Facility Manager - Wells Memorial UMC (Jackson)

James Mason
James Mason
Last updated 
Position Summary
The Facility Manager for Wells Memorial United Methodist Church is responsible for overseeing the maintenance, safety, and operational readiness of three church buildings and their grounds. This includes performing and coordinating routine repairs, managing contractors and vendors, ensuring compliance with safety and accessibility standards, and monitoring budgets. The role also involves organizing volunteer workdays, cultivating relationships with congregation members for ongoing support, and responding to urgent facility issues. It is a part-time position averaging 8 hours per week, requiring flexibility for occasional evenings or weekends, with compensation of $800 per month. The Facility Manager reports to the Trustees Committee Chair and works closely with church leadership to maintain a safe, functional, and welcoming environment.
 
Supervisory and Reporting Relationships
The Trustees Committee Chair is the functional supervisor and the primary individual this position reports to for direction and guidance. The Trustees Committee provides ongoing operational oversight, coaching and support for day-to-day responsibilities. The SPPRC (Staff Pastor Parish Relations Committee) is responsible for recruitment, appointment and termination of this position in accordance with church policy. 
 
Responsibilities include:

Facility Maintenance: 
  1. Perform and coordinate routine maintenance and small repairs for the three church buildings, including plumbing, electrical systems, and general upkeep. 
  2. Using a monthly checklist, inspect all facilities while noting repairs that are needed. 
  3. Small repairs will need to be taken care of during the weeks following the inspection and larger repairs need to be coordinated with outside contractors.
Groundskeeping: 
  1. Supervise the maintenance of the grounds and landscaping services by a Trustee-approved contractor.  A key area of emphasis will be on maintaining the grounds to support enhanced visibility and safety.
  2. Solicit bids at least every three years and supervise the contractor who is hired to maintain the primary grounds and landscape. 

Safety, Security and Compliance: 
  1. Ensure facilities meet safety codes, fire regulations, and accessibility standards; conduct quarterly inspections and address hazards promptly. This may take a while to get the church safety issues taken care of but needs to be strived for as soon as possible. ADA compliance, additions, and improvements require Trustee approval. 
  2. Coordinate for building access by service providers/vendors/contractors as needed during church business hours based upon prior coordination and direction by the Trustees.
Contractor and Vendor Coordination: 
  1. Manage relationships with contractors and vendors for landscaping, repairs, cleaning services, and other maintenance needs.
  2. Order and maintain cleaning and other maintenance supplies not provided by the janitorial service provider.
Budget Management: Monitor the quarterly Trustee “Ledger to Budget” summary and detailed budget reports, along with the Trustees, and offer any ideas about cost-effective changes. To view a sample of both the general and detailed reports, click here.

Volunteer Coordination: 
  1. We envision a minimum of three congregational volunteer workdays during the year—two outside and one inside. 
  2. The facility manager will be responsible for setting the date for said workdays and communicating that to the Trustees and Office Manager/Social Media contact to send the dates out via social media and in the bulletin. Compensation for these workdays should be at a rate of $25/hour for the number of hours spent during the workday.
  3. An important part of this position will be cultivating relationships with church members and volunteers who can help perform a wide range of routine tasks from time to time as needed. Ideally, there will be an ongoing list of volunteer opportunities for which members of the congregation can volunteer to perform. 
Emergency Response: Address with the Trustee chair as needed urgent facility issues, such as leaks, alarm activations, or power outages, etc. and coordinate emergency repairs as needed.

Desired Qualifications
  1. Experience: Previous experience in facility maintenance, groundskeeping, or a related field.
  2. Skills: Basic knowledge of HVAC, plumbing, electrical systems, carpentry, and knowledge of landscaping and grounds maintenance in order to properly coordinate for service and validate systems or equipment is operational once the contracted work is completed.
  3. Physical Requirements: Ability to lift 50 pounds, climb ladders, and perform light manual labor in various weather conditions.
  4. Availability: Flexible schedule, including occasional evenings and weekends for when alarms require a visit to the property. These visits should be arranged for the normal 8 hours per week. 
Preferred candidate will not be a member of Wells Memorial United Methodist Church.

Compensation and Work Schedule 
  1. Base compensation: $800 per month (as either a part-time employee or 1099 contract worker—your choice) This compensation is based upon the expectation that these duties will require on average approximately 8 hours per week. Additional work beyond this normal scope of duties and as approved and directed by the Trustee Chair will be compensated at $25 per hour.
  2. Attendance at the weekly meeting of church staff is generally required on Wednesday afternoons from 4-5pm. A virtual participation option might be possible when needed. The church’s official “business hours” are Tuesdays (9am-4pm) and Wednesdays (12-4pm), so all external contractors or service providers should be scheduled during those times. For exceptions to these times, the facility manager will either meet the vendor or coordinate with the church office manager to see if they can meet them at a different time.
  3. Attend all meetings of the Trustees unless excused by the Chair. These meetings typically take place once a month. 
Start Date The desired start date is flexible, but preferably no later than January 1st.

Interested individuals can email questions and a letter of interest and/or resume to SPPRC Chair, Ken Hodges, at applications@wellschurch.org. 

Approved by SPPRC on September 28, 2025