Cori Wilhelm: Okay, we're rolling. Take it away, Maureen.
Maureen Clements (SUNY): Great.
Maureen Clements (SUNY): hey, everyone! We are extremely excited to be having this bolus update for September 12.th It's our 1st fall update for the Fy 2425 school year, and I know this semester has already been in full swing, and we're all heading back into the rhythms of the school year. So we're really, really glad that you joined us.
Maureen Clements (SUNY): That's like next slide.
Maureen Clements (SUNY): Our agenda today is just some general updates. And then we're going to talk a good bit about the digital transformation projects that are happening across Suny. We're going to have some oldest updates here, and then we'll head into the functional updates for the different areas.
Maureen Clements (SUNY): But before we do, we really want to take a moment to remember our colleague, Mohammed Hussein. He passed away just this past August 8, th and I know that. It's a really sad sad
Maureen Clements (SUNY): that that it happened. And we really want to thank Mohammed for his years of dedicated service and commitment to Sunni students, the Sunni Library Community and downstate. He will be deeply, deeply missed, and we extend our condolences to the Hussein family and downstate.
Maureen Clements (SUNY): If you haven't seen the video profile of Hussein, it's really wonderful and a true Testament to who he is. I'm just gonna pop that in there. I know that went went back and forth through the Sunni law. So just wanna it's watch that it was just really a lovely remembrance. So
Maureen Clements (SUNY): okay, great maybe we can. You know, we're gonna be moving forward into general updates.
Maureen Clements (SUNY): Kim Scalzo is not able to join us today. So Catherine Stoller, Peters and I will be providing just some high level updates for Suny the system administration and dias, the digital Innovation Academic Services division that we're that olus is part of
Maureen Clements (SUNY): alright. Let's through a slide here. So quick. General updates. So there is a new faculty. Fa, m faculty fellows program. This is the advocates and allies fellows where we're going to be building campus level champion leaders
Maureen Clements (SUNY): for accessibility, including eit accessibility. We did talk about this at the Eit Accessibility Subcommittee for libraries about then we are really I think that would be great to have librarians involved in this.
Maureen Clements (SUNY): You can access it through the link there. The timeframe for these fellows will be January through December of 2025, and nominations are due relatively soon. So if you do have someone you want to nominate. Please go ahead and do so. That initial cohort will be about 1012 fellows.
Maureen Clements (SUNY): There's also a fall. Civic Learning and Civic Engagement series. It's an online series, 6 parts.
Maureen Clements (SUNY): And it's sort of spans the gamut for teaching and learning and AI and civic engagement, and and how things are sort of moving in that space. So I highly recommend joining that as well, you learned some really interesting things.
Maureen Clements (SUNY): We do have a new Ds website. That's innovate.suny.edu. And what we're doing right now is we're looking at ways that we can.
Maureen Clements (SUNY): I think this website for me is sort of like thinking about how you know all this is integrating into Ds and how we're adopting best practices across Ds. And I think this this website kind of demonstrates that.
Maureen Clements (SUNY): I, we're really looking forward to working with Ds more and thinking about some some few projects that we're working on in in light of this, we're starting to look at an innovative instruction ecosystem strategic planning and how we can work together. And we'll be looking at the intersections between librarians, teaching and learning, and particularly in AI spaces. So stay tuned for that.
Maureen Clements (SUNY): And we I also want to give an update on the Digital Transformation Project funding.
Maureen Clements (SUNY): I'm going to turn it over to Catherine, who's really leading the charge from the oldest side of the house. So let her give you a few updates on that.
Catherine Stollar Peters: Thanks, Maureen. I just wanted to share a few things. This is a link to the Digital Transformation Fund
Catherine Stollar Peters: Project website at Suny, and just as a reminder in 2023, in the 2023, 2024 enacted State budget. Governor Hochul and State legislators generously authorized 200 million dollars for Suny to spend on projects to modernize the student experience, address, outdated technology, remediate cyber security vulnerabilities and increase Suny's competitiveness.
Catherine Stollar Peters: So that process started recently
Catherine Stollar Peters: this year with ideas submitted by people from all across Suny. Those were then evaluated by the Digital Transformation Project Advisory Task Force Group and 15 projects were recommended for entering the next phase of planning and funding the approved projects, support specific goals to increase suny enrollment.
Catherine Stollar Peters: support student success and support Suny's infrastructure. So the projects that we're engaging with the most at Olus include this suite of data pillar projects. Those listed in red on your screen.
Catherine Stollar Peters: They include an overarching data management platform. If you could just go back for a quick second, I just wanted to tell a minute about the there. There's an overarching project. It's a data management platform. It does include 2 things, the research information management system and research data repositories. And I will talk about those in the next 2 slides.
Catherine Stollar Peters: notably work on data. Governance will be embedded into all of those Dtp projects to ensure that data used or resulting from these projects will ensure accurate, usable and actionable data. Thanks. Thank you very so much.
Catherine Stollar Peters: So. 2 of the projects I wanted to talk to you about specifically that someone within Olus is participating in are the Research Information Management project and the research Data Repository project.
Catherine Stollar Peters: So a research information management system, just as a definition is a digital platform designed to collect store, organize and disseminate information about research activities conducted within an organization. So this would you know, as librarians. We know this is use of bibliographic data and metadata about research.
Catherine Stollar Peters: The project will develop a suny research information management system that consolidates data from across the Suny system to support strategic decision making enhance research collaboration and promote suny research activities. The system will include a public facing portal with researcher portals and an equipment sharing system as well as advanced research analytics, capabilities. Hopefully, the project will be completed about 2,026.
Catherine Stollar Peters: These projects within the data management platform are working in succession. So the data management platform at Suny system is starting first, st then the next project, the Research Data Repository Project will start. And then this project, the Research Information management Project, will begin hopefully early next year.
Catherine Stollar Peters: There are the co-leads of that project are Kevin Gardner at Stony Brook, and drew. Rawl drew Walsh at Orid. All of these projects fit into a data management platform project supported by and managed by Teresa Foster at System administration.
Catherine Stollar Peters: The second project I wanted to talk about was the research data repositories Project.
Catherine Stollar Peters: This research data repositories project is meant to support data services and should work in conjunction with other suny organizational data services. So it's about the technical infrastructure for a repository to store steward disseminate and preserve research data. But it also requires social infrastructure, such as policies, governance, workflow documentation, and more to operate
Catherine Stollar Peters: efficiency efficiently. So it will be a technical solution. But we are looking at the broader organizational infrastructure needed to support a technical research data repository.
Catherine Stollar Peters: This repository will be an option for Sunni
Catherine Stollar Peters: researchers to share and deposit their data to support funding compliance to support open data.
Catherine Stollar Peters: Fair data, increased awareness of the Suny Research enterprise and increased branding for campus and system. Research.
Catherine Stollar Peters: We, the co-leads for this project are Aviva, Winerabilajoy at the University at Buffalo, and me
Catherine Stollar Peters: and Marcy Strong is also working on this project with us. We'll use her expertise in metadata and institutional repositories. So thank you very much, Marcy.
Catherine Stollar Peters: and just a note. The Dtp Communications manager has been hired, and we look forward to sharing more information about Dtp initiatives when it becomes available. So more to come on this exciting work and take it away. Maureen.
Maureen Clements (SUNY): Alright. I know that's so much work, Catherine. You're just really doing it. You know. Thank you so much for representing all this on those projects. And just they're really really critical for the next steps and compliance. So looking forward to the outcomes.
Maureen Clements (SUNY): okay, so we're just gonna talk about some oldest updates, and then we'll talk about some functional updates. But I did want to share. We have a org chart here. It's the latest updated org chart about what? What? Our.
Maureen Clements (SUNY): what we, what it looks like. So we all this reports to Kim Scalzo, who is the interim senior associate provost for digital innovation and academic services
Maureen Clements (SUNY): underneath, that we do still have the vacant director of Olus position gonna talk a little bit more about that right right now, what we need to. We're working on the the job description and sort of getting that finalized and moving that through the system.
Maureen Clements (SUNY): There's just to remind everybody I'm the associate director for studio, shared library services, and everyone who works on my team. Here we have Cory Wilhelm Michelle, Tim. We do have a vacant position, and talk a little bit about it in a minute. Rebecca, Susan, and Marcy so, and then we also have a vacant Olis licensing and business operations program, position, manager position. Talk a little bit about that in a minute as well. But Esta, who is currently reporting to me will be reporting
Maureen Clements (SUNY): to that new position. And then Tony Defranco, who's the Director of Operations for oer services, and Catherine Stellar Peters, who is our associate director for assessment and data analytics. So
Maureen Clements (SUNY): so in terms of the, as I mentioned, the oldest director that we are going to be doing a search for the oldest director and then the the licensing and business operations manager. Right now I'm sort of filling that role which is running most of procurement, working on billing, their licensing. Really, we're in the final stages of finalizing. We're finalizing that job description. So won't be pushing that through.
Maureen Clements (SUNY): But what I do want to talk about a little bit more is the digital initiatives program manager and support specialist.
Maureen Clements (SUNY): This is, we're backfilling for Yvonne's role, which was the institutional repositories, program manager and support specialist. So this role will still have primary technical responsibility for the institutional repositories.
Maureen Clements (SUNY): But they will also be taking on some more of the technical aspects of Alma primo, including Sis loads, normalization rules ingest integrations. What we really like for this role for this person in this role would be exploring digital tools and integrations.
Maureen Clements (SUNY): especially some of the new Aa AI based tools with the and and also Lsp Lms integrations beyond Libguides, what we're currently doing right now. So we will be posting this position very, very soon, and if you are interested we'd love to have you apply. So we'll be sending out that notice once once it's once it's advertised.
Maureen Clements (SUNY): Okay, great.
Maureen Clements (SUNY): Just a quick. Just quick overview of some of the advisory groups. We do have 2 advisory groups that we've been working with
Maureen Clements (SUNY): the Olus Advisory Board, whom we haven't really had much turnover. The Suny law President does turn over. So we want to welcome Kate Brent to that role and thank Adam Saunders for for his work on with the board last year and there has been very little change. So that's good that people are hopefully enjoying serving on that role. We also have the oer Services Advisory Board, which is
Maureen Clements (SUNY): people from across Suny in different roles as well. Not just the library roles. So helping out with oer services and advising some of those experiences.
Maureen Clements (SUNY): And finally, we do have want to thank everyone for their work there. And we also have the collections Advisory Group, which we did have a couple of new people starting Jean Paul and and Giovanine, and we want to thank them as well for for volunteering.
Maureen Clements (SUNY): We did. All of these groups have already met. They've already had one meeting so far. So we're already well on our way to getting advised and thinking about what some new directions and getting feedback for the projects that we're working on. So thank you so much. Everyone for for serving on these committees.
Maureen Clements (SUNY): Another update just want to remind everyone that we do have a series of interest groups that want to talk about, because sometimes I know that might get a little bit lost in the sauce. There. We do have a
Maureen Clements (SUNY): These are sort of informal monthly meetings that where you, the topics, are group led you can come and talk about whatever you're working on at the moment. Sometimes these groups might be a little more structured, depending on what the group wants. But these are all basically group led topics. You can register through the Olus library calendar and you know. Put the link in there and we do. We're trying to advertise all of those groups. So they're updated. And you know, when they are and you can get them on your calendar.
Maureen Clements (SUNY): We have an analytics interest group and the Discovery Resources Interest group at the Institutional Repositories interest Group, which is sort of transitioned from the scholarly communications cop. While we're in the middle of figuring out. You know what the next steps are with the digital initiatives role.
Maureen Clements (SUNY): And then we have a metadata interest group that just met I believe yesterday. So and then finally, I wanna give a shout out to Angela Rhodes, who has been running our systems and processing processes. Interest group done an incredible job on that. But that group is transitioning to a base camp discussion Forum, and you can add yourself. It's an all access group. All of these are all access groups that you can add yourself to
Maureen Clements (SUNY): if you are interested. That's through the base camp. So just want to mention that this is a really great way to meet your peers.
Maureen Clements (SUNY): share questions and best practices, and it's really an informal setting. So we we hope that you will be joining us.
Maureen Clements (SUNY): Gonna review a couple of projects and initiatives that we've been going through for this past year.
Maureen Clements (SUNY): Wanna just do a recap of where we are with our 5 year Alma primo ve anniversary part of those that initiatives is that we would be working on policy reviews. And right now I I know that the SMS P has been really that's this. Standards and metadata policies working group have been really doing a tremendous amount of work going through all of those
Maureen Clements (SUNY): policies that we had related to Alma and the Nz. And I know that we're going to be doing some presentations on that later on in the year, when we'll share with what those updates are, we're also gonna be looking at some acquisitions policies as well. And that's once we finish up the metadata and cataloging. That's the natural, you know, that we had. We do have a few policies for acquisitions.
Maureen Clements (SUNY): And one thing that I didn't mention here it was that, you know. I know that Tim and his Asrs working group as well. They have been looking at some potential policy changes for the loan periods. But I think right now we're we're we're gonna sort of keep those as is. And but I think that in the future. We're gonna revisit depending on, you know, once we're once our resource, sharing projects would keep continue to grow.
Maureen Clements (SUNY): We did have our benchmarking reports, and that was about the adoption of tools and features. So that was last semester. And if you are interested in getting a benchmarking report, I know that they've been really working hard on making those a lot easier to obtain. If you are interested and you did not receive one. Just reach out. Let us know
Maureen Clements (SUNY): another feature. Another sort of initiative that we were working on as part of the 5 year anniversary is the health checklists. We've you know. We sent out the metadata and the resource sharing. We're about to send out analytics. In general. We'll be sending out an acquisitions, and I know that Tim is working on a fulfillment health checklist, so he'll be sending that out soon as well.
Maureen Clements (SUNY): We have also this summer. I don't. You know. I know that a lot of folks are sort of away for the summer, but we did have ex libras come and join us. That was
Maureen Clements (SUNY): We had Asaf Klein, who's the Vp. For product management of Alma and Yuzriel Kuchar, who's a senior director of product management, both of whom worked on our implementation. They came and talked about lots of new innovative and innovation and AI product development across Alma and Primo. And there is a lot going on. We'll talk a little bit more about that. But I do urge you to watch that session so you can prepare yourself for some of the changes that are going to be happening with Alma.
Maureen Clements (SUNY): and finally, as part of this initiative, we had site visits, and we're in the middle of those site visits. Last spring we sent a form for people who were interested in site visits. We did have 43 responses. So we are going through those site visits. Just if you want to go to the next page real quick.
Maureen Clements (SUNY): Here's all the campuses that we visited to date. We visited 24 campuses so far over the spring and the summer, and I will tell you that these site visits have been such a great way to connect, and in some cases reconnect meeting people for the 1st time, seeing many of our schools. It's just really been a wonderful opportunity. And it's really humbling to sort of see the beauty and the richness of the state and our incredible suny system. So I know I've really been enjoying my visits.
Maureen Clements (SUNY): at one question, I will. Yeah, okay, let's let's yeah. This is great. So.
Cori Wilhelm: Right, Bethany.
Maureen Clements (SUNY): Sorry.
Maureen Clements (SUNY): We did take photos at some of our places that we want to share just a couple of photos of some. And but we're gonna present more, more photos and more on our site visits at at a later date. Once we've completed them. But this is the off site storage facility at Binghamton, which is really incredible. I know that Katherine went and visited that.
Maureen Clements (SUNY): and had a great tour of that storage facility
Maureen Clements (SUNY): next slide.
Maureen Clements (SUNY): and then I know Marcy and Michelle visited Monroe Community College. So from state of the art storage facility to Old World albums of Arthur Miller and Oscar Wilde. So there's we deal with technology of all sorts and variety, as you can see. So that's some really great I think that I think the kids like the albums these days.
Maureen Clements (SUNY): And then I visited fit where? They had an incredible archive, gave me a little tour of their archive. So we've got flat files and an an old sewing machine that's in their archive and as well as their lookbook collections. And this is really a very unique collection of materials, and a, you know, a great crew at fit so
Maureen Clements (SUNY): want to thank everyone for having us, and we look forward to visiting y'all's new campuses
Maureen Clements (SUNY): as
Maureen Clements (SUNY): in the fall, so we do have about 20 more campuses to visit. We'll continue those visits.
Maureen Clements (SUNY): What our plans are next to analyze our notes reports. We're taking down notes and reports, and we're going to try to glean some insights about successes and challenges and see if we can't find overarching themes across our suny libraries, we plan to share the results.
Maureen Clements (SUNY): One thing that I do want to mention is that we're not the only department visiting campuses through nds. We Suny online is also has an initiative to visit campuses as well as Cpd. So we do plan as well to talk about? Are there other overarching themes across our different departments that we're seeing on our campus visits as well? So we're going to be talking more at length about that nds
Maureen Clements (SUNY): right great.
Maureen Clements (SUNY): One project initiative. Well, it's really many project initiatives. It's huge, it's it's messy. It's it's AI AI and libraries.
Maureen Clements (SUNY): And we are really starting to try to, you know. Take on this challenge here at Olus and at Ds
Maureen Clements (SUNY): the other day. So you know, we're going to be doing a lot more spotlights. And I and I wanted to just highlight AI and libraries, because I know that there is really there's a lot going on, and we've had a lot of sort of questions and requests. So
Maureen Clements (SUNY): one thing that we've just recently did was, that was Tuesday. We had a spotlight on Suny Library today is Goliath, an organizational response to AI and Academic libraries. It was a really wonderful session.
Maureen Clements (SUNY): Mike Casey, from the humanities, librarian, liaison, librarian from the University of Buffalo and Jessica Hollister, who's the dental liaison librarian at the University of Buffalo, presented on how libraries at institutions of higher education can and what they're doing at Buffalo to shape a coherent and thoughtful response to a lot of the changes that we're going to be facing. So it's a great introduction to the work that we're having we have to think about.
Maureen Clements (SUNY): And we're also going to be starting an AI Libguide working group.
Maureen Clements (SUNY): Now, this working group emerges from the work of the fact to AI Task group.
Maureen Clements (SUNY): And how do we share and disseminate information that is constantly changing? And how do we coalesce around some of those information that information
Maureen Clements (SUNY): and Ken Fuji, who is the emerging technologies librarian at Buffalo State, was part of that fact. 2 task group and suggested using lip guides as as a tool to be able to do that. So we're going to be coalescing around topics and definitions based on what the group wants to talk about. Likely a good bit about AI literacy.
Maureen Clements (SUNY): There's going to be an Olas members attending those groups depending on our subject.
Maureen Clements (SUNY): Ken Fuji, please email him. He will be organizing the group and doing a lot of the heavy lift.
Maureen Clements (SUNY): And we really look forward to working on that and and coming up with, we know that this is something we really want to.
Maureen Clements (SUNY): as I said, start coalescing around
Maureen Clements (SUNY): another project that we're going to be working on is an AI discussion group. Corey is going to be leading that group. We're going to talk a little bit more about that. But it's in essence a group where we can
Maureen Clements (SUNY): learn about topics together and have discussion about those topics and about the implications of certain
Maureen Clements (SUNY): things that are happening in AI space, and how that's going to affect libraries.
Maureen Clements (SUNY): There was. There was a an article in the inside higher education that just came out that talked about libraries and how they don't necessarily fully feel prepared for all the changes that are happening. AI and we, wanna, you know, really start this discussion group just to start talking about it. And in ways that we can really just
Maureen Clements (SUNY): allow ourselves to. You know, there's a lot of trepidation around AI, and it's really going to be big changes. So talking about it always always helps.
Maureen Clements (SUNY): There are. If you did watch this session from the 26th in June. What we found out is, there are going to be lots and lots of changes in Alma and Primo related to AI.
Maureen Clements (SUNY): They did announce that they're going to be putting out Alma. There's going to be a cataloging assistant which you can take photos of your book, and it will upload metadata. I think that still has a ways to go that's supposed to be released in in November
Maureen Clements (SUNY): the other day Alma just released what's called a knowledge assistant, and that now, it's basically an AI search bot for their documentation. So if you go to ex labor, says Documentation Page, you're gonna now see a little pop up box. That's the knowledge assistant. It's designed to help you do more searching.
Maureen Clements (SUNY): thank you so much that Susan. Excuse me, Michelle, just put in the link on there. So appreciate that. So that was something that just came out that we didn't even know about.
Maureen Clements (SUNY): And also, too, there's they also mentioned this open library platform which they are going to be.
Maureen Clements (SUNY): adding is, there's gonna be a lot more like integration and using tools. And
Maureen Clements (SUNY): from Alma into different platforms. So they're gonna be web hooks. And Api, restful Apis that are gonna be linking to different projects, cloud apps, integrations, link data.
Maureen Clements (SUNY): And I think part of the digital initiatives librarian role will be exploring some of these new features in Alma, and how we can integrate with various tools, such as the other the Lms.
Maureen Clements (SUNY): And
Maureen Clements (SUNY): finally, we do have some changes to talk a little bit more about this. But Primo is having a lot of changes as well, and they've just released what they're calling their research assistant. We've it was in Beta, and I want to thank Nancy Babb for really doing the heavy lift on a lot of the beta testing on this and Nancy Babb from Buffalo.
Maureen Clements (SUNY): we thought it was going to be released in November, and surprisingly, it was just released.
Maureen Clements (SUNY): So we are having a session on September 17.th So please sign up for that session. Where I know that Nancy's gonna really talk a lot more about it. We want to talk about what those changes mean, what they mean to you as a librarian what they mean to our students for searching and really get a handle on what's happening in that space.
Maureen Clements (SUNY): Okay?
Maureen Clements (SUNY): The ebook ill pilot. In this summer. We did have an oldest bulletin that we put out with some quick updates because we wanted to. You know, let everybody know what was going on. But one of the one of the big things that one of the big changes that happened is our 2 year pilot ended on August 16.th
Maureen Clements (SUNY): So thank you. Everyone for who you know, took took part in the pilot. It was a an incredible pilot, and I think we got thousands of uses, and allowed so much access to materials that students might not normally have had access to
Maureen Clements (SUNY): proquest did end this pilot, because they will be in in preparation for their full launch for their commercial ebook Ilo product. They plan to release that in early November
Maureen Clements (SUNY): so what they're going to be doing in early November right now. They're working with vendors to make this functionality for available for consortia. So it's going to be with intra consortial resource sharing
Maureen Clements (SUNY): but what they've told us is that there will be platform fees for each Lent, and that there will be charges to the lending institution, so there will be fees as well. We're still trying to wrap our head around that. And what that means, and whether this is something that we you know should
Maureen Clements (SUNY): should sort of adopt. But we do know that the platform fees will probably be about $25 per lend. So we're really gonna need to do a lot more talking on that. We are working with proquest and to schedule a session in November to talk about these features. So we'll be communicating that with everyone. Let you know we'd love for you to attend.
Maureen Clements (SUNY): I believe that they're also going to be talking at Charleston. From what they mentioned to us as well. So what we're doing on our end is that we're gathering final stats, and we're gonna try to report our conclusions and potentially put out some documentation about this project and the viability of ill ebooks.
Maureen Clements (SUNY): Ebook Ilo project. So really appreciate. As I said again. And I wanna. I also particularly wanna thank Michelle and Tim for the huge amount of work that they have done putting into this project and making it so successful. I do know that Suny was out of the 3 consortia that were
Maureen Clements (SUNY): working on this pilot, that Suny had by far the highest usage, and that is because of the efforts of Tim and Michelle. So thank you very much.
Maureen Clements (SUNY): Yeah, Susan, I know $25 is pretty steep, and it was actually steeper, and when they 1st quoted us. So I'm hoping that this will eventually go lower and lower and lower until it's actually a, you know, a financially feasible model, because we proved that you can do it. It's just a matter of how much it's going to cost.
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): we're still not giving up on our call for document and policy sharing. So if you do have any policies
Maureen Clements (SUNY): we'd love to collect some examples of documentation policies. Please let us know. And really, want to be able to share that out and talk about just glean as much information as we can for strategic planning, collection development weeding. What are your best practices?
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): and finally, just just a couple of other high level things. We did send out our service level agreement. We're really proud. This is our 2024, 25. This is for all of Olus, the service level agreement. It includes every all the services under the olus umbrella. So we wanna also thank Rebecca Mouse for really putting together did a lot of work on that, too. So, thank you. Thank you. We do have our oer summit. Please join us on October 16th and the 17, th
Maureen Clements (SUNY): the agenda, and then, finally, we are. We are archiving our blog, you know it's kind of hard to keep up with all of the different materials, and I think that the bulletin kind of serves a place for a lot of the communications that we are using our website for so we have archived that.
Maureen Clements (SUNY): okay.
Maureen Clements (SUNY): okay, so we're gonna cruise on into functional updates. But before we do? I do. Yeah, I do want to mention, see if anybody had any questions or anything.
Maureen Clements (SUNY): Susan, one thing I just want to mention that she did say that the oer Summit conflicts with the Enug, and you know what else conflicts is. I think that the yes, absolutely. We're we're gonna talk, Nancy.
Maureen Clements (SUNY): We're gonna talk a little bit more about the AI discussion group in the professional development. But I did notice that the Alma Dar Luna group is also the same time at Suny as Suny Law. So, unfortunately, like, we got couple of different conflicts there with things that are going on with Luna.
Maureen Clements (SUNY): Alright, let's
Maureen Clements (SUNY): cruise through here. I'm only going to tangentially touch on some of these topics. Because a lot of the stuff we include in the Bulletin. But I am going to try to highlight at least one item from each.
Maureen Clements (SUNY): The big item here that I do want to mention is the AI Metadata assistant that's going to be released in November. And we're gonna have a discussions from the Metadata interest group because the AI metadata assistant is going to be cataloging in Alma.
Maureen Clements (SUNY): But really our workflow as it stands is that we catalog in Oclc and we use the data sync to update the network zone. So that is something that we, you know, we would recommend that folks sort of maybe hold off or until we're we have some discussions about what the impact could potentially be.
Maureen Clements (SUNY): And
Maureen Clements (SUNY): that's 1 of the big metadata things I also want to mention, too. Right now.
Maureen Clements (SUNY): oclc, if we flip to the next slide, oclc, is, there's been a couple of issues. It's not on the slide. But there's been a couple of issues recently with Oclc and
Maureen Clements (SUNY): Indexing. You might have noticed a couple of problems. Things might seem a little bit weird that has been an ex indexing issue. We also had a couple of issues with the Ftp upgrading Ftp. The security of the Ftp. And some issues between Alma and Oclc. And how they talk to each other. So if you are noticing weirdness, please reach out. Let us know. I know Marcy's really been sort of keeping it.
Maureen Clements (SUNY): keeping track of what's happening. And you know, reaching out to proquest and Oclc and working on making sure that these issues have been.
Maureen Clements (SUNY): I'm fixed.
Maureen Clements (SUNY): But I also want to give an update about Oclc in general.
Maureen Clements (SUNY): we the contract that we have, which is a Suny contract that does expire at the end of Fy. 26. So we've got about 2 more years of that contract, and we know that these types of contracts. Take a long time, because there's a lot of pricing involved. So what we've been doing is we're already preparing. I know that I've mentioned this in the past, but our internal Sls team, which is
Maureen Clements (SUNY): myself, Marcy Strong and Tim Jackson, have been reviewing usage and pricing that Oclc. Shared with us. We need to. We need to crunch some numbers for Fy 24 pricing. But we've gleaned a lot of insights. And I think that that's going to help us with some negotiation.
Maureen Clements (SUNY): We have been meeting regularly with Oclc. To obtain that information and work with them on actually promoting some of their projects. And it's been really fruitful. I know that's we've had. I think it was 9 people switch to ex to Oclc's easy proxy product. So that was really great.
Maureen Clements (SUNY): couple of other changes with Oclc is that Marian Kearney is no longer has stepped down from our as our sun, as our suny rep. And now Carrie Seitz will be our main rep. I didn't finish the slide there. Sorry, but I'm just going to be our main rep that will be dealing with her and Sarah promoter. So
Maureen Clements (SUNY): I'll be meeting with Carrie next week.
Maureen Clements (SUNY): And we'll have some internal discussions, and one of the things that we're planning on doing. And I've been working with the Olus Advisory Board on this will be looking at creating an Oclc negotiations Advisory group
Maureen Clements (SUNY): which will be able to. You know, once we get, you know, pricing and concepts back and pricing back from Oclc, we want to make sure that. The way we're going forward pricing. And we want to have an an advisory group to sort of
Maureen Clements (SUNY): toss ideas back and forth about how this looks and where we're going with the pricing.
Maureen Clements (SUNY): we'll have more. That probably won't happen until later October or November, but we will keep in touch, and we'll likely have a kick off Oclc session as well.
Maureen Clements (SUNY): So
Maureen Clements (SUNY): alright talking about collections, and I just want to mention that the suny core connect task, suny connect core task group, which is going to be evaluating our suny connect products, projects which would be Gail and Ebsco, we're going to be reviewing those 2 core products, the group. And right now they, the way we have it is that we have pos that are 3 year pos with an additional 2 year option to renew.
Maureen Clements (SUNY): So we want to make sure and get the everyone's approval that we do renew these. So that's what this task group is coming together. We're going to be looking at usage.
Maureen Clements (SUNY): and thank you very much to all the folks who volunteered. We will be. Think our meeting is going to be later in September. So, looking forward to kicking that off. Thank you.
Maureen Clements (SUNY): The collections Summit. I just want to let everybody know about this. So in May we had a meeting at Cit with the library leaders. That was a really great meeting, and what came out of that meeting. We we talked a lot about collections in that meeting and and where we're going. So we wanted to have a collections summit where we can really have a session where we're talking about ways forward. So
Maureen Clements (SUNY): like we, and where we could talk about what our challenges are and some our approach to some of these challenges. So we're gonna have a 2 part session. Both are going to be an hour long because we recognize that anything longer than an hour, hour and a half is really kind of a little difficult to do.
Maureen Clements (SUNY): so we've broken it into 2. But the September 26th meeting will be going to be talking about. The some questions about consortia purchases can be providing guidance for that. We're going to be talking about the Suny Connect core renewal task group. Ifb updates where we're going with some of those Suny Connect project products and future planning, we've been working with the Collections Advisory Board on a future plan to really look at. If, as Rfq.
Maureen Clements (SUNY): Request for quotes through ogs, and we think that that's a pretty good way to go. We know that this is something that we've done with the Chronicle. That's we've been able to sort of solve that issue that we had with that upcoming. We we did an Rfq. For the Chronicle, and I know that a lot of you have been contacted by Esta about signing Pias and for those who haven't gotten those Pias, and if you could get them in as soon as possible
Maureen Clements (SUNY): up our October 3rd meeting, we're gonna be reviewing basically the nuts and bolts of what's happening with Suny Core and how we charge. So we're gonna review the December 2024 charges. We're gonna do some review of the updates to the May 2023 charges. We're gonna talk about how core percentage calculations are created and the subsidy formulas and talk about potential creating potential statements that could go out to folks that sort of itemize the what's what's happening there.
Maureen Clements (SUNY): Another thing I want to talk about pias for core. Thank you so much to everyone who has filled out those 4 Pias that's Ebsco Gail Avon, and our ex libras Alma Primo. We will be reaching out to those schools that have not been able, have not gotten a Pias back to us for that. So if you are a school that hasn't been able to send those in yet. We will be reaching out and asking for those Pias to be approved.
Maureen Clements (SUNY): And finally, just a quick reminder that we do have a suny core and opt in electronic resources service level agreement as well. That really outlines everything. And that has all of our updates for the new products that we've been you know, updating. So we did make some updates for the Chronicle.
Maureen Clements (SUNY): Anybody know?
Maureen Clements (SUNY): All right, next slide.
Maureen Clements (SUNY): So we do have a couple of updates I wanted to give in terms of just the specific vendors for those who have proquest medcom videos. December 15, th 2024 is your last day to access this material unless you purchase a perpetual license
Maureen Clements (SUNY): and we are also the proquest clinical nursing videos are now part of A. They're part of Avon, and we are going to be planning a vendor session this fall to review those I know we've gotten a lot of questions about the nursing videos.
Maureen Clements (SUNY): We've also been in touch with Sage, who has put together a sage data and data planet and reference and academic books. Demo.
Maureen Clements (SUNY): that's gonna be October 17th at one estim will be sending out a notice for that. That's gonna be run by sage. All of this is on the Ogs contract. So. And they, you know, I'm gonna be talking about what that looks like this product. And then we'll be talking through the different groups about the Suny core connect group. We'll be talking with the collections Advisory group as well, and just
Maureen Clements (SUNY): seeing how, if this product will fit our needs.
Maureen Clements (SUNY): and finally, a couple of updates on jstor the. So it art store is not on the recharge and our contract. It did expire in 2022. We will not be really renew pursuing a new contract. So if you have received a a renewal from Artstore, please go ahead and renew that through your school.
Maureen Clements (SUNY): The jstor product we are. We're still right now that we'll be able to bill Jstor throughout. Our contract doesn't end until February 2025. So we're going to be billing jstor. We there's plenty of money on the contract. But what we're going to be doing looking forward is, I think we're going to try to do an Rfq. For jstor through some products on ogs
Maureen Clements (SUNY): stay tuned. We're going to talk more about that jstor, and what these, what our, what our plan forward is at the collection summit on September September 26.th
Maureen Clements (SUNY): Alright
Maureen Clements (SUNY): so discovery any resources. I'm just gonna talk briefly about this. And Michelle, if there's any questions I know, thank you for posting lots of stuff in the in the chat. But there is gonna be a new discovery experience. So there's a link there for that. And so, as I said, there's lots and lots of changes that have been happening with Alma and Primo.
Maureen Clements (SUNY): So we need to. It's gonna be. As I said last spring. It's gonna be all primo all the time we do have the primo AI research assistant. That's the opt-in access was just released. So please join us for that session. It's gonna be great, and the Discovery interest group will be meeting next week as well.
Maureen Clements (SUNY): Alright oh, that's great. So Michelle just said that the the the new discovery experience isn't coming out until next summer. And Michelle, did they say, why, that isn't coming out until next summer? Are they focusing on the AI research assistant or.
Michelle Eichelberger: No, that's been the plan all along, Maureen.
Maureen Clements (SUNY): Oh, okay.
Michelle Eichelberger: Yeah. So that's good. So it's 1 less thing you have to change. Right this second, it's there. There's a Usability group. They're still working on it, but we do have a that link is in the base camp post, or from these slides. For where you can take a sneak peek at it. They're still figuring out the underlying structure, and how you're going to be applying your customizations. Things like that. So
Michelle Eichelberger: we're keeping an eye on it and we will definitely post more out about it as it becomes revealed.
Maureen Clements (SUNY): Right? Right? Okay, great
Maureen Clements (SUNY): and also, too, I think you know, just to to talk a little bit about the AI research assistance. You know, as I mentioned earlier, it it just got released. So I think we were a little caught a little off guard about that we thought it was coming out in November. And I believe that potentially ex libras released this, for
Maureen Clements (SUNY): maybe igloo was happening as well. And so they wanted to release it. But I we'd ask that everyone sort of wait until we have our session to really sort of better understand where? Where, what's happening with that, and just have a discussion about the implications, because I think there are quite a few implications.
Maureen Clements (SUNY): Any other things, Michelle.
Maureen Clements (SUNY): or discovery.
Michelle Eichelberger: No, that's great. Thanks so much, Maureen. And I would say to regarding the research assistant, keep an eye on the primo list. There's some fascinating discussion going on right now about like it's opt in. But it's actually live. And you know. So take a look at that. It is opt in in terms of adding a link to your header, so people won't easily discover it.
Michelle Eichelberger: But if you know the link, you can't get to it right away, so we'll chat. We'll keep.
Maureen Clements (SUNY): Yeah in the loop. Yeah.
Maureen Clements (SUNY): Not only is it all primo all day. It's all AI all day, too. Right? It's primo AI.
Maureen Clements (SUNY): Alright. Let's roll to the next slide.
Maureen Clements (SUNY): Okay, we do have. Corey has been doing an incredible job on the spotlight for suny libraries. And thank you so much, Corey, for all your really hard work on that, and for everyone who participates on the spotlight, too, as well. All of our wonderful librarians and library staff across the system really appreciate you doing these spotlight sessions.
Maureen Clements (SUNY): If you have some, we're some topics that we're looking at digital accessibility and open access. But if you have ideas for topics, absolutely, please reach out
Maureen Clements (SUNY): the library. Leadership and management certificate is open, and there's going to be some fall courses. So the library assessment, universal design for libraries and leading high performance teams. So thank you for putting that together as well. Corey really appreciate it.
Maureen Clements (SUNY): In in terms of, like, you know, thinking about upcoming webinars and professional development. Our the Sls team has really been working hard to
Maureen Clements (SUNY): design a series of analytics sessions. So we're going to have a 7 part. Is that 7 parts or yeah, a team where it's going to be Alma analytics for all various functions. Michelle's going to be starting off the series next week on the 17th with an intro to Alma. And then we're going to be focusing on the different functions. And then we're also going to be joined by Justin Deese from University of
Maureen Clements (SUNY): Buffalo, who's going to be sharing some information about how he's been using Alma for analytics. So these will be recorded.
Maureen Clements (SUNY): yes, so thank you. Really excited about these sessions.
Maureen Clements (SUNY): And all of this is on our calendars, on our calendar. So if you weren't weren't able to catch the link. Please just go check out our calendar there.
Maureen Clements (SUNY): Great!
Maureen Clements (SUNY): Alright! So Corey, are you? I just thought maybe I'd give you a minute or 2 to talk about the Suny discussion group.
Cori Wilhelm: Yeah, so we have been talking. We know AI is the hot topic, and folks want to discuss and learn more about it, and we had originally planned to do a monthly meeting where we watched a video or read an article you know about what's happening with AI, and then, you know, on our own time, and then got together as a group and discussed but we know everyone's kind of at a different place on their campus. With AI. And so we really want
Cori Wilhelm: to make sure what we're doing is valuable to you. So we're wondering what what do you want to discuss and learn about?
Cori Wilhelm: I know Ken's group. Will be working on the libguide, and we want to kind of complement that work. I think
Cori Wilhelm: that group definitely has a goal of of producing something. And the goal for my group is more, you know, maybe just having active discussions and learning from each other, sharing best practices. But please let us know
Cori Wilhelm: what what would you like?
Cori Wilhelm: Does
Cori Wilhelm: does watching a video and responding it to it sound appealing or or not worth your time. Would you like to have you know, a reading group where we read read articles and come together and discuss them a show and tell when maybe folks are showing how they're using AI on their campus or in their libraries. We have, you know, some thoughts. But like I said, we want it to be useful for you, the Suny library community.
Cori Wilhelm: So if you wanna right now, you can, you know, throw something in the chat, or
Cori Wilhelm: or raise your hand and unmute or you can reach out to us.
Cori Wilhelm: my emails on the screen or the info at all. This email will get to everyone as well.
Cori Wilhelm: So any thoughts about what you might like to see in a discussion group.
Cori Wilhelm: and if you don't have, you know comments right now on the spot, like we said, please reach out to us, and we want to take your feedback into consideration. When planning this group.
Cori Wilhelm: You want to move on, Maureen.
Maureen Clements (SUNY): Yeah, sure, absolutely.
Maureen Clements (SUNY): yeah. Great.
Maureen Clements (SUNY): Well, we're looking forward to the group. I know that I'm I'm really looking forward to the group, Cory. So it's, it's just basically it's educating ourselves on on these new tools. And what we what we really need to start thinking about. It's just so much so.
Maureen Clements (SUNY): Oh, right
Maureen Clements (SUNY): resource sharing. So I do. Want to mention that we are going to be putting together as part of some of the Oclc work that we're doing a resource sharing platform task group.
Maureen Clements (SUNY): So, and I know that Tim is around Tim around just maybe thought he might want to talk a little bit about this group.
Maureen Clements (SUNY): Okay, Tim might not be able to chat. So I what Tim is putting together is the resource sharing group to look at, alternatives to Oclc resource sharing platforms. The task group will be gathering information on non Oclc. Based resource sharing platforms like Rapido Rapid Ill project, reshare, cross, Link
Maureen Clements (SUNY): and we want to get a a wide group here so we can include both resource sharing staff and library administrators.
Maureen Clements (SUNY): About 8 or 9 people signed up for this group. And if you are interested in participating, please email info@suniolis.libanswers. And we want to thank. This is this, this is a recommendation from some suny librarians to start this group up. So we're very, very thankful for for those recommendations, and we look forward to doing some investigation and what our other opportunities are out there that might be cost effective.
Maureen Clements (SUNY): Great.
Maureen Clements (SUNY): Alright, and then Tim is going to be putting together a fulfillment health checklist. That's part of the 5 year anniversary. And there's also going to be a new interface for patron for managing patron services. So again, more updates for Alma. That will be sending along your way.
Maureen Clements (SUNY): I just want to briefly mention Ken. Thank you so much glad that you're here and yes, that's great, I think. As you said, a current topic would be the proposed addition of AI as part of the information literacy, Gen. Ed. Competency.
Maureen Clements (SUNY): I.
Maureen Clements (SUNY): So we we're that's that's this is where we sort of intersecting a little bit with teaching and learning. And I think that there's a lot there that what you all are doing with information, literacy and teaching and learning can really do a lot of sharing. So thank you so much. Ken.
Maureen Clements (SUNY): Okay, I think we have come to the end of the Sls's portion of the Alma stuff. So I'm actually going to turn it over to Catherine Stellar Peters, who's going to talk a bit about what's going on in the research data management space.
Cori Wilhelm: Catherine, I'm not hearing you.
Catherine Stollar Peters: Thank you. Okay. Can you hear me now?
Cori Wilhelm: Yes.
Catherine Stollar Peters: Thank you. Must have you know it when you're computing, you call it fat, thumbed, fat, elbowed. My
Catherine Stollar Peters: my audio so in addition to the Dtp work on research data management and strategy, we've been working on a couple of other things about research data. One is, I wanted to give a little bit of an update about the Suny Rf explorer tool. This is a tool that we've shared a couple of times. If you haven't taken a look in a while. The we updated some stages with new outcomes and considerations.
Catherine Stollar Peters: In the 3 remaining stages that were less about organizational work and more about kind of individual project work. That's the process, analyze, share, use, reuse, and preserve discard stage. So please take a look. If you have any ideas about missing outcomes or you know just thoughts about how you might want to use it. Let me know.
Catherine Stollar Peters: We might be working with the digital curation network to use this tool as a jumping off point for discussions with researchers and research leaders on the breadth and depth of research data management.
Catherine Stollar Peters: So we, I hope it's useful. It's it's just been useful in my mind thinking about conceptualizing research data.
Catherine Stollar Peters: So next slide, please.
Catherine Stollar Peters: oh, this also leads into quite a bit of work that we've been doing. We have a working group here. In Olus, on institutional repositories. There is an Institutional Repository interest group. There's a link to register, and that will be September 26th at 10. Marcy's gonna be kind of leading that
Catherine Stollar Peters: group.
Catherine Stollar Peters: We have also been working as a team here at Olis on soar infrastructure updates, we're taking the next steps. We have money in the budget to start minting dois for items within soar. There's about 4,000 items that were added this year
Catherine Stollar Peters: into soar our suny open access repository. And we're looking at becoming a member of datasite and having atmire our vendor update the handle links that keep handles. But then, additionally, add dois for items within soar.
Catherine Stollar Peters: We're also looking at making sure that the information within soar is widely available to other groups like Core, which is a connecting repositories initiative. It's based in the Uk. So we want to make sure that everything in soar can be extracted. Information about it can be extracted using OA harvesting Oai harvesting. So we're working on that right now. And that has potentials for updating
Catherine Stollar Peters: individual records in Oclc, so work on that that will probably be the bulk of the conversation along with other questions at the institutional repositories. Interest group.
Catherine Stollar Peters: Additionally, there is system level work along our Ds counterparts initiatives on the learning, object repository in Brightspace.
Catherine Stollar Peters: So within the dle there is the ability to have a shared learning, object repository.
Catherine Stollar Peters: We would be providing recommendations for system level or a system level lore, for how we could design and test a workflow for this repository, for faculty to update and add items that they use within their Brightspace course shells and share it with others with in the Suny system, or potentially, externally. So that is a working group
Catherine Stollar Peters: group that a few of us at Olus, and a few of you are participating in
Catherine Stollar Peters: next slide, please.
Catherine Stollar Peters: Some of the other work we're doing is I just thought I would touch back. There has been some conversation about Orcid and mentioned some system. Level work orchid is a persistent researcher owned identifier that enables the researchers to connect their names reliably, unambiguously and permanently with their work. Throughout their research career, including their publications, grants, education, employment, and bibliographic information.
Catherine Stollar Peters: Earlier this year a system wide Orchids Task Force produced a report. Suny administration has joined the Us. Orchid community as an institutional member, along with about 4 other campuses within Suny, either having their own membership or in the process of gaining their own membership. The purpose of this orchid task force was to define and
Catherine Stollar Peters: suny-wide practices for integrating Suny system, individual institution and Rf systems with Orkut. Taking into account how researchers acquire Orcid ids.
Catherine Stollar Peters: how researchers share orchid ids with Sunni systems and institutions, and how to update and maintain researcher orchid profiles by suny institutions and systems
Catherine Stollar Peters: along those lines. I'm hoping to have a few upcoming events this fall kind of a working group meeting with orchid
Catherine Stollar Peters: campuses that have institutional memberships to orchid, how they can kind of go forward, moving beyond just education to their researchers about orchid kind of integrating into their systems. So a working group. And then, a researcher focused workshop on how researchers can create, update and manage their orchid profiles. We did that sometime last summer across
Catherine Stollar Peters: with our colleagues across campuses. And I think it's time for another workshop for us to you know, help researchers learn how to use Orcid.
Catherine Stollar Peters: So pay attention. We'll see. You know what what those workshops are offered, and we'd love to get your input on how to spread those to your campus researchers next slide, please.
Catherine Stollar Peters: So a little update with dryad dryad is our, we have suny membership which covers many of our campuses to allow open data set publishing.
Catherine Stollar Peters: We have 7 campuses that have authenticated to allow their researchers to deposit data sets. So if you take a look at our libguide, and you're a campus that has not set up authentication. So your researchers can publish
Catherine Stollar Peters: using under our contract. Then please let me know
Catherine Stollar Peters: just to let you know there's about. Since September of 2023, there's 120 data sets within dryad related to research at a suny campus that could have come from journal publishers, requirements for data sets to be published. It could come from
Catherine Stollar Peters: larger group projects where the deposit came from another organization, you know, outside of Suny, it that could include. We had to have 2 campuses that have their own dryad membership. That's Stony
Catherine Stollar Peters: Brook and Buffalo. But Dryad is a generous repository where suny data is kept. So we wanted to give those updates. And the next slide is about questions. So thank you so much for listening, and I'm going to turn off my audio.
Maureen Clements (SUNY): So who does
Maureen Clements (SUNY): questions? Are there questions abounding?
Maureen Clements (SUNY): Will anybody want to also? You know,
Maureen Clements (SUNY): I realize that I did really give ken an opportunity if he'd like to. Maybe I don't know if he's still here. If he maybe just wants to talk very briefly about the AI working group
Maureen Clements (SUNY): put you on the spot. Ken.
Cori Wilhelm: May have signed.
Maureen Clements (SUNY): And popped off. Okay.
Cori Wilhelm: We'll put our
Cori Wilhelm: save the date for the next meeting up. But please feel free to
Cori Wilhelm: unmute and ask questions. Susan.
Susan Davis Bartl (UB): Oh, no. I was just gonna offer a a thank you in particular to to Marcy for organizing such interesting metadata interest groups and and to you. Corey, for the spotlight on on Suny.
Susan Davis Bartl (UB): yeah. The I mean Mike and Jessica were great, and Edric and Lily were great as well. And it was I. I said, it's too bad that
Susan Davis Bartl (UB): yesterday's session in the Metadata interest group wasn't
Susan Davis Bartl (UB): recorded because I just thought that was it was really fascinating stuff, you know, and I've worked here forever. And I did poetry acquisitions at one time, and there was so much I didn't know. So Vauvell is our new, our new thing. Gotta go
Susan Davis Bartl (UB): get get our.
Susan Davis Bartl (UB): hope I have it right because I loved that word, anyway, just
Susan Davis Bartl (UB): you could have them again. I think they could find some more stuff that would fascinate everybody. So anyway, thanks for doing all the interest group stuff. Obviously, I enjoyed the E resources one and the discovery one that Michelle puts together because people have some really interesting stuff in Suny. So
Susan Davis Bartl (UB): participate. Everybody come to these. They're fun.
Maureen Clements (SUNY): Yeah, they are. I really, I really, you get so much out of them. They're they're great. They're really great sessions. So thanks, Susan.
Maureen Clements (SUNY): And you make them possible. Susan, just want to say. And we really appreciate your participation in these groups, too. You have so many lots to contribute.
Susan Davis Bartl (UB): I know I I have a role. I have to.
Susan Davis Bartl (UB): I I have to be there. I have to say something. So
Susan Davis Bartl (UB): it's a it's a it's a tradition, a tradition like any other.
Maureen Clements (SUNY): And then we appreciate.
Susan Davis Bartl (UB): For all of you who don't watch the masters. That's part of the
Susan Davis Bartl (UB): part of the introduction. The tradition like.
Susan Davis Bartl (UB): and.
Maureen Clements (SUNY): Any other questions or comments
Maureen Clements (SUNY): great, so I think we'll wrap it up, and we look forward to.