7/26/21
Attending: Susan Davis, Colleen Lougen, Katherine Brent, Andy Heiz, Ruth Owens, Stephanie Hess, Ryan Grimmer, Shannon Pritting, Esta Tovstiadi
- Introductions
- Review charge
- Stakeholder/sector feedback important
- This could be a survey, meetings, etc
- Stakeholder/sector feedback important
Review of Procurement/contracting for SUNYConnect in the past and this time
- Has always been constrained to vendors on the OGS contract.
- OGS contract provides a very streamlined process for procurement
- OGS contract is up for renewal December 2021, but they will likely extend it a year or so.
- What about vendors who don’t have a product we want on OGS? Shannon and Esta have been working to get vendors to add all possible products to their lists.
- Are we considering other services (link resolver, proxy, etc)? We are focusing on content rather than services.
- Last process wasn’t technically competitive. There was a continuous recruitment in contract reporter, but we don’t have that this time.
- We can be more flexible this time because we aren’t limited to competitive process.
- Past approach has been winner takes all, but we don’t have to do that.
- There is no contract related to SUNYConnect, it all goes through OGS and a PO.
Review Deliverables for TF
- Need to reach out to vendors by Fall.
- Communication within SUNY important
- We were able to schedule all vendor visits in one day last time, that expedited the process.
- Last time CPC ranked presentations via survey, this survey was also sent to library stakeholders. This survey was focused on making a decision between EBSCO and ProQuest, and it also focused on data points related to the Alma migration
- Trials to the products are also an option, and we could ask folks to evaluate trials via survey
Timeline
- Is there a central usage portal for various vendors so that we can easily pull usage data for all of SUNY
Collection subsidy
- There is a central pool of funding (subsidy) that is used to centrally help pay for some of the SUNYConnect databases.
- Currently there is a $300,000 subsidy applied to SUNYConnect; we are very likely to have this funding again
- What are the factors that play in to campus contribution for SUNYConnect? It’s a blend of FTE and institution type
Discuss SUNYConnect options
- Option 1: renew current EBSCO package as is. Maybe re-negotiate. Would be easiest.
- Option 2: do another request for proposals from 3 vendors. Similar to past SUNYConnect approaches.
- The discovery metadata issue is major for EBSCO; not playing well with Primo
- Option 3: Extend current expend beyond just aggregator databases. Including other formats (ebooks, streaming video, etc) but also approach a single vendor.
- Option 4: Develop portfolio of products with multiple vendors. This runs rsk of running into issues with other vendors and sellers, like WALDO, that are already providing a good deal to campuses.
- We could also coordinate an offer via the IFB pricing
- Have we every considered opt-in
What do we want to do next?
- Put together survey for campuses
- What is already available in EBSCO SUNYConnect package
- List of options
- Gauge the appetite for streaming video, ebook, and DEI aggregator collections
Discuss review methodology and how to approach vendors
- Tabled for next meeting
Decide on meeting with System Admin Academic Program Office
- SLS will schedule a meeting with them, will be recorded
Review who will chair TF
- Stephanie volunteered
Schedule next meeting
- Esta will follow up with Doodle poll to schedule next meeting