Shannon Pritting: Alright i'll start the recording and we'll go ahead and get started, so I think the one thing to talk about with the April may sls update is.
Shannon Pritting: You know what I think we're seeing that if we do these updates every month there might not be enough new content so we're looking at expanding out to you know six to eight weeks.
Shannon Pritting: But if there are enough new things that we need to communicate will certainly adjust back to to monthly but you know I think you'll see more of multiple months, you know one or two months included in each update.
Shannon Pritting: So we'll go ahead and get started.
Shannon Pritting: just wanted to welcome Maureen clements who started in late April as the new associate director of Sunni library services so many of you have already met Maureen, especially if you're a campus that we support directly.
Shannon Pritting: So marines been focusing on coordinating support understanding, all of the different things that we do for campuses.
Shannon Pritting: getting to know our actually bris.
Shannon Pritting: contacts and getting up to speed on all of the many things that we're doing and the shared library services platform so.
Shannon Pritting: You know if you haven't met Maureen you will be meeting with her at some point in the near future really excited to have her on board, and you know I think she'll help us.
Shannon Pritting: make things better in in the things that we were doing and and also allow us to move into new areas with additional capacity to.
Shannon Pritting: And we posted a job for a an associate director of assessment and data analysis and we're hoping to have that search wrapped up sometime in July fingers crossed.
Shannon Pritting: And that's a shared position between oldest and Sunni or services, and as soon as we have someone on board, we would be you know, obviously talking to the Community about.
Shannon Pritting: You know potential projects related to assessment and data analysis that we could we could work with individuals on or campuses or programs so look for some more coming out about that, but you know, we want to tie up the search as quickly as we can.
Shannon Pritting: This will be another one of our positions, you know that all of our positions that we're adding are.
Shannon Pritting: Are at empire state So you see that it's coming through empire state college, so we appreciate empire states partnership with us on that and their support and helping to support all of soon.
Shannon Pritting: One of the things that the SLC has provided us and also individuals as well as we're speaking to people about what things might be needed going forward and a common refrain is management and leadership development, so you know we've tried to do some things in this area.
Shannon Pritting: But it's it's clear that we need some sort of signature Program.
Shannon Pritting: And one of the things that has been a common refrain, is that we want to keep this as low cost as possible.
Shannon Pritting: Because you know, certainly at a lot of campuses getting support for some of the other institute's that have existed or do do exist, which are you know, often more than $1,000 or several thousand dollars that that was just out of the.
Shannon Pritting: You know, out of the budgetary range of many campuses so.
Shannon Pritting: We focused in on a leadership management or leadership and management certificate which would connect together multiple courses and then having some you know, culminating activities as well, or some some connecting activities.
Shannon Pritting: So we we've done several interviews with people who went to get went through different programs and.
Shannon Pritting: we're going to be forming an advisory board in the very near future as well, to get in depth input, as well as input from the individuals who go through the courses and the certificate.
Shannon Pritting: You know rough cost that we're shooting for around $500 maybe $600 for the entire certificate, or you can take courses individually, but but we'll be refining those.
Shannon Pritting: You know the budget in the very near future we're looking to launch the first round of courses in this fall and thanks to the.
Shannon Pritting: Many excellent people in Sunni and there's a few people outside of Sunni as well, who will be teaching these courses as well.
Shannon Pritting: So courses are going to be in two groups i've shared this before, but i'll just reiterate it.
Shannon Pritting: So we'll have some they'll be focused focus more on the leadership and management, while while being specific to libraries as well, and then we'll have also an activity where one of the sale fellows will go through a 360 review process with.
Shannon Pritting: With individuals going through the certificate as well, and then we'll get into different functional areas where you take an approach for management or leadership and use it to.
Shannon Pritting: create a project that would be something like a service redesign or a strategic plan or an assessment plan for a program to try to be both practical and also.
Shannon Pritting: To build.
Shannon Pritting: knowledge in core leadership and management areas.
Shannon Pritting: So shifting gears so just talking a little bit about some procurement things going on.
Shannon Pritting: We know art store has been just challenging in the last few years and that each year it's required an amendment.
Shannon Pritting: That is usually late and involves people sitting on renewal invoices for.
Shannon Pritting: months after the the actual renewal so we're trying to get the longest agreement that we can, and right now we're we're writing the contract.
Shannon Pritting: And will have an initial five years that will require no amendments and then an additional five years that will require an amendment so hopefully art store is something that is is less stressful for people year to year.
Shannon Pritting: we're eating into a timeline that we thought was you know, without we're leaving ourselves a long time, but we, we do have to finish this up by December 2022 but hopefully we can we can get it tied up by fall.
Shannon Pritting: So very similar to what the prices are but Ithaca and art store themselves created a transition plan for campuses where they're seeing some reduction in cost and others are seeing minimal escalation.
Shannon Pritting: So I think it's a good contract, as far as annual escalation and then, if it was already doing things to.
Shannon Pritting: You know shift costs a little bit as well, especially for smaller campuses who you know I think will will benefit from some reductions in the subscriptions.
Shannon Pritting: So we we formed a an Elsevier science direct renewal Task Force comprised of representatives from different groups and then all this sls took care of the.
Shannon Pritting: procurement and the engagement with Elsevier and you know, I think it was a pretty straightforward process we didn't change anything other than added three additional years one campus opted out, but this won't affect per campus pricing.
Shannon Pritting: We just absorb that as far as something that that system will will handle.
Shannon Pritting: And one of the things that was brought up in the task force and also through the shared collections committee is that.
Shannon Pritting: The swapping that we were doing even though was based on data it was based on you know really in depth analysis of requests and usage that.
Shannon Pritting: That that wasn't an activity that was valued with the swapping so people just want to keep things as static, as we possibly can so we're happy to.
Shannon Pritting: we're happy to accommodate that because that seems like what the Community wants so we're not planning on swapping, but we will provide the same report we have in the past but there's no linking to any sort of.
Shannon Pritting: any sort of action so that's a miss miss typing should be not action versus analysis so it's all about analyzing how its performing.
Shannon Pritting: And we're not going to make any changes unless there's some you know someone says something different, and they're willing to go out and get Community buy in on it.
Shannon Pritting: we retain the year over year price increase caps and the APC discounts, which were included in the in the first three year agreement and.
Shannon Pritting: You know we've actually used some of those price increases price increase caps in the past, so you know it is a, it is a benefit to us, and the same S, and the same multiplier will be applied as well if, for some reason, we do need to change titles which we're not anticipating.
Shannon Pritting: And this is something that we have communicated with campuses where they've had.
Shannon Pritting: individuals from their institution participating, or at least we have to the best of our ability, but this may be news to some of you so.
Shannon Pritting: The Sunni office of research, innovation and economic development, and I think we're calling it or read in the internally, as the as the acronym, which is in the Sunni provost office.
Shannon Pritting: they're already working on creating a program to analyze the research output strengths, you know grant activities as much as they can across the entire suny system and.
Shannon Pritting: You know, of course, they could get that data.
Shannon Pritting: from other sources from the 60 institution 60 institutions, but other.
Shannon Pritting: Other vendors are not other but vendors also have this data, and they have tools and platforms to provide access to this data and the ability to.
Shannon Pritting: You know, really push things forward multiple years so that's what all this has been involved in consulting with or read to look at the products and solutions that this that this department will use for the research analysis Program.
Shannon Pritting: In the ir program offices from doctoral institutions have also been in were invited to look at this, some of them were heavily involved and others were only marginally involved in some in between.
Shannon Pritting: So we're at a point where we're now finalizing the agreement for the solution and tool and as soon as we have that agreement tied up i'll let you know that shouldn't be too long we're just waiting for.
Shannon Pritting: A review by our security officer on on the solution and then we'll figure out.
Shannon Pritting: You know what sorts of data is being shared so that you know if you at your campus in the library, if you do have a relationship with your institutional research office that you have some knowledge of what's going on there.
Shannon Pritting: And then you know as this program expands and as it has relevance to libraries will will definitely make sure that this is shared, I believe there will be a short share out about this at the SLC Program.
Shannon Pritting: In a couple of weeks, because you know directors are heavily attending the SLC and this you know research analysis program probably has the most effect on on directors across the board.
Shannon Pritting: So we've also had a.
Shannon Pritting: Great start to the spotlight on suny libraries program that corey is leading, and I think the next one up corey unless you've added another one is.
Shannon Pritting: Is June 14 with Jacqueline from Duchess talking about active learning strategies and we've had a couple other really great programs talking about embedded librarianship so.
Shannon Pritting: This is, this is, you know something that we're just trying to are not just but we're we're trying to.
Shannon Pritting: meet a need that was provided by some of the sectors or the sector share out.
Shannon Pritting: About you know, can we get a space and a program to share the great things that are going on at suny libraries, with the idea that that could be something that could potentially be adopted at your library, so the spotlight on suny libraries is is is that.
Shannon Pritting: Sharing program So if you want to share something as part of the spotlight and Sydney libraries.
Shannon Pritting: reach out to corey and we can get you on the schedule.
Shannon Pritting: um so we've been doing a lot of work in dei over the last year and there's also been a lot of demand for di training and professional development across the board and tsuneo your services and the cpd have partnered with lumen to create lumen circles for.
Shannon Pritting: Diversity equity inclusion and belonging and i'm sharing this in that the self paced course the exploration of belonging for educators.
Shannon Pritting: One of the intended audiences was or is Librarians and library staff, when we were when we had a di professional development.
Shannon Pritting: Working Group and I think that working group was pulled into the larger dei working group, one of the one of the needs expressed was a program for.
Shannon Pritting: All staff at your library and i'm sharing this lumen circles, as you know, this could be something that you as a library do.
Shannon Pritting: Together, and I know there's you know there, there are repercussions to that, but you know, take a look sign up it's free.
Shannon Pritting: If that's something that you wanted to go through as a library, I think that would be a fantastic opportunity for you.
Shannon Pritting: And you know it's it's it's a it's a resource that's available if you have any questions, let us know but it's pretty straightforward you just get you know you get pulled into a course run by learning by lumen that that is intended for a.
Shannon Pritting: introduction to the IB.
Shannon Pritting: So no real news here, other than we're waiting for the signatory from Claire of eight to sign our Alma Primo V contract.
Shannon Pritting: No ethical escalations beyond the very minimal escalations which talking to other consortium, we have even better escalations built in.
Shannon Pritting: So you know another five years of Alma Primo will be there contractually without any escalated costs.
Shannon Pritting: And we, after several months of working with actually bris We agreed that there was no need this time to increase costs, based on our usage.
Shannon Pritting: We did find that the shift from campuses who were using Allah if you know one one for their CERT student workers to 25 for their students for each individual student worker in cirque.
Shannon Pritting: That led us to really struggled to get under our usage metrics for named users and we need to find a long term strategy for how to handle that.
Shannon Pritting: But we have another four years before we need to directly address that and we'll work through our governance channels in the SLC to try to address that to the best of our ability and the most equitable way.
Shannon Pritting: So we've messaged out a few times about this and we started to message to the Sunni metadata standards group and more detail.
Shannon Pritting: And we haven't reached out more on this because we're trying to understand more about what we can do and.
Shannon Pritting: You know, to give people guidance, because we don't want to push problems to you and say go figure it out yourself right.
Shannon Pritting: So what we what we have learned is that they're in an sls helped many libraries set this integration up.
Shannon Pritting: And some of you have done this on on your own, but in general.
Shannon Pritting: There is an integration that publishes oclc ads and deletes on a either weekly or daily basis.
Shannon Pritting: And that's what the majority of campuses use to keep the your oclc holdings in your Alma holdings as in sync as possible.
Shannon Pritting: So what we found is that on a fairly regular basis, but not all the time um these jobs fail.
Shannon Pritting: Or the jobs don't fail, but the files fail to make it to the ftp server on oclc and and all that you, you would have to go into the job and look through the history and scroll through multiple failures and see that it never actually successfully connected to know that.
Shannon Pritting: So what that means is that some of these have not made it, there is the potential that your oclc holdings are out of sync between Alma and oclc so, our approach is going to be.
Shannon Pritting: To do full publishing and which will add everything that might have been missed if you intended to set holdings and oclc but that file never made it.
Shannon Pritting: And then we don't have the ability to do that full publishing out of Alma for deletes so we're going to have to pull the delete out of analytics and then load delete files into oclc so that's what we're going to do to remediate the situation immediately.
Shannon Pritting: And the fixes that we've been told that the vendors, are going to make X libra will at least notify us when a job fails to connect.
Shannon Pritting: But oclc hasn't committed to any improvements in communication on their end they're looking to just make their ftp server better.
Shannon Pritting: But we're hoping to move into a new way of approaching this which is.
Shannon Pritting: You know, understand that this is not a.
Shannon Pritting: You know it's not the most reliable integrations so you should do this sort of remediation work on a quarterly basis or an annual basis, based on what.
Shannon Pritting: You know how important it is at your campus to keep your oclc and Alma holdings up to date as of specific date ranges like, if you want it daily or you know monthly, then you should you know pay more attention in this way or that way so.
Shannon Pritting: we'll bring everybody up to up to speed with remediation that would be doing will be having some presentations in June and engaging with stakeholders were sls will do the work.
Shannon Pritting: For you, or with you will obviously give you documentation and then going forward if we support you as an extended support campus will be monitoring and updating.
Shannon Pritting: Any files that were missed or any holdings that were missed with deletions or additions, but if you're a campus that has you know, has said, we want to keep a systems and resource management librarian on campus will give you the documentation on how to manage that integration going forward.
Shannon Pritting: So hopefully we'll tie this up with getting everything back in sync by the end of the summer and we'll start on this relatively soon.
Shannon Pritting: And we'll be giving you much more detailed information in a webinar in probably mid June, at this point so that we're not doing something during suny law or conflicting with other things any questions on that.
Shannon Pritting: Any last call for questions on that.
Shannon Pritting: All right and just a reminder that we still have an agreement with liberty or third iron that if you want a reduced.
Shannon Pritting: subscription to live key reach out to us and we can set up a trial, the renewal went forward with the.
Shannon Pritting: Existing subscribers and you know, we still have three years left after this year so everything is good, but just wanted to put it out there if you're looking at this product reach out, we have a system wide agreement that has some discounts.
Shannon Pritting: All right, Susan you want to talk through this or you want me to talk, talk about Lars.
Susan Perry: I can do it.
Shannon Pritting: Go for it.
Susan Perry: So, Lars is a report that says.
Susan Perry: admin requests.
Susan Perry: Of the state ups every year and, if you remember from last year we worked with them to simplify the report and also to get as much information directly, out of all my analytics as we can.
Susan Perry: So the report has a pretty quick turnaround after the end of the fiscal year and.
Susan Perry: Last year we worked with campuses to submit we pulled campuses on what their plans are for next year, which is now here and.
Susan Perry: So just to just to let you know you'll be receiving an email from me, which will confirm your preferences, as you told me last year, and of course you can change your mind that's fine.
Susan Perry: But you know I you'll you'll get i'll get more communication out on this in June and will work to get them submitted on time.
Susan Perry: So thanks I think that's it did I leave anything else.
Michelle Eichelberger: cool thanks.
Shannon Pritting: I think that's good.
Shannon Pritting: Thanks Susan.
Susan Perry: you're on Michelle.
Michelle Eichelberger: All right.
Michelle Eichelberger: So a couple things from the main June discovery release notes.
Michelle Eichelberger: There is a new out of the box feedback tool which I think is kind of an interesting thing to play with at your campus I know that many people have already set up their own Java script based feedback tool and you can certainly keep using that but.
Michelle Eichelberger: there's this new tool, it gives you several different options for people to report problems, it could be a data problem, it could be, who knows you have four different things, you can set up.
Michelle Eichelberger: So I do have a link here for how you can do that in the slides will be available after the recording so you can go in and check out the link.
Michelle Eichelberger: There has been a lot of discussion about the new tool on Primo well it's definitely not perfect, so that's why I would recommend playing it with it in a test view see if it's something that might be useful for you, if not there's no.
Michelle Eichelberger: You know you don't have to turn it on but actually versus working to make that a possibility that you can have people report problems when they find them.
Michelle Eichelberger: Another thing that came out in May, and I was a little confused about this at first, I thought it was not an opt in option, but it is actually opt in so you won't see this unless you decided to turn it on.
Michelle Eichelberger: I think, to try to address performance issues of slowness with Primo searching actually Bruce has created this new option to either.
Michelle Eichelberger: search full text or not full text and big thanks to Nancy bad for helping me understand what they were even talking about in terms of full text because when I hear full text, I think, full text of an article, but that is not actually what this is referring to, because there is no.
Michelle Eichelberger: full text of articles stored anywhere.
Michelle Eichelberger: So what it would be is you know if you wanted Primo to work more efficiently, or if you wanted people to decide if they were just going to search maybe you know title.
Michelle Eichelberger: sort of the really important pieces of the search record, you could have them turn on or off search and full text so you can either.
Michelle Eichelberger: Mandate this to show up in your Primo or you can let people choose whether or not they want to search and full text or not full text, but one of the drawbacks to this is how do you explain to users.
Michelle Eichelberger: What full text is when most people like me, I think, think of full text as actually full text so just fyi that this is out there again, you can play with it.
Michelle Eichelberger: And there is information in the release notes about like where you would configure it, you would make changes in your search profiles so again, you could play around with this in a test view.
Michelle Eichelberger: Before you implemented it and I would definitely recommend that, if you think this is something you might want to do, you can also make changes to the wording in your labels config area.
Michelle Eichelberger: Another quick thing request pickup locations are now sorted Alphabetically and if you have more than one campus they will be sorted Alphabetically under each campus, which is a good thing.
Michelle Eichelberger: The nice thing about the June release is that it's going to be maintenance only no new features we're hoping, this will mean she were broken things after the release and I think this is the first month where they're now starting to go to quarterly releases.
Michelle Eichelberger: For new features So hopefully that will improve things with the releases, you can go ahead Shannon.
Michelle Eichelberger: The I just post about this and base camp as well, and this is actually the exact same information, so you know if you saw it there apologies for the duplication, but this is an important thing.
Michelle Eichelberger: Many people have special javascript coding setup maybe have a chat widget that you want to show in Primo or your.
Michelle Eichelberger: event has helped a lot of people set up live key in the configuration package, so the version of angular.
Michelle Eichelberger: javascript that is being used by actually bridge is being upgraded in November, which you know it's always good to keep up with things.
Michelle Eichelberger: But this could potentially break some of your integration so here, there are a bunch of links here about the change, they are providing you a tool, where you can test your current Code and see if it needs to be adjusted.
Michelle Eichelberger: And this is another place where I would create a test view to play around with the changes, just to make sure that they're going to work so that is information about that go ahead Shannon.
Michelle Eichelberger: resource management updates from the release notes.
Michelle Eichelberger: So the semi annual re indexing that is supposed to be done for all Sunni campuses and what that means is.
Michelle Eichelberger: You know, sometimes you delete something and it doesn't really get fully deleted there's all these complications between the institutions and the networks own.
Michelle Eichelberger: In theory, this you know twice yearly indexing fixes all of that, but I still see occasional problems so.
Michelle Eichelberger: I bring this up just to let you know that it has been done, but if you are still seeing any problems do submit a ticket to us and we can look into it.
Michelle Eichelberger: There are occasionally things that we just have to fix manually that you can't do on your own like.
Michelle Eichelberger: You know, forcing re index of a big record in the nz so just let us know if you need to do anything you know if you add something it's not showing up in Primo or vice versa, if you delete something and it's lingering and Primo, let us know and we're happy to take care of that.
Michelle Eichelberger: there's a new thing, where you can set unavailable physical items process types in bulk, so this is supposed to help.
Michelle Eichelberger: Particularly if you're trying to change a lot of items all at the same time, maybe part of your libraries being closed because of construction renovations.
Michelle Eichelberger: There the other example they use was covered restrictions, so this is supposed to be a better way to do that, and there is more information about it in the release notes.
Michelle Eichelberger: there's also a new option under portfolios, where you can save and test access at the same time, which is you know, helping with the workflow of adding the portfolios it's just a little bit more efficient and go ahead Shannon.
Michelle Eichelberger: And then the last thing I wanted to talk about some other additional updates md editors supposed to be working better now in safari and MAC os.
Michelle Eichelberger: The counter platform changes that are coming this is sort of a prelude to improving some of the counter issues, sometimes there's more than one vendor on the same platform and.
Michelle Eichelberger: And the the counter files that were being sent were overriding themselves, so this is supposed to improve that kind of a thing.
Michelle Eichelberger: If you're getting you know more than one counter report, with the same you know J one whatever from the vendor this is supposed to help kind of separate those out so you can differentiate your reports.
Michelle Eichelberger: For digital import profiles, these would be things like if you're using a remote repository like D space or digital Commons, this is a way where you can choose to override existing bibs or keep the original record as you've been content and.
Michelle Eichelberger: So you will see that option now showing up in the digital import profile setup area.
Michelle Eichelberger: For searching, you can now look for the local call number and other classification number in all title search results.
Michelle Eichelberger: You do have to adjust your settings there's a little gear that you see in the top right of your search results and you just have to activate it and say you want that to show, if you are interested in using that as you're searching.
Michelle Eichelberger: And then you can also search by in process types that were accustomed to find, which I think was not the case in the past, so that is it for me.
Esta Tovstiadi: Thanks Shannon you can go ahead to the next slide so I just have a few.
Esta Tovstiadi: updates on renewals for the pro quest I fb contract, we are waiting on the Sunni contract with pro quest to be finalized.
Esta Tovstiadi: we're very, very close, we just received some documents that had been holding up the contract.
Esta Tovstiadi: So we're really hoping that, within the next week, this contract will be finalized by OSC and we can start pushing through the renewals I know some of you are waiting on as well as pay some of the invoices that we have been holding.
Esta Tovstiadi: A reminder about the Stat ref nursing ebook renewal.
Esta Tovstiadi: I need your responses by next Tuesday, if I haven't heard from you, you have probably heard from me, but I still have a few emails to send out on that So if you haven't responded yet you'll probably get a message from me today.
Esta Tovstiadi: about the Sunni Springer nature agreement, which covers the nature branded journals i've contacted all of the current.
Esta Tovstiadi: Online nature subscribers to share the information about this contract i'm just sharing it broadly for others who may be interested it offers a 4% annual escalator escalator CAP if you're a current subscriber.
Esta Tovstiadi: We do the billing for this one via recharge so we would need participating institution agreements.
Esta Tovstiadi: And then there's also a 10% discount on new subscriptions So if you haven't heard from me and you're a current subscriber to nature or you're just interested, then you can submit a ticket or send me an email.
Esta Tovstiadi: and go to the next slide Shannon.
Esta Tovstiadi: So another reminder that we're going to be seeing some changes to some of our Sunni connect databases, the summer we're adding Avon which i've heard a lot of excitement about.
Esta Tovstiadi: Access for that is going to start August 1 we've already started working with pro quest about pro rating any subscriptions that fall outside of our August to July renewal cycle.
Esta Tovstiadi: And we've shared the contact information at each of the campuses So if you haven't been contacted by pro quest to get your admin.
Esta Tovstiadi: area for Avon setup you will be hearing from them soon.
Esta Tovstiadi: And then regarding our databases will have access to our new di E book collection starting July one and then eight.
Esta Tovstiadi: Databases will be removed from the package again starting July, one for more information on those specific databases, you can check out the collections portal i'm sending the link to that in the chat it is password protected, so you will need that password to get in.
Esta Tovstiadi: The next slide Shannon.
Esta Tovstiadi: And apologies for my voice everyone in my house has been sick, for the past week, including me so i'm just now getting over that.
Esta Tovstiadi: Okay, so Finally I wanted to share a little bit about a new project that we have been working on.
Esta Tovstiadi: Shannon and I have been talking with the shared collections Committee, as well as some of our vendors to explore a variety of options for building a Sunni wide shared ebook collection so very generally we're kind of looking for ways to maximize on the success of suny connect.
Esta Tovstiadi: By by focusing on content that is available to all of the campuses that is a value to to all 60 of our campuses.
Esta Tovstiadi: More specifically, as a sort of a starting point for this, we are hoping to leverage existing subscribers or existing spend on ebooks in order to expand access to everyone, similarly to how we, which is a similar strategy that we use to get Avon added to suny connect.
Esta Tovstiadi: So, so that everyone is benefiting like a current subscriber would be getting a discount.
Esta Tovstiadi: And we would be spending just a tiny bit more money and getting access for everybody.
Esta Tovstiadi: Next week we're having a meeting with representatives from the University centers to discuss their priorities for ebook collecting and we'll also be reaching out to the other sectors soon.
Esta Tovstiadi: we're also reviewing data related to current subscriptions expenditures and purchasing of ebooks to get a better sense of what packages or products or areas publishers might bring the most value to our shared collections and we're still in the planning phases of this project.
Esta Tovstiadi: But we will continue to update everyone as it progresses, and that is all that I have today.
Timothy Jackson: corey.
Timothy Jackson: Thank you, and I hope you're feeling better soon.
Timothy Jackson: So the first thing I wanted to talk about today is.
Timothy Jackson: The temporary resource sharing loan period policy that was instituted at the beginning of the coven 19 pandemic.
Timothy Jackson: When the pandemic first happened we decided to.
Timothy Jackson: extend the loan period for all on the resource sharing loans to 16 weeks with three renewals regardless of user group or item type or anything like that we've extended that policy a few times.
Timothy Jackson: But it is going to expire for good on may 31 of this year so that is Tuesday.
Timothy Jackson: So once that policy expires, the resource sharing loan period will return to 16 weeks with three renewals for faculty staff and Grad students.
Timothy Jackson: But no renewal, but just 16 weeks with no renewals for undergrad and we also will be re instituting the 30 day long period with 130 day renewal for all users for protected collection so that's things like new items rare items media.
Timothy Jackson: will be handling all of the configuration work that's needed to switch back to our regular long periods so there's nothing that you'll need to do on your end.
Timothy Jackson: we'll be doing all of this work on Tuesday.
Timothy Jackson: And I just want to point out that, once we revert our configuration back to what it initially wasn't go live that's not going to change any currently existing due dates, so if a user received a 16 week loan.
Timothy Jackson: Under this temporary policy, they will retain that 16 week loan the Reversion will only impact new loans created going forward.
Timothy Jackson: So you don't have to worry about when we make this change your users receiving emails that their loan periods of all of a sudden and truncated that that won't be happening um one thing I do want to point out, though, is.
Timothy Jackson: Some undergrads who have been able to renew resource sharing loans.
Timothy Jackson: These changes will impact their ability to renew current loans so that's, the only thing that will be different to currently existing loans after we make this change is that undergrads will lose the ability to renew.
Timothy Jackson: Next slide please Shannon.
Timothy Jackson: Also, I just want to talk a little bit about book chapter requesting and Alma.
Timothy Jackson: X libra included a new resource sharing book chapter request feature in a recent almost release Unfortunately we were not able to implement that because I tested it and discovered that.
Timothy Jackson: everything works fine within Alma but, once you have to export these requests to an external system with Iliad.
Timothy Jackson: Things tend to go very wrong specifically what happens is.
Timothy Jackson: The only information that gets exported is the book title, so you lose the actual chapter and page information that the user provided when the request is exported and given you know what our fill rate is in Alma currently so it's about 65 to 70%.
Timothy Jackson: This would have created a lot of problems, so we, we decided to not implement this anywhere, I submitted a case to X libra and i've been told that this.
Timothy Jackson: illiad export problem is going to be fixed in the June, all the updates, so I will be testing that as soon as that update gets pushed out and granted it adequately addresses the export issue.
Timothy Jackson: we're going to look to implement this book chapter requesting feature for interested libraries, this summer, one caveat here is so when a user checks the I only need a specific chapter or pages box which you can see, in the middle image on the right.
Timothy Jackson: What it does is it automatically switches the requested format type from physical to digital.
Timothy Jackson: Which means the request would end up in the same resource sharing workflow as our current journal article.
Timothy Jackson: Requests there's no way for us to separate those out on either the borrowing end or the lending end so if you want to become in a book chapter borrower in Alma we're going to need you to become a full digital lender as well, so that will include both book chapters and journal articles.
Timothy Jackson: And for any library that hasn't done any.
Timothy Jackson: journal article lending but they're interested in taking advantage of this book chapter requested feature i'll be more than happy to work with you on the article we're close, but we will need you to become an article lender if you want to become a book chapter borrower and lender to.
Timothy Jackson: So I will as soon as i'm able to do that testing, I will be posting information to base camp about how we plan to roll this out going forward so next slide is Shannon.
Timothy Jackson: Also, just wanted to give you all some updates on how things are going with our efforts to expand on resource sharing beyond Sunni.
Timothy Jackson: big news i've got for this month is that condition college is interested in all my resource sharing with us.
Timothy Jackson: For those of you unfamiliar with canisius college they're a private college in buffalo they are on the eld courier so we can do resource physical resource sharing with them without.
Timothy Jackson: incurring any shipping expenses beyond what we're already paying for the ld.
Timothy Jackson: i've been working with Ryan grimmer our former colleague from an eerie Community college he's now at canisius we've been testing resource sharing between his library and Sunni and everything's going well, so we're hoping we can go live with this sometime in June or July and.
Timothy Jackson: This arrangement tenacious has agreed to our standard 16 week long period with three renewals so this arrangement will be identical to the current arrangement we already have, with Ithaca college.
Timothy Jackson: So we're functioning under the assumption that any library, that is already doing all my research sharing with the College will also want to do all the research sharing with Confucius college I posted a list of those libraries to base camp.
Timothy Jackson: If you if your library is on that list, and you want to opt out or Alma resource sharing with condition, please let me know by June 3 so that's next Friday.
Timothy Jackson: If I don't hear from you, by then, I will assume that you do want to borrow and lend from Confucius with.
Timothy Jackson: Via almost so i'll send them your resource sharing partner information, although if you do later decide that you would like to opt out natural, you will be able to do that, but if this is something you definitely don't want to do, please let me know by the end of next week.
Timothy Jackson: i'm also I wanted to let you all know that Nazareth college plans to start borrowing from suny via Alma this summer, most of us have been borrowing from them via all the for the best part of a year now.
Timothy Jackson: So they are going to start borrowing from us as well.
Timothy Jackson: I don't know exactly when this is going to happen, some definitely sometime this summer i'm i'm hoping sometime in July.
Timothy Jackson: But we will definitely give any libraries, who are currently borrowing from Nazareth the option to opt out of a resource sharing with Nazareth before we actually go live So if you are currently borrowing from them, but you don't want to lend to them via Alma.
Timothy Jackson: You will need to stop borrowing from them via Alma but we're not going to force you to lend to them.
Timothy Jackson: So please keep out keep an eye out for more information about that and also, I just wanted to give you all, an update on where things stand with wral see that's the Washington research library consortium.
Timothy Jackson: we've been working with them on an Alma resource sharing pilot project for quite some time now.
Timothy Jackson: The participating libraries on our end or Albany buffalo and stony brook on their end it's American university George Washington University in marymount university.
Timothy Jackson: we've been doing a lot of testing recently everything's going well, we do have one last round of testing, we need to do before we can go live but i'm really hoping we can finally go live with this by the end of June.
Timothy Jackson: And I will definitely keep you all posted on this and our long term goal, both on our end and on their end is for all of our libraries to eventually.
Timothy Jackson: be able to participate in this, but we're going to start small with just the six library So hopefully we can finally get that you know truly off the ground sometime within the next month.
Timothy Jackson: Next lecture.
Timothy Jackson: Also, just wanted to let you all know, what's going on with the Sunni courier Task Force.
Timothy Jackson: So our current contract with empire library delivery expires next July, the eld Advisory Board is already working on the next contract and there is Sunni representation on that board i'm on it.
Timothy Jackson: and a few other folks from suny campuses are on it as well, but we also, you know as a system need to make a decision, separate from the eld advisory board about how we want to handle you know you know courier.
Timothy Jackson: Issues internally um so we've put together a task force to help us determine the future of Sudanese participation in a shared.
Timothy Jackson: courier for moving materials between libraries on this task force has been tasked with.
Timothy Jackson: Things like identifying the metrics we need for evaluating their career on coordinating outreach to the various Sunni six sectors and evaluating the input we've received from them.
Timothy Jackson: and developing career related policies they won't be setting policy they'll just be making recommendations that will need wider approval.
Timothy Jackson: The task force Members are it's glendoe guard is from Pakistan Catherine Brent from kobo skill heather gad from oneonta.
Timothy Jackson: Matthew hartman from stony brook Kristen Heinrich from purchase Jill KEO from maritime.
Timothy Jackson: lori ultra Mari from genesee Angela persico from Albany repel from cortland the least thornley from binghamton and Aaron wilburn from Bruce so we got a good group of folks who.
Timothy Jackson: represent you know, a pretty good cross section of the entire suny system, and I just want to say thank you to all of those folks for volunteering to participate, the first meeting was on may 12.
Timothy Jackson: Our next meeting is scheduled for next week, I really don't have much to share out from the task force at this point we're just starting on our work, but we definitely will be keeping you all posted on their work going forward so next slide please Shannon.
Timothy Jackson: also want to just give you all, an update on how things are going with the pro quest ebook Aiello pilot project.
Timothy Jackson: We held an update a webinar for participating libraries, last Tuesday.
Timothy Jackson: And you know the things that were discussed in the pilot project know, aside from just an overview of how it's currently working and how things have gone so far, we just talked a bit about how we want to handle request processing the long term.
Timothy Jackson: Because right now sls staff are centrally managing all requests that's fine given our current request volume, but that this approach doesn't really scale, so if.
Timothy Jackson: If volume really takes off we'll have to figure something else out, and we also talked a bit about how this pilot project could impact, are you know thoughts on things like shared ebook collection strategies.
Timothy Jackson: A recording of this meeting was sent out to everyone who responded to the doodle poll for the meeting.
Timothy Jackson: If you want the recording and didn't receive the link please email info at soc ny dot live answers COM, if you.
Timothy Jackson: And we can provide that to you, unfortunately I can't post it publicly, because it does contain some information that X leaders X or excuse me pro quest asked us to not publicly distribute so I can't just post it to base camp.
Timothy Jackson: But if anybody is interested in seeing that recording I can send you a direct link to it.
Timothy Jackson: And also, I just wanted to give all the participating libraries ahead so that we will be following up with you on the things that were discussed in the meeting in the coming weeks, as far as statistics, though.
Timothy Jackson: So we filled 315 request today, which is quite frankly a lot more than we thought we would get.
Timothy Jackson: 31 of the 35 participating campuses have borrowed ebooks from other campuses via this pilot project.
Timothy Jackson: 15 campuses have loan their ebooks to other cities it's worth pointing out that not all of the participants have ebooks that they can loan on some campuses are participating on a borrowing only basis and that's Okay, but that's why.
Timothy Jackson: You know there's twice as many campuses borrowing and lending our big top five borrowers are Albany ESC fit new paltz and then binghamton and purchase and our big lenders, the biggest lender of all buffalo has filled, more than half of the requests that have been generated so far.
Timothy Jackson: But binghamton's also filled a lot and we've also been filling a lot from Hudson valley ESC in new paltz next slide with Shannon.
Timothy Jackson: And lastly, I just want to talk a little bit i've talked a little about this in the past, but I just wanted to remind you all.
Timothy Jackson: That, at this point in time, know if we want to advocate for change within Alma in Primo our best option is idea exchange.
Timothy Jackson: Which is a platform that allows actually bring customers to suggest changes and then.
Timothy Jackson: You can vote to support suggestions that have been made on X leavers they're not contractually obligated to implement any of these, but they do implement some of the popular ones.
Timothy Jackson: And I just wanted to let you all know that the improvements and enhancements committee is working on coordinating ID ID exchange voting across Sunni.
Timothy Jackson: Because collectively, we do have enough votes among all 60 of our campuses to push ideas to the top of the most popular idealist there was a webinar about this on may 4 of the link to the recordings there and I EC has a live guide that lists all of the ideas.
Timothy Jackson: That we're currently hoping that libraries will consider voting for and there's also a link to a form, you can use to submit ideas that you've created to us so that we can add them to the live guide.
Timothy Jackson: So I think that's everything I had for today.
Yvonne Kester (she/they): Alright, thanks TIM.
Yvonne Kester (she/they): You can advance the slide thanks, so we have some exciting news for sore and SDR sls has purchased two new modules the content and usage analysis module and the audio visual streaming module.
Yvonne Kester (she/they): The content and usage in analysis module visualizes content growth usage and occupied storage.
Yvonne Kester (she/they): And i'll tell you a little bit more about content statistics, they are available to administrators, the number of items can be filtered sorted and visualized, and this can be done for the whole repository for communities collections or by metadata.
Yvonne Kester (she/they): All metadata fields are supported and can be configured.
Yvonne Kester (she/they): The default filter criteria are date which includes past month, the past three months past year, or the custom a custom range which people were going to are going to find a lot better than our current statistics available.
Yvonne Kester (she/they): The scope can be the whole repository the Community or the collection or item pages.
Yvonne Kester (she/they): And text Meta data.
Yvonne Kester (she/they): The generated report is visualized as a graph and a data table and the contents of the table can be exported to excel or Google sheets and the graph can be saved as an image okay.
Yvonne Kester (she/they): usage statistics also available to administrators include downloads item page views collection community and repository page views.
Yvonne Kester (she/they): Other metadata other mated metadata fields can be logged as well, by default, the DC contributor author and DC creator are logged to create a most popular author page.
Yvonne Kester (she/they): usage statistics can be filtered by time once the report has been generated sorry for the typo there.
Yvonne Kester (she/they): Also, can do scheduled email reports that allow admins to subscribe to them so there'll be sent at scheduled intervals, the email will contain an excel file and upping image of the graph.
Yvonne Kester (she/they): Storage reports are also available for immense to see how much storage is being taken up by collections and communities as well as by you users or groups of users and those are exported to a csv file.
Yvonne Kester (she/they): Also exciting about this co a module is publicly available statistics which show metrics to all repository visitors and include all items, regardless of restrictions.
Yvonne Kester (she/they): The restrictions will remain in place, if someone clicks on that item they'll still be directed to a login page, so these publicly available statistics statistics include country most popular items that's a list of items displaying clickable titles that that link to the item pages.
Sarah: Are you.
Sarah: Okay, so.
Yvonne Kester (she/they): The most popular author page will list a another list of clickable other names that are linked to their brows pages.
Yvonne Kester (she/they): And then responsive usage that lets there was a button that appears on pages that users can click on, and it will run a small report, similar to the kind of statistics that we currently have available and sore.
Yvonne Kester (she/they): it's based on the scope of the page item pages collection pages, etc, and they are responsive to screen size.
Yvonne Kester (she/they): Okay Shannon.
Yvonne Kester (she/they): Thanks.
Yvonne Kester (she/they): They see you a module uses robot and spider filtering which uses the default T space user agent lists and counter Bot list.
Yvonne Kester (she/they): It also includes they have tested this.
Yvonne Kester (she/they): For accessibility in chrome firefox safari and Internet explorer, but they will not support versions Internet explorer versions 10 and under.
Yvonne Kester (she/they): and the dedication caching for publicly available statistics it's their cash for 24 hours.
Yvonne Kester (she/they): And the audio visual streaming module it provides in browser playback using the http live streaming protocol, it is compatible with modern browsers and devices does not require plugins or client side dependencies such as flash or silverlight.
Yvonne Kester (she/they): It does have fallbacks to support older broader browsers and platforms, if necessary.
Yvonne Kester (she/they): It trans codes, the file and stores it in Amazon cloud.
Yvonne Kester (she/they): Just makes it into a format that's suitable for streaming.
Yvonne Kester (she/they): The player automatically selects the higher possible highest possible bit rate, based on the current network connection, so if someone's trying to access.
Yvonne Kester (she/they): A video out in the woods somewhere using a hotspot it the player will will sense that and give the highest quality experience to that person.
Yvonne Kester (she/they): It supports a wide range of audio and visual video file formats and supports captions so the file formats for that are srt TT ml spl SEC and web vtt.
Yvonne Kester (she/they): Multiple closed caption files may be used for the same audio and video file to support multiple languages and that's it.
Shannon Pritting: All right, we don't have much time, but if there's one or two questions, we could probably take those.
Shannon Pritting: Any questions.
Shannon Pritting: feel free to unmute yourself or type in the chat.