1. Task 0: Submit Promo Form for Wellspring Brunch
2. Task 1: Update the Application Form
   1. Once the leaders have selected their meeting dates, Lola (& team) communicate to either Jenn Powell in the office to update the application form.
   2. Inform them that the new meeting dates have been established and need to be updated on the application form.
      1. The URL of the form is  https://foothillsuu.churchcenter.com/people/forms/559481.
   3. Jenn edits the the question "Wellspring gatherings take place twice a month. Please select all times that would work for you. "
3. Task 2: Provide Jenn with a List of Interested Individuals
   1. Compile a list of people who have expressed interest in Wellspring. Sources:
      1. Sunday Interested List: 
         1. List you all collected on Sunday is in my mailbox in room 21. Ask a staff person on Sunday to help you find it. 
      2. People Nominating Other People through the nomination form (https://foothillsuu.churchcenter.com/people/forms/96713).
         1. Wellspring Team should receive these by email.  
         2. They can access it by form (https://people.planningcenteronline.com/forms/96713/submissions) 
      3. Your own list of people. 
   2. Compile the list for Jenn in a spreadsheet that includes names, email addresses and if they were nominated. 
   3. Jenn will send two emails (bcc) 
      1. One to the people nominated (see nominated people email template)
      2. One to the people expressing interest. (See expressed interest template) 
4. Task Three: Kelsey Targeted Email to other Potential Participants & Include Wellspring in Weekly Email 
   1. After the application goes live, Kelsey should send an email invitation to targeted engaged people.
   2. Identify the targeted individuals. These should primarily be group leaders, engaged travelers, and companions/ 
      1. Make sure to exclude pass graduates (Past Graduate List: https://people.planningcenteronline.com/lists/2186802) 
   3. Send email mirroring past email content. 
   4. Email should be sent after application is live and after Jenn sends first round of emails
5. Task 4: Invite All Past Graduates and Future Wellspring Participants to the Brunch in June
   1. Compile a list of all past graduates from the Wellspring program, as well as individuals who will be participating in the future. 
      1. Past Grads: https://people.planningcenteronline.com/lists/2186802
   2. Draft an inviting and warm email inviting them to a brunch in June. Include details such as the date, time, and location of the brunch, along with any other pertinent information (such as whether they can bring a guest, any COVID-19 precautions, etc.).
   3. Make sure to also communicate the purpose of the brunch: to welcome and prepare the future generation of wellspringers and reunion. 
   4. Send this email at least a few weeks in advance of the brunch to give attendees time to plan for the event.
   5. Remember to track RSVPs so you can plan the brunch accordingly, and send out a reminder email a few days before the event.
   6. From the curriculum bring copies and list of the updated list of book (and tell people what to 
6. Task 5: Monitor Applications and Form Preliminary Groups
   1. After the application goes live and invitations are sent out, the Wellspring Leadership team should start monitoring the incoming applications.
      1. Application will arrive in your inbox and can be accessed on the form within PCO (https://people.planningcenteronline.com/forms/559481/fields) ask Jenn for access. 
   2. Create a spreadsheet of interested participants and begin forming preliminary groups based on the scheduling information in the applications. 
      1. Don't confirm groups until Sean get's back and reviews groups
      2. If the number of applications exceeds 18, you should begin recruiting new facilitators. Contact potential facilitators directly, to see if we can get a third group going 
      3. Conversely, if a sizable number of applicants indicate that they cannot make the set meeting times, you should consult with the facilitator pairs to see if there is flexibility in their meeting times. 
7. Task 6. Submit Event and Promo Form Once Wellspring Group Dates and Times are Confirmed
   1. Once you've confirmed the dates and times for the Wellspring groups, you need to submit the event and promotion form.
   2. This form should include all relevant information about each group including group name, facilitator names, and the confirmed dates and times.
8. Task 7: Create PCO Groups and Provide Names to Jen
   1. Once the preliminary groups are formed, gather all the necessary information, such as group members' names and the facilitator(s) for each group.
   2. Provide this information to Jen. Ensure she receives a clear list with the names of group members and their respective facilitators.
   3. Assist or instruct Jen to create groups in PCO (Planning Center Online). Each group should be named in the following format: "Wellspring 2023-2024 ([Insert Facilitator(s) Names] & Time)".
   4. Make sure that the facilitators are identified properly in each PCO group.

Email for Nominated Individuals 

Self-Described Interested in Wellspring