Esta Tovstiadi (they/them): Stopes God and i'm the shared collections coordinator with sls and today, Michelle eichelberger and I are going to talk through obama's new and improved overlap analysis tool.
Esta Tovstiadi (they/them): So just really briefly what exactly is this overlap analysis tool so basically it's a functionality in Alma that allows you to compare holdings of two or many electronic collections with in on them so let's say that you have two collections, you know, maybe.
Esta Tovstiadi (they/them): a collection of journal titles a journal package and and an aggregator database and you want to know sort of at the title level at the coverage level how they compare.
Esta Tovstiadi (they/them): what's unique within package, a versus what you what's unique with within package be and what do both packages have in them so overlap analysis.
Esta Tovstiadi (they/them): allows you take these two collections, or one collection and many collections which we'll talk about a little bit later and run a pretty quick easy report to see which titles are unique to the collection.
Esta Tovstiadi (they/them): Which overlap and exist in both collections.
Esta Tovstiadi (they/them): And like I said, if you're comparing journals or other cereals that have coverage information, then the analysis is also going to tell you the overlap, down to the date, the volume and the issue level.
Esta Tovstiadi (they/them): So if you work with collection development you're probably thinking okay this This could be a really useful tool in managing electronic collections in Alma so there's a number of ways, you could utilize overlap analysis within your collection development and management.
Esta Tovstiadi (they/them): One is just looking at a new resource and seeing what new content, it brings to your collection so, for instance, maybe you're evaluating a spring or nature journal package.
Esta Tovstiadi (they/them): And you just want to see what overlap, it has with your academic search premier database or another database in your collection.
Esta Tovstiadi (they/them): Another way you can use it is to.
Esta Tovstiadi (they/them): Take to unsubscribe or an owned resources and see how they compare against each other so say your campus isn't currently subscribing to a big ebook aggregator package.
Esta Tovstiadi (they/them): But you want to know how much overlap, is there between the pro quest academic ebook collection versus the upscale academic ebook collection overlap analysis can let you do that.
Esta Tovstiadi (they/them): Another way that you can use it is to evaluate you know you're looking at your renewals you're trying to decide.
Esta Tovstiadi (they/them): Maybe you need to make some cancellations, this year, and so you can look at a current subscription or something you currently have access to and see you know what's unique versus.
Esta Tovstiadi (they/them): And, and what would be lost if you you canceled that subscriptions so maybe you upgraded to academic search ultimate a few years ago, and your campus is thinking about downgrading back to the.
Esta Tovstiadi (they/them): Academic search premier through Sunni connect and you want to see you know what titles what coverage, are you going to lose if you cancel the subscription.
Esta Tovstiadi (they/them): In all of those different situations, you know there's a number of things we're always going to think about and evaluate when we're looking at managing our collection of course things like usage cost per use the price of the resource, whether or not something.
Esta Tovstiadi (they/them): allows for classroom use and perpetual access and things like that, but overlap analysis it just provides an additional data point so for looking at renewals and cancellations, as well as new offers.
Esta Tovstiadi (they/them): If you're you're at the point of renewal and you need to demonstrate.
Esta Tovstiadi (they/them): You know, to the campus, for example, that a resource brings a lot of unique content, you need to demonstrate that value to them overlap analysis is is another way to do that, you can say, for instance, you know.
Esta Tovstiadi (they/them): 80% of the content in this database is unique and so we really need to continue subscribing to it.
Esta Tovstiadi (they/them): On the other, on the flip side if you're if you need to make cuts.
Esta Tovstiadi (they/them): You could factor in over the percentage of overlap.
Esta Tovstiadi (they/them): When deciding whether or not a resource should be cut, so you know you can do that overlap analysis and look in and see that okay.
Esta Tovstiadi (they/them): Only 25% of the content in this in this database is unique and it's not it's not.
Esta Tovstiadi (they/them): content that our collection really needs so maybe we could cut this database and find other ways to provide access to that content such as interlibrary loan or Article purchasing on demand things like that.
Esta Tovstiadi (they/them): And then I think overlap analysis is really powerful, especially with some of the newer features that we'll talk about later.
Esta Tovstiadi (they/them): and seeing you know if you have a new resource.
Esta Tovstiadi (they/them): What exactly down to the title and coverage level is this database package going to bring to our collection, you know how much unique content, are we going to gain if we pick up academic search ultimate, for example.
Esta Tovstiadi (they/them): And you know this, this kind of data helps you make your case for for making these kinds of collection, management decisions.
Esta Tovstiadi (they/them): And then I think another thing that it's really, really good at.
Esta Tovstiadi (they/them): We all know some of these databases and packages have 10s of thousands of titles.
Esta Tovstiadi (they/them): there's no way we can do manual analysis of.
Esta Tovstiadi (they/them): of that content in a sustainable way.
Esta Tovstiadi (they/them): Apologies my son is in the other room having a great time with our babysitter So if you hear happy squealing he's just really excited about overlap analysis.
Esta Tovstiadi (they/them): But anyway, so overlap analysis allows you to very quickly and easily compare 10s hundreds of thousands of Titles across different resources.
Esta Tovstiadi (they/them): Okay.
Esta Tovstiadi (they/them): Alright, so that being said, for all the benefits that the over lap analysis tool has, there are a number of limitations, the first big one, is that it's mostly limited to what's in the Alma knowledge base so what I mean when I say that is this tool works best when you're using it to compare.
Esta Tovstiadi (they/them): collections within all of you know, a collection and the Community zone versus a collection and your institution zone.
Esta Tovstiadi (they/them): it's really good at that it's it's pretty sleek and it does it quickly and fairly with with reasonable success.
Esta Tovstiadi (they/them): There is a way to upload a file of identifiers of ISP ends and of titles and compare that against across collections, but it's really it's really designed to work within knowledge.
Esta Tovstiadi (they/them): On this knowledge base and, that being said, we all know that the quality of the data and all my can be variable so.
Esta Tovstiadi (they/them): The matching in overlap analysis so.
Esta Tovstiadi (they/them): The matching is done by by title or is SN I espn so the matching can really only be as good as the data.
Esta Tovstiadi (they/them): This also means that collections that lack identifiers.
Esta Tovstiadi (they/them): Such as streaming video are kind of tricky to analyze I haven't played around with trying to do a title matching on to streaming video collections, but I can tell you, having looked at the data it's probably not going to work very well.
Esta Tovstiadi (they/them): And there are just some collections in the CZ that don't have ISP address essence for all titles so you're you're only going to get a partially useful.
Esta Tovstiadi (they/them): Risk result from an an overlap analysis report that you run where where the identifiers are missing.
Esta Tovstiadi (they/them): Okay, so considering those limitations whenever whenever I run an overlap analysis for a campus.
Esta Tovstiadi (they/them): Or, if I were at a campus running these reports, I would be doing a second level of review.
Esta Tovstiadi (they/them): After after running the reports and looking at the data themselves so.
Esta Tovstiadi (they/them): Just thinking about the results of the analysis in the context of your institution and your particular situation.
Esta Tovstiadi (they/them): So, for instance, you know what what platforms are most important to your institution if if you know your campus has a your campus and your your students have a preference for ex-co versus pro quest then it, it might not matter as much that.
Esta Tovstiadi (they/them): An overlap.
Esta Tovstiadi (they/them): within an episode database is you know, maybe not as.
Esta Tovstiadi (they/them): rich as an A pro quest one if your users are going to use it.
Esta Tovstiadi (they/them): This goes the same for journals so maybe there are some titles that are more important than others at your institution, when you go into these reports, after doing the overlap analysis which we will do later in the DEMO you can see, by title which.
Esta Tovstiadi (they/them): Which journals are have overlap and so you really do need to drill down into those reports at the title level to know you know.
Esta Tovstiadi (they/them): Whether or not a journal is is really, really important to a specific faculty Member and that's the one reason you have to keep that database is that's a point for a different discussion, but.
Esta Tovstiadi (they/them): You really do need to dig into the data.
Esta Tovstiadi (they/them): A database could have a really high percentage of unique content, but maybe that content comes from lower quality or lower relevant sources.
Esta Tovstiadi (they/them): That also goes for the coverage.
Esta Tovstiadi (they/them): Of the overlap so.
Esta Tovstiadi (they/them): Most campuses are looking to have good front file coverage in their databases and in their.
Esta Tovstiadi (they/them): Their journal packages, but if you're working on, you know you're trying to weed a legacy print collection you're trying to get some some bound journals out of your library physical space, then maybe you're looking to see where you can find that back file content.
Esta Tovstiadi (they/them): And overlap analysis can help you do that, but you do kind of you know, have to dig into that data knowing what you're going to be using it for.
Esta Tovstiadi (they/them): Similarly, like the length of gaps within the coverage can also be important if there are large gaps in coverage, then that creates a kind of a bad user experience.
Esta Tovstiadi (they/them): Similarly, if there's a lot of overlap, but it's spread across seven different databases.
Esta Tovstiadi (they/them): Maybe that's trickier maybe with if they're using Primo it's not so much a problem, but if they're if that's a database that's being used.
Esta Tovstiadi (they/them): In the native database interface then then maybe that becomes a problem, so there are some nuances to do, how you take the outputs of these reports and analyze them.
Esta Tovstiadi (they/them): Okay, so all That being said, I know I said it's simple and sleek and I do stand by that like for for pretty straightforward analyses, it is pretty simple, but if you're not doing this process, very often, it can be confusing there are nuances.
Esta Tovstiadi (they/them): There is pretty decent documentation on overlap analysis, but there are those tips and tricks and just outright like information missing, that would be helpful to know that you kind of pick up.
Esta Tovstiadi (they/them): As you use this tool over and over.
Esta Tovstiadi (they/them): So there is a bit of a learning curve if you're really digging deep and using it using this tool for pretty advanced analyses, so if you ever want us.
Esta Tovstiadi (they/them): To run an overlap analysis for your campus you can absolutely request one just submit a ticket be specific about what you want, and we're happy to do that, we can usually turn those around pretty quickly.
Esta Tovstiadi (they/them): Okay um before Michelle talks about the workflow and Alma, are there any questions.
Esta Tovstiadi (they/them): Great i'm not seeing any so it's over to you, Michelle.
Michelle Eichelberger: hey thanks ESTA.
can go ahead.
Michelle Eichelberger: So we've done a presentation in the past on the over lap analysis tool, but there are some new features they came out in the March release and more changes are coming.
Michelle Eichelberger: One of the good things that you can do now is that you can select an unanticipated CZ collection as a search for comparison.
Michelle Eichelberger: You can compare it to what you already have activated in the ice and you could have done this in the past, but it would have been more clunky to do, you could have uploaded a spreadsheet of identifiers, so this is a an improvement in the process.
Michelle Eichelberger: You can select the entire ID as a target for comparison, so that would be really helpful, you know, say that you're looking to activate a new thing from the CZ but you want to see.
Michelle Eichelberger: You know what you already have in terms of overlap for that collection, this will be really handy you can also add nz holdings as an option for over at left analysis and I have a specific slide on that coming up we'll talk about that a little bit more and go ahead.
Michelle Eichelberger: So what is change the look and feel of it has changed as so mentioned, it is a sleek design, I think the little dashboard thing is much better than it used to be.
Michelle Eichelberger: So that there have been improvements with that in the past, you could not delete any overlap that you had done in the past, so now, you can keep your area, a little more tidy.
Michelle Eichelberger: there's better visual cetacean and interface, you can export the titles, with a summary page would which would be handy again if you're trying to prove need or lack of need for something that summary page will be very helpful to share with your administrators.
Michelle Eichelberger: And you can reuse input files, so you know, once you load one you can use it again in the future, which is great and go ahead.
Michelle Eichelberger: So where do you find this thing it's under resources advanced tools overlap and collection, analysis and if you don't see it as an option it's possible that you might need one of the roles that are listed here, to be able to access it.
Michelle Eichelberger: So this is what the screen looks like when you first start setting up an analysis and your new analysis drop down gives you the option to either compare collections.
Michelle Eichelberger: Or, if you have a file that you're trying to compare to something you can load the file with your lookup titles option here.
Michelle Eichelberger: you're obviously going to give the report a name if you give it a description that might help you in the future if you're trying to remember what you were doing and which things you were comparing.
Michelle Eichelberger: you're going to choose the source, your starting point and again that can either be.
Michelle Eichelberger: spreadsheet that you've loaded or a particular collection and then you decide what you want to compare it to you could compare it to one or many collections in the ice the entire ic.
Michelle Eichelberger: A CD collection, or more than one collection so, then you also get the option, you know how do you want to do the matching do you want to match on identifiers, do you want to match on the title.
Michelle Eichelberger: And then you decide if you want to include gate coverage we're going very quickly over this sort of how to information, we do have a link to a recent presentation from X sleepers ul cortex did a very.
Michelle Eichelberger: Thorough in depth review of all of these things, so we didn't really want to duplicate exactly what you all did so we're just giving you kind of a high level overview as to we'll do some demos, but this is the gist of how it works and go ahead desta.
Michelle Eichelberger: So, once you get the results, you can download the excel files to see what titles that overlap what had partial overlap, etc.
Michelle Eichelberger: If you choose to compare to the whole ice you'll get an excel like this one.
Michelle Eichelberger: The screenshot that I have here that has multiple tabs so just be aware that you know if you're looking for more information check the bottom of the file, there may be more tabs and you realize are included in the excel file.
Michelle Eichelberger: Go ahead so I mentioned the network zone, one of the new features, is that you can.
Michelle Eichelberger: Compared to what's active in the network zone, personally I think this is going to be most useful for places where they have a large amount of content being managed for them in the network zone those consortia.
Michelle Eichelberger: We don't currently do a lot of management for you.
Michelle Eichelberger: We do have a few subscription packages which i've listed here that we're managing you know it's it's hard to remember what we're doing so, I thought the slide would be useful to just you know put out there as a reminder of what we're doing for you.
Michelle Eichelberger: The other thing to be aware of and would make me reluctant to actually compare things is that we also have some kind of unique things that we're doing in the nz we have a couple of DDA cohorts.
Michelle Eichelberger: So these are you know potential titles these aren't actually things that we own yet it's to allow participation in this DDA pilot.
Michelle Eichelberger: The other thing that we're housing out there are the titles for the E book lending the ebook central London collections so again.
Michelle Eichelberger: You know these are things that might be owned by a single campus but they're part of this lendable collection, so it doesn't mean that everyone has access to this.
Michelle Eichelberger: We also have a know a package we've got the New York state historic newspapers so.
Michelle Eichelberger: I wouldn't go crazy trying to compare a bunch of things to the network zone, just because.
Michelle Eichelberger: we're not using it exactly the same way other consortia are using it some consortium manage almost all of their resources for everybody in there and that's just not how we're using it and go ahead so that's.
Michelle Eichelberger: One of the questions that came up in ul's presentation was you know what about print can we do anything with print in this overlap analysis currently you can cannot do that cancer is what I was going to say.
Michelle Eichelberger: But they are talking about adding that in the future, there is a way you can compare print and electronic but it's through analytics and i've given you the path here for how to get to this particular analysis which looks like it could be really handy.
Michelle Eichelberger: You know, you can do overlap electronic electronic print and print etc, and so that's under the there's some really great out of the box shared folders in the on the analytics and i've given you the path here on this screen that's it for me, yes.
Esta Tovstiadi (they/them): Okay, thanks, Michelle.
Esta Tovstiadi (they/them): So i'm going to jump in and do one DEMO and then probably take questions if you want to see other other things demoed.
Esta Tovstiadi (they/them): So what i'm going to do is show an example scenario where you're considering purchasing the J store essentials collection and you just want to know how much overlap, there is between this package and your other electronic holdings so everything else in your institution zone.
Esta Tovstiadi (they/them): So i'm going to switch my share over to on.
Esta Tovstiadi (they/them): Okay, great so here I am.
Esta Tovstiadi (they/them): The home screen for suny fredonia is on.
Esta Tovstiadi (they/them): And i'm.
Esta Tovstiadi (they/them): going to go to the overlap analysis.
Esta Tovstiadi (they/them): You can see here is that list of was playing around a little yesterday with some reports, we were running.
Esta Tovstiadi (they/them): If you've done overlap analysis before you know this looks a little different and like Michelle said, you can finally delete your old analyses, instead of having them hanging hanging around forever.
Esta Tovstiadi (they/them): So we're going to go to the new analysis and the one that we're going to do is compare collections, the lookup titles is the one as Michelle mentioned, where you can upload a file with identifiers and compare it against what's in on what we're going to do.
Esta Tovstiadi (they/them): Compare collections and you'll notice that now your list of previous reports has moved over to the left side and what you have right here on the right side is.
Esta Tovstiadi (they/them): Where you're going to build your report so just like before you can give it a name.
Esta Tovstiadi (they/them): If you don't name it, it will just be called new report and it will have the date and the time of the report so we're just going to call this.
Esta Tovstiadi (they/them): Jay store essential oils versus I see.
Esta Tovstiadi (they/them): You can also enter a description.
Esta Tovstiadi (they/them): And, before I think when you did a description it didn't go anywhere like it was just disappeared into the on the ether, but now you can actually use this description space and it will show up in your report and it can be a little useful.
Esta Tovstiadi (they/them): Okay, so it's going to show you, you know who created it day and the time and so then you're going to go and select your collections to compare.
Esta Tovstiadi (they/them): So the first selection you choose which is called the source is the one for which you're evaluating overlap so in our example we wanted to know about Jay store essentials.
Esta Tovstiadi (they/them): So that's what we're going to choose.
Esta Tovstiadi (they/them): Actually let's see so when you click on that what happens is you're taken to the search screen, and this is just like a general almost search.
Esta Tovstiadi (they/them): If you've done overlap analysis before you know that this used to be kind of like a pop up box and you had to do a search and then select so.
Esta Tovstiadi (they/them): Here you can search as Michelle mentioned.
Esta Tovstiadi (they/them): In any of the zones and we are going to search in the Community zone, because this campus does not have Jay store essentials.
Esta Tovstiadi (they/them): So we're going to do.
Esta Tovstiadi (they/them): That search.
Esta Tovstiadi (they/them): Okay, and I wonder if it's juice or essential maybe I misspelled it i'm going to.
Esta Tovstiadi (they/them): Use some facets here.
Esta Tovstiadi (they/them): we're going to find the collection.
Esta Tovstiadi (they/them): hmm so maybe it is essential.
Esta Tovstiadi (they/them): If anyone knows feel free to hop in the chat and correct me on the name of that collection.
Esta Tovstiadi (they/them): yeah essential okay that makes sense, so you search for your collection and you find it, and in order to add it to your report you just click select.
Esta Tovstiadi (they/them): OK, and there it is you can see it's been added sidey the number of portfolios and where it came from, if you made a mistake, you can remove it.
Esta Tovstiadi (they/them): Okay.
Esta Tovstiadi (they/them): So we have our source collection and now we want to compare it to everything in our institutions zone, so we have some options here you.
Esta Tovstiadi (they/them): You could choose before.
Esta Tovstiadi (they/them): The update to overlap analysis, you would have had to select every single collection in your institution zone, you would have had to manually click.
Esta Tovstiadi (they/them): These little checkboxes and make sure you add them, and it was pretty time intensive, but now all you have to do is select this bullet that says entire institution zone.
Esta Tovstiadi (they/them): And the other cool feature is that now, if you want to include the network zone collections as well, you can it's just a checkbox it's really simple.
Esta Tovstiadi (they/them): So.
Esta Tovstiadi (they/them): i'll just talk through I think i'll run this and then i'll talk through these a little bit if if that would be helpful for folks.
Esta Tovstiadi (they/them): Yes, it is a huge improvement Jen I agree so much easier.
Esta Tovstiadi (they/them): Correct yes, Michelle makes a good point that this will only include networks on collections that are activated for your campus which she mentioned is a good thing that's what we want it to do.
Esta Tovstiadi (they/them): Okay, so um so we've selected what we're going to compare our source collection with, and now we need to just pick the method for matching.
Esta Tovstiadi (they/them): there's a number of methods.
Esta Tovstiadi (they/them): I I usually default to ISS and if i'm working with journals and ISP and if i'm working with ebooks i've never really played with Title matching because i'm always wary of it but ul in his DEMO and presentation last week.
Esta Tovstiadi (they/them): mentioned that it is, it can be fairly robust, and so I encourage you to play around with it, if you're using a comparing a collection that doesn't have is Snr is being you know you can try it and see what happens Okay, and then we do want to include date coverage and.
Esta Tovstiadi (they/them): We are running this report in the present in this year, so we don't want to change anything in this reference year.
Esta Tovstiadi (they/them): I have never used this, but the way I understand it from the documentation is that say you were thinking about making changes next year or two years from now.
Esta Tovstiadi (they/them): Then you could change the reference year to pretend that you're running the report in the future, essentially that's a really like quick and dirty explanation again if I encourage you to play around with it, to see how it works.
Esta Tovstiadi (they/them): Okay, so we've done all that and the next thing we do is we just click on generate oh another cool thing that is different.
Esta Tovstiadi (they/them): If you've run.
Esta Tovstiadi (they/them): overlap analyses in the past, maybe you were working on something, and you got up and you know got interrupted or had to go to a meeting or something and left your screen open.
Esta Tovstiadi (they/them): And poof your analysis was gone maybe you had spent 15 minutes, adding every single collection in your ID and and all of a sudden it's gone.
Esta Tovstiadi (they/them): which was frustrating if that's happened to you well now.
Esta Tovstiadi (they/them): These reports are automatically saved so even we haven't even done the report, yet we haven't generated it, but it has already been saved and if you click away from it.
Esta Tovstiadi (they/them): And you come back it's it's just there waiting for you just really great so okay so let's run the report and takes you back to this screen and you can see that it's pending.
Esta Tovstiadi (they/them): If you want to refresh it.
Esta Tovstiadi (they/them): Then, eventually, it will start running and this little percentage indicator will begin changing, but while we're waiting for that, I just wanted to talk through some of these options with comparing collections so.
Esta Tovstiadi (they/them): When we did the entire ID and.
Esta Tovstiadi (they/them): i'm not going to talk about the nz just yet, but so let's just say, for instance, you.
Esta Tovstiadi (they/them): already had Jay store essentials and you just want to know what overlap, there is between I don't know Jay store essentials and arts and sciences to so you've already picked essentials here, and then you want to just select.
Esta Tovstiadi (they/them): You want to compare it to something you've already got activated in your institution zone, so you click this.
Esta Tovstiadi (they/them): This radio dial and then you're going to select the collections and again you're taken to this search where you can't change where you're searching right because we already selected the institution so.
Esta Tovstiadi (they/them): we'll just do a quick search for chase store.
Esta Tovstiadi (they/them): And I just want to show you this because it is annoyingly just like a little bit different than selecting your source collection and I don't know why, but it is.
Esta Tovstiadi (they/them): So okay we'll just pretend, you know we're selecting we're going to compare against something else so there's no select button over here next to your portfolio list button so just fyi you won't be clicking select here.
Esta Tovstiadi (they/them): So you'll you would have to do, like a checkbox and.
Esta Tovstiadi (they/them): You know if you can do multiple just like before, and then you would hit done when you're ready to add those.
Esta Tovstiadi (they/them): that's a little confusing it is different, I think, in the past, you had to click a button that says add selected or something and I just think it's interesting that it's different than the way they.
Esta Tovstiadi (they/them): They made this this search look so so just just so you know.
Esta Tovstiadi (they/them): That looks a little different and.
Esta Tovstiadi (they/them): OK.
Esta Tovstiadi (they/them): I see that our report is complete, I just want to talk through this and then we'll hop back over to that.
Esta Tovstiadi (they/them): If you notice, I tried to change, where I was comparing my collections from I got this little pop up says you're going to remove.
Esta Tovstiadi (they/them): we're going to remove these collections that you've already selected is that Okay, yes it is that's also a really easy way if you added a bunch of collections incorrectly and you need to remove them all just you can do it like that.
Esta Tovstiadi (they/them): So all of these radio dials when where you're selecting collections are going to.
Esta Tovstiadi (they/them): bring up the same search box just you'll be searching in a different zone.
Esta Tovstiadi (they/them): Okay, and then we talked about the entire ice.
Esta Tovstiadi (they/them): So when you're searching against the entire nz.
Esta Tovstiadi (they/them): You do have the option to.
Esta Tovstiadi (they/them): search.
Esta Tovstiadi (they/them): to compare against only those collections, that you have available for your institution or only the ones that are not available or everything.
Esta Tovstiadi (they/them): As Michelle said we're not really utilizing.
Esta Tovstiadi (they/them): The nc as much as maybe some other consortia that have a ton of content in there, so you know, probably this isn't going to be too useful for you right now but I guess, like, for example, if your campus.
Esta Tovstiadi (they/them): wasn't subscribing to science direct or maybe you had some science direct titles you're subscribing to on your own and you want to compare.
Esta Tovstiadi (they/them): Against the Sunni science direct package, which is in the network zone but wouldn't be available for you, then you, you could compare it against that.
Esta Tovstiadi (they/them): But I guess like I don't know you might you might just do that by selecting collection individually so so yeah play around with this if you'd like I don't I don't see a ton of utility utility for it right now, but that is what it does.
Esta Tovstiadi (they/them): Okay, so we're done with this so i'm going to delete this.
Esta Tovstiadi (they/them): Because we don't need it and look it's gone, which is great.
Esta Tovstiadi (they/them): Okay, so here's the analysis that we just ran comparing the J store essential package versus our institution so.
Esta Tovstiadi (they/them): So kind of cool now there's this circle.
Esta Tovstiadi (they/them): pie chart type thing with colors that show you the correspond to the types of overlap.
Esta Tovstiadi (they/them): So this first one, this really big blue one.
Esta Tovstiadi (they/them): Is the titles that have complete coverage overlap So these are where.
Esta Tovstiadi (they/them): there's a journal, and the entirety of the journal in J store essential is has overlap with something else in your institution zone in your current collection.
Esta Tovstiadi (they/them): So that's 81% that's pretty high.
Esta Tovstiadi (they/them): If you click on this little download icon.
Esta Tovstiadi (they/them): You can download the file and let me.
Esta Tovstiadi (they/them): Let me change my share really quickly.
Esta Tovstiadi (they/them): So I can show you what that file looks like.
Esta Tovstiadi (they/them): Okay, so here's the file.
Esta Tovstiadi (they/them): That was downloaded.
Esta Tovstiadi (they/them): Michelle mentioned there's now a little helpful summary screen That just shows you.
Esta Tovstiadi (they/them): What analysis You ran.
Esta Tovstiadi (they/them): The previous overlap analysis tool did not have this so you would have these files and you know you kind of have to look at what's included in it see what you ran it against which is.
Esta Tovstiadi (they/them): A little tricky so I really like that the summary is included because you know you can see.
Esta Tovstiadi (they/them): um.
Esta Tovstiadi (they/them): When you ran it and, like what the match method was.
Esta Tovstiadi (they/them): The percentage and then like what you were comparing against which is really helpful, I think.
Esta Tovstiadi (they/them): Okay, and so here's the list of Titles again, these are the titles that have complete overlap.
Esta Tovstiadi (they/them): let's just look at one, and so you can see.
Esta Tovstiadi (they/them): This coverage source said, that is, the coverage in.
Esta Tovstiadi (they/them): The json essential collection that's our source set.
Esta Tovstiadi (they/them): And looks like this journal has coverage from about 1952.
Esta Tovstiadi (they/them): And there is a six year embargo.
Esta Tovstiadi (they/them): So.
Esta Tovstiadi (they/them): That came from the Community zone which we talked about, because we don't currently have this resource activated.
Esta Tovstiadi (they/them): And then, if you scroll over.
Esta Tovstiadi (they/them): You can see okay so here's our target and our target was the entire institution zone so here are three collections in R ic where there's overlap with what is in Jay store essential for this title.
Esta Tovstiadi (they/them): So.
Esta Tovstiadi (they/them): All three of these collections are in the same cell in in this report so that's a little confusing, but if you go over to the coverage it's just it's.
Esta Tovstiadi (they/them): They just match right across.
Esta Tovstiadi (they/them): So the first one is gail academic one file and it looks like gail has that journal, you know from February 1993 through November 1998 you can also see arts and sciences to has what looks to be the same coverage as json or essential same embargo everything like that so.
Esta Tovstiadi (they/them): That shows you.
Esta Tovstiadi (they/them): That this title does in fact have complete overlap coverage with something in your institution zone.
Esta Tovstiadi (they/them): When you're looking at this like I said, not everything is created equal maybe you don't have your students or maybe there's a.
Esta Tovstiadi (they/them): Preference or something.
Esta Tovstiadi (they/them): Over Jay store compared to gail or PepsiCo or something so.
Esta Tovstiadi (they/them): You can look through this list to kind of see where where the overlap is.
Esta Tovstiadi (they/them): Not a super easy way to filter through this.
Esta Tovstiadi (they/them): Especially with such a large file, you know you could you could do some text filtering but the way the data is coming out it's kind of hard to like only see.
Esta Tovstiadi (they/them): Everything in one particular database, which is a limitation, but it does you know if you're relying on Primo for for access for a lot of these things, then it does show you.
Esta Tovstiadi (they/them): The general overlap.
Esta Tovstiadi (they/them): Okay i'm going to switch my share back I think i'm just going to do a general share so I don't have to keep switching back and forth okay.
Esta Tovstiadi (they/them): Okay, so we're back in on can everyone see Alma.
Esta Tovstiadi (they/them): Make sure I shared that correctly.
Michelle Eichelberger: If you're good ESTA.
Esta Tovstiadi (they/them): Thanks Michelle.
Esta Tovstiadi (they/them): Okay, so we just looked at this spreadsheet.
and
Esta Tovstiadi (they/them): Then there's also and that was the titles, with complete overlap and then there's also the titles with partial coverage overlap.
Esta Tovstiadi (they/them): So i'm going to download that it's going to look very, very similar.
Esta Tovstiadi (they/them): But I just want to show you as as another example.
Esta Tovstiadi (they/them): So here we have a journal within J store essential and it looks like there's access from 1984 from April and there's an eight year embargo.
Esta Tovstiadi (they/them): Okay, and that's what's in a store essential so, then we can go and see that we also have access to this Journal in Cisco and a couple of school databases from 1999 ish until 2012 with no embargo.
Esta Tovstiadi (they/them): So it sounds like we're missing, you know a good chunk of of earlier content, as well as some of the later content, although maybe not with the eight Year embargo it's just a year or two.
Esta Tovstiadi (they/them): So.
Esta Tovstiadi (they/them): that's how you would look at this file and see.
Esta Tovstiadi (they/them): You know if there's a specific journal.
Esta Tovstiadi (they/them): you're concerned about in a collection.
Esta Tovstiadi (they/them): Then, maybe you know there's a specific date range that you, you absolutely need to have access to or that's really important, so this report is going to help you see.
Esta Tovstiadi (they/them): If the dates and the coverage that you need are, in fact, included.
Esta Tovstiadi (they/them): Okay.
Esta Tovstiadi (they/them): So that's the partial coverage overlap so, then there are the titles that have no overlap.
Esta Tovstiadi (they/them): No coverage overlap, so this one is always confusing to me, but basically.
Esta Tovstiadi (they/them): This report is where both databases, or in this case both sources, the.
Esta Tovstiadi (they/them): json or essential package and the ID both of them have some access but it's not the same.
Esta Tovstiadi (they/them): So in this example.
Esta Tovstiadi (they/them): This journal is available and J store essential.
Esta Tovstiadi (they/them): From.
Esta Tovstiadi (they/them): For a month ish to two issues in 2000.
Esta Tovstiadi (they/them): And it is also in nj stores and sciences seven.
Esta Tovstiadi (they/them): Oh interesting.
Esta Tovstiadi (they/them): So this should be different this should be some different coverage, but isn't.
Esta Tovstiadi (they/them): And I wonder why.
Esta Tovstiadi (they/them): I wonder if the way.
Esta Tovstiadi (they/them): like this one doesn't have.
Esta Tovstiadi (they/them): Dates right just has volume and issue and has a year that's one has month and day and I wonder if that's tripping it up, it shouldn't.
Esta Tovstiadi (they/them): But i've never seen that before so that's really interesting I don't know if other folks have seen that but, in theory, these should have two separate.
Esta Tovstiadi (they/them): Dates of coverage so.
Esta Tovstiadi (they/them): That is an interesting thing and i'm gonna i'm going to submit a ticket and ask about why that happened.
Esta Tovstiadi (they/them): Because what you should see with this report is two separate.
Esta Tovstiadi (they/them): Dates of coverage within the two separate sources.
Esta Tovstiadi (they/them): Okay, and then finally.
Esta Tovstiadi (they/them): titles, with no overlap So these are in this example titles, that would be totally unique to Jay store essential.
Esta Tovstiadi (they/them): And it's only you know it's a low percentage right it's only 12 and a half percent.
Esta Tovstiadi (they/them): hundred 32 titles, but maybe Maybe those titles are important enough that they weren't purchasing this collection, for your institution.
Esta Tovstiadi (they/them): that's that's sort of that second level analysis that you're going to have to do when you look at at these reports, so you can see here's the journal Journal of educational and behavioral statistics in a store essential.
Esta Tovstiadi (they/them): From 1994 October with a four year embargo and that's it there's no no access or coverage within your institution zone so.
Esta Tovstiadi (they/them): This is where you know you might if you're really considering that package you might.
Esta Tovstiadi (they/them): You might look through these titles and see Okay, is there are there dates and.
Esta Tovstiadi (they/them): You know coverage.
Esta Tovstiadi (they/them): that's so important important enough to us, you know, are we trying to do a weeding project and, like json essentials, the only place to get some of this.
Esta Tovstiadi (they/them): Some electronic access for some of these journals that we have in print and we really want to move off site, or we want to you know get rid of them so.
Esta Tovstiadi (they/them): Unfortunately overlap analysis cannot do that work for you, I wish it could but that's that's going to take your.
Esta Tovstiadi (they/them): Your librarian and expertise so.
Esta Tovstiadi (they/them): i'm okay.
Esta Tovstiadi (they/them): i'm really puzzled by this.
Esta Tovstiadi (they/them): Okay um alright, so any questions about this report or.
Esta Tovstiadi (they/them): anything like that any any.
Esta Tovstiadi (they/them): Anything else folks want to see.
Esta Tovstiadi (they/them): If you're curious I ran yesterday.
Esta Tovstiadi (they/them): So I talked about, we can compare to.
Esta Tovstiadi (they/them): CZ collections so yesterday I compared the E book in the progress the book just to see, and of course there's a ton of overlap and a ton of unique content.
Esta Tovstiadi (they/them): Which is to be expected.
Esta Tovstiadi (they/them): But.
Esta Tovstiadi (they/them): This.
Esta Tovstiadi (they/them): Analysis took a really long time to run, which I think is something you see when there are you know there's over 200,000 titles in the in the pro quest package.
Esta Tovstiadi (they/them): So that's just something to keep in mind if you're comparing two really large packages, or one really large package and and something else, then it can take you know 3040 minutes to run.
Esta Tovstiadi (they/them): Just something run slower in the afternoon as Alma does generally.
Esta Tovstiadi (they/them): I find it kind of frustrating that so if we look at this output file of the titles, with no overlap and so oh actually before I do that I want to mention.
Esta Tovstiadi (they/them): you'll notice there's just two reports here right there's either complete coverage overlap or there's no overlap.
Esta Tovstiadi (they/them): that's because these are ebook collections there aren't really dates included there are no dates of coverage so when you do analyse on ebook collections you're you're going to see just the two reports because there's no partial coverage for ebooks.
Esta Tovstiadi (they/them): Okay, so anyway, I was, as I was saying.
Esta Tovstiadi (they/them): I find it a little frustrating.
Esta Tovstiadi (they/them): The lack of metadata in these output files so like for me if I was looking at these two collections, I would really want to know, like.
Esta Tovstiadi (they/them): Well, what year of publication, are these books or who are the who's the publishers what's the language things like that you, you can't see that here in this output.
Esta Tovstiadi (they/them): Which is a little frustrating.
Esta Tovstiadi (they/them): In theory, if you were kind of.
Esta Tovstiadi (they/them): skilled at excel you could go into Alma and like doing an export of all the portfolios and the ebook central academic complete collection and then you could just do a comparison like to just match on the mls ID and then you could pull that.
Esta Tovstiadi (they/them): publisher date data out from that but it's it's an extra layer of work it's a little frustrating thing that you know you know that you know that metadata is in there it's like I can't the overlap analysis report give it to us.
Esta Tovstiadi (they/them): So just some feedback for pro quest or for actually breasts on that one.
Esta Tovstiadi (they/them): But you know you, you can see.
Esta Tovstiadi (they/them): The overlap it's just you're a little more limited as the collections get bigger and bigger you're a little more limited as to what you can do with that data I don't know what I do with this data if I was thinking of subscribing to one of these packages, I think I would need more information.
Esta Tovstiadi (they/them): i'm.
Esta Tovstiadi (they/them): holly asks why can't it.
Esta Tovstiadi (they/them): I don't know that's a good question and I.
Esta Tovstiadi (they/them): i'm going to ask them when I submit that ticket, I have a number of questions about overlap, but.
Esta Tovstiadi (they/them): I don't I don't I don't know.
Esta Tovstiadi (they/them): Maybe it's something they're planning for another release.
Esta Tovstiadi (they/them): Like the print overlap, it could be something that's coming down the Pike.
Esta Tovstiadi (they/them): Okay um so.
Esta Tovstiadi (they/them): that's all I have, I think that.
Esta Tovstiadi (they/them): We have, so we have listed.
Esta Tovstiadi (they/them): Last week's recording and slides from the excellent Bruce overlap analysis presentation I highly recommend you to look at those.
Esta Tovstiadi (they/them): They are, step by step here's how you do you know a number of different overlaps and then Shannon did a really great overlap analysis webinar a couple years ago.
Esta Tovstiadi (they/them): So we've got the link to that here and we'll we'll post the slides.
Esta Tovstiadi (they/them): Afterwards yeah lori I will.
Esta Tovstiadi (they/them): drop those links and then there's also the.
Esta Tovstiadi (they/them): The knowledge base documentation for overlap analysis so.
Esta Tovstiadi (they/them): just going to put.
Esta Tovstiadi (they/them): here's the leavers recording.
Esta Tovstiadi (they/them): and
Esta Tovstiadi (they/them): slides.
Esta Tovstiadi (they/them): And then.
Esta Tovstiadi (they/them): here's the link to our shannon's super helpful overlap analysis presentation, which will be a little different.
Esta Tovstiadi (they/them): But still has some helpful points.
Esta Tovstiadi (they/them): And then the.
Esta Tovstiadi (they/them): documentation.
Esta Tovstiadi (they/them): Okay.
Esta Tovstiadi (they/them): So I think that that's all that I have, are there any questions or Michelle do you want to add anything.
Esta Tovstiadi (they/them): Great.
Esta Tovstiadi (they/them): Okay um.
Esta Tovstiadi (they/them): Well, thank you, everybody for joining us this morning and like I said feel free to play around with this have fun, but if you want us to run an overlap analysis for you we're happy to do it.
Esta Tovstiadi (they/them): And I think that's.
Esta Tovstiadi (they/them): that's all we have so have a have a great Wednesday everybody.