Maureen Clements: Great. Thank you, everyone.
Cori Wilhelm: We're good to go.
Maureen Clements: Okay, Great.
Maureen Clements: So
Maureen Clements: hold on 1 s, I I it is Kim here yet to Kim.
Maureen Clements: Okay, okay, great, great, wonderful. So thank you. Everybody for coming to Today's Sunni. All this update. It's February 20, seventh, Monday morning, and you Wanna welcome everyone.
Maureen Clements: I can do a brief agenda, and I'm going to turn it over to Kim, and she's going to get the meeting started for us. We say we're gonna talk about Ds and the oldest interview overview, and we're gonna talk a little bit about the oldest Advisory Board and our communities of practice.
Maureen Clements: A couple of oer service updates and engagement and professional development updates at some Sls updates, scholarly communications, research data management. And then we're gonna talk about collections. So
Maureen Clements: great.
Maureen Clements: And now i'm going to introduce Kim. She's our senior. Our is interim Senior Associate, vice Provost. There. Thank you. Sorry for Ds and
Maureen Clements: great.
Kim Scalzo: Thank you very much, Maureen. It's great to see everybody today, I know, probably for some of you, I and maybe a new face and a new name. So
Kim Scalzo: just to say a little bit about myself. I am within the Provost office here at System Admin, and I've been at Sunni for about 13 and a half years now in both the center for professional development and also Sunni online. And
Kim Scalzo: in the last year, with the departures of Carrie Hatch and Mark Mcbride, I've stepped into this role to lead
Kim Scalzo: digital innovation and academic services, which is the
Kim Scalzo: entity within the Provost office that's trying to really drive our academic innovation efforts, and also oversee several of the shared service entities. So this is what the current org chart looks like. As long as we
Kim Scalzo: have our provost in charge, who is an interim role. We have lots of other in room in room folks so myself as well as Dan Feinberg, who is interim director for Sunni online. Lisa Reposo is the director of the City Center for professional development.
Kim Scalzo: and our director of Ola is currently vacant because we recently lost Shannon printing, and not, if you're aware of Lisa Stevens, who leads to it. G. And Coursera program, she's our senior strategist for academic innovation.
Kim Scalzo: And then I also have Harry Cargyle with the Digital Learning Environment Project, which is a pretty big project right now. And so that's a dotted line reporting to me.
Kim Scalzo: So the goal of this portfolio. As we have kind of put it back together.
Kim Scalzo: it is to really try and lead the digital transformation of the Sunni student experience. So, thinking about all the ways in which our students engage with our
Kim Scalzo: digital solutions across the system. And how do we make that experience be student, centric, user friendly, etc. and focused on on the goals of student success that we all have.
Kim Scalzo: So we're gonna be aligning any of our university-wide digital platforms in support of those system-wide strategies for student success, and that'll mean working closely with our new senior vice chancellor for student success who's coming in later this month.
Kim Scalzo: also working with stakeholders across the system office and campuses to promote and facilitate
Kim Scalzo: change leadership. Because we know that just implementing technology solutions doesn't mean anything will change. Necessarily. But we do want to make sure that we're we're helping campus leaders with that change leadership that needs to help to really leverage those solutions and get achieve the results that we want.
and part of that as well in our portfolio is to establish and provide university-wide shared services.
Kim Scalzo: And you know, I wanna just really kind of tip my hat to all this in the library community, because you all have been doing this for many years and doing this really well, and are often pointed to as some of the best collaborators across the system. So so that's really kind of the what we see going forward, and where all this
Kim Scalzo: fits into that I should also mention that. O, we are services as a part of all this as well. And so, if you can go to the next chart. I'm worrying
Kim Scalzo: so a little bit more. This looks a little blurry to me. I don't know how it looks to folks, but hopefully, you can all read it. So.
Kim Scalzo: So this really speaks to. How are we dealing with the transition of You know the fact that Shannon has stepped down as in room, director of Ola. So right now that director position is vacant.
Kim Scalzo: so Maureen is leading the bulk of what's happening on the all this side and doing a fabulous job. We are searching for a we're hoping to be searching soon for an oldest licensing and business operations program manager that will deal with.
Kim Scalzo: I work with Esther on a lot of the collection support.
Kim Scalzo: Tony de Franco is leading our oer services team, and then Corey Wilhelm, who has been part of the All this in the oer work for a long time is actually been moved to the center for professional development to serve as the program manager
Kim Scalzo: for all this and o our services. And so she'll still be working closely with you all, but with the support of the infrastructure and processes that exist at the center for professional development. So, just to mention a couple of other things we are. Oh, can you go back 1 s marine? Sorry
Kim Scalzo: we are closing a search for the metadata coordinator and support specialist as well.
Kim Scalzo: So more more to come on that when we are able to announce that new person, and and I don't know, Maureen. Maybe you're gonna touch on this, but I is Katherine Catherine was here last fall, so this community knows Kathryn as well
Kim Scalzo: they do. Yeah, she's been here since September. 2022. Yeah, that's great. Okay, Good. Okay. Let's go to the next slide.
Kim Scalzo: So to come back to. You know. Kind of what do we mean when we say digital innovation? And so one of the things i'm trying to do is think about what our innovative instruction ecosystem looks like, and how we engage with communities of practice across the sunny system. And so thinking about this, this is still kind of in process welcome, you know, and put in feedback as welcome, but really thinking about the fact that there are
Kim Scalzo: emerging pedagogical trends and challenges that are always kind of happening, and that's really kind of the starting point, for you know what drives innovation in a lot of our spaces, you know, as new emerging trends identify themselves. Oftentimes technology solutions will come, you know, be born right, or come to the table to address some of those challenges.
Kim Scalzo: and oftentimes they find their way into itg projects which is our way of providing seed funding for grassroots, innovations at the campus level.
Kim Scalzo: And so you know, that's that's kind of how we often see things starting in our ecosystem as Iitg projects are executed, and where there are successful outcomes
Kim Scalzo: we can think about grants. Sometimes you may have heard piff the performance improvement funding that was made available a few years ago.
Kim Scalzo: Oftentimes there are also external grants that are available that we look at as opportunities to scale those innovations where we saw promising outcomes. And then we have back to tense groups. Fact is the Faculty Advisory Council for teaching and technology, and those cast groups often will
Kim Scalzo: take up a a cause that often results in recommendations for policy or implementation to the Sunni Provost. So So that's kind of one of you at our innovation ecosystems. There's a whole dissemination piece of this that we don't have reflected here. But if you go to the next slide.
Kim Scalzo: Maureen. There is an entity called the Innovative Instruction Research Council that has really focused in the last several years on the innovative instruction technology grants. And what we're trying to think about is how this ecosystem plays out.
Kim Scalzo: and the role of the Ir irc and guiding innovation throughout the the process. And and again, really trying to think more intentionally about dissemination of the innovation because oftentimes innovation is happening in pockets in different places, and some people know about it, but not other people.
Kim Scalzo: And you know, even if it's happening, say, in the library community who outside the library, community knows about that, or if it's happening, you know, in the online community who outside the online community knows about that. So really trying to think a little more intentionally about this. So all of this is still evolving.
Kim Scalzo: and, as I mentioned, input and feedback is welcome. But but that's a little bit of what we mean when we say digital innovation, and related to teaching and learning.
Kim Scalzo: And I think that might be it for me, Maureen.
Maureen Clements: Great. Thank you so much, Kim. That was great, and it's really wonderful thinking about innovation, and how we can kind of infuse it, and everything that we're doing. And the fact that we're aligning with Ds is just, I think it's been really fruitful, and lots of idea, generation, and innovative generation there that we can share practices
so really looking forward to what the future holds.
Maureen Clements: And speaking of the future.
Maureen Clements: we have our oldest strategic plan. Throughout the fall of 2023 Kathryn Corey Shannon and I worked on, developing all this is for strategic plan which we shared across the Sunni Library system for feedback and input
Maureen Clements: this past December we adopted that plan, and we have that available on our website. So the link is right there for you to take a look at.
But just briefly, the very high level tenants of that plan are we're gonna be seeking data-driven decision making and that we're gonna try to strive for data driven decision making and all of our
Maureen Clements: decisions. We're gonna be partnering with libraries and institutions to who are navigating really complex change. I mean, I just think about chat, gpt, and that's like even more complex just getting what is going on.
We're also gonna be fostering networks, collaboration and campus faculty and staff development. That's really important to us as well as the most important. This is boarding, supporting student success and faculty access
Maureen Clements: so, and I think, in light of the Slc vote and Shannon's move out. All this, you know. We do want to assure everyone that we are continuing with the strategic plan and the goals that we've outlined, and what we've already been working on is we've developed a yearly roadmap that will be sharing out later on this through this semester.
Maureen Clements: For what we can, what we believe we can achieve go but a year by year for our goals, and then and that we what we like to do is we we're gonna create a visual one page rubric sort of like a roadmap for how we're going to do that.
Kim shared with us this really great document, that kind of outlines in one pager, your whole strategic plan, and how you can have that work together, and what that does, is it? It allows you to sort of outline and
Maureen Clements: operational and high level metrics, and then tie that back up to the goal. So that's what we're gonna be working on next. And then how do we measure the impact of of those? You know metrics, and how do we measure what we're doing? And then, and how does that align and and you know, strengthen our best practices. So
Maureen Clements: then we're going to be mapping those up to sunniest system administration goals and trying to align them all together. We're gonna. As I mentioned, we'll be communicating that throughout, and we're gonna be working with the Advisory Board throughout this whole process to sort of get their feedback on what it is, what kind of information they like to see from us can talk a little bit more about that.
Maureen Clements: all right.
Maureen Clements: So we did have our first advisory board meeting this past February seventh, and it was a great meeting. Everyone did introductions. We talked about where we'd like to take the oldest advisory board, and how we're going to build a scaffolding for getting worked on.
Maureen Clements: and then we decided that you know we originally thought we would have quarterly meetings, and we likely will eventually. But I think the beginning. We're going to have more frequent meetings, so we can build that operating framework.
Maureen Clements: Our next meeting is this: Friday, March Third, we're gonna be working on the mission statement and some communication practices. And I think the 3 questions here that we're really gonna be asking ourselves as an advisory board is what information is needed to help advise on the strategy.
Maureen Clements: How do we best determine? How do we get your feedback? What's the best way we can get your feedback, all of Sunny's feedback. And how can the Advisory Board members get that feedback, and then how can we disseminate our decisions to the
Maureen Clements: So we'll be thinking a lot about that.
Maureen Clements: but just a quick reminder Who? Our Advisory Board members are. Wonderful campus community representatives by Yoga, from Duchess Jill Keyho from Maritime Jennifer Jensen from Onianta, Jamie Sargosi from Stony Brook, Jennifer to Vito, who's our Sunni, live representative
Maureen Clements: and then on the oldest side Kim Scales will be joining us as the so you propose I'll be working with the group as well as Cap Installer, Peters and Cory Wilhelm. So
Maureen Clements: we're gonna continue our plans that we laid out in December. I just kind of want to re iterate and kind of narrow down what we're gonna be doing. We are gonna be moving. Our quarterly updates up all this updates to quarterly.
Maureen Clements: We've penciled in the next date, which is be May nineteenth. It looks like it's a great date right right before the Cit conference there. So
Maureen Clements: Cory will be sending out some communication about that soon.
Maureen Clements: We're also enhancing our website with communication information and offerings out there our service offerings. We're looking at archiving some implementation related information. We're not going to be removing anything. Everything will still be available, but we will be archiving some of that
Maureen Clements: we're also looking at potentially well, not potentially. We're looking at creating an annual report, and that we'd like to surface on our website as well, and some dashboard. So we're gonna be working with Katherine and the Advisory Board to lay out what kind of dashboards might. You know we what kind of information you'd like to see.
Maureen Clements: And we're also gonna be highlighting the great work that's being done across the city system, and we do have a sunny spotlight on Sunny's library. Page. Cory is gonna be talking a little bit more about that. But I did want to just pop that in the chat there, so you could take a look at that.
Maureen Clements: some more or less communication. These are high level general communications we we heard your call about. There's a lot of communication coming, and we want to sort of create some communication streams.
Maureen Clements: So Corey put out a note a couple of weeks ago about the Sunni Libraries list serve. So please sign up for that. We have over 100 people signed up already, which has been great.
Maureen Clements: And then the purpose of that is, our main lists are for communication that will this events and discussions and that audience is internal to su me.
Maureen Clements: Then you can read more about it on our own lists or's page there
Maureen Clements: and then we also have the oldest blog. It's the sls all this blog, and that's also to communicate updates. And events that's for external parties and su and sunny constituents, so you can sign up for the blog there as well. If you don't feel like, try if you don't want to track on this to me. Libraries list serve.
Maureen Clements: We have some more communication streams continuing with the list service. We do have the Library Directors list. Serve, please reach out to Corey or info@slickneyliveanswers.com to. If you're interested in getting on that
Maureen Clements: we and we also have scholarly communications list serve. That's kind of goes with our communities of practice.
Maureen Clements: and then
Maureen Clements: we do use base camp. As I mentioned before, Base camp is currently down. We are working with sunny Admin people to get that back. I'm working order as soon as possible. But in the meantime, please use our info@slickneythatanswers.com. Just reach out with any question or issue that you have, and we'll we'll be using that.
Maureen Clements: We can. We're going to continue to use base camp. What we're going to be doing now that we have the New Sunni Libraries list serve is that we have been using Lsp Base Camp as a main way to Post general announcements. We are going to be phasing that out Once we hit critical mass on the library lists of site. Then we'll stop posting general announcements on the Lsp base campsite and use that more for technical. It's already used very heavily for technical, but we use it for a variety of other things, too. We want to keep that
Maureen Clements: focus a little bit more narrowed. We're gonna continue using it for shared collections information as well as projects, and it's since port schools. So we use base camp for a variety of things.
Maureen Clements: all right, just to continue to reiterate about our communities of practice.
Maureen Clements: We are gonna have our first library directors, community of practice group kick off meeting this Friday. We're really excited about it. We have some programming Corey's putting together, and we'll have some breakout sessions. We'll also likely be planning potentially an in-person meeting for the library directors group
Maureen Clements: our scholarly communications community of practice that's be great. We are meeting that we had back in January. We were talking about exploring research data management synergies, because research data management is something that's really big right now. The Nih rules and not even the the government rules about data research and making sure you maintain your data set. So Kath is going to be talking a little bit more about that later on.
But we did have a meeting on February twenty-threerd, and it was attended by orchid Us. Community representative specialists from lyricist Sheila Rayburn and Paulo Gwynjili.
Maureen Clements: They really gave a great talk about, since persistent identifiers for those who do scholarly research. So that was great.
Maureen Clements: And then in March, March thirtieth is our next meeting that we're going to be talking about the impact of AI artificial intelligence.
Then, finally, our third community practice is the oer Leeds. They met in February.
Maureen Clements: Cory has a survey out, for we are leads, and of course, going to talk a little bit more about who we are in a few minutes.
Maureen Clements: But there is a survey on March seventeenth that's due, and the discussion is having a possible summit. There.
Maureen Clements: I'm gonna quickly go through this group. We're gonna be talking about the task. Groups peppered throughout the conversation. But these are our current task groups that we have the shared career research data management, J. Store and ebook collections.
Maureen Clements: And finally, I just kind of want to briefly wrap up with our existing groups. You know these are Slc groups and existing interest in working groups that we still feel, You know, that are still making contributions. They're still meeting regularly. They're doing their own thing, you know. We're we want to encourage that. And so.
Maureen Clements: you know we there's gonna be certain things that we're gonna be doing more formalizing with different groups. We're gonna be doing some data, discovering learning which groups you want to actually have enhanced and become more of communities or practice there and then really just sort of fostering it
Maureen Clements: auster in these groups. So thank you
Maureen Clements: all right. So i'm going to turn over Corey for a few minutes, and she's going to talk about how we are services. Great. Thank you.
Cori Wilhelm: Hi. Everyone thanks for being. You can move to the next slide.
Cori Wilhelm: So just some updates from our services. We did have our leads meeting, like Marine said last week and
Cori Wilhelm: or 2 weeks ago. Now I guess
Cori Wilhelm: many library folks are early, so this may be repetitive, but some campuses. The library isn't doesn't walk through, though we are, so we are discussing a potential O, we are Champions summit. These were events that we used to have back in that
Cori Wilhelm: that'd be 4 times pre-covid
Cori Wilhelm: where we shared out, You know, awesome projects that folks are doing related to. We are. We got together, and
Cori Wilhelm: you know, shared disgust connected. And so we think this is something we would like to bring back.
Cori Wilhelm: and we want to hear feedback from what the community would like to see in an event like that. What kind of topics, what kind, what structure for presentations. So we do have a survey out right now.
Cori Wilhelm: and I think, Michelle, just through the link in the chat.
Cori Wilhelm: this is for everybody this isn't just for O our leads. So
Cori Wilhelm: if you have any involvement with that we are, please fill out the survey. Share with faculty on your campus administrators. Anyone who might be interested in the summit in the future.
Cori Wilhelm: We want to hear from everyone just to get the most broad representation we can.
Cori Wilhelm: and there's also a few questions about
Cori Wilhelm: professional development needs. And again, this is not specific to the o our community. It can be for faculty librarians. Anyone on your campus we just want to hear from you.
Cori Wilhelm: So we're asking for the survey to be completed by March Seventeenth. Share it out.
Cori Wilhelm: Fill it out. I appreciate it. Thank you.
Cori Wilhelm: Another Update the oer training courses. These used to be called the oer community courses, and they are designed to
Cori Wilhelm: get you from just introducing what is oer and understanding that through creating licensing, marketing we have gone through and updated the courses this winter.
Cori Wilhelm: and so they are ready for anyone who wants to to complete them. You do get a credly badge
Cori Wilhelm: and certificates, so they are, you know, something you can include in a digital portfolio. But again, please share those out. and then just some grant opportunities we have available
Cori Wilhelm: again. Your O. Our leads will have more details, but we do have still a general organic biochemistry Grant. The community engaged courseware for STEM success for community college instructors in STEM,
Cori Wilhelm: and then the digital promise grant, which involves in show to statistics course, where, if you have any folks on your campus who are interested, there are still some spaces in each of those Grant programs so definitely reach out to Tony or I, and we can get you more details
Cori Wilhelm: and you can move forward right.
Cori Wilhelm: Just some updates from Sunni Center for professional development. We just held a presentation Friday from Rockham Community College. It was well attended, and it's about
Cori Wilhelm: building this community and practice around inclusive teaching practices. The Lumen circles in belonging and inclusive teaching practice is available for everybody. But Rockland actually took that and kind of developed even further
Cori Wilhelm: a faculty cohort going through, working on, improving their skills in inclusive teaching practice. So if you're interested in that, it was recorded, and Cpd has that link to share out.
Cori Wilhelm: Just some things coming up next week is open LED. Week. We will share out some of the things happening around
Cori Wilhelm: around the open and community, and I believe we will be having a course for demonstration in chemistry courseware from Oli at Carnegie Mellon. That's part of our sunny ready to adopt catalog.
Cori Wilhelm: We don't have it
Cori Wilhelm: quite finalized yet for registration. But I hope to have that out. Maybe by tomorrow. Next week is also the Sunni Online summit. It's both in person, in Syracuse again. And then it is also virtual.
Cori Wilhelm: So the agenda for that is up on the link that Michelle just shared out. But there's lots of great presentations.
Cori Wilhelm: The cit conference will be. Oh, these are probably not really in the right order. That's in May.
Cori Wilhelm: and we have some great presentations
Cori Wilhelm: about what we are open pedagogy in that digital learning. And then, finally, the student Success summit is actually before C. It. The last week of April.
Cori Wilhelm: You can go ahead fine.
Cori Wilhelm: The leadership, library leadership and management certificate program has been very successful this year. This is our highlight year. We do still have 2 courses that are available for registration for the spring
Cori Wilhelm: in strategic planning and assessment. So if you're interested, those are still happening. We do hope to launch the program again next year we will
Cori Wilhelm: put it on pause. Look at the feedback, see if we need to tweak anything and make improvements and reopen for next year.
Cori Wilhelm: Go ahead, marine.
Cori Wilhelm: and just a reminder. The the Lumen circles course I had just mentioned belonging and inclusive teaching fundamentals is targeted at teaching faculty only.
Cori Wilhelm: But we do have another self paste course that is targeted at anyone in a student facing role. This includes librarians, instructional designers, student affairs, staff anybody who works with students.
Cori Wilhelm: We do have the program open for the spring semester. It is self pace, so you can take as long as you need, and that will likely close in July
Cori Wilhelm: and then go ahead right.
Cori Wilhelm: And finally, the spotlight on sunny libraries has been our kind of showcase program, sharing out awesome things that you are all doing in your libraries, and our next session is next Tuesday at
Cori Wilhelm: noon.
Cori Wilhelm: March seventh, about textbooks in libraries. We're featuring 4 different campuses who have textbook programs in their libraries, and they're all different approaches. So that should be very a good, interesting conversation. We have a lot of folks signed up already, so i'm excited about that
Cori Wilhelm: if you have an idea for a spotlight, if someone in your library is doing something awesome, please reach out. I'm. I'm always looking for more folks to share
Cori Wilhelm: and go ahead, Marie.
Cori Wilhelm: The last thing is we have started a suggestion form.
Cori Wilhelm: I want to hear from you. We want to hear from you. We want to know. Are there topics? You wish we were discussing at all this meetings at oer meetings at Sunni Library. Directors meetings.
Cori Wilhelm: Is there professional development? You want to see in a certain area to me, online has in the past. Tuesday
Cori Wilhelm: anonymous form, a Google form that you can put suggestions in. So we're going to copy that idea and do the same.
Cori Wilhelm: And if you want to be contacted, there is a an option for that. But please let us know if
Cori Wilhelm: if there's something we should know. If there's something you want to see and hear more about. Please fill that out.
Cori Wilhelm: and you can go ahead right.
Great.
Maureen Clements: Thank you. Thank you, Corey.
That's great.
Maureen Clements: All right.
Maureen Clements: We're rolling right along here, so just want to give some general updates about the city library services.
Maureen Clements: I do want to acknowledge that, you know. Really, this year has been a lot of transition, and we're going to continue to be in a transitionary phase for a while. So as we look for a new oldest director.
Maureen Clements: you know, there's so, you know. But what we're going to do is we are going to keep things, I said, going in the same direction as we had been right now. We're gonna keep charting the course. So
Maureen Clements: one of the things that we recognize is that, you know, when we get a new director for all this, it it's possible that there might be some new ways of thinking about strategy. So we do want to do things and work on things that are going to be sort of in our control. So we're going to focus a little bit more on internal structures, building over communication framework and improving our website a little bit, doing some of that work. So that's stuff that we can really really work on and focus on. And so we'll be ready for when a new director comes.
Maureen Clements: As part of the transition from the Slc. To all this we are continuing to work on our website. As I mentioned, this is our spring share website.
Maureen Clements: We are going to be looking at the potentially updating the base URL for our live guides, and what that means, and some links would change, and likely our info at Slickney might change.
Maureen Clements: But we will communicate any changes well in advance, and we are going to provide full redirects to avoid any broken links.
Maureen Clements: This is part of the potentially fall 2023. It's nothing set in stone there, and there's no real push. But we do want to let everyone know. This is something that we are working on.
Maureen Clements: Kim mentioned that we are in the very final stages of metadata coordinator and support specialists. So when that happens we'll be doing a lot of on boarding and training on our end, and you know, for the new metadata coordinator. So we're really excited about that. We're looking at a potential
Maureen Clements: April May timeframe for that right now. So, and keeping thinkers crossed. And another update that I just kinda wanted to. Very high level we discussed is that we're looking at potentially extending our, you know, syncing or extended support. Pia agreements
Maureen Clements: to
Maureen Clements: to coincide with the fiscal year. This is not something that we're going to be doing right away. We are going to wait for the procurement and business manager to assist in this project. So we can align those right now studying online use. Their pia agreements are on the fiscal year.
Maureen Clements: and if we can sort of link that it's going to make it easier to get p ias through, and but we do have a whole bunch of pia's currently in in process. So we're not going to make any changes to those we're going to do this very slowly. If you have a PA that's like still 2, 2 and a half years in, we're gonna we'll work with you on that. And eventually just transition that to a different date, but just wanted to let everybody know about those.
Maureen Clements: I wanted to also remind everyone about our onboarding services. They're very popular, and we're really appreciative of everyone who's used them so far.
Maureen Clements: What we do is we do help libraries acclimate to their libraries that staff acclimate to their new roles. There's a lot to learn that all this system is extremely complicated, and we really want to make sure that people have a comfort level there.
Maureen Clements: What we do we provide high level, almost systems, reviews, and then, depending on what your role is, will provide targeted training for those specific roles. So, for instance, if your access services we can have a session on terms of use and fulfillment rules. How do you update those types of things? Yeah, Making sure that calendars are up to date.
Maureen Clements: and I mentioned this is a free service, so please just reach out to info at slick me, and we will get you started. We'll keep in mind everyone that, especially because September is, I mean it doesn't seem like it's right around the corner, but it always kind of is. It's like it's 6 months for now. So
you know, just started preparing for new people arriving and coming onto the system.
Maureen Clements: And we've helped on board 14 new staff doing existing staff because a lot of existing staff switch into a new role. So
Maureen Clements: as part of our on boarding and helping people feel comfortable. Well, Cory is leading a new directors cohort, which they talk about all things related to being a new director. We know that it's really not easy to be a director, a library director, and this is a great place for people to share.
Maureen Clements: We also have a new electronic resources. Librarians, cohort as well. This is open to new and ever learning electronic resources. Librarians we talk about best practices. We talk about certain coding. Really.
Maureen Clements: We get kinda in the weeds there in our last session, which a couple of weeks ago, we talked about the very nitty, gritty specifics of Link resolvers, and I think that was a really wonderful session.
Maureen Clements: I'm sure everyone's been waiting eagerly waiting for the shared career update, because that's something big that's happening in our in our world right now.
Maureen Clements: Eslin, which is Empire State Library Network. They, as you know, they're working through the Rfp. Process with the Empire Library, delivery for inter library, loan and resource, sharing
Maureen Clements: the current contract does expire this June.
Maureen Clements: and unfortunately we are expecting a 30 to 40% increase to that price. Inflation and gas prices, and everything that's happened really is sort of to look to that.
Maureen Clements: But as one has had bits, and they are looking, working with the vendor to reduce some of the pricing on those bids as much as they can, and we really appreciate as I'm doing that for our, you know, for the system itself, because, Aslin is, you know New York wide.
Maureen Clements: We do anticipate that that finding pricing will be available in March or April, and we're going to share that. We'll be working with E. L. D. And Aslin for that.
Maureen Clements: Now just a reminder that Sunni libraries we were on a all in contract, and everyone is required to have 5 day service for in a library loan. But now that we're going to El D with a contract that's going to be, you know, between the Ld. And individual libraries. You can change the number of days that you have service.
Maureen Clements: The Sunni shared Courier Task force did recommend retaining at least 3 day service, and there was a survey that went out from Eld, and many people filled that out, so a lot of people were interested in going to 3 day service. Some want to stay on 5.
Maureen Clements: It's potentially. You have a library. You might need to go down to 2 day if you don't have a lot of volume, but our the recommendation is 3 day. But luckily you yould does give that flexibility so.
And again, libraries will be built directly by Asling under the new contract and the billing hypothetical and recharge.
Maureen Clements: Shannon sent out a note to the business officers a couple about a month ago, I think, and so so so people know about this. And so, if you do have any questions, or please reach out, and we will be happy to answer those
Maureen Clements: a little bit more about some resource sharing. We are expanding our on the resource sharing network, really Great Tim's doing some great work there with Kinet, New York, which is one of the other library consortium in New York.
We're gonna be going live with resource, sharing with Vassar and West Point this spring. That's gonna happen really, soon really excited about that. and we do hope to have additional libraries Later on this year
Maureen Clements: we are currently resource, sharing with Connecticut State colleges and universities, Gettysburg, Susquehanna, and Central University of Central Florida. and we are also sharing with the California State University Library system and Washington Research Library Consortium. So we are expanding your partnerships, and it's been really fruitful so far. We'll start expanding Sunni right now. It's not all the city libraries, just a few. But we will be growing that
Maureen Clements: all right. Ex. Leapers, and a Luna wanted to give a couple of dates about this.
Maureen Clements: The, as as everybody know, actually Brist does all of our Alma and Primo ve products, and with the meeting with we they're changing structure. We're moving out of an implementation
Maureen Clements: mindset into a service mindset. You know a sort of stability mindset there, and with that what we're doing is now we're going to be having monthly meetings with our ex-librous rep that her name is Claudie Balby. I've already been meeting with her. She's been very responsive and very helpful for several projects. We've asked for the assistant, and we're really thankful to Claudia for that.
Maureen Clements: We also have quarterly meetings with our ex labor support team. They take care of the ticketing system. We have lots of tickets in the system, for when something goes wrong we put tickets in on behalf of our schools.
Maureen Clements: and what we've noticed is that since the merger with ex libre is from innovative and pro quest, that they have made a a sustained effort to work on the backlog of support cases. And we have, we have been seeing a little bit of movement on that. So we're really thankful about that.
Maureen Clements: The Quarter relief, the February quarterly release almost puts out Cordy Quarterly releases now that one very smoothly. There was a couple of changes to some like look and feel for that Hasn't really been mandated yet. But there have been some new changes, and it really went very smoothly. So we were. We were thrilled
Maureen Clements: a luna, which is the user group for Alma Eric Libres. They're having their first in-person user group session that's in May 23 and just a very quick shout out that Michelle, Eichelberger, and Nancy Bab will be giving a talk at that, using local collections
Maureen Clements: for general electric electric services for custom, linking and premium. So we're glad about that.
Maureen Clements: Oh, Michelle, go ahead! Go, Nancy.
Maureen Clements: and finally the Lunar Steering Committee, President Alan Johnson. Excuse me, Alan Jones, he's going to be attending our next improvements and Enhancements Committee to discuss nurse voting which is you, Luna, voting for enhancements.
Maureen Clements: We do have a consortium instance of a Luna membership, and we're talking about how best to
Maureen Clements: think about our votes. And Allen has some new ideas that he'd like to sort of push through the I the IC group. So we'll be talking with him about that hopefully. There'll be some changes in how a Luna does that
Maureen Clements: does their nerves, voting
Maureen Clements: very briefly this past February seventeenth, that there's a link there. We had a session with easy. Pr: Excuse me with ebsco Nancy Grimaldi, and really appreciate that this is for open Athens.
And what open Athens is. It's an identity and access management service that can replace your easy proxy. It does have easy proxy capabilities, and that it allows you have stanzas, but it's also much more targeted, and it works with samples, so you can sign in. Have much more granular statistics.
Maureen Clements: Epsco is offering Sunni a special discount. So if we can get 5 schools to sign up. Then each school will receive a 20% discount across the board year over year.
Maureen Clements: So if you are interested in in in in implementing open Athens. You've been thinking about it, and you're not sure. And you think that this is gonna be a good discount. Please, please reach out. We'll. We'll be glad to talk to you about that, and we are offering Sls is offering a very small one time implementation incentive for smaller schools.
Maureen Clements: Implementations are, you know, just a one time charge. So this is just potentially assist with some
Maureen Clements: good. Just sorry I'm Hello, but
Maureen Clements: it just to help some community colleges and some small tech schools there.
Maureen Clements: all right. Another update on Ocl. C Lc. Is now offering they. They They heard our calls about how expensive everything was, and now They're offering a couple of revised packages. That's the small cataloging small school cataloging and World cat visibility.
So the small library addition for for small library staff to effectively manage metadata the institutions collection. This is for small schools only, with an Fta up to 3,000, so not everybody is eligible.
Maureen Clements: We're very thankful that Shannon has. Shan printing is to say, is, you know, staying on to help us with some things, and he'll be helping us with the Olc work. So he's going to be reaching out to the qualified libraries for this right now. What he's doing is working on the amendment to our current Olc contract
Maureen Clements: that contracts in place till 2,026. So we are adding a new amendment in there to to deal with the small library addition, as well as the World cap visibility.
Maureen Clements: So world capabilities for everyone, Shannon, we'll be reaching out as well this options available for any library that has an oclc cataloging subscription, and you know, first search their product that allows all of the
Maureen Clements: records to be visible on the web is is quite expensive, so they're they're offering a reduced price and a different, a slightly different aspect of the world. Cat. So please reach out the on the lookout that that'll happen once we get the amendment.
Maureen Clements: All right. So Lip key. We met Esther and I met with Ted Tyson and Maria Zimmer from Lid Key this past February tenth. It was a great session. A lot of our schools have lit key, and but those who don't we are offering a session for those for everyone
Maureen Clements: that's going to be March thirteenth, as is going to send out some information about that you can and log in through here as well. But that's called Lit key updates. They are linking to open access content. That's locked in hybrid journals. So they have some new features. There they're going to be demonstrating.
Maureen Clements: And then we're going to have sessions for our actual Sunni schools, the city schools that have lib key. That's live key updates for Sunni. Avon sent out a message for that. You could sign up a Maria's calendar. We'll have a session Tuesday morning, April, I think, Tuesday at
Maureen Clements: April and the afternoon April fourth in the afternoon and April seventh. That's Friday morning. So some of the folks and you know it. Implementing lip key is kind of difficult, and so this is a good session sort of refresh. If there's things that you might not have fully implemented there.
Maureen Clements: i'm gonna switch it up a little bit. I know the agenda called for Kathryn nice, but we're gonna i'm just gonna add the collections update in here as well, and then i'll pass it off to Kath and who can finish it off. So all right. So
some general collections updates. I know many of you saw that note that we're anticipating a lapse in the Ogs State contract coverage for the books award, and the cereals award
Maureen Clements: that contracts expiring in February 20, eighth. And but Ogs does expect these contracts to be finalized in march contingent upon the State Controller's office. But that is, that is the anticipation there.
Maureen Clements: Oh, Gs did recommend that purchasers try to be cut by tomorrow. so you can get a first startup by tomorrow. We will go for it absolutely until the new contracts are approved. But you know, fingers crossed, that we can get this through as quickly as possible.
Maureen Clements: Epsco did mention They were still the honoring orders. So you may have received a notice from Epsilon Epsco about that, and I. We do have a note out to proquest. Ask them as well. So the hopefully we'll be able to contact everyone. Let them know it. Request is doing.
but we should be hearing from them soon.
Maureen Clements: The art store contract. As you remember, we're going to be signing a master license agreement with just with Ithaca now, and the art store contract is part of that. So Shannon is working on that, and think Shannon very much for for helping continue to shepherd that process through
Maureen Clements: right now, if you experience any issues with art store, please submit a ticket to info the info website. That's if you have any problems at all. or any questions, too.
Maureen Clements: to our task group updates.
Maureen Clements: The J Store Task group. You know, J. Store came to us with some new pricing models that they're going to be changing, going forward, I think, because the pandemic and the fact that they offered everyone expanded access. Really, J. Story started rethinking some of their models, and they came to us some new pricing models.
Maureen Clements: The task group met this past month, and we determined that they determined that they opt in they thought was sort of the best contract way forward opt in contract rather than all in.
Maureen Clements: So for 2024 which is when it expires expires that June, 2024 community colleges will be moved to an expanded access model.
Maureen Clements: That's what they're looking at and then that's what J. Story sort of all can be called just sort of up it. It expanded access model
Maureen Clements: for the comprehensive and electorals, though you can opt to expand it, create expanded access, or you can stay with your current collections for the 2024 renewal, if you remember, you know you've got different collections within J story. The whole expanded access is all the collections.
Maureen Clements: and I think the group really thought that, you know an only contract wasn't really going to be providing it's beneficial pricing for all campuses we the way that we sort of try to even everything out there. So that's why they decided for an opt in which is currently what what it is right now.
Maureen Clements: And finally we have our sls ebook task group. So this is the collections where we're looking at, purchasing collaboratively our ebooks.
Maureen Clements: So I shared this slide before, but I did update it because we've decided to revise our timeline to fiscal year 2425
Maureen Clements: pricing for J store. Is we'll we'll talk about that. I'll help us to answer that when we get to the questions chill.
Maureen Clements: So.
Maureen Clements: But what we're gonna do is we are gonna continue to develop cost models. We are gonna continue to research acquisitions models. We're gonna be watching some demos from vendors who are talking about that. We're going to be meeting on a monthly basis for the rest of this year, and we will be communicating information, whatever we find. So
Maureen Clements: just wanted to let everybody know about that.
Maureen Clements: So that's the last of my updates for collections, and I'm actually going to turn it over one slide early to Catherine.
Maureen Clements: Great. Thank you.
Catherine Stollar Peters: Thanks. That was so much, Maureen. Thank you very much. One thing I wanted to highlight that all this is working with the broader. Ds community is connecting with the Faculty Advisory Council on Teaching and Technology Task group leveraged, leveraging the dle. The goal of that task group is to foster sharing of learning objects within the
then bright space, the digital learning environment
Catherine Stollar Peters: that is led by Katie to do. And John Kane. There are a few members of the oldest who are participating Additionally, campus libraries are participating as well, and I mentioned this not only to share connections to the broader Ds community.
Catherine Stollar Peters: but also that part of this group is looking at Metadata for assigning metadata to particular learning objects before they're added to the repository, and there was an interest in soliciting more input from librarians, so if that's something you're interested in participating
with, you know. Speak to your director and potentially reach out to the 2 leaders of that test group.
Catherine Stollar Peters: Next slide.
Catherine Stollar Peters: I'm.
Catherine Stollar Peters: going to speak a little bit about the work we're doing with research data management. There's an overarching research data management task group that all this is leading. This task group is twofold. We're initially conducting an environmental scan.
Catherine Stollar Peters: talking to campuses, to figure out what their current institutional capacity for completing our DM. Is, and the work that they're doing to support researchers who are conducting research and their data management and publishing needs. So if you see an email from me or someone else from all this asking about an environmental scan. It is just a conversation that we'd like to have to learn about what's going on on your campus.
Catherine Stollar Peters: The second result of that research data management task group is we'd like to put forth
Catherine Stollar Peters: a guide or a a framework for looking at the activities involved in research data management and the roles and responsibilities for conducting that work on your campus. We just had a really great meeting with framework developers from this the research data framework, and I think it'll be a really good model that could help campuses evaluate that work on their campus and potentially go through a
a score card to determine where gaps are and where more work would need to be conducted.
Catherine Stollar Peters: The second thing that is going on in terms of research data management is, we're with the
Catherine Stollar Peters: become institutional members of the dryad community. It's a nonprofit community. It allows us access to a Sunni consortium instance of Dryad. What we are interested in this
Catherine Stollar Peters: particular instance of Dryad is to provide a place for researchers on your campus who are required to deposit data, and there may be no suitable repository for them. So it's a generalist repository. Most funders require a domain specific repository or another repository as outlined in the research. Grant that your or or funding
Catherine Stollar Peters: source funder providers that your campus researchers are using. But we wanted to give you an option. There will be much more work in this, as we're implementing our consortium instance. Some campuses have already gone through and purchased their own instance as well, but we want you to know that there will provide more training, some more. Q. A's. And how to use it. That that work is ongoing
Catherine Stollar Peters: The other thing that we're doing in terms of research data management is a supporting some system-wide orchid integration activities to integrate using the orchid persistent identifier on
Catherine Stollar Peters: systems. It. On your campus to define a researchers singularly and to share their their scholarly outputs. So that's some work we're doing. Some of it is involved in training like what we did in the recent scholarly communications
Catherine Stollar Peters: a community of practice, and some of that is a highlighting, best practices that campuses are conducting next slide.
Catherine Stollar Peters: We wanted to emphasize that our work and research data management is really about providing education services and less about technical infrastructure. So in this wheel we're really focusing on education
Catherine Stollar Peters: next Slide Maureen and Little Plug June 20 s. We are hosting an in-person
Catherine Stollar Peters: event, the acrl's building your research data management toolkit. This is designed. It's a workshop design for library liaisons who are seeking to engage with research data for the first time. If you've never done it on campus. This is a great learning opportunity. This is there's more about their what they do in the road. Show in this link that Michelle just provide it, and it is right after Sunni law. It's the next week. But if you have time we'd love for you to.
I think it'll be a really amazing learning experience from the people I've spoken with who they tended. They really learned a lot, and it's focused on how you leverage the skills you currently have, and how you can apply those to the field of research data management.
Catherine Stollar Peters: and that's all all I had.
Maureen Clements: Thank you.
Maureen Clements: So questions. We have some questions in the chat here, I think.
Maureen Clements: about some procurement issues.
Matt Gallagher: Well, yeah, I mean, I understand what Susan's saying, but that's not a good answer, and i'm sure that you know Susan would would laugh with me on that.
Matt Gallagher: Yeah, I know. I'm just kind of curious to know if all book purchasing is going to cease until
Matt Gallagher: until these Ogs book awards, get back on track and are executed because I don't know I mean what what? What is Ogs saying? The confidence level as far as a couple of weeks.
Matt Gallagher: And also you know what is the process. Now that these are going to be held up at the larger Attorney General's office, like, how fast are they getting through these 85,000 plus license Review requests right now, they said, 150,
Matt Gallagher: 5 days. But i'm laughing through gritted teeth with that, too. So it seems a little absurd to me that that that we're going to expect all of these to be signed in a 3 week period, and we haven't really heard anything about anything from anybody.
Matt Gallagher: you know. It was like we got 2 weeks. It heads up, and there hasn't been any follow up or communication about anything, and it's pretty frustrating.
Matt Gallagher: I think
Maureen Clements: I hear you. I mean, this is my first time, too. Oh, okay. But I I wish we had a better answer. But we.
Maureen Clements: I think you know, Katie Jenk from the Ogs, did say that they did have confidence, and I know that Epsco mentioned they had tons of confidence as well that this is going to get done in a really, you know.
Maureen Clements: in a timeframe, you know that wouldn't really.
Matt Gallagher: But Eps goes like one of 40 vendors. They're not the only person that I rely on to do business with, and I and I realize that.
Matt Gallagher: And then there's this really nebulous language that says the awards themselves state that upon contract expiration authorized users are advised. It will be necessary to procure needed products and services on the open market, or through other procurement alternatives. Once the contract expires.
Matt Gallagher: all procurement should be made in accordance with the but applicable guidelines and statutory requirements, so we we can't get clarification on what that means, because if it just means, go buy books on the open marketplace, and we
Matt Gallagher: find that the books are best placed on pro quest in epsco. Then doesn't that just mean we can continue to do business as usual, and so so it just it's it doesn't seem like we're able to get much clarification both at the sunny level and from at least
Matt Gallagher: our local procurement office.
Matt Gallagher: And you know that might just be a reason, because you know, people have been sick, and you know it's 2 week period, and sometimes it takes a while to get an answer to this stuff, but I feel like you know there should have been some advanced homework done.
Maureen Clements: Well, thank you, Matt, for that, and you know Esther and I will bring that back, and I I
Maureen Clements: I agree with you. I you know this is not something like this is my first time this, too, so, and I but I do really appreciate your comments.
Matt Gallagher: Yeah, no, I mean it's my first time, too. It's just, you know, If I have, if I have faculty that are gonna ask for a book for the next 3 weeks. What do I tell them? If I have a course reserve that says, you know we need. We need this material, or else I can't teach the class.
Matt Gallagher: You know that I need to have an answer, and what I have right now is not sufficient in my mind.
Susan Bartl: Welcome to Sunni Matt
Matt Gallagher: as a new person. This is why you're willing you're willing to speak up, because many of us have had the same conversation in in the past, and
Susan Bartl: it's.
Susan Bartl: you know. Again the cold contract thing, and again, once it was, it was put out, forbid, and they opened the bids. It's like the con of silence has to be on
Susan Bartl: about this, which is why, again, we can't get much information except like where it is, you know, in the in the hierarchy. But I can't remember in the past having
Susan Bartl: it get held up in the controller's office.
Susan Bartl: or I forget. There's one other, the
Susan Bartl: Attorney General, you know. Usually, once once it made through Ogs.
Susan Bartl: it it seemed like it was pretty quick to get resolved, although sometimes getting to that point was was a long haul. So it's, you know. I
Susan Bartl: apologies to to anyone who has a. Jd. But when the lawyers get involved.
Susan Bartl: It just seems like everything is compounded beyond, you know, comprehension, except if you're a Sunni person in which you know that this has been going on for a long time.
Susan Bartl: and I know that there are again the different practices across Sunni back in the old days, and we had forms. We all had a different form, but it supposedly was the one we were supposed to use. There's still things like like that going on. I know Albany has a different process than than you be. And at Binghamton you know you have a lawyers involved in some of your license review, and that's not common across all the university centers or other doctorals.
So
Susan Bartl: well. Yes, we're following all the same guidelines. We aren't, I mean, we we aren't in the sense that we have local interpretation, or
Susan Bartl: well practice, or is sometimes you might think of it. I'm sorry this is on the recording, but you try it, and till they tell you. You can't.
Susan Bartl: and that's so. I agree with what was Matt?
Susan Bartl: Just business, as usual. Keep putting through your your book orders.
Susan Bartl: because you know, it might maybe go be, or whoever is going to hold up the billing until the contract is
Susan Bartl: sign. But they'll still be trying to.
Susan Bartl: you know. Fulfill, because if you think about it many times soon. He doesn't pay, or New York State doesn't pay in all that timely a fashion. So so these companies are used to
Susan Bartl: sort of like staking us so, anyway, so has a high degree of confidence. Yeah, Well, so do we all. But we've all so many of us have been here before, and when they tell you oh, yeah, next week, next week, next week it's it's next week until and then, if we have the state fiscal year
Susan Bartl: getting in the way. If the budget is not passed that can screw things up to. So I sorry to be the gloom and doom. But I would just keep buying the way that that you're buying so.
Susan Bartl: And Esther's very confident. And so, anyway.
Maureen Clements: thank you. So that was really great. Super helpful.
Matt Gallagher: Yep. What can I say? I'm new.
Maureen Clements: So yeah.
Maureen Clements: But thank you, Susan and and Matt for those great questions and discussion really appreciate it, and we're at time. So thank you, everyone. I really appreciate you attending and look forward to our next session. May Nineteenth Market Calendars.