Shannon Pritting: cord to the cloud and we'll go ahead and get started so thanks everybody for coming, and this is a combined February, March sls update there weren't a lot of major things in February that we needed to update on, and it was a busy month for a lot of people, so we took a month off.
Shannon Pritting: We don't intend to do that continuously, but you know occasionally will span it out to a little bit longer, especially of things like spring breaks and other breaks make it very hard to do every single month.
Shannon Pritting: So, with no further ado we'll we'll get on with the content so first thing I wanted to start with is.
Shannon Pritting: Talk about some staffing changes so you know start with the you know I guess the the the tougher news which is that Maggie mcgee's last day as nz coordinator is tomorrow the 31st.
Shannon Pritting: And you know maggie's been with us since the get go on allman Primo and has you know, been a major force in resource management and the network's own over the last three years, so thanks for all of her efforts and support of Sunni, so we were not expecting that there's going to be any.
Shannon Pritting: any sort of you know shift and what we'll be able to do for campuses and Michelle has been training on a lot of the regular activities but we're just asking that you submit a ticket if you need something that you typically work with Maggie on and then one of us will pick it up because.
Shannon Pritting: You know we'll be shifting a few things around, and then we will start to work with all the different groups who Maggie was working with like the SMS P in the you know, in the coming weeks.
Shannon Pritting: So on a positive front.
Shannon Pritting: Rebecca analysis first day is tomorrow and Rebecca was previously at university at Albany and you know, has now joined the sls team so she's going to be working out of the Albany area.
Shannon Pritting: she'll be in a support specialist role, a lot like Yvonne and.
Shannon Pritting: Susan and you know a lot of us support you in a lot of different ways so Rebecca is going to you know, be a fantastic addition and will really appreciate her background and the resources and discovery, because that is a lot of the support requests that we're getting so.
Shannon Pritting: you'll be hearing from Rebecca if you're in extended support she'll start working with campuses very, very soon and her first day is tomorrow so welcome to her.
Shannon Pritting: And then we have filled our our open associate director position, so this person is outside she's outside of Sunni and.
Shannon Pritting: Her start date will be in late April and she's going to coordinate our support and take over a lot more of the day to day management of the shared MSP environment, you know of course i'll make that a.
Shannon Pritting: smooth transition, and you know I think this will just increase our ability to deliver a variety of support to campuses so we're really happy to to have her on board and she has a lot of fantastic consortium experience just outside of suny.
Shannon Pritting: And will will will provide her name the in the near future, but I know she's still tying up some things at her current position so yeah.
Shannon Pritting: So.
Shannon Pritting: Shifting gears again, so this is part of one of our our approaches that we talked about I think two or three months ago that we're starting to scale back technical training and you know the technical training that we do.
Shannon Pritting: will continue to help and to support but we're finding more needs to do technical training that is more one on one obviously new features that come up, we will do wide widespread training, I think, Michelle and ESTA have a training coming up on the.
Shannon Pritting: overlap analysis that has a lot of improvements in Alma but our technical training is going to be more focused on supporting individuals through things like onboarding etc so we'll start doing more.
Shannon Pritting: professional development activities, and this is one of our main our first major.
Shannon Pritting: programs that will be working with and.
Shannon Pritting: So we have a leadership and management certificate, so a library leadership and management certificate that will be rolling out in fall.
Shannon Pritting: And you know i've been really impressed with the with the investment of Sunni individuals who've been willing to present different courses.
Shannon Pritting: And we spent a lot of time talking to Sunni individuals who had gone through the sienna certificate program i'm not sure if that's their certificate but uh.
Shannon Pritting: The sienna leadership program and then other leadership and management type trainings and then we gathered a lot of feedback to put this together, and then will iterate on it in future.
Shannon Pritting: Future sessions, with it, but the focus is going to be on taking different methodologies approaches to either leadership management or functional areas and then.
Shannon Pritting: And then applying them to issues or problems or opportunities that you're facing at your library so we're going to have two different groups of courses.
Shannon Pritting: And then three courses will lead to a certificate, so one one grouping of courses will be in leadership and management things like change management high performance teams and then we'll also be doing the suny sale.
Shannon Pritting: 360 tool, where you can assess your leadership style get some targeted feedback.
Shannon Pritting: Things like project management, a little bit more practical or it's all practical but inclusive leadership as well, and then looking at the different functional areas or applying these two different.
Shannon Pritting: areas in libraries like universal design for libraries carly spina from fit is going to teach that course.
Shannon Pritting: And you know she'll goes through applying universal design to a service redesign so if you're going to redesign or.
Shannon Pritting: refocus like your reference service, you could go through this course and apply universal design lens.
Shannon Pritting: lot of different types of approaches and those different functional areas so we're hoping that this will meet both the management and leadership professional development opportunities that we've been.
Shannon Pritting: told that you know, there are there exists a need and a desire at suny campuses in their libraries for this type of thing, so you know we appreciate you.
Shannon Pritting: going through these programs with us and you know we'll definitely be getting more of your feedback, as we do this program and and more.
Shannon Pritting: we're trying to do some more I won't call them lightweight, but I would say, less formal learning activities, so the accessibility cohort the library accessibility cohort.
Shannon Pritting: is changed into more of an interest group I think it's extremely meaningful for the group to get together and talk about common issues about library accessibility and accessibility writ large in higher education.
Shannon Pritting: And one of the things Laura Harris gave a great presentation couple months ago that connected a little bit into this book this open access book academic able ISM and we're going to form a we will be forming a book study and discussion group about this book and.
Shannon Pritting: individuals in the cohort will lead different portions of the you know discussions about different portions of the book so we're hoping, this will be, you know a good.
Shannon Pritting: Community building and then also professional development activity that you can hop into if you're interested in one chapter or you can follow the entire book together no cost to this so look look out for this coming in the next you know month or so.
Shannon Pritting: All right, alright so shifting gears a little bit to procurement.
Shannon Pritting: We should be good moving forward with the Alma Primo renewal, so we have two five year renewals left on the contract so we'll be executing the first five year renewal and we've been working for the last almost five months now.
Shannon Pritting: on getting under or getting X libra to acknowledge that we're within our access and use restrictions that are set forth in the contract, which are the main reason that we would escalate outside of.
Shannon Pritting: You know the reasonable escalators, which are two to 3% per per year we've had no escalations for the first five years of the contract.
Shannon Pritting: So we're looking to do that renewal there's nothing that's needed by the campuses but just letting you know that we're moving forward on that five year renewal.
Shannon Pritting: We reached out to the nsp Advisory Board, let the SLC board know to say you know is anyone unhappy enough with all men Primo where you want us to.
Shannon Pritting: renew for a shorter period of time or not renew or do something different, and the feedback that we got was you know, certainly it's not perfect, but we, you know we do want you to move.
forward with a five year renewal.
Shannon Pritting: Working on a 10 year agreement for art store still being.
Shannon Pritting: reviewed by the State comptroller's office So hopefully that's done soon we're not behind on this, but we're certainly that that I guess that lead time that we give ourselves is shrinking significantly we have until December 2022 hopefully we get this done by summer hopefully.
Shannon Pritting: Springer nature agreement hot hot news flash that's coming in in my email just about 10 minutes ago was this did finally get approved it's been 17 months that we've been working just on the contract.
Shannon Pritting: So you know this is that a challenging endeavor for everyone involved, I will say so we're working on.
Shannon Pritting: we're working on the Springer getting to the Springer nature renewals, so this is.
Shannon Pritting: Most likely going to be used by campuses who are.
Shannon Pritting: You know, picking up a couple of nature nature branded titles and will.
Shannon Pritting: You know, want to use our contract versus developing a separate agreement with Springer nature, each year, so we'll be reaching out to those of you who subscribe, if anyone wants to add that will be coming up in the summer.
Shannon Pritting: looks like Michelle got that question.
Shannon Pritting: yeah so.
Shannon Pritting: No, no one has specifically been designated Brian but you know michelle's michelle's been brought up to speed on on the regular duties.
Shannon Pritting: That that maggie's doing with the network's own but Maggie was also doing a lot of other things in support for campuses so that's why we're asking to put a ticket in if you can.
Shannon Pritting: So this may seem like we're talking about something that's coming in the far horizon but.
Shannon Pritting: just wanted to have this initial conversation and we'll be following up and TIM will even be talking a little bit about this at the end of the.
Shannon Pritting: Presentation so empire library delivery that as as Lynn said the empire state library network has a contract with custom courier the vendor.
Shannon Pritting: So that contract expires in one year so Sunni has a contract as a third party with edlund who holds the contract with custom career that also expires in one year and.
Shannon Pritting: The part that I don't I want to be honest, I i'm i'm almost certain that we won't be able to do this again is to get another contract with edlund.
Shannon Pritting: Who then will contract with custom carrier, so we still have a full year left so i'm really talking about.
Shannon Pritting: 2023 to 2024 but you know empire library delivery or land as its precursor has been part of Sunni and has been a core service for a very, very long time, so we want to.
Shannon Pritting: be a good partner in whatever transition might happen to be as deliberative as we can to get as much input, as we can, without belaboring it too awfully much.
Shannon Pritting: So.
Shannon Pritting: TIM and myself sls will be starting to work closely with the campuses and then the major stakeholders, you know as Lynn has been a great partner to us.
Shannon Pritting: In that they manage the empire library deliver contract provide a lot of support it's really tough work, and you know they've they've waited a long time for us to pay us for us to pay them.
Shannon Pritting: So we're going to make sure that everybody's informed as we go through this and then tim's going to talk about how we get in you know input from the campuses.
Shannon Pritting: On what you want to do surrounding empire library delivery in 2023 to 2024 i'm assuming that we don't have a central contract vehicle.
Shannon Pritting: To do that, so this has been one of the you know core parts, where all campuses subscribe, at the same amount the same delivery days and that might be what you all decide, but you'd have to then go to your regional council and pay them.
Shannon Pritting: And you know you might decide to do that differently, we want to make this something that we're facilitating the discussion, and if you know we try to get to the best solution possible.
Shannon Pritting: But the last time we did the contract with edlund it became clear that we would not be able to do this again.
Shannon Pritting: Just a reminder that we continue to do accessibility reviews, so if there is a V pat will review the V pad and the tool if there's not a V pat will do the palace review and then review the tool.
Shannon Pritting: And anyone at a Sunni campus can request that.
Shannon Pritting: And that's the link and there's the request of the pat review.
Shannon Pritting: And you know, let us know if there's something that you would like us to review all you would need to do is be able to give us access if it's something that we don't already have access to if you wanted us to review.
Shannon Pritting: In court corey I didn't I didn't know if you're going to be here, do you want to talk about this slide.
Cori Wilhelm: yeah sure um so i've been meeting with 11 libraries library directors on since I started and i've been hearing a lot of great things happening.
Cori Wilhelm: In the libraries.
Cori Wilhelm: So we decided to start a series where will feature hopefully monthly some Librarians are library staff.
Cori Wilhelm: And what's working what's successful in their campus So the first session will be on area Community colleges embedded librarianship program they have a really robust.
Cori Wilhelm: and strong program so Rebecca i'm sorry not Rebecca i'm jewel dela Rosa from ECC will be doing that and the link is there, but it's also on the sls blog and I can paste it in the chat.
Cori Wilhelm: And if you are doing something awesome or one of your staff is and you're interested in doing this in the future um shoot me an email, and we can hopefully get you lined up for future Program.
Shannon Pritting: Excellent all right.
Shannon Pritting: Just a reminder.
Shannon Pritting: whenever I hear.
Shannon Pritting: Someone you know they come to us with a problem there was like i've been struggling with this for a month, and you know a lot of times we're able to help them, or we escalate it to another group.
Shannon Pritting: i'm just a reminder is if you're struggling with something especially related to all my Primo.
Shannon Pritting: don't hesitate to reach out to us don't feel like you have to struggle in vain.
Shannon Pritting: Even if you don't have an extended support agreement we're here to help, especially if it's something that is having a negative adverse impact on you know your your end users.
Shannon Pritting: just put put a ticket in and I don't want to be, you know too rigid on that the ticketing, but.
Shannon Pritting: We do try to do a lot of different cross training so that you get the fastest answer, where you at least get good tier one support or to your to support before we send you to or before we connect with you know someone else in the team who's more specialized.
Shannon Pritting: You know just just ask for help.
Shannon Pritting: don't you know don't worry about exceeding hours or anything like that.
Shannon Pritting: we're here to assist we try to be as much of a service organization, as can be.
Shannon Pritting: You know a great example was with the with the ipads if you needed help with that you could just ask anything like that so just a reminder, you know you don't an extended support agreement is not required to ask us for assistance or to submit a case.
Shannon Pritting: So this was new and I know i'm skipping a little bit between procurement and other things so sorry for that I should have looked at the narrative better but.
Shannon Pritting: we're kind of excited when we got this message this morning.
Shannon Pritting: So the OTS library contract is out for bid now and bids are due by May 10 so all this has been working with Sunni procurement and then also.
Shannon Pritting: The Sunni campuses that we're doing a lot of business through ODS working with their libraries and then their library procurement if that was what that that library had.
Shannon Pritting: To give them a lot of input on how we thought, maybe the next version of the contract could be better or could meet our needs better and.
Shannon Pritting: You know I haven't I haven't read through closely every single piece of the documents I skimmed them and it looks like they took the vast majority of our input, or almost all of our input.
Shannon Pritting: And you know I want to thank everybody from the Sunni campuses who helped us with that we had several meetings you looked at documentation that OTS gave us.
Shannon Pritting: gave us really great free feedback and we think that this sets us up to do business more efficiently going forward, you know that that is if the vendors.
Shannon Pritting: Help as well, so the big change is that there's now for lots rather than two, so there used to be just books and ebooks and then cereals and databases, I think I have this right so.
Shannon Pritting: Now there are printed publications and non print library materials and then electronic publications which is.
Shannon Pritting: A bit more encompassing of things like journals and some other ancillary materials.
Shannon Pritting: And then databases and then a whole new lot for library resource management and resource research support products so Hopefully, this should allow us to get vendors, who can provide a services software things like that that go beyond just subscriptions and buying you know books ebooks.
Shannon Pritting: Things like that so help us to spread the word to vendors and encourage them to get on OTS and.
Shannon Pritting: As much as you can try to suggest that you know, this is a major strategic move on their part to do the work to get on node js because.
Shannon Pritting: You know, especially if they want to do business with Sunni as a whole, it is so much more straightforward if they're on this ODS contract, then, if we.
Shannon Pritting: establish a contract it's it's a one to two year maybe through your process versus two to three month process because of how much is covered in the OTS overarching contract.
Shannon Pritting: So this has been a long term goal for a lot for a very, very long time that we're trying to get resource sharing with cuny to go through Alma because they've been on Alma for quite some time.
Shannon Pritting: And we've had multiple meetings with them, and I think we now have a target date of when we will likely do that and that will be this summer so hopefully this will help to keep more in you know Alma is a is a pretty efficient.
Shannon Pritting: resource sharing system for what we're using it for you know, mostly returnables it's faster it's it's a lot more automated so.
Shannon Pritting: Hopefully this will you know this will improve a lot of different things, and this isn't something we would need much help from campuses we would do all of the configuration and you know, make it pretty seamless on the campuses and.
Shannon Pritting: turn it over to Michelle unless there's questions.
Michelle Eichelberger: Great thanks Shannon can go ahead.
Michelle Eichelberger: And one of the things that is coming soon and there's been some discussion about this on the Primo list is that they're trying to.
Michelle Eichelberger: Make CDI publishing faster, and when I say CDI publishing I mean that, as you add and delete content and all of.
Michelle Eichelberger: That content gets published and tells the CDI what you own and so article show up for tech shows up that kind of thing so they're trying to make this faster their goal is 24 to 48 hours currently.
Michelle Eichelberger: it's three days, plus sometimes more time than that they're currently testing it and they expect to roll it out in April and May go ahead Shannon.
Michelle Eichelberger: A couple of updates from April from the release, which is coming soon, it is out in the sandbox now.
Michelle Eichelberger: And, as always, thanks so much to the discovery interest group for doing testing of some of the things that are coming in the releases.
Michelle Eichelberger: Nancy bad did some testing in buffalo's sandbox of this first one that i'm going to talk about.
Michelle Eichelberger: Before we migrated to CDI when we first went live we had what was called the pci.
Michelle Eichelberger: And when we use that system for accessing indexing for articles, if you found an article.
Michelle Eichelberger: You would get any possible link where you could get that particular article, which was great because, as you know, a lot of the time, the links don't work, so you have to try a different one once we switched to CDI.
Michelle Eichelberger: It took the two different kinds of links link resolved or in Lincoln record.
Michelle Eichelberger: And it made it so it was either one or the other would show up in your list of links which is problematic because again if all of the one type of links fail, you have no alternative you can't.
Michelle Eichelberger: find the other content, even if you're paying for it.
Michelle Eichelberger: And they also heavily favored link and record links over link resolved, which is frustrating because you're paying for the link resolve or content and sometimes you couldn't get the links to show up so long story short.
Michelle Eichelberger: What they're doing is they are going to be allowing all of the links that match that particular item to show but.
Michelle Eichelberger: Still separating them into link resolve versus link in record links and you have to click on this little show more at the bottom of the view online list to see the rest of that so it's a step in the right direction.
Michelle Eichelberger: off the top of my head I don't know that there is a way to make that always expanded, we can certainly look into that.
Michelle Eichelberger: We had a recent situation where we couldn't make the advanced search expanded all the time, so I don't have high hopes that that's possible but.
Michelle Eichelberger: At least they're moving in the right direction and that will you will have to decide to turn that on it won't be just default turned on.
Michelle Eichelberger: We highly recommend that you turn this on and the configuration is pretty simple it's in the general tab of your view configuration.
Michelle Eichelberger: and its display all links and view online section so we'll be posting a little more about this in base camp, once this actually does roll out.
Michelle Eichelberger: You will have the opportunity to change the label name for show more if you don't like that wording and there's some variety and what types of links take precedence over each other but good news is you'll be able to see all your legs.
Michelle Eichelberger: There was some concern about the march rollout of the compressed advanced search fields, particularly if you started with a basic search and you're used to training, your students to then click at the top to do advanced.
Michelle Eichelberger: There were problems with those search fields being compressed so that is going to be fixed in the new release and discovery interest group has tested that and did find that that has been improved so that was good news.
Michelle Eichelberger: A couple of just quick things if you have multiple libraries, that your campuses you can now group locations in the get it area on a full record I know we don't have many campuses who have more than one library, but for those that do that's a good thing.
Michelle Eichelberger: And you'll be able to adjust some of your is mapping for big tex and and note so again just a few little things and there's lots more information about that in the actual release notes and go ahead channel.
Michelle Eichelberger: The only really important to a resource update that I have for you this month that there is.
Michelle Eichelberger: going to be an auto upload for wiley, for you know if you have titles that you're getting through wiley this was supposed to be in the March release.
Michelle Eichelberger: And it was in the March release and then it evaporated from the march release, which left many of us scratching our heads like we thought this was in there, where did this go.
Michelle Eichelberger: So this is supposed to be possible coming in April, one thing I would note is that there's been some discussion on the on the list about.
Michelle Eichelberger: difficulty trying to get a token to us with this, so you know we're hoping, this will work right away, but if you have any trouble with it don't be surprised because it sounds like it's there's.
Michelle Eichelberger: sounds like it's not fully formed yet, but hopefully it's coming soon I think it'll be a good advantage for places that order a lot from wiley, and that is it for me.
Esta Tovstiadi (they/them): Okay, I just have a few renewal updates so first the chronicle of higher education.
Esta Tovstiadi (they/them): This is a Sunni contract we it's it's billed via the direct charge the pricing is listed in the collections portal.
Esta Tovstiadi (they/them): So the campuses that are up for renewal, have already been contacted and i've asked you all to respond by April 7 if there are any new camp new subscribers campuses interested in picking up the subscription at our our discounted pricing.
Esta Tovstiadi (they/them): send me an email or submit a ticket and try to let me know by April 7.
Esta Tovstiadi (they/them): For our pro quest resources So these are the pro quest databases that some campuses are paying for via the direct charge we set these up last year through the ISP the invitation for bids.
Esta Tovstiadi (they/them): just want to clarify that, because I know some campuses are still paying pro quest direct for certain databases, and that is totally fine.
Esta Tovstiadi (they/them): Just an update that we're waiting on the contract to be finalized, so we haven't contacted any of you with pricing for this upcoming renewal, because we haven't yet received it from pro quest but as soon as we get it, we will be in touch.
Esta Tovstiadi (they/them): Next, the Stat ref nursing ebooks, so this is a collection of nursing ebooks on the Stat ref platform.
Esta Tovstiadi (they/them): About 20 campuses are currently participating in this collection so i've received our usage data and and working with the vendor to get a renewal quote and so i'll be in touch.
Esta Tovstiadi (they/them): With those subscribing campuses really soon to talk through that process.
Esta Tovstiadi (they/them): And, as always, there are a few campuses who have nursing programs but aren't subscribing to that rough so i'm going to reach out to you all, just to let you know hey here's what's on offer this year in case you're interested.
Esta Tovstiadi (they/them): And then finally for the Elsevier P a's so Thank you everyone for.
Esta Tovstiadi (they/them): For those of you who have helped to get those participating institution agreement signed at your campus we know it's a difficult.
Esta Tovstiadi (they/them): process and it takes quite a bit of time that's fine we're hope hopefully not badgering you too much, but we've received about half of those from from you all, and if we haven't received a PA from your campus yet then Shannon and I are going to be in touch in the next week or so.
Esta Tovstiadi (they/them): Okay next slide.
Esta Tovstiadi (they/them): All right, so i'm just an update so since we are adding the academic video online collection to the Sunni connect core.
Esta Tovstiadi (they/them): This upcoming year we organized to vendor demos, so the first one was this morning, and we have another one scheduled for next Monday at 1pm.
Esta Tovstiadi (they/them): i'm going to put the link to register for that DEMO in the chat this morning's was recorded, I know, there was some issue with some of you getting in to the presentation i'm i'm sorry for that.
Esta Tovstiadi (they/them): But it was recorded and we're going to share out the recording and the slides as soon as we get them.
Esta Tovstiadi (they/them): We are estimating August, as the start date for access to Avon but, again, that is currently an estimate.
Esta Tovstiadi (they/them): Hopefully we'll have a firmer start date within the next couple of weeks.
Esta Tovstiadi (they/them): Whatever the start date does end up being if you are a current subscriber and you have a renewal cycle that is different than.
Esta Tovstiadi (they/them): start date don't worry about it we're going to work with you and pro quest to have your subscriptions synced up and prorated so that it falls within the Sunni one.
Esta Tovstiadi (they/them): And then finally just a reminder about some changes to our eps go databases coming later this summer so some exciting news that we're adding.
Esta Tovstiadi (they/them): Access for a new di E book collection and there's something over like 5000 titles and most of the content was published within the past 10 years.
Esta Tovstiadi (they/them): And so, access for that one is going to begin on July one, and then we are swapping eight databases out of Sunni connect also starting on July, one for more information about that as well as.
Esta Tovstiadi (they/them): A list of which databases, those are i'm going to put this link in the chat.
Esta Tovstiadi (they/them): And again just let us know if you have any questions about that.
Esta Tovstiadi (they/them): And I think that that's all I have over to Maggie.
Maggie McGee: So hi everyone, I want to talk about the update on the brief global rules in early March, they were updated.
Maggie McGee: Everybody so oclc was changing the encoding levels to match metadata standards and as a result, we want to update and align the peak level rules and Sunni they're applied to the network zone and everybody's institution and then mark at.
Maggie McGee: Thank you to Douglas from ESF catching an error in the role that was not making all the full records display as full records as they're showing this brief.
Maggie McGee: Instead, I was able to update that and everybody's instance, as well as the that work and everything's in alignment with your sales encoding levels, and also to the standards that Sunni has decided.
Maggie McGee: They wanted to buy the SMS p3 down for the brief level rules, if you want to know more about them here's nsp 42 in the chat with a link.
Maggie McGee: Next, patient.
Maggie McGee: Some great news on the change subject project, as you know that i'm.
Maggie McGee: mentioned before November 12 library Congress proof some changes to find subject headings aliens to non citizens illegal aliens to immigration, illegal immigration on February 2 20 oh sorry 2022 I need to update that i'm in the past.
Maggie McGee: The Sunni Mendez standards and policy working group they voted to adopt non citizens for aliens that they rejected using the term illegal immigration and.
Maggie McGee: Instead, chose to continue to use them documented immigrants, so this then went board to the student library consortium LSD Advisory Board and they accepted.
Maggie McGee: The recommendations of the SMS P working group I began working on making implementing all the changes to this on march 21 and completed on march 28.
Maggie McGee: And it was applied to the network and all institutions and put into chat the link to the guy for the change the subject project, so you can see, it has all the information about the old version of the project, the new project and the changes that are being implemented next please chairman.
Maggie McGee: there's any changes that were applied during this phase of the Kingdom separate project, the display our rules were updated.
Maggie McGee: They include some of the old terminology that we use and subject King Jews, as well as introducing new ones as well as changed existing ones that we were previously using to current subject.
Maggie McGee: And normalization rules were updated as well to do the same thing, so they to be tweaked them are fine not only just to incorporate these changes that make sure the previous changes.
Maggie McGee: are now current.
Maggie McGee: To local subject headings are created as well, this is done in the network and and all institutions, they are.
Maggie McGee: Local subject headings in their library Congress subject headings can be created that way so i'm.
Maggie McGee: Non preferred terms that come into the 415 subject heading can also be searched so undocumented immigrants and undocumented immigrants and literature.
Maggie McGee: And the reason there's only two is because most of the subject tuning changes on these were the only two that compete undocumented immigrants in the square models illegal immigration in this way.
Maggie McGee: If you are on the MSP if you are the live guide, there is a link i'm going to grab it so you can see there's a full list of all the changes.
Maggie McGee: Of all the subject headings if you're really interested to see the changes there were some that were not changed that I don't know if it was an oversight, or they just haven't gotten.
Maggie McGee: There, as a result of all the existing records, you know, in the network side and the ice were updated to reflect the new team to subject project.
Maggie McGee: policies.
Maggie McGee: And there is a piece that I just want to make you aware of, I was really excited that I could get this project, all the work completed before my last day.
Maggie McGee: However, on them and Primo they like to do their own thing, so there is a case open that Michelle and Shannon are aware of and michelle's going to be tracking on there's a defect that if a record gets overly.
Maggie McGee: or normal process changes it it breaks searching in the rest of this subject heading authority records, so it stops at the 150.
Maggie McGee: When you add a brand new one, it will search the preferred subject heading in the 150 and all the non preferred.
Maggie McGee: And if you save them release the record, it will do that as well, so actually verse was able to replicate this issue.
Maggie McGee: I worked with yeah well because I figured we'd have a really good advocate he understands this piece really well so that you can work.
Maggie McGee: In conjunction with Michelle to get this resolved, and once it's resolved the sls are going to be re indexing all their records, so that they are then able to search the non preferred terms as well and tasks and then communicate out those changes exploration.
Maggie McGee: So my last slide is a thank you i'd like to thank everybody that I worked with fear and everybody get to work with you i've learned so much each and every one of you, and I appreciate the opportunity to work with the sls and work with everyone at soon, so thank you so much.
Maggie McGee: Thanks Shannon.
Timothy Jackson: All right, thank you very much Maggie Shannon if you could move to the next slide.
Timothy Jackson: All right, hi everyone, so I wanted to just first talk a bit about some resource sharing related things that are in the April Alma release and there's actually a fair amount this month, the biggest thing is.
Timothy Jackson: We will now be able to automatically export unfilled resource sharing requests directly from Alma to world share I ll in the same manner we currently do with Elliot.
Timothy Jackson: So corning in Niagara have been testing this feature, for us, since the march release was pushed out, first of all, I just want to say thank you to everyone from Courtney and Niagara who helped through this testing, I really, really appreciate it.
Timothy Jackson: The testing has gone well um and this new feature will be available to all libraries i'm starting you as soon as the April release is available, so if your library, no longer uses Iliad.
Timothy Jackson: And you want to be able to automatically export unfilled resource sharing requests from Alma to world share you'll be able to do that i've included a link here to the faq I created on how to configure.
Timothy Jackson: This new integration feature, if you want help with that feel free to reach out to me i'm more than happy to set this up for you i'm the only catches, that you will need to have first obtain an API key from oclc i'm not going to be able to do that for you, so I will need you to do that.
Timothy Jackson: And instructions on how to do that are in the faq but, once you have that API key if you want to just pass that along to me and asked me to set everything up.
Timothy Jackson: Everything else up for you i'll be happy to do that and also there are going to be some improvements to the lending locate process in the April release.
Timothy Jackson: Currently, when a lending library receives a lending request for an item, they have in both print and electronic format.
Timothy Jackson: The lending locate process fails, and the status of the request ends up being locate failed.
Timothy Jackson: Once the April release is available in instances where you receive a request for an item, you have in both print and electronic.
Timothy Jackson: Alma will automatically select the record for you, so you won't have to manually select that you won't have to deal with as many.
Timothy Jackson: landing requests ending up in the location field processing in fact i'm really hoping that this new feature will dramatically reduce the number of lending locate failures we're seeing, so I think this will be really helpful next slide please Shannon.
Timothy Jackson: So something I know.
Timothy Jackson: Many of you have noticed that sometimes when you receive a borrowing request in all my it will be immediately updated to return.
Timothy Jackson: and often this is happening because you're receiving the request after.
Timothy Jackson: The requests needed by date, as already passed so what Alma does in that instance as soon as you receive a it sees that the user, no longer needs it according to that need by date.
Timothy Jackson: So it just automatically updates the request to return unfortunately it doesn't tell you why it's doing that it just does it, I mean that's created a lot of confusion.
Timothy Jackson: i've gotten a lot of tickets from people ask me like hey, why did this request automatically get returned.
Timothy Jackson: So, starting with the April release that behaviors not going to change it on the will still do that if you receive a request after the need by date has passed.
Timothy Jackson: But, at the very least, it will start displaying a message telling you why the request has been automatically updated to return.
Timothy Jackson: So no real change in behavior but i'm hoping that this added message will cut down on the confusion created by this behavior.
Timothy Jackson: i'm also, I just want to mention of I actually would recommend simply removing the needed by date from your resource sharing request form one thing i've noticed that users don't always provide.
Timothy Jackson: Realistic need by dates i've seen instances where users say I need this by tomorrow, which you know we all know, as far as like physical resource sharing go that's that's probably not going to happen so they're.
Timothy Jackson: they're pretty much creating a request that's automatically just going to get you know updated to return as soon as they receive it, so I actually would recommend removing that field from your request form.
Timothy Jackson: But if you choose to keep it, you will start seeing this alert if a request is updated to return, because the date has passed.
Timothy Jackson: And also something that I know at least a few campuses have been having problems with is i'm.
Timothy Jackson: Turning on a resource sharing on and off according to X sleepers documentation, you should be able to do that if you have either the general system administrator or the fulfillment administrative role, but in actuality.
Timothy Jackson: You need the general system administrator roles do that and I know that's that's that's the role that doesn't get it's not given out to a lot of steps, so I know this is created some problems thankfully.
Timothy Jackson: This problem is going to be fixed in April, so if you have the fulfillment administrative role, but not the general system administrator goal, you should be able to turn resource sharing and all on and off.
Timothy Jackson: And lastly, um there's a new feature in Iliad resource sharing partners which allows you to use a regular expression to modify the user identifier that's being passed to Elliot so, for instance, if.
Timothy Jackson: Your illiad usernames match the first part of your users email addresses you could actually create a regular expression that removes the domain information.
Timothy Jackson: From the email address and then just passes the beginning of the email address to Elliot so that identifier would actually match.
Timothy Jackson: I don't know how useful, this is going to be to all of us, I know there are a few campuses who have not been able to export unfilled Alma resource sharing requested Iliad because of username mismatches between all the Iliad so i'm hoping for those campuses this might help.
Timothy Jackson: If you are one of those campuses and you would like to learn more about this feel free to reach out to.
Timothy Jackson: Next slide.
Timothy Jackson: So I just want to talk a little more about empire library delivery um I wanted to remind you all that several suny libraries have recently changed hubs specific specifically purchase rockland in westchester have moved to the New York City hub.
Timothy Jackson: portland and tompkins cortland Community college have moved to the binghamton hub i've already taken care of any configuration changes that need to happen in Alma I moved purchase rock rock blend in westchester to the New York City wrote up.
Timothy Jackson: i've also updated the addresses the shipping addresses listed in all of those libraries resource sharing partners to reflect their new hub.
Timothy Jackson: I just wanted to remind you all that you should be updating that have information in your Iliad lender address records as well, if you are in Elliot library, so please if you haven't already please make sure that you update the information for those five campuses.
Timothy Jackson: And also, as Shannon said earlier, the current eld contract is going to expire next summer um, I just wanted to let you all know that the eld Advisory Board will be meeting tomorrow to start discussions about the renewal process.
Timothy Jackson: I am on that board, there are several other people from suny libraries on that board um, so we are represented.
Timothy Jackson: And, to the best of my ability, I will keep you all posted on how things are going with the process, there may be some information I can't share by any information.
Timothy Jackson: I can share I will share via these updates and also the base camp, but as far as how Sunni wants to handle this renewal we're going to be forming a task force to help manage that process on our end.
Timothy Jackson: i'll be putting out a formal call for volunteers in early April, but if you're hearing this down you already know that this is something you want to be part of feel free to submit something to info at SLC ny dot Libya answers COM to let us know that you're interested.
Timothy Jackson: Next slide Shannon.
Timothy Jackson: And lastly, I just wanted to give you all, an update on how things are going with the pro plus ebook I ll project of for some of you for those of you who aren't familiar with the project, I just want to go over the project parameters really briefly.
Timothy Jackson: We started this pilot project in mid January of 2022 and it's going to last one year we have 35 Sunni campuses that are participating, there are also.
Timothy Jackson: Several other consortia that are participating, but we are not sharing ebooks between consortia it's at this point in time, strictly within consortia and there are approximately 3300 ebooks central titles that are requested will, at this point in time.
Timothy Jackson: The collection of requested titles and all requests for those titles are being centrally managed by sls staff Michelle is handling the collection maintenance part in i'm handling the actual request processing.
Timothy Jackson: And as far as like request volumes go so far we have filled 162 requests so that's averaging to about two or three per day, which I have to admit, is i'm pleasantly surprising that's that's a lot more than we thought we would be getting.
Timothy Jackson: And the feedback we've gotten from users there hasn't been a lot of it, but the vast majority of it has been positive, we did get one complaint from a user.
Timothy Jackson: who wanted to download an e book outside of adobe digital editions which unfortunately i'm pro quest ebooks central platform just doesn't allow so there wasn't really anything we could do about that.
Timothy Jackson: But by large the the feedback that we've gotten from users, has been very good.
Timothy Jackson: And we've been very pleasantly surprised by the number of users, who have taken advantage of this pilot project.
Timothy Jackson: just want to let you all know where requests are coming from and who's filling them our top five borrowers actually our top six we've got a tie for fifth place our Albany fit empire state college old westbury and then purchasing old West or excuse me, I made a mistake there.
Timothy Jackson: It should just be purchased at the end my apologies, and our top five lenders, the majority of requests are being filled from buffalo's collection.
Timothy Jackson: A good number have also been filled from binghamton's and then we're seeing know smaller numbers being filled by places like new paltz empire state and Hudson valley so that's everything I wanted to say shit and I know you had something you wanted to add about this.
Shannon Pritting: i'm just what I wanted to share is that.
Shannon Pritting: You know this pilot projects.
Shannon Pritting: we're hoping to also learn about you know interest in.
Shannon Pritting: More shared collection collecting of ebooks as just in general or shared access strategies.
Shannon Pritting: And you know, this is a very limited set and we've been you know surprised by the usage and we also get all of these interesting notes coming in, on the request forms of.
Shannon Pritting: You know, there are a lot of faculty who are like I need this for my course that i'm teaching or students saying i'm doing this paper for my graduate class and just you know, one of the things that we're going to use as as far as this ebook I ll project and then as to has been spending.
Shannon Pritting: You know a lot of time getting input from the DDA participants just to you know, then come to suny for a larger discussion on how we might approach some different access strategies for ebooks as a as a group.
Shannon Pritting: You know of all in Sunni I know that's challenging to do because we're 60 very different institutions, but you know I think there are likely some more commonalities than then, then we might think so.
Shannon Pritting: You know, we aren't making any major moves right now, but just you know, there are some interesting things coming out of this project and some other projects that we're doing it's kind of explore explorations into different access strategies that we might use as a group.
Shannon Pritting: And that's time for questions as well, stop the share.
Shannon Pritting: If you're to unmute yourself or type in the chat we're up to date on questions.
Shannon Pritting: still have eight minutes.
Shannon Pritting: Right else stop the recording.