Michelle Eichelberger: Welcome everyone why don't we go ahead and get started, thank you for coming to today's session about the ipads dashboard that we've been working on in the sls.
Michelle Eichelberger: So the plan for today is talk about why we saw that there was a need for a dashboard we'll talk about what are some of the limitations and caveats that you might need to bear in mind as you're looking at it.
Michelle Eichelberger: or trying to use it i'm going to show you an faq that I put together about the dashboard I published it today and then we're going to do a live DEMO.
Michelle Eichelberger: Okay, so first up i'm presenting today on this, but this has been a huge group effort for the Sunni library services, and thank you so much to Maggie and TIM and Shannon Susan Yvonne and ESTA for helping to create the reports test them fine tune them etc so.
Michelle Eichelberger: I am the voice of the dashboard today, but this, I could not have done this, without them, putting in a ton of work to get this all working as it should, so why make a dashboard.
Michelle Eichelberger: we're trying to help reduce the duplication of effort across Sunni.
Michelle Eichelberger: there's no reason that everyone who has to complete the iPad should have to create a report at their campus to do the same thing at every place so we're hoping that this will help you with that.
Michelle Eichelberger: it's we're trying to make a one stop shop where you can go and just get all of your results in one spot.
Michelle Eichelberger: And this is really the first time we've had a system where you could gather all this information in one place so before you would have to go get all of.
Michelle Eichelberger: Statistics you'd have to get statistics from your databases, etc, so you know we really wanted to take advantage of the fact that all of this is in the same almost system.
Michelle Eichelberger: As we start looking specifically at the reports bear in mind that, when we were creating these we were trying to create things that could be used by any campus so we couldn't do things based on location names, because those very place to place.
Michelle Eichelberger: So you know you may find that these are not specific enough for you and we will talk a little bit about what you could do to deal with that.
Michelle Eichelberger: How you could copy the report into your own system.
Michelle Eichelberger: I will go deep into that, but that is a possibility, where you could edit it on your own site, you know, maybe use it as a baseline, but we also want to make the reports available as I just said, so that you guys could grab them and adjust them as needed.
Michelle Eichelberger: And, as I said, it's really kind of a nice thing to have all of the reports in one spot, rather than having to open each one separately to gather your results.
Michelle Eichelberger: So this is a work in progress.
Michelle Eichelberger: We kind of pulled this together quickly as we started hearing that people were getting their iPad sign ons and needed to get the data pulled together.
Michelle Eichelberger: sooner rather than later we're actually planning a general overview of statistics and what to do with them and how to best make them work for you in June, so this is a little ahead of schedule.
Michelle Eichelberger: So if you find problems that they do please send feedback to the Info at SLC ny Libya answers COM.
Michelle Eichelberger: This is, you know, we want to make this work as best as it can for everyone, and it is not perfect, so please you know feel free to let us know what you think about it, or what you think we might want to adjust that kind of thing so.
Michelle Eichelberger: Another thing to bear in mind is that the results may be different from what you were able to pull from Allah one of the things i've started seeing right off the BAT is that there's a question in the ipads that asks for your cereal count.
Michelle Eichelberger: And I think that traditionally people may have only counted their journal subscriptions you know journal magazines.
Michelle Eichelberger: But this report is based on resource types, so it will also pull your cereal monographs which, if you look at what the ipads is asking for it is kind of asking for that so you'll have to decide what your tolerances.
Michelle Eichelberger: With dealing with numbers that may be more different from your old numbers than you're comfortable with so that's really up to you how you want to handle that.
Michelle Eichelberger: This is kind of obvious, but the reports can only capture what's it almost you're going to have to run alien stats separately.
Michelle Eichelberger: You know if you aren't loading your database statistics into Alma through sushi or through you know manual report loading, then, though, that information just won't come up as a result.
Michelle Eichelberger: Again, you know what's in there is what's going to come out so if you haven't cleaned up migration issues like PD electronic books, you know, representing themselves as print these reports may not be as accurate as you need so you know it's based on.
Michelle Eichelberger: Your stuff and if your stuff isn't clean, then you won't get clean answers.
Michelle Eichelberger: Some of that one of the questions is you know it asks you how many databases, you have access to because of the way databases are structured in Alma there really wasn't a good way to get that number, so, in some cases that you just can't get the right count.
Michelle Eichelberger: And we'll talk about that a little bit later.
Michelle Eichelberger: So here's the faq that I put together, it is ginormous it has.
Michelle Eichelberger: I was trying to think of every question you might possibly have, as you were going through these and looking at them, I wanted to include every nitpicky thing that the ipads asked for and how we addressed it or were unable to address it so it's giant.
Michelle Eichelberger: Apologies for that, but I just I wanted to be more thorough rather than less thorough.
Michelle Eichelberger: So this faq covers how to find the reports, how to use them what was used to create the reports, you know the criteria that were used the filters that were used and how they met or did not meet the ipads requirements.
Michelle Eichelberger: We will also be adding information in there for a Sierra MARS and, as I mentioned, will be doing some general training for these areas in June.
Michelle Eichelberger: So the biggest thing we're going to do a live DEMO now the biggest thing is, please do not copy the dashboard dashboard into your local instance.
Michelle Eichelberger: This causes bad things to happen, I do not have the specific details about what bad things happen, but just please use it where it lives don't copy the dashboard you're welcome to copy any of the reports that go into the dashboard that's fine.
Michelle Eichelberger: The other thing is thanks so much to cortland for letting us use them as an example for today so i'm going to get out of here okay we're going to go to.
Michelle Eichelberger: Alright, so this is the faq, as I mentioned it's got a lot of text in here apologies for that, but there just was a lot to cover so.
Michelle Eichelberger: I tried to take the sections in order that they show up in the ipads I give you kind of general information about the ipads this is their initial portal, these are the instructions.
Michelle Eichelberger: You know if you don't have this use that if you have this you know don't count how do you trust that kind of thing so, and this we talked about a little bit, these are the limitations.
Michelle Eichelberger: And then, this gives you the information of how to get there i'm not going to read through this i'm going to actually just show you but i'm going to go over it fairly quickly so just remember that it is here when you want to go back and try it for yourself.
Michelle Eichelberger: So what we're going to do is log into cortland.
Michelle Eichelberger: And what's nice about putting these things, excuse me in the shared folder is that any of your campuses can get access to this, and when you open it it's only showing your local data which is pretty cool so we're going to go to analytics and then we're going to go to design analytics.
Michelle Eichelberger: And there may be some more efficient way to do this, but this is what i've been doing i'm still learning about analytics you go to catalog.
Michelle Eichelberger: And then, because I was in here recently it remembers where I went, but the place where this lives is under shared folders and then community and then reports, and then consortia and if you scroll down to get our consortia here Sunni.
Michelle Eichelberger: Statistics and then acl ipads i'm going to just take a breath for a second hang on.
Michelle Eichelberger: Okay, so this is the dashboard this little icon means dashboard and that's what we're going to be looking at all of this stuff is what goes into the dashboard, so this is an analysis or report.
Michelle Eichelberger: What I did so that I could get all of the results to show on one page rather than opening up a new page every time you clicked on something was I created these dashboard prompts for.
Michelle Eichelberger: places where I wanted you to be able to put in your own dates or other, you know other filters that the campus needed to decide for themselves.
Michelle Eichelberger: If you copy one of these reports to your local folders you may have to create a local prompt right within the report if you want to be able to do that kind of filtering.
Michelle Eichelberger: Again i'm using the dashboard prompts it'll all shows up in one place and i'll show you what I mean in a minute so we're going to open the dashboard.
Michelle Eichelberger: And you see, there are four categories which kind of match up with what the ipads are looking for this just yet another warning, please well actually there's no warning I should put a warning in here, please don't copy this thing so let's start with the library collections.
Michelle Eichelberger: So, because different campuses use different date ranges for when you want to look at your stuff I made a lot of these have a title creation date filter so that that's will apply to these three physical categories.
Michelle Eichelberger: I think the iPad says, you know end of October, but if you have been calculating you know you know titles added before August 31 you could certainly do that we're going to use October.
Michelle Eichelberger: But again, you can do whatever you want so we're going to do October 31 and then you have to hit apply.
Michelle Eichelberger: And so you can see, these things are searching That means that that filter is being applied to them, I didn't want to stick the filter in each of these.
Michelle Eichelberger: boxes because it's not really needed, and it was cluttering everything up but know that it's set to apply to everything on the page that uses that particular prompt so.
Michelle Eichelberger: What this is telling me is that there are 270 8000 active titles, one of the things iPad wants titles not volumes, so there, there is a active titles.
Michelle Eichelberger: subject area in analytics so that's what I want with to get these numbers So these are titles that were created before equal to this date.
Michelle Eichelberger: same thing for physical media and physical cereals So these are all based on resource types and i'm completely aware that sometimes the bluebird resource type is not exactly the same as the item.
Michelle Eichelberger: resource types, so you will have to see what you can tolerate as far as the differences between these two, these are based on the bibliographic record resource type.
Michelle Eichelberger: And, as I mentioned, you for the serials it's including not just you know traditional journals magazines, this is also including monograph cereals.
Michelle Eichelberger: Sometimes your bid records are not going to have resource types, if you just add a brief record or something for a reserve.
Michelle Eichelberger: It won't be included in these counts, because they're based on the research type, so what I did was I added this report here, so you can see what's not being counted and then you can decide what to do with this, if you want to add a resource type.
Michelle Eichelberger: To these so that there'll be caught next time you could do that and just wait till you have to wait overnight, for it to take effect and then run the report again, or you could just kind of manually count them up, and you know or.
Michelle Eichelberger: separate out which category, they should go in and add them to that, but I was hoping that this might be a useful thing for you, so you don't miss counting some things that you might want to count.
Michelle Eichelberger: let's just take a minute does anybody have any questions about the physical Count of things before we move forward to electronic account.
Michelle Eichelberger: Okay, and as I said, if you want to see specifically what filters i'm using for each of these reports that is in the faq.
Michelle Eichelberger: For each little box I tell you what it's looking at what how it's being filtered and that kind of thing.
Michelle Eichelberger: So, then, the electronic material was a little challenging because the title creation date was actually the title creation date in the CZ it wasn't the title creation date in your system, so we had to go with portfolio activation date instead.
Michelle Eichelberger: One thing that's a little challenging with the portfolios is that they're not discrete titles, like the title con is so again, you know.
Michelle Eichelberger: You have to decide what kind of tolerance, you have for that, because what ipads really wants is discrete titles they don't want duplicates and anything.
Michelle Eichelberger: So let's say October 31 and I met up yep and I did October 2021 there so apologies for that this is, you have to watch yourself when you're putting the dates in but you get the gist of how it works so i'm going to apply this.
Michelle Eichelberger: And now it's searching again so you and you saw that it's searching all three of these things so book cereals and media.
Michelle Eichelberger: So what this shows you here is the title count for book type resource types in each of these collections, and this is handy to have the collection name because.
Michelle Eichelberger: ipads doesn't want you to do and cloud to include big Oh, a collections like, how do you trust or.
Michelle Eichelberger: there's three of them, they mentioned specifically Internet something I can't remember it's but anyway, so what you could do is look through this list see if you have any of those things and then subtract the total.
Michelle Eichelberger: From the grand total that you end up with.
Michelle Eichelberger: It also says it doesn't want you to count DDA portfolios that haven't been purchased yet so it doesn't want to know the things that could be purchased by your library It just wants to know what you actually have.
Michelle Eichelberger: This is challenging if you don't have a good way to count that so if you've set up the brand new pro quest integration profile, which does weekly updates what they do is they have a.
Michelle Eichelberger: Criteria, let me just grab that.
Michelle Eichelberger: there's a criteria that comes in, with the integration profile.
Michelle Eichelberger: And it is.
Michelle Eichelberger: purchase model is equal to indeedy a candidate or can't DDA candidates subscription so what I did was I created a report that would show that to you, so you could see how many things are in the De de de da and then again, you could subtract that from the grand total.
Michelle Eichelberger: Not everybody's going to have these if you have the older weekly integration profile, I am not sure that that information comes in, so it would be worth playing around with that.
Michelle Eichelberger: electronic media thing kind of thing it's using media type resource types and they'll tell you each collection and then cereals work, the same way.
Michelle Eichelberger: Okay, so see there's a question the chat.
Michelle Eichelberger: So large collection musical scores Kevin yeah if you look at the faq for physical.
Michelle Eichelberger: It shows you, it does include music so notated music physical, so you can look through here and just make sure that these categories are correct, for you.
Michelle Eichelberger: And again if they're not correct, for you you're certainly welcome to you know copy the report and adjusted at your local for your local campus and use it locally.
Michelle Eichelberger: Okay, and then this third column.
Michelle Eichelberger: If we get back up to it, this is if you're bringing things into a digital import profile.
Michelle Eichelberger: I know cortland has been playing around with this, but I think that the date range might have well except those 2021.
Michelle Eichelberger: i'm not totally sure that this is working correctly, so let me just say that this is what this is supposed to do is bring in any kind of digital representation that you've activated as far as.
Michelle Eichelberger: Bringing in content in from outside, but it's very possible that this just isn't working well and but if it was working, then what you would do is add this content to the electronic results because ipads is asking.
Michelle Eichelberger: You for digital slash electronic books, so this would be things like if you're bringing your theses in this way, you know different kinds of information, like that any questions before we go ahead.
Jen Parker: Michelle I reloaded almost all of mine for a ticket so that might be why it's not coming up.
Michelle Eichelberger: Okay yeah the these guys, I think, are based on this creation date so again I don't know for sure that that's the best filter so Janet you know if in the future, you want to work with me to see if we can get this to work right that'd be great.
Michelle Eichelberger: Okay, so next thing let's talk about circulation, because that comes next in the report.
Michelle Eichelberger: and physical circulations pretty straightforward, I think I even copied what men pals had for this, you would just pick your date range So if you are at a Community college and your date range is September 1 2019 you know if you were doing 2020 stats do August.
Michelle Eichelberger: And then you hit OK, and then you say apply.
Michelle Eichelberger: that'll give you that total.
Michelle Eichelberger: The electronic digital electronic usage date is much more complicated and it all depends on what you have loaded into your system.
Michelle Eichelberger: So you can see, one of the reasons I wanted to use cortland is because they've done a ton of work, bringing in sushi reports and or manual reports.
Michelle Eichelberger: And ipads is there it's it's kind of convoluted all the different things you have to do so there's like you know if you have counter five really.
Michelle Eichelberger: use this if you don't use this so I plunked everything in there, and you will just have to decide, you know what pieces, you need from this.
Michelle Eichelberger: And this is a really good example of why, if you're switching from counter for to counter five make sure to turn off your counter for because if you don't you're going to get results for the same month from counter for and counter five.
Michelle Eichelberger: And they'll be part of these totals and you won't know which pieces, that you should actually use so it's really best to make a clean break when you're switching your different kinds of.
Michelle Eichelberger: reports that you're gathering through sushi or again manually loading, so I put in all the things that they referenced and this one it's a slightly different usage date.
Michelle Eichelberger: Because it's based on these reports so again, you know I won't do the really accurate thing, but if you put in a usage date say August to.
Michelle Eichelberger: December.
Michelle Eichelberger: You know, so if you want to kind of a.
Michelle Eichelberger: shorter chunk of time, so, then you apply and then it goes into recalculates all of these.
Michelle Eichelberger: Any questions.
Michelle Eichelberger: And thank you so much to Susan for adding this information.
Michelle Eichelberger: So katie asks, we have two libraries with physical include both collections, yes it is.
Michelle Eichelberger: Based on resource types of the location shouldn't make a difference, that is correct, so it should be counting anything in Alma I did nothing with different libraries I just said, go look for these resource types everywhere.
Michelle Eichelberger: You know if you needed it per library, you could download the report and then kind of mess with it to make it specific to the library I think that's certainly possible.
Michelle Eichelberger: Okay, so, then the next tab is the resource sharing tab and TIM Jackson created these reports to me, and they are awesome so thank you so much, Tim and again, these are just counting Alma, this is not counting Iliad and, in fact.
Michelle Eichelberger: He purposely said to filter out anything related to Elliot in here, so the criteria are all listed in the faq, but this is a great way to find out what you've been lending and borrowing, so you know if you want it, you know from January of this year to now, you would just put in your dates.
Michelle Eichelberger: And again, it will yeah so yep so that's all that's been happening in the past four months, three months.
Michelle Eichelberger: And then, because these are different so it's lending creation date versus borrowing creation date, you do have to put the dates in again in the other box it's only will auto apply if it's the exact same criteria.
Michelle Eichelberger: Any questions.
Michelle Eichelberger: Okay, so, then the last thing was expenses and we tried hard to figure out a way to calculate your expenses if you're not using full acquisitions and it just.
Michelle Eichelberger: It was really challenging we're trying to figure out transaction date and then full list price and it just it was not coming together, so there may be a way to do that, but it's really a lot easier if you do use the full.
Michelle Eichelberger: You know the full real acquisitions.
Michelle Eichelberger: it's very cool you just pick your year fiscal period and apply and that'll update the information and this the both of these were based on men pals reports and pen pals is a consortium in minneapolis who does a lot of really good work with all my Primo.
Michelle Eichelberger: And this guy it does use the same one so really I don't need to put this in this box, but I just did I don't know why.
Michelle Eichelberger: But that is really it.
Michelle Eichelberger: Okay, so let me look at the chat so.
Michelle Eichelberger: Elizabeth has a question why would a library need to know Alma not Iliad well, you need both but you can't get Iliad from here, or you can easily get it from here, this is just doing statistics from Alma.
Michelle Eichelberger: I don't know TIM if there's anything else you wanted to say about that.
Timothy Jackson: um if you're looking for your alien statistics, it would be best if you got those from Iliad because well if it would be possible to.
Timothy Jackson: get some Iliad borrowing statistics from Alma you wouldn't be able to get everything.
Timothy Jackson: You would have to always get at least some of that data from Iliad and if you're pulling data from multiple places, you have you run the risk of accidentally double counting requests.
Timothy Jackson: So it would be best if you just got all of your Alma resource sharing data from Alma in your illiad research and sharing data from.
Michelle Eichelberger: Thanks TIM.
Michelle Eichelberger: And Sarah asked to return to the search tab metal COM, do you have a question specifically about that.
Sara Davenport: um yeah on my dashboard you know retrieve anything.
Michelle Eichelberger: You have any reports loaded in Alma through sushi or through manually loading them.
Michelle Eichelberger: Know okay that's why you have to have stuff in there, for it to find stuff.
Sara Davenport: Okay, thank you.
Michelle Eichelberger: Sorry for that very unsophisticated analysis of the situation.
Michelle Eichelberger: But yeah if you don't have anything and then you're going to get it'll give you like a red arrow thing that says it can't find anything.
Michelle Eichelberger: Sarah do you have a question.
Michelle Eichelberger: let's see.
Michelle Eichelberger: I don't this is kind of an acquisitions type.
Michelle Eichelberger: thing you know for putting in a dummy record for this I don't have a good answer for that.
Amerk: Michelle this is Jennifer could I reply.
Please.
Amerk: What we did was we set up a separate fund for those so that we can track them within Alma.
Amerk: And know the amount of money that was spent since we still have to report it out, but it wouldn't be part of the same total count.
Amerk: That came out of the library, so we actually have a separate fund at brockport to track things that came out of tech fee or out of line items that were not paid for out of the library budget directly.
Jen Parker: and
Sarah Weisman: that's i'm sorry this is there it's in you have that separate fund set up in Alma.
Amerk: yeah and we keep track of all of the renewals there because even though they're paying for certain things in a different part they're not handling the subscription renewals and and all the rest of the upkeep.
Sarah Weisman: And do you have them lumped into one or separated out by resource.
Amerk: We have orders in for every resource, just like if it was coming out of a library fund but it's all going to the one fund for the different bucket.
Sarah Weisman: Okay, thanks I may follow up with you.
Sarah Weisman: If we want luncheons Thank you.
i'm.
Jen Parker: Sorry, this is Jen Parker we did something similar, I called it services and I did all purchases without inventory to track things like the license for you know our lead expenses, for example.
Amerk: yeah that's a slightly different twist to that that we did we did tools and services so for anything that helps the library do its work that was paid for out of the library budget, we also track that within Alma.
Amerk: And we just don't display those records out to the public.
Sarah Weisman: So this is Sarah wise, but again my suggestion would be that would be a fantastic addition to a little guide.
Sarah Weisman: Like with best practices of how you guys have done that, I mean Maybe my acquisitions person knows how to do this, but it seems like i'm probably not the only one who may not know how to do this.
Michelle Eichelberger: Thanks Sarah hostess taking a note of.
Michelle Eichelberger: That that's a good idea Elizabeth says, I don't think we've ever counted all my numbers for researching well we've only been doing all my research sharing, for you know, a year and a half or so so.
Michelle Eichelberger: I mean, to me it makes sense to count that you are sharing things to do you know interlibrary loan so.
Michelle Eichelberger: I would count it, but again it's you know it's new so it's up to you.
Michelle Eichelberger: And then Jennifer asked on the physical and electronic items counted, is there a link to download those specific parts that's a really good question honestly I am still learning how to deal with what you end up with, there is an option under the little.
Michelle Eichelberger: gear to export to excel, but I think that it would you know you'd get the whole page so that would be you'd kind of have to play around with that I don't have a good answer for that sorry.
Michelle Eichelberger: Other questions discussion.
Michelle Eichelberger: Best practices.
Michelle Eichelberger: I can show you one thing that's kind of confusing and I don't know why it's happening, but just you know if you listen to what we say to do you should be fine.
Michelle Eichelberger: But within this folder there's all kinds of like duplicates of the reports and if I was better at analytics I would know why that's happening so under statistics there's all this stuff and then.
Michelle Eichelberger: Under acl ipads there's all this stuff that and some of them are duplicates but what we're telling you to do is go to this folder and then you know use this thing I think this.
Michelle Eichelberger: is the same as this but it's they're starting to spawn out and i'm having trouble keeping track of what's what.
Michelle Eichelberger: I am some of this i'm going to be cleaning up one of the weird things about working in the Community, in case you're interested, is that you can't just delete stuff that you create.
Michelle Eichelberger: I learned this the hard way by making copies of things, and then I found out I couldn't delete them so.
Michelle Eichelberger: You have to type in delete object to this more properties area and then, once a week, if something goes through, and just delete everything that says this it happens on Friday nights so just fyi in case you're doing any work out in the shared community.
Michelle Eichelberger: Okay, let me go back to the chat.
Michelle Eichelberger: The digital and physical media have breakouts with tools for types with amy the resource types Elizabeth.
Michelle Eichelberger: If you mean the resource types, no, they do not, but again, if you wanted that you could copy that report, and you know add that fields to the view for it, I didn't do it just because I thought it would be a little more fluttery.
Michelle Eichelberger: I was trying to keep things simple.
Michelle Eichelberger: But you could certainly do that.
Michelle Eichelberger: Any other questions discussion.
Sarah Weisman: hi this is Dr Weissman again.
Sarah Weisman: So i'm facing what probably, yes, but I know others are facing as well, which is way reduced staffing and you know people having to pitch in and do lots of different things that they don't normally do so what i'm wondering is is there anywhere in here in the.
Sarah Weisman: within all of that you can put a note with a link to the live guide.
Sarah Weisman: Because I was you know, I was one of the ones, trying to go in and with some help from staff looking looking at that list of reports and trying to pull stuff and you know it's very confusing so i'm really excited that you guys are doing this, this is wonderful.
Sarah Weisman: But is there any way you can put in.
Sarah Weisman: Again, some kind of link to the live guide or some kind of pointer to say read this first before you start messing around in here.
Michelle Eichelberger: yeah I could certainly.
Michelle Eichelberger: So you're saying once you're here like what to do with it, you know, I have a link to the iPad survey, but I could also put a link to the live guide to tell you to go here to get more information is that what you mean.
Sarah Weisman: Oh yeah I put a little guide there, but even before you get to this page because, again, as you were pointing out all of the different reports that are in you know, in the you know few screens back in the catalog.
Sarah Weisman: yeah shared area.
Sarah Weisman: You know when you're short staffed and you're trying to do it and you're just looking at it it's completely overwhelming and it's very easy to click on the wrong thing.
Kevin Michki: Sir, this is Kevin from fredonia one of the things that I do is I in on the on the home screen there's a notifications widget and you can actually put a different links to like I have a link to.
Kevin Michki: SLC and you can just make changes there, I think.
Michelle Eichelberger: And Kevin but would that push that out for everybody, or just for your own.
Kevin Michki: Personal just for your own personal.
Kevin Michki: So if you had your staff, if you did something like that you could have your you can instruct your staff as to how to create that for their own individual desktops.
Kevin Michki: But I find that helpful when I you know just need a quick link out to SLC for something or to actually virus.
Kevin Michki: right there on my on my homepage.
Michelle Eichelberger: You know, or you could put a note in the vendors, or whatever you know people might start it there's just so many places people might start looking at you know i'm not quite sure exactly where the best place to put something would be.
Michelle Eichelberger: You know if you've gotten to the catalog it's assuming that you have a destination, you know.
Michelle Eichelberger: there's not really anything I could put in here.
Michelle Eichelberger: That would say you know you personally use this thing.
Amerk: Note near a local workflows and documentation to to the faq for next year might be the best that any individual could do.
Amerk: yep even putting in a calendar invite with the faq for about this time next year might be the best way to have a tackler like that setup.
Sarah Weisman: yeah and i'll just.
Sarah Weisman: i'll just point out, I made this comment or something similar in the library leadership group really it needs people for this time of year, I would say January, or even December, because normally the ACR l report.
Sarah Weisman: is to like this year was to I think February 15, but that was extended twice and just to earlier this week and you can do the sro report to them, we extract the ipads information from that.
Sarah Weisman: From that report, so I would just say move up the timeline it move it back a bit.
Amerk: yeah and that will be, for we were planning to roll us all out in June, but Michelle and the rest of us have have done their best to come up with a partial almost complete solution i'm really impressed.
Michelle Eichelberger: i'm Joe had a question for why you don't want to copy the dashboard I I wish I could give you a specific reason but.
Michelle Eichelberger: I just know that it breaks things I think that may be, where some of these extra copies of things are coming from and.
Michelle Eichelberger: gail had done some work on the Lars stuff and there is a note in her thing that says, please don't copy so i'm trusting gail.
Michelle Eichelberger: Do not edit do not copy do not do anything to the dashboard again, you can can copy the the analytics pieces to your your heart's content, the analysis, but please don't copy the dashboard.
Michelle Eichelberger: I wish somebody better at analytics than I am could explain that better.
Michelle Eichelberger: And Jen talks about analytics object again i'm fairly new to analytics so I don't know exactly how you would do that, but that would certainly be worth exploring.
Jen Parker: Something that would come up in Alma so if they went to their users analytics length, they would see the dashboard and then in the background, on the setup for it, you could have the note to go see.
Jen Parker: The live guy.
Oh God i'm sorry john go ahead.
Jen Parker: No.
Michelle Eichelberger: Okay um and then Elizabeth asks Are there plans to have versions of these dashboards I think that.
Michelle Eichelberger: You know we'd certainly pay attention as the new one comes out and slightly tweak it, I would not keep older versions, you know I would make the the.
Michelle Eichelberger: what's there I can't guarantee that I would be on top of it, the day it came out like updating anything but we would certainly try and keep them updated.
Michelle Eichelberger: yep and Catherine is talking about an outlook reminder that's a good idea.
Michelle Eichelberger: yep and thank you Shannon.
Michelle Eichelberger: Yes, I agree, great points, everyone is the large that I have no responsibility for the large stuff I think it was something that was just playing around with, so I would not, you know I am not all in talking today as iPad so you're welcome to go look at it, but that's not something that.
Michelle Eichelberger: Yes.
Amerk: Lars is not yet current it will be made current by June.
Amerk: It may have a different name may actually be a different file, that is my my last project with sls so.
Amerk: it's sort of half works, but since Lars isn't going to be do and so.
Amerk: early August of this year we've got a little more time okay with that.
Michelle Eichelberger: Thanks Jennifer.
Michelle Eichelberger: And then john says that the dashboard compiled from the report so moving the dashboard would break the leg I think you're on the right track there john I think that is exactly what's happening, thank you.
Michelle Eichelberger: And then Jen that's a good point it's worth keeping one year back.
Michelle Eichelberger: yeah we'll have to think about that.
Michelle Eichelberger: This one is barely fresh off the press so i'm still in this current moment but that's a good point um let's see here so Brett says.
Michelle Eichelberger: yeah so Brett is talking about that same kind of analytics object that Jen was talking about I just don't know for sure how you do that out to the Community, that would definitely be worth looking into to see if that's a possibility.
Michelle Eichelberger: Yes, and thank you, Heidi for for more explanation about like copying is a bad idea.
Michelle Eichelberger: Yes, and that Maggie I was wondering that too I didn't think you could map it out to the Sunni consortia level.
Michelle Eichelberger: cool all right, I think i'm caught up on chat anything else.
Elizabeth Brown (she/her): I have a question Michelle and I just I forgot I had typed enter before I.
Elizabeth Brown (she/her): Before completed so one of the things that has occurred to me is that it seems like all are almost all of the Sunni large data could be collected now via.
Elizabeth Brown (she/her): oma analytics for the campuses and just submitted to suny central at suny central Has any thought been given to that or.
Amerk: I reached out this is Jennifer smothers again I reached out to the person who clocks that data at one point last year and did not hear back it's certainly worth reaching out again.
Elizabeth Brown (she/her): Okay, I mean I can certainly talk to them as well because i've i've been submitting the data for some time, so they know who I am.
Shannon Pritting: I would say Jennifer is a jennifer's responses, why we haven't done anything in that area, so if if you can broker that direct connection with me.
Shannon Pritting: involved i'd be happy to be part of that conversation and see what we can do to reduce the amount of effort that's going into that I think most of it could be.
Shannon Pritting: pulled from all my think there is now like isn't there like empty shelf space and linear feet and some other things, but that doesn't mean that we couldn't pull the vast majority of it centrally.
Elizabeth Brown (she/her): yeah you're right Shannon there's the to like sort of the denim questions about shelf space and availability of shelf space and yeah I mean campus could just submit that.
Amerk: And the other issue is not all campuses are using acquisitions, so we may still run into an issue where we have to keep doing it, one by one.
Elizabeth Brown (she/her): Go okay that's good.
Shannon Pritting: We can we can we can get to where we can get as a reducing the amount of at least but yeah if you if you have good contacts, who are responsive to you.
Shannon Pritting: yeah connect us in and we're having other conversations about.
Shannon Pritting: Streamlining data and data gathering, so this would be a good one, to bring in, and I can you know take take a little bit of time to try to connect some people up on this if if needed.
Elizabeth Brown (she/her): Okay, all right, thank you yeah i'll reach out to them when the survey goes out.
Michelle Eichelberger: and Elizabeth question about Sunni stuff actually sparked something I wanted to tell you guys about we are managing some things centrally, you know, the current science direct.
Michelle Eichelberger: Some of the campuses who have the Sunni Stat ref collection were men managing those in the nz.
Michelle Eichelberger: And whether or not this is, including that I need to figure that out, I am not sure I thought at one point I had figured out that it was, but I am not 100% sure that it's including that it may just be including things that have been activated at your campus and your ice so.
Michelle Eichelberger: If anybody wanted to look at that with me i'd be curious to hear how that goes.
Michelle Eichelberger: Anything else.
Michelle Eichelberger: Great well, thank you very much for coming I will be posting this recording and again if you find any problems or have any more questions feel free to submit live answers ticket and we will get back to you so thanks so much everybody.