Minutes

Viktor Funch Beck

October 3, 2022 4:06pm

9 people present

Annual report:

It's being winged
We started a year ago (6 people), before there were 2.
Nice to see that there is a lot of engagement.
People dropping off and some coming in - that's how it is at a university
Now people are getting paid to be here, so hopefully that will make it more stable
Reduced amount of ECTS
Refunding doctors notes
Record election
Info breakfasts
Strong foundation for organizations at ITU
New website that will support everything
In summary - a lot more organized, especially in the finance

Presentation of the budget:

Discussion with executive management
680.000kr was last year - probably the same
Treasurer position has been assigned to Viktor, but we are looking forward to having a dedicated treasurer.
Process for applying for SAF was pretty tedious, so now a lot of it is automated with virtual Pleo credit card
CorPay One - something something invoices...
It's easier now
Ensures that less mistakes will happen because it's less prone to human error
Most income is from ITU
127.000 spent on salaries
109.000 spent of food, drink and other stuff (personaleplejer), but these also account for other student organizations
doctor's notes refunded (50)
Pleo is the place to find out where the money was spent - Billy is for accounting
We are spending a lot on cloud software
Pleo has to be renegotiated
3.000 in fees from Danske Bank
We have 758.000 - but it doesn't make sense, but we have 600.000 on out bank account
We hope to make a more formal introduction to our accounts as soon as we have a dedicated treasurer
Money doesn't have to be spent every year
200.000 from the ministry from last year is being tracked by someone called Lene at ITU

Bylaws changes

Make Compensation Changes Follow Amendment Changes
- "can" is now "must".
- None against.
- Passed, with changes to wording.
The Board, not the standing members, does the bulk of the work.
- There have been submissions that wasn't publicized.
- There should be meetings for all implicit members every semester.
- For: A meeting would be a better way to have students voice their opinions.
- Against: There is a GA every semester, including Info Breakfasts.
  - Barely being used, and would take too much energy.
- Keeping it to a minimum of one meeting, but should check if the Student Council is still approachable.
- From 4 meeting to at least one is passed.
Student Council should be informed where money is being spent, or should be within the agreed budget.
- Financial decisions that are made outside the budget should be approved by the Student Council.
- Against: Will hinder how the board can act
- For: Wouldn't change a lot, but will require more tight budgeting. Big financial Decisions should be presented at a meeting.
- Procedure is: me make a budget, if we want to spent money within the budget, then we don't need to inform before the decision. If it's outside the budget, then it will need to wait 7 days.
- wording "any" -> "major".
- None against, passed
Specify how students hold be notified of meetings
- None against, passed
Elected board members enters office ASAP
- None against, passed
Remove use of "chairman"
- None against, passed

Election

AOB