do that. But just be aware that there's some really great benefits to publishing your local holding records. Just like there are two bibliographic records.
Thanks, Shannon move forward.
Maggie McGee: And the last day, I was cleaning up. We have a lot of CZ records in the network zone that don't have any holdings. So I've been working on cleaning them up in small batches, because there's
Maggie McGee: A million records. So like there's about a million records.
Maggie McGee: There's a lot of records. So I'm doing in small batches. So, one that I make sure that it is actually identifying records that don't have holdings and I'm not accidentally including ones.
Maggie McGee: In the set that do have holdings, but the one good thing is that they do have holdings, they don't get deleted with the job.
Maggie McGee: And upon cleaning up these records. I have discovered there was like 11,000 records that were actually
Maggie McGee: Physical bibliographic records. They were not electronic either sources record. They didn't have the correct format and I
Maggie McGee: You know, open the Salesforce case was like sleepers. So what can we do, and actually was actually clean them up. So now they are now you resources they no longer show us physical books.
Maggie McGee: Or journals or whatever the format of the material was so if you do come across anything like this when you're working in the CZ you can create a Salesforce case and let them know and they
Maggie McGee: Will be they will clean them up for you.
Maggie McGee: Thanks. And I think that's it. Does anybody if anybody has any questions.
Shannon Pritting: Okay, thank you. Thanks, Jennifer, turn it over to you.
Okay.
Jennifer Koerber: Hi all, there is a very quick training updates. Go ahead, Shannon.
Jennifer Koerber: And this is the one slide.
Jennifer Koerber: I want to let you know that there is one new
Jennifer Koerber: Training Guide on the training guides page and that is a systems librarians and Alma administrator Training Guide. So whereas all the other
Jennifer Koerber: Thanks, Gary, whereas all the other guides are focused on end users on frontline users on acquisitions users, people who are doing the daily work of using the features of all of this one also.
Jennifer Koerber: This one assumes you've had a lot of that training and has a lot of that knowledge, but then also starts getting under the hood and looks at some configuration looks at some
Jennifer Koerber: Management of things across the
Jennifer Koerber: Institution, or it's obviously not looking at networks levels stuff.
Jennifer Koerber: So if you don't find information under resource sharing or under resource management that you think you might expect to be there. That's because those are things that are managed at the network level, not at the institutional level.
Jennifer Koerber: So that won't be there, but it really is meant to be a starting point for either new systems librarians or Alma administrators in any area.
Jennifer Koerber: Or people who need to go back and deepen their knowledge as ever, these guides are continuing to be a work in progress. If you don't
Jennifer Koerber: See what you need, then please let us know and we will work on getting additional information in there.
Jennifer Koerber: Again, the main training site is still available and now with the publication of the systems library and administrator Training Guide, we are we have everything except for the acquisitions guide.
Jennifer Koerber: Up and running. So the acquisitions guide is my next project, and I'll be working on that through the month of April, so look to have that announced at next. At the same time, before the next LSD update
Jennifer Koerber: What am I, other projects for the next month or so is continuing to look at ways to develop campus to support campuses that are developing their campus level training.
Jennifer Koerber: Clearly, whatever, whatever plan. I had for this originally got up ended over the last month. So I'm really, really looking at things and
Jennifer Koerber: We'll announce a few webinars coming up in mid April and into may on how to turn documentation into training.
Jennifer Koerber: But in the meanwhile, there is still the February February February webinar recording and files available on base camp and the supporting documentation on how to develop campus level training also available on base camp.
Jennifer Koerber: Any word on the in person sessions that had to be canceled Shannon
Shannon Pritting: Yeah i. So I think we, we, at this point, they're canceled and we, you know, I don't have any sort of sense of when we might offer them again because, you know, we are not sure when
Shannon Pritting: When it would be prudent to you know to do more in person training.
Shannon Pritting: Probably not. This summer, you know, based on how everything is going
Shannon Pritting: We're looking at potentially fulfillment to move into an online format but not with resource management, just based on the feedback.
Shannon Pritting: And we still have the resources management training online course going and I think we'll
Shannon Pritting: Look to see how we could reproduce that online, you know, going forward, as well. So
Jennifer Koerber: One of the things I want to remind everyone is that. Thanks, Shannon. One of the things I want to remind everyone is that
Jennifer Koerber: Part of what the training guides do is bring together all of the existing presentations, not just documentation and not just pointers that asleep us training, but also there are links to all of the existing
Jennifer Koerber: Sunni shared services presentations that have been done over the past year, in, in line with everything else. So the training guides really do step you through both
Jennifer Koerber: FAQs that are included in the training guides actually documentation that's pointed to from the training guides
Jennifer Koerber: Shared Services presentations on different topics. So you see the Sunni perspective and actually Bruce training videos and documentation so that you see more of the How To so this it is meant to be that one step. I know it's, it is it is no
Jennifer Koerber: It is not a direct replacement for those in in person trainings. But if you are looking for that combination of refresher for for stuff you're already know, but you want to go back and look at it more systematically
Jennifer Koerber: Or to kind of dig in a little deeper and get to know more about the system you now might be a good time to review those guys just see what's there. And as I
Jennifer Koerber: As I mentioned with the other one with the systems librarians guide, do let us know what's not there, do let us know what
Jennifer Koerber: We could still add a point or two or other existing trading. If you find training from other institutions that you think is really good. We could start adding pointers to that.
Jennifer Koerber: I mean, they're really meant to be that one stop shop for training and to support you in your training, again, I'm going to talk more about this in the upcoming webinars.
Jennifer Koerber: But for right now. That's what's there. And Leslie. Thank you so much. I oversee a coordinated the effort, but it was 100% the effort of everyone in shared services and everyone on the team had a great
Jennifer Koerber: Amount to do with their different functional areas of my thanks out to the entire shared services team who either created the content or reviewed it or and help make it what it is. So, and that is our training update
Shannon Pritting: All right. Um, I just have a few more updates.
Shannon Pritting: The one thing that we're going to
Shannon Pritting: Try is the the in person visits that we had set up that we unfortunately had to cancel.
Shannon Pritting: We are going to try virtual visits, so we just want to be clear that
Shannon Pritting: You know, don't feel like you need to be accommodating for this. If you know things are challenging
Shannon Pritting: You know if this is something that you're looking at is just another thing to coordinate, then you know we are by no means going to be
Shannon Pritting: offended if you just say, now's not a good time in some some form of that statement, then that's fine, we'll look back, but what we're doing is just hoping that you know this will be a good time to check in virtually so we'll be sending out emails.
Shannon Pritting: Will be sending out emails to the institutional leads that we had been working with to set up those in person visits to see if
Shannon Pritting: You know you want to do a virtual visit but but you know we are, we're certainly not going to be offended if you just want to pass on this time, and we'll certainly
Shannon Pritting: Be doing other visits in the future, but we just wanted to adjust to the situation and offer virtual visits for those campuses, who want to
Shannon Pritting: quick update on the OCLC renewal. So we're, we're, most of the way there.
Shannon Pritting: Our contract has some language that refers to the OCLC annual price increase and we
Shannon Pritting: Want to wait until the OCLC annual price increases established and it was TLC indicates that it will be sometime in April, that this price increase is is established, at which point we can move forward with
Shannon Pritting: finalizing pricing. So since we're waiting on OCLC if it's the end of April, that there might be a delay.
Shannon Pritting: And that's a really tight termer turnaround to do May to June for a contract of this complexity. So
Shannon Pritting: We'll keep everyone in the loop, but know that we're working on this, we're waiting on OCLC we're going to be up against the June 31 deadline. I'm guessing will be, you know, hitting it pretty close. But we'll, we'll let you know about that.
Shannon Pritting: So we also, you know, thanks to Michelle here for doing this. We, we know that campuses might want to take this time as you're all looking at you know how online presence. The online presence that you have
Shannon Pritting: Is impacting your users and the SLS S has
Shannon Pritting: Sort site accessibility software where we can review your library presence and give you a report of accessibility issues that were flagged by the software.
Shannon Pritting: So we won't fix the issues for you, but we'll give you a report where you can go and fix those things yourselves.
Shannon Pritting: So we are not sure what the demand is or what the amount of back and forth. It's going to be needed on this. So right now we're initially limiting it to the first two campuses that requested.
Shannon Pritting: And you can request this report from us, just by submitting a request in live answers, and then we'll prioritize the first two and then if the first to go go well and we have capacity will do more. But right now, we're only going to commit to doing doing two of these.
Shannon Pritting: All right, I'll turn it over to Jennifer. The SLC consortium engagement coordinator
Jennifer Smathers: Alright so SLC
Jennifer Smathers: We have been working for you as you know we're currently working actually all this is doing a lot of this work with Sony procurement to try and get a library answers in place for
Jennifer Smathers: Libraries without chat, there's about seven of them that have interest in that.
Jennifer Smathers: In all likelihood, at this point, the SLC spring meeting is going to go virtual so keep the dates. If you weren't thinking of attending because you didn't have travel
Jennifer Smathers: Options available to you write it down on your calendar, because we're going to try and do something virtual
Jennifer Smathers: Thanks, go out to Karen Gardner eighth day for everything she's done to try and pull together some of these in person things and she's now switching tack to help us in other ways with the virtual conferences.
Jennifer Smathers: All right, Shannon. So we're working for you. Do you want to work for the Sunni libraries consortium anyone working at a member library and I, as far as I can tell everyone on this call.
Jennifer Smathers: Who isn't with SLS s and all this is working at a member library. If you get the approval of your director, you can actually work on the SLC board.
Jennifer Smathers: And we have three positions that are currently opening. One of them is mine. It's the two year term because I've
Jennifer Smathers: moved on to this new position. So it's not appropriate for me to be on the board anymore. And then we have two three year full terms that are up all are at large positions.
Jennifer Smathers: There's a link to the nomination form here. You can nominate self nominate and or nominate someone else you might want to check with them. First, see if they're willing
Jennifer Smathers: But I highly recommend it. I found it to be very eye opening very useful.
Jennifer Smathers: And the SLC board has really been putting in a lot of good time lately, helping to oversee some of these really fast coven 19 changes.
Jennifer Smathers: And you could get it on the ground floor of that. So feel free to put in a nomination form our voting periods going to be in the April mid to late April timeframe. So look for that.
Jennifer Smathers: And also where we have all of that wonderful training. We also have the SLC framework and an overview of the board responsibilities. So you can sort of see what you're getting into before you jump in.
Jennifer Smathers: You would have seen an email, perhaps term Katie, or if you're already on the SLC listserv or even the SC LD listserv. So thanks to Ken Fuji. He and Katie, you do who are going to be the other two people rotating off. They've put in a lot of great work this year.
Jennifer Smathers: And then finally, helpful links.
Jennifer Smathers: just repeating them from last time so that they're still here and dumping them into the chat. Just to make it easy for you folks, that's what SLC is trying to do.
Shannon Pritting: Jennifer. There's a question.
Shannon Pritting: Are the SLC board meetings in person or virtual
Jennifer Smathers: Ah, good question. We have occasionally had them in person, but not lately we've had three virtual ones in the last three weeks and the Minutes will be going up soon for those
Jennifer Smathers: So most of the time, we've had a virtual component available.
Shannon Pritting: Alright, that brings us to the end.
Shannon Pritting: We didn't leave much time. But any questions.
Shannon Pritting: Still have a few minutes.
Shannon Pritting: Feel free to unmute yourself or type in the chat.
Shannon Pritting: Alright any, anything else, last call.