Delegations of Authority
Who can commit to spend what and when, and who to tell
Purpose
This policy defines the authorities delegated by the HomeWise Health Principles to HWH employees.
Requirements
Purpose
This policy defines the authorities delegated by the HomeWise Health Principles to HWH employees.
Requirements
- In addition to the standing delegations in this Policy or other HWH policies, the Principals may delegate the exercise of their authority on a case-by-case basis for a particular purpose and subject to any conditions subject to the Board Delegations of Authority Policy.
- Approval must always be sought for the total cumulative value of a transaction or project. If the total cumulative value exceeds or may exceed a Delegate's Authority Limits, approval at a higher authority level must be obtained.
- The Delegate must not exercise their delegated authority if, in doing so, they would create an actual, perceived or potential conflict of interest.
- The Delegate must exercise their delegated authority in the best interest of HWH and its stakeholders and for sound and prudent business operations management.
- The Authority Limits bind a Delegate as set out in the Delegations of Authority Matrix. Splitting transactions to allow a lower Authority Limit to be used is prohibited.
- Unless otherwise specified, delegated authorities are to a position, not a person and that authority delegation extends to any employee acting in that position.
- All delegated authorities are to be executed following applicable HWH policies and processes.
- All Temporary Delegations require Principal approval before delegation. This approval must be in writing.
- Delegations and limits of authority in this Policy prevail in any inconsistency with delegations and limits of authority in other HWH policies.
- Each Principal can assign a standing emergency procurement authority to key roles. This authority only applies when events prevent operations outside of weekday operating hours, and the appropriate authority is unavailable.
Definitions
- Authority Limit - The total value of a single transaction excluding GST
- Contract - legally binding documents such as contracts, agreements, and purchase orders.
- Delegate - Employee assigned with an Authority Limit or responsibility per the Delegation of Authority Matrix.
- Total Cumulative Value - A transaction or project's total cumulative value (excluding GST), including escalation and contingency.
- Related Party - A person or a close member of that person's family is related to a reporting entity if that person has control, joint control, or significant influence over the entity or is a member of its key management personnel
Non-Compliance
Any noncompliance with this policy must be reported to the Principal - Finance and Administration as soon as practical. Incidents may result in disciplinary action, including termination of employment.
Authority Matrix
Any noncompliance with this policy must be reported to the Principal - Finance and Administration as soon as practical. Incidents may result in disciplinary action, including termination of employment.
Authority Matrix
- A - Approve - Identifies the role that is accountable for the business decision. The Approver is required to ensure that the relevant policies and processes have been adhered to.
- I - Inform - The relevant person informs this role of the approval.
Miscellaneous
Bank Account Management
- The opening and closing of a bank account requires the approval of Principals.
- All bank account and cheque signatories require approval from a Principal
- All online bank account administrators require Principal - Finance and Administration approval.
Related