Shannon Pritting: Alright, so go ahead and get started looks like people joining has slowed down a little bit.
Shannon Pritting: So thanks for joining us for.
Shannon Pritting: The last sls update of 2021 we'll get started, and feel free to ask questions as we go forward.
Shannon Pritting: Will will address them as needed.
Shannon Pritting: I just this is probably you know something that everybody is aware of, but just wanted to make sure and reiterate.
Shannon Pritting: That all asuni is moving away from workplace, my understanding is sometime in the next few weeks I haven't heard any specific details.
Shannon Pritting: As far as the exact dates from from suny on the move away from workplace.
Shannon Pritting: But we are moving most of the channels, out of workplace or ending the channels as as appropriate and, as far as the sls and and us.
Shannon Pritting: We have a blog that you can subscribe to, much like a listserv you can also comment on anything that we post if there's anything that's.
Shannon Pritting: wide ranging and important for someone to know we will post on that blog so that you don't have to pay attention to all of all of the different channels unless that's what you want to do is is engage in those channels which is great.
Shannon Pritting: So what has happened already is that the library leadership workplace group moved to the school or back to the school listserv we.
Shannon Pritting: moved, or we created a new collections HQ That was something that we found that we were often sending a variety of collections related information to the Director or the leadership group and we wanted to make sure that we had a.
Shannon Pritting: Space just for collections and you know talk about procurement and and other collections things.
Shannon Pritting: We move back to base camp for the MSP and discovery HQ there was about 5055 people in the Sunni library accessibility group we move that into base camp and if there's anything that you have questions about or want to be on listserv just send us a message to our ticketing system.
Shannon Pritting: So what has not been migrated or will not be migrated there is a SLC workplace channel I think there's a couple hundred.
Shannon Pritting: People in that i'm going to move that back to the SLC listserv soon yeah there was some confusion about who was the administrator but i've worked with it to get that figured out so i'm ready to migrate it but.
Shannon Pritting: I understand right now is not a fantastic time to coordinate a whole lot of communication so we'll probably be early 2022 when I do that.
Shannon Pritting: So Sunni loss and Sunni law has a an active and long established listserv the Sunni law workplace channel that was created.
Shannon Pritting: that's been archived Susan from our office checked with this new law.
Shannon Pritting: Group and they indicated that it was fine just to archive that workplace group.
Shannon Pritting: Institutional leads that was archived and there is not a new channel, so if there's something that is institutional leads worthy, we would post it on that sls blog and then we would you know message to the institutional leads.
Shannon Pritting: email group or we have individual emails if needed, but we found we just weren't using that institutional leads group for anything specific to that group we were mostly just duplicating content from other places there so made sense to archive that.
Shannon Pritting: There is a Sunni libraries workplace group that has, I think, last time I checked it 350 and it continues to grow.
Shannon Pritting: That group I spoke with the administrator and she indicated, she was fine with moving this into.
Shannon Pritting: yammer or or Microsoft communities, which is what i've been told this the current plan for migrating from workplace to a new Sunni wide collaboration space, so if you're in that semi libraries workplace group.
Shannon Pritting: That that is going to that is going to move into yammer when when that happens.
Shannon Pritting: So that group has been a lot about outreach sharing you know positive things going on a campus campuses things like that so.
Shannon Pritting: You know that that's not administered by the SLC or the sls so that will that will move as the administrator of that group would like to move it, which is to.
Shannon Pritting: Quick procurement update Springer nature, we are still waiting on a signed copy of the agreement to send to the Attorney General I think we still have months ahead of us for.
Shannon Pritting: Reviewing that agreement still working on the ISP I think i'm on like the eighth or ninth round of questions with the controller's office on the ISP, but I think we're getting close.
Shannon Pritting: The Attorney general's I think is completely finished at this point so we're now only working with the state controllers office.
Shannon Pritting: Art store, the amendment for that final year of pricing is is approved, so if you're waiting on that to pay your art store bill and again the art store is and will continue to be a direct payment to Ithaca I know that's a little bit confusing since Jay store, we are moving towards a.
Shannon Pritting: Combined payment through Sunni but art store will continue to be direct to Africa.
Shannon Pritting: I think many of you or most of you who need to know about this type of thing have seen that the ODS.
Shannon Pritting: Has intended have has put out an intent to extend the cereals and databases contract to June 2022 we share that out in a couple of different groups as well at a couple of different spaces, or a couple of different dates and we're continuing to work with OTS.
Shannon Pritting: To.
Shannon Pritting: Give them areas that we would like to see changes improvements modifications on the ODS cereals and databases contract, because that just makes things so much easier, the more business, we can put through the ODS contract, the better it is for both system and every single campus I assume.
Shannon Pritting: Because that that takes out a lot of procurement steps.
Shannon Pritting: So.
Shannon Pritting: We we had our first campus empire state college went live today in the whole ebook I ll so the ability to.
Shannon Pritting: request a alone have an e book that another campus owns, there are some limitations there's mostly university presses and a couple you know some other presses and.
Shannon Pritting: About 8077 7700 titles total are eligible for this.
Shannon Pritting: it's going to be a year long pilot and we just started it today so.
Shannon Pritting: Right now, as it stands, the sls is going to fill that there was those requests, on behalf of campuses as the quote unquote lender.
Shannon Pritting: And then we you know, thanks to Michelle she's she's a put everything together for discovery of these eligible titles and you know it will go through as an email to our ticketing system, and then we will send this this loanable link to.
Shannon Pritting: to your patron so.
Shannon Pritting: We haven't completely given up on on Alma and Primo V, as the you know very integrated system to do this, but you know, this is a pilot that pro quest is working on, they acknowledge that they still have some things to to.
Shannon Pritting: To make happen so you know it is, it is possible that we will have a better workflow by the end of this pilot, but I think the important part of this pilot is the E book central and the publisher relations part.
Shannon Pritting: So that we get these token Isaac expiring URLs to facilitate alone have an entire e book and that's I think the real thing that will change the industry going forward.
Shannon Pritting: And we've had lots of conversations with the other console media who are part of this like the cal state system, and then the Colorado system as well, so.
Shannon Pritting: You know it's it's an exciting move forward for us and we We look forward to this being live in the one, as of today, and more and more campuses going live in early 2022 as well.
Shannon Pritting: Just a reminder i've seen some positions getting filled, you know, obviously there, there could always be more positions getting filled but.
Shannon Pritting: If you have new staff we continue to get these requests in just let us know, and we can help with onboarding whatever level that that the staff or at.
Shannon Pritting: Just let us know and we'll do what we can to help.
Shannon Pritting: And I wanted to give a heads up on professional development planning i've been having a lot of meetings and conversations with the Center for professional development, to try to offer.
Shannon Pritting: More.
Shannon Pritting: You know longer term more coordinated professional development for areas that the libraries have been asking us to deliver something for them.
Shannon Pritting: what's in the works right now are ddi reflective practice group that will be open to Librarians and library staff hoping early.
Shannon Pritting: So enough, you know, in the.
Shannon Pritting: first couple months of 2022 to open that up and then we're looking at ways that we can do, specific professional development around focused areas.
Shannon Pritting: Like access services collections and connect them together through badging programs or something like that, so that.
Shannon Pritting: You know it's going beyond the webinar it's it's it's trying to get people to apply things that they're learning in these trainings and and professional development opportunities.
Shannon Pritting: we're working through that right now and i've had several several different meetings and going through a lot of planning about how to offer a library specific leadership program with cpd leading it much like the sale or the CIO.
Shannon Pritting: The the CIO leadership program and tailoring it very specifically to to aspiring library leaders or library leaders who are looking to you know, to increase their knowledge in those areas.
Shannon Pritting: And there's a di working group that is that has been working for the last few months that.
Shannon Pritting: we're looking at follow up activities and hoping to create a Community of practice related to dei and libraries as well, so look for look look for that and we continue to partner with the library accessibility group.
Shannon Pritting: To offer the most sessions, that we can the most meaningful sessions, that we can as well on accessibility.
Shannon Pritting: And just a transition here, I just wanted to let everybody know about this, so the sls does not have a representative on this, but there are two Sunni representatives.
Shannon Pritting: To the new Sunni it accessibility task force or advisory group i've seen it both ways, so will will say it's either a task force or an advisory group.
Shannon Pritting: So what this group will be working towards over the next year is looking at E it accessibility access it accessibility compliance and how to approach that system wide and you know our office will will will look to this group, to see what.
Shannon Pritting: You know what direction these things are moving in we're we're dedicated to continuing to maintaining the repository of tests and reviews and he a PS, and things like that that we're creating.
Shannon Pritting: And we will let you know if if this past force or advisory group moves in a different direction and we'll try to align ourselves with where where things are headed in this in this space.
Shannon Pritting: So I don't think there is going to be any immediate action on this, but I just want to put this on people's radar i've started to have conversations about our X libra renewal so.
Shannon Pritting: We have very favorable terms as far as.
Shannon Pritting: increases, so our first term, our first three years there was zero percent increase which is you know, a very positive thing for us and then small increases over the first term and.
Shannon Pritting: Very low cap on increases, but there, there is language about growth in some areas related to documents.
Shannon Pritting: That Primo harvests and indexes and bib records and, in this case bib records equals E resources, plus physical titles, as well as named users so.
Shannon Pritting: i've spoken to many, many North American consort dia who have gone through the renewal process.
Shannon Pritting: And you know tried to learn from them and then also try to leverage our relationships with X libra so what what i'm asking for right now and I started the conversations.
Shannon Pritting: Through the through the hierarchy at X libra slash Claire of eight and i'm going to ask them to do a renewal audit on these metrics in early.
Shannon Pritting: To see if we need to do anything to keep ourselves under the growth allowed in our contract and if it's something that we need to make any sort of changes.
Shannon Pritting: or modify things are asked campuses to change or there's going to be any additional costs associated.
Shannon Pritting: With with with this we will put together a task force to do that, but you know I don't want to say that we're going to do that, until we get this audit we get a firmer understanding of.
Shannon Pritting: If we need to make any modifications with how we're handling resources or whether we've had an explosion of named users things like that so just letting you know, in early 2022.
Shannon Pritting: that's something we're thinking about, but we will have a lot of lead time before any activities are hitting campuses or any sort of requests for changes.
Shannon Pritting: With that I will turn it over to Michelle.
Michelle Eichelberger: Great thanks Shannon go ahead alright.
Michelle Eichelberger: So this one's released for discovery there weren't a lot of major issues you can turn on quick links which is way to get.
Michelle Eichelberger: PDF links right at the top of your record from X leavers and we've had many questions about how is this different from.
Michelle Eichelberger: The live key linking and Maria did a great presentation recently about how they're different and the benefits of using live key, and so I put a link to that in the slides which we will post for you.
Michelle Eichelberger: Another thing for the customer to have locations and get it your two options used to be either alphabetic.
Michelle Eichelberger: or best location sort, but now you can have a custom order sort of your locations, this is, for your physical locations of things so that's kind of cool.
Michelle Eichelberger: My library card, you can add some new information if there if you have additional emails for the patron etc, you can also make the expiration date more prominent which I think is kind of interesting and there is.
Michelle Eichelberger: Information about that in the release notes link, which is down below.
Michelle Eichelberger: A good thing that has changed is that since we went live if there was anything activated from the nz for your campus the.
Michelle Eichelberger: direct link did not work for that if you have direct linking setup but now it's supposed to be working, I have not gone and tested that yet, but that seemed like good news to me for those campuses that do use the.
Michelle Eichelberger: The direct linking I see a question from Jill.
Michelle Eichelberger: there's not an faq for how to turn on quick links, but there's very specific instructions in the release notes for December so if you go to that link that I have on the slide that will give you all the information you need to turn it on yep you're welcome go ahead Shannon.
Michelle Eichelberger: He resources, there are some changes to content that were posted on the on the list, this is a good thing, so ABC ebook central from pro quest they are going to be putting new book titles in the.
Michelle Eichelberger: E book central perpetual dd and subscription title CZ collection on a daily basis, which is good, I know that.
Michelle Eichelberger: People run into problems, a lot of the time where they're ordering something it's not in the CZ yet so that's a nice thing which is probably result of.
Michelle Eichelberger: Pro quest and actually versus being even more joined than ever before.
Michelle Eichelberger: So that's good, and if you have the integration profile setup that's pulling that content in daily you probably won't see much of a change, you know as you order things, but this was a good improvement, I thought.
Michelle Eichelberger: At Cisco rolled out a new open URL connection in June, and so, since June we've been seeing messages on the on the list, about what.
Michelle Eichelberger: Actually versus doing to respond to this to try to make linking better Francisco so they are rolling out a new purser they've already rolled it out for some of the collections.
Michelle Eichelberger: Another chunk of them are being rolled out on Sunday So what we need to do is, we need to do some testing.
Michelle Eichelberger: there's a new field, called the op ID, which is a recommended field to add I have contacted our ups representative to get a list of all the op ids for the campuses.
Michelle Eichelberger: However, someone else on the list, if you could still use IP authorization, which is what I think most of us are currently using and they said yes so.
Michelle Eichelberger: i'm going to do some testing of this once some more of the packages go live, I will post in base camp in the general base camp about what the plan is.
Michelle Eichelberger: sls would change these for almost all the campuses will work with university centers if they want to do it themselves or, if you have a burning urge to do it yourself, you can but i'll be posting more information about this.
Michelle Eichelberger: Shortly in base camp look to see something by early next week, but again I need to do some testing to see what's going to work best.
Michelle Eichelberger: The only thing I thought of note II resources wise from the January.
Michelle Eichelberger: Upcoming release was that the portfolio loader will now support using kmart format files, which is a big improvement because right now, you have to use the proprietary sleepers.
Michelle Eichelberger: portfolio loader format and sometimes you have to do a lot of you know copying and pasting of things to get things into that format, so I thought that was good news, so that is all that I have.
Esta Tovstiadi (they/them): hi everyone Shannon you can go to the next slide.
Esta Tovstiadi (they/them): So, just a quick update on the status of the Sunni connect Task Force again, this is a task force that was created to review our package of episode databases which are up for renewal, at the end of next June.
Esta Tovstiadi (they/them): We are at the point where the group is reviewing vendor proposals were meeting next week to do that, hopefully voting on them and sharing out more information as soon as we're able to.
Esta Tovstiadi (they/them): If you want to keep up to date on what we've been doing see recordings and slides of our past updates meeting minutes things like that you can do that at our live guide and next slide please.
Esta Tovstiadi (they/them): Another sort of high profile suny renewal that's getting ready to go on as our science direct journal package contract, which runs through the end of next year.
Esta Tovstiadi (they/them): We and the shared collections.
Esta Tovstiadi (they/them): Committee.
Esta Tovstiadi (they/them): met with a REP from that committee and met with the university Center stakeholders and they recommended moving forward with an extension.
Esta Tovstiadi (they/them): similar to the current contract, so the SS CC has created a task force focused on managing that renewal and the work of that group is beginning in mid January, and we will share more information as we're able to.
Esta Tovstiadi (they/them): And then, just one more quick update on the next slide.
Esta Tovstiadi (they/them): Thank you everyone for your patience, as we pushed the art store contract extension through, it has been approved it's up to date it's ready for you to pay off it here's the link in the contract search.
Esta Tovstiadi (they/them): And we are currently we just met with arts our art store REP this morning again.
Esta Tovstiadi (they/them): we're working on a multi year contract for the next renewal we're hoping to to get five years we'll see what happens, we want to make it as easy.
Esta Tovstiadi (they/them): And as as efficient as possible for you all to to use that contract and so we'll keep you up to date as that moves forward and that is all I have over to Maggie.
Maggie McGee: Thanks so hi everyone.
Maggie McGee: You can.
Maggie McGee: The first thing I talk about is the data sync collections with oclc they completed our move to the new process on December eight they started this while I gave them permission to move in starting November 15 but did not happen until.
Maggie McGee: December and everybody moves smoothly over to the new process it's all matching on the oC and the oclc number only i'm not seeing any problems cropping up in the.
Maggie McGee: Network zone like I did when they initially moved us to the first.
Maggie McGee: To the new process where it was creating duplicate records and such so it's good it's working as expected i'm not seeing any problems so i'm happy to report.
Maggie McGee: That that is complete, and this has, you know there's no change to your workflows regarding automatic publishing you're holding your bibliographic holdings from automotive oclc explains.
Maggie McGee: The brief level rules initiative is still on pause because the December release didn't fix the issue where I z's are not inheriting.
Maggie McGee: The brief level from the network zone so until this is resolved I wouldn't be able to continue working on this and update I z's for your eyes, he only records next, please.
Maggie McGee: we're going to be putting a pause on the graphic novel comics local resource type initiative to get more of stakeholder input.
Maggie McGee: The metadata standards and policy working group has reviewed this.
Maggie McGee: i'm going to be meeting with the discovery working group today does not mean they're going to make a decision today but i'm going to meet with them to discuss it with them so they can give their input and we're also going to create a local resource type task force so.
Maggie McGee: there'll be a charge, and you know billy to come up with a policy and best practices for these local resource types in Sunni the expected formation of the task forces early 2020 it will be posted and people can join we're interested.
Maggie McGee: Next, please.
Maggie McGee: there's a new feature that's been enabled in the network it's called the physical usage information station.
Maggie McGee: And this was approved this one to the access services and resource sharing working group and they improve this on September 7.
Maggie McGee: Then it went to the MSP and was approved on December 13 what enabling this function in the network, does it allows all sunni's when they're searching in the network zone and click on a held by institution, you can now see the number of loans on that title.
Maggie McGee: Last loan date and number of requests and there is now an additional.
Maggie McGee: Physical usage tab that shows up that displays this information.
Maggie McGee: Next, please.
Maggie McGee: Mind updated band, the change of subject project I reported that on.
Maggie McGee: Believe it was in were workplace and I that on November 12 they the library of Congress approved changing aliens and illegal aliens to non citizens and the legal immigration.
Maggie McGee: What a lot of us did not know is that the tentative changes were also approved on the same date and i'm going to put into chat if you're interested in seeing the approved changes.
Maggie McGee: So oclc I had a case with them and I asked them to keep me up to date, about what their plan of action was how they're going to update these records and just this week, I was told that.
Maggie McGee: Approximately 41,000 world cat records have been updated to these changes to reflect the changes for the approved subject headings by the library of Congress 30 records have been updated as well.
Maggie McGee: and
Maggie McGee: They also made an announcement oclc cat and other places, you may have already seen it.
Maggie McGee: So I want everybody to be aware that these changes are reflected in our networks own bibliographic records, because we are saying to get updates and since the changes are made and oclc they now are in our catalog so.
Maggie McGee: The Sunni my data standards and policies working for is going to be reviewing the impact of these changes on our current automated processes processes and determine the next steps.
Maggie McGee: How we want what we want to do with this, so I want to make everybody aware that.
Maggie McGee: When you're now searching of the catalog and you may want to communicate to you know referencing instruction that.
Maggie McGee: The now approved subject headings are for aliens is on citizens and for illegal aliens is illegal immigration, and we will keep you up to date as the working group makes their decisions and changes getting implemented in the system.
Maggie McGee: Next, please.
Maggie McGee: Angela asking, yes, can networks own data also I can pull network so data and analytics um it's something that.
Shannon Pritting: I think she was asking just based on one to check him in about the physical usage from.
Shannon Pritting: All of the.
Shannon Pritting: yeah so unless you've checked it i'm not i'm not sure I don't think I don't think I don't think anybody's looked at it, but maybe you have.
Maggie McGee: um there's no real networks own physical usage data for the network zone is that what you're referring to i'm sorry I don't understand.
Shannon Pritting: yeah when you, it was posted when you were talking about the new physical usage showing up in the.
Shannon Pritting: In the display and Angela was just asking whether you could also look at that in analytics but i'm not i'm not sure I would guess probably know, but we'll take a look.
Maggie McGee: I will look for you sorry about that.
Maggie McGee: And finally, I just wanted to do a reminder, about the analytics office hours are starting in January 2020 we announced this last update.
Maggie McGee: The sls program managers Michelle TIM, and I will be providing to one hour time slots from Wednesday January 12 through Friday June 10.
Maggie McGee: where people can come with specific reporting needs so you're working on an analytics report there's something that just isn't working for your you're trying to get specific information pulled and you're having trouble, this is a great opportunity to come to us, you can.
Maggie McGee: You can register ahead of time or you know register, as you need, and this is available on blip cow so sign up we're here to help Thank you.
Timothy Jackson: Thanks Maggie Shannon you can move on to the next slide.
Timothy Jackson: Right everyone the big news I have is that we finally have a billing policy for last on the resource sharing items billing for overdue resource sharing items that were do prior to march 1 2020 so before the start of the pandemic billing for those items began on Monday.
Timothy Jackson: billing for overdue resource sharing items do after March 1 2020 and resource sharing items that have been in transit between campuses for more than 45 days.
Timothy Jackson: That starts on February 1 2022 and just to put all of this in perspective.
Timothy Jackson: Right now, in total, we have about 500 items throughout the system that qualify for being declared last per our last billing policy and those 500 items represent less than 2% of all of our resource sharing loan since go live um so the number of last items is.
Timothy Jackson: is far from overwhelming plus it's it's probably not probably it's almost certainly a little unnaturally high due to the pandemic um but so generally speaking we're doing well, but i'm hoping that having this billing policy in place will help get some of these overdue items back.
Timothy Jackson: So we had a webinar on this new policy and the workflows for handling last items last Friday i've included the link to the recording from that session i've also included the link to the faq I put together on how to handle last resource sharing requests in online.
Timothy Jackson: i've been sending lists of items that have been in transit for more than 45 days to the campuses.
Timothy Jackson: Because we're hoping to do shelf checks for all of those items before on the beginning of February, all of those files went out yesterday i'm already starting to hear back from some of you, so thank you for, thank you to those of you have already gone out.
Timothy Jackson: and checked on those items if that's something if you received one of those files and it's just you know bad timing.
Timothy Jackson: If it needs to wait until after the holidays that's absolutely fine there's no huge rush with any of these.
Timothy Jackson: i've also been collecting information on what libraries plan to do in terms of when they plan to bill how they plan to bill what forms of payment, they can accept also i'm collecting on billing contact information.
Timothy Jackson: i've sent out a survey i've heard back from about two thirds of you i'm still waiting to hear back from about 20 campuses.
Timothy Jackson: So if you've not responded to that survey yet and that survey was sent to everyone's.
Timothy Jackson: primary resource sharing contact on if you haven't responded, please do so once I get closer to having responses from everyone all colet all of that data and send it out to all of you, so you have it all handy.
Timothy Jackson: And in terms of you know, all of this building stuff You know, as always, if you run into problems with any of it feel free to reach out to us will help you in any way we can next slide please Shannon.
Timothy Jackson: I also just wanted to remind you all that, if your library is going to be closed and you won't be able to feel lending requests, please remember to turn off your Alma lending um.
Timothy Jackson: You can also turn off your borrowing, if you wish.
Timothy Jackson: For those of you who are borrowing articles via online, if you want to turn off just your book borrowing but keep your article borrowing on.
Timothy Jackson: Please reach out to me because I can make that happen, it is a little weird what I have to do background, but it can be done of so.
Timothy Jackson: If you do want to turn off your article, for your book borrowing, but not your article borrow, please let me know and, if you want to just turn off your lending or turn off all of your borrowing i've included the link to the faq on how to do that one thing I want to mention is.
Timothy Jackson: There is a lack of clarity on specifically what roles are needed to turn off your Alma borrowing and lending i'm actually verse documentation leads me to believe that someone with the fulfillment administrator role should be able to do that work um.
Timothy Jackson: It looks like actually at this point in time, you need to be a general system administrator which I know isn't convenient.
Timothy Jackson: For a lot of you, so I have submitted a case to X libra about this to get some clarity on who should be able to do this work.
Timothy Jackson: i'll keep you all posted on what I hear back from them, but at this point in time, unfortunately, to turn off or on all my resource sharing, you need the general system administrator role.
Timothy Jackson: fiction also I wanted to talk a little bit about how things are going with the return anywhere feature, we are seeing it being used so so it has you know proven to be helpful, but enabling that feature at all of our circulation desks, has resulted in.
Timothy Jackson: A fair number of erroneous transit requests and also some accidental loans, I do want to assure you that I am checking for these you know transfer requests in loans on a daily basis and i'm correcting issues as I find them.
Timothy Jackson: So we don't have like some huge you know backlog of you know problematic loans, the minute I see them I I clean them up.
Timothy Jackson: But to to address these issues, what I did was I worked with the university centers on changing their return anywhere configuration to isolate that functionality at a specific circulation desk to be used only for returns from users from other campuses.
Timothy Jackson: And that has gone well so far um i've seen a pretty significant decrease in the number of problems that show up in these daily analytics reports.
Timothy Jackson: Your staff at the university centers have you're giving me positive feedback about how things have gone I discussed all of this with the asr is working group earlier this week and we all came to a consensus that i'm.
Timothy Jackson: The functionality is helpful, but how we currently have it configured is problematic so we're going to move everyone in the suny system to isolating the return anywhere functionality at a specific service desk so at your main circulation desk you can just know conduct business as usual.
Timothy Jackson: If someone from another campus.
Timothy Jackson: comes to your library, with an item they'd like to return, you can just quickly switch over to that standalone circulation desk for returns from others sunni's scan the item in.
Timothy Jackson: And then switch back to your regular circ desk and continue just doing business as usual, and this, this should you know, probably not completely eliminate but drastically cut down.
Timothy Jackson: On the number of problematic triggers of the return anywhere feature, and I see Joe has a question.
Timothy Jackson: TIM, can you remind us what the procedure is for resource sharing items returned add another campus um I would say Jill if you receive a resource sharing item just scan the item in and then wherever.
Timothy Jackson: The The item is placed in transit to send it to that campus because it's a little unfortunate the way this is going to handle resource sharing it scans once it starts looking for the barcode it goes in alphabetical order.
Timothy Jackson: If it finds the barcode at the borrowing library before it finds it at the lending library it's going to put it in transit to the borrowing library if he finds the lending library first it's going to put it in transit to the lending library which isn't fantastic but.
Timothy Jackson: Either way, the The item is being tracked in the system we know where it's going it will eventually make it back to where it's supposed to be.
Timothy Jackson: And there will be tracking the entire time so generally speaking just scan the barcode and then transferred the item to the campus all my tells you to transfer to.
Timothy Jackson: So anyhow um like I said.
Timothy Jackson: It seems that the best way to move forward with this return anywhere functionality, is to use it at a specific circulation desk so.
Timothy Jackson: We will be making that change at all of your campuses in the coming weeks, my goal is to be finished by the end of January, and once i'm ready to start working on your campus I will reach out to you.
Timothy Jackson: Specifically i'll reach out to the person listed as your resource sharing contact, so please keep an eye out for those emails.
Timothy Jackson: Next slide please.
Timothy Jackson: um so.
Timothy Jackson: A lot of libraries have been reporting issues with the eld courier since we resumed service back in August of 2020 um.
Timothy Jackson: The asr is working group met with Maria de tino from azlan she manages our relationship with the courier we met with Maria this week to discuss the concerns we had.
Timothy Jackson: about how things have been going with eld so we talked to her about things like miss stops inconsistent delivery windows items taking an abnormally long time.
Timothy Jackson: To get to where they're supposed to go items never making it to where they're supposed to go talk some about items being damaged and transit and also we talked a bit about how things are going, or not going with the tracking system.
Timothy Jackson: So, Maria shared with us that.
Timothy Jackson: they've made some route changes in the Albany and Hudson valley areas that she's hoping will address some of the.
Timothy Jackson: problems that we've seen in those areas um those new routes started, I believe, a couple of weeks ago So hopefully things are starting to get better already.
Timothy Jackson: they've also streamlined how they move items from hub to hub apparently they had been like resorting everything every time something lands at a hub on they're going to stop doing that, which should streamline things and, hopefully, you know, improve some of our delivery times, unfortunately.
Timothy Jackson: I don't have any timetable for when the tracking system will be implemented it's something they're working on, but i'm afraid I just don't have a target date for going live with that to share um.
Timothy Jackson: We will be meeting with Maria on a quarterly basis going forward to.
Timothy Jackson: Keep discussing how things are going on prior to each one of those meetings we will post something to base camp to solicit questions and comments from all of you.
Timothy Jackson: So please keep an eye out for that.
Timothy Jackson: sls we're also going to start sharing some Alma resource sharing data with Maria that can help give her a better sense of how the career is performing.
Timothy Jackson: There isn't going to be any personally identifying or sensitive information in that data it's just going to be, you know list of items that have gone missing.
Timothy Jackson: turnaround times things like that um and we're hoping that providing that data to Maria will help give her a better understanding of exactly you know how items are moving through the system and.
Timothy Jackson: Where there are problems that need to be addressed, and all of this isn't to say that um.
Timothy Jackson: You all shouldn't be con or talking to Maria directly about any problems you're having at your campus if you are having a problem.
Timothy Jackson: Please do reach out to Maria if you want to let me know to that that would be helpful, just so so i'm aware of what's going on but um yeah our.
Timothy Jackson: Our conversations with Maria at a system level are not meant to replace any conversations that you may be having with her on an individual basis, to supplement those conversations um so next slide Shannon.
Timothy Jackson: and the last thing I want to talk about is an initiative from the icy working group about.
Timothy Jackson: idea exchange for those of you not familiar with idea exchange it's a place, you can go to submit ideas to actually verse about ways to improve on my end Primo.
Timothy Jackson: that's something all of you can do you can also vote for items that are vote for ideas that other people have posted you get up to 25 votes, a year.
Timothy Jackson: X sleepers they're not contractually obligated to implement all of these ideas, but they do keep an eye on them, and each year they do implement some of the ideas that get a lot of votes.
Timothy Jackson: And you know, the more votes and idea has obviously, the more likely it is to be implemented, and you know between our 16 campuses.
Timothy Jackson: We have a lot of votes.
Timothy Jackson: So what the ic working group is working on is finding a good way to you know gather up ideas that we all want to get behind and try to coordinate voting for those ideas so i've included a link to their lip guides page about this and there will be more talk about this initiative.
Timothy Jackson: Early next year, so that was everything I had today so thanks folks.
Shannon Pritting: Right, I think this is the earliest, we have ended in probably a year and.
Shannon Pritting: likely longer than that, so if there's any questions or discussions now's a good time because we have a fair amount of time.
Shannon Pritting: Otherwise, we can get 15 minutes back in our day.
Shannon Pritting: Any questions comments or anything you want input on.
Shannon Pritting: Oh yeah bill brought up a point.
Shannon Pritting: Yes, how it would kind of defeat the purpose of the password if we gave out the password in a recording that we're going to put publicly out there.
Shannon Pritting: But since we had a lot of contract information in the Sunni connect.
Shannon Pritting: Live guide us to put a password on it so.
Shannon Pritting: So if you want to privately chat bill, but just send us a ticket and we'll give you the password.
Megan Coder: Oh hi this is megan from new paltz and thank you for all the updates I was just wondering this pilot question for Maggie that I know she did a lot of work with the change the subject projects.
Megan Coder: And so, does that mean the work that she did was overlaid by the newest lc subject heading approved.
Megan Coder: So I was just wondering about that.
Maggie McGee: hi megan yeah actually yes, it is the display or rules are still in play in the movie he so if any of the subject headings that we decided we didn't want to use they are being.
Maggie McGee: changed in the discovery level, and there are because I just did a recently just did an indication will to find out how many records still had a 650 with a subfield to change the subject in it and there's only 190 or meaning and it's either because they are.
Maggie McGee: Coming from other sources in the library Congress like an Ai ml or sears and the other ones there's a few there's a handful of subject headings like.
Maggie McGee: alien criminals i'm going to just pull up my little list I have so give me a second.
Maggie McGee: alien property a few of those that were not addressed by the library Congress so they're being automatically change still.
Maggie McGee: With the SMS P, is going to do is review if we feeling if we're fine with the changes, you know, for an agreement that the changes that may or may by the library of Congress.
Maggie McGee: meet what we want to do if not maybe we will still make some changes or maybe it will be just changes on the discovery level, but this is all stuff that will need to be discovered but yes.
Maggie McGee: The work that I did most of it is no longer necessary on the normal process side happening in Alma but the discovery will be helpful for any CZ records that contain these and, if anything, gets missed.
Maggie McGee: So it's really was the purpose of the project was that maybe at some point we wouldn't need it so that's not problematic it's just how we're going to move forward next.
Megan Coder: Great Thank you so much Maggie.
Shannon Pritting: Great question.
um.
Shannon Pritting: Any other questions.
Shannon Pritting: Alright, going once.
Shannon Pritting: Going twice.
Shannon Pritting: Alright, so we'll have a another update i'm guessing probably later in January 2022 because you know doing it earlier in the in the month is kind of challenging so hope everyone has a great end of year and holiday season, and thank you all.