Maureen Clements (SUNY): Great.
Catherine Stollar Peters: It is recording. Okay.
Maureen Clements (SUNY): Is recording. We're recording. So Hello, everyone. It's 11 Am. On May third, 2024, and thank you for coming to this oldest update. The last of our academic 2324 year. We're really, really excited and happy that to be finishing up this semester, and I'm sure that everyone as well is excited. So
Maureen Clements (SUNY): we're gonna just roll right into it. So Catherine's gonna be doing the slide deck as Corey's out today.
Maureen Clements (SUNY): Great next slide.
Maureen Clements (SUNY): Wonderful. So our agenda, we're just gonna have a couple of real brief updates. Then I'm gonna turn it over to Katherine and she is going to present on our, you know, report. And it's looking really great. And then we're gonna head into some functional updates.
Maureen Clements (SUNY): So okay, general updates.
Maureen Clements (SUNY): some great news to start off with. The novel. New York funding was realized. Really really glad about that. That the for the New York State budget in 2425. That's out of the Department of Education. Budget pending required approvals. The current collection of novel, New York Statewide E. Resources will continue through June thirtieth.
Maureen Clements (SUNY): and there will be additional resources being added as of July one. A couple of those new resources just really excited about them the Peterson's test prep. So there's some really great materials in there that will be helpful to our students. There's gail business entrepreneurship and gail health and wellness as well as New York State legal forms.
Maureen Clements (SUNY): There's one or 2 others for the the hu high schools and things like that. But I'm really excited, and it does shine a light now that we have a budget line item there for novel. So
Maureen Clements (SUNY): also, we are in the midst of scheduling site visits so thank you so much for your patience. If you if I haven't, if you haven't heard from someone yet, that's most likely me I've been. I will be reaching out as soon as possible, but everyone's been reaching out to schedule PE visits for people who are interested. We the purpose of the visit is really to sort of see how things are going and
Maureen Clements (SUNY): discuss student success initiatives and challenges. And we'd love to take a tour of the facility. So we anticipate approximately 2 to 3 h. So, looking forward to that.
Maureen Clements (SUNY): and finally, we do have some other big news. And I just wanna shout out to Yvonne Kester, who will be leaving her role here at Suny and she as the institutional repositories program manager. And she's gonna be leaving in the end of May for a new position as a public librarian.
Maureen Clements (SUNY): So I just wanna say, Thank you so much, Yvonne. I know so many of us are thankful and grateful for the work that you've done here at Sunni. You've really been an incredible inspiration, and we really wish you the absolute best in all your new endeavors. So if you get a chance to reach out to Yvonne before she leaves on may 20 s. Please do so.
Maureen Clements (SUNY): And thanks again, Yvonne, you've been wonderful
Maureen Clements (SUNY): great.
Maureen Clements (SUNY): Yes, alright. So let's get to the next slide. And just very briefly, I know that we had talked about this last time, but we are, it's still interested in collecting documents and doing policy sharing. I think that this is something that's really gonna be good to help us with some best practices. And just wanted to do a reminder. So please reach out to Corey. If you are willing to share your strategic plans, weeding policies, or other types of documentation that you have.
Maureen Clements (SUNY): Alright, and that's the quickest general update. And I'm going to turn it over to Katherine.
Catherine Stollar Peters: Hello, everyone, Maureen, thank you for the opportunity to share our 2022, 2023 annual report describing our work and impact over the past academic year.
Catherine Stollar Peters: This report is the latest in a long tradition of Olis communication through newsletters, posters, and presentations like these, demonstrating our collaborative effort supporting libraries and campuses within Sunni, so feel free to download the report and read along as I cover the major highlights. The link is here in the Lib Guides, and I should have gathered it. Maybe one of my colleagues can put it in the chat.
Catherine Stollar Peters: That would be very helpful.
Catherine Stollar Peters: So our first section of the annual report introduces and potentially reintroduces who we are, what we do and what we offer at Olis.
Catherine Stollar Peters: Together we leverage the strength of our 60 Sunni campus partners to support electronic library resources, subscriptions, open access repositories, professional development
Catherine Stollar Peters: research data support, open educational resources and a unified library services infrastructure.
Catherine Stollar Peters: The heart of our work is to provide a rich suite of information resources to the 363,000 students and 85,000 faculty and staff at our Sunni campuses
Catherine Stollar Peters: through the 2022, 2023 academic year. So this annual report covers last full academic year. We served as a vital part of the Sunni academic ecosystem. And here is just a snapshot of the work, Olis completed along with you, all on our campuses during the past year.
Catherine Stollar Peters: Here are a few of the highlights that we really wanted to mention both in the report and today.
Catherine Stollar Peters: we are most happy about facilitating access for suny students
Catherine Stollar Peters: and faculty to over 5 million print resources and over 280,000 electronic titles that have been used during this academic year over 14 million times. So 14 interactions with the resources that our campus libraries provide to their
Catherine Stollar Peters: faculty students, staff, and researchers.
Catherine Stollar Peters: During the academic year of 2022, 2023. The efforts of oer initiatives saved students, 12 million dollars, in course, material savings. And that's for enrollments of over 108,000 student enrollments.
Catherine Stollar Peters: Sls added 17 external campus libraries to our resource, sharing network, totaling 85 partners. And you all know that that resource sharing network has grown even more. In this academic year.
Catherine Stollar Peters: We also had the great opportunity to work with 2 groups of dedicated information professionals as we launched new governance structures, including the Olas, Advisory Board and Sunni oer Services Advisory Board.
Catherine Stollar Peters: With that we would like to extend our gratitude to both advisory boards for sharing their experience, guidance, and support during that past academic year. Additionally, we have new members on our 2023, 2024
Catherine Stollar Peters: act advisory boards.
Catherine Stollar Peters: There are links on this slide deck which will be shared out. They're also on our Lib Guides page for the new members, who have also generously agreed to share their time as well as current Advisory Board members who have come back and are willing to continue conversations with us and help us provide feedback on where we're headed.
Catherine Stollar Peters: directing much of our work is the Olas strategic plan. So with contributions from campus partners and feedback from multiple stakeholder groups, Olas adopted this new strategic plan for the period of 2023 to 2026.
Catherine Stollar Peters: This plan focuses on collaboration and connection across the Sunni system in 4 main areas, data informed at decision-making, partnering with libraries and institutions, navigating complex change supporting student and faculty access
Catherine Stollar Peters: and fostering networks, collaboration and campus with faculty and staff development. So this strategic plan will continue to guide our work in coming years. But we all know that 2026 isn't that far off? And we will be working with all of you in the next iteration of our strategic plan.
Catherine Stollar Peters: The first set of impact statistics I'd like to share is the impact of Sunni oer services
Catherine Stollar Peters: since 2,017, our students have saved an average of $107 for each oer section in which they are enrolled. That's savings for course, materials that are provided using open educational resources.
Catherine Stollar Peters: This totals 90 million dollars in savings, and with this next year, at the end of the academic year 2024. I do have high expectations that that will
Catherine Stollar Peters: increase to over 100 million dollars.
Catherine Stollar Peters: This data is dependent on early estimates of oer course, enrollment when we didn't have exact data from the campuses. And it's also dependent on enrollment data shared at from each campus provided to Sunni administration through their Institutional Research Office.
Catherine Stollar Peters: We support all of our suny campuses as they choose to implement open educational resources collectively. Over 24,000 course sections have been taught by over 3,000 faculty reaching over 840,000 student enrollments. And we count that as enrollments, because it's not one individual student may have taken multiple courses, multiple oer sections. So that's why we count that as duplicating students. But as student enrollments.
Catherine Stollar Peters: Specifically during the academic year of 2022, 2023, we launched oer impact grants.
Catherine Stollar Peters: We were able to distribute $300,000 across 19 campuses, returning an estimated 1.9 million dollars in student savings. Grants supported creation of oer in areas lacking existing open educational resources, especially those resources that in those projects that included diversity, equity and inclusion, subject areas and work.
Catherine Stollar Peters: adopting courses from the ready to adopt catalog and other oer content. For this year oer services joined with the innovative instructional technology grants enabling distribution of even more Grant funds and the winners of those oer I I tg, oer grants will be announced
Catherine Stollar Peters: at cit during the second to last week of May. So those Grant proposals have already been submitted and are being reviewed for final funding and awarding. If you miss out on that grant opportunity this year 20 the the 2025 cycle will happen soon.
Catherine Stollar Peters: So be on the lookout for that.
Catherine Stollar Peters: The second set of impacts that I'd like to share is the impact of our Sunni Library Service initiatives and other Olis work.
Catherine Stollar Peters: The Sunni Library services is part of a office of library and information services, and it supports library technology, management and library service initiatives by managing Sunni library services, platform and discovery solution, which currently is Alma and Primo ve providing support to the entire Sunni system and managing services and resources directly for institutions, including consulting and management services and providing collections and procurement work.
Catherine Stollar Peters: These strategic connections with our Sunni administration. Pillars allow us to support campuses in a variety of ways.
Catherine Stollar Peters: looking at all that work, and in a very kind of aggregated, estimated way. We wanted to put a number on what that might look like. So by capitalizing on the scale and value of our procurement practices and our shared systems and services approach as a consortia. Together we estimate providing a total savings of about 7.1 million dollars.
Catherine Stollar Peters: Our realized savings represents shared collection agreements, and that's not an annual savings that's shared collection agreements over the cost of our contract coverage dates.
Catherine Stollar Peters: shared repository offerings, which is an annual estimation and resource, sharing services as well as system support.
Catherine Stollar Peters: So the numbers for a collection savings were estimated at 5.9 5 million dollars, and you know that's a very fuzzy estimate, but we think that's kind of a middle of the road. Look at what we save through consortial
Catherine Stollar Peters: contracts
Catherine Stollar Peters: about $500,000 in shared repository and resource, sharing savings about $730,000 in savings from use of sls, support agreements and help desk support.
Catherine Stollar Peters: In this academic year of 2022, 2023 sls. Answered, 291 electronic resource and collections related questions, savings campuses, an estimated 250 h of campus staff time.
Catherine Stollar Peters: 65% of tickets are answered by sls within an hour, and when you raise that response period to 12 h almost 92% of tickets are answered. And to me that is the definition of incredible service.
Catherine Stollar Peters: Speaking of those Ola supported systems, this is one look at. Kind of all of those tools and and pieces of software that we manage.
Catherine Stollar Peters: These represent the suite of information management tools to bookend, scholarly publishing from capturing original student and faculty works in our open data and open access repositories to Sunni library services, platform and discovery solution, Alma and primo ve, and I do really like this slide. I think it. It puts these systems in relation to each other. And it's really quite nice to see the items, authors and annual usage of our
Catherine Stollar Peters: Sunni Open Access Repository and our Sunni Digital Repository.
Catherine Stollar Peters: This section of the annual report I'm always impressed by this is our resource-sharing section, we increase the number of physical and electronic books and articles shared between campuses and within non-suni members of our network.
Catherine Stollar Peters: This increase will allow campuses to have more freedom in their own collection development by providing a wide base to access items that can fill user requests.
Catherine Stollar Peters: The increase in resource sharing are the results of shared Alma and primove ve infrastructure updates and just the shared infrastructure and dedicated work increasing our resource sharing network outside of our Sunni campuses. So we saw an increase of 15% from 2021 to 2020
Catherine Stollar Peters: to the next academic year, 2022 to 2023.
Catherine Stollar Peters: It'll be interesting to see that again this year. What the that change is, that resource sharing network is largely dependent on many Sunni and non-suni partners.
Catherine Stollar Peters: And this is a look on the map, both across New York State, all of our Sunni campuses and non Sunni partners. But again, looking at our distribution across the entire United States. You know, for the sharing of electronic materials. So spoiler alert. We know that there's been dedicated work in this area, and those numbers and spots on the map will increase next year as well.
Catherine Stollar Peters: Professional development is a cornerstone of our commitment to promoting excellence in library services. It's also a key part of our strategic plan.
Catherine Stollar Peters: Sunni Olas supports professional development opportunities and communities of practice for librarians, faculty and staff.
Catherine Stollar Peters: During 2022, 2023, we provided training to over 2,600 attendees and 88 events. And if you get a chance in this document to read the quotes from professional development participants. It's really stunning how, coming together to learn from each other in groups like the library leadership certificate program, the library leaders and new directors, communities of practice, the electronic resource cohorts and
Catherine Stollar Peters: the other groups of collaborative units that professional development at Olis supports it. It really has direct implications for our daily work and the daily work of the information professionals on our campus. So you know, this is just an an incredible amount of work and an incredible interest in collaboration across Suny.
Catherine Stollar Peters: So moving forward in 2024 and beyond.
Catherine Stollar Peters: we have some upcoming areas of efforts. We're interested, we're looking to. We're dedicated to connecting campuses, to support and empower libraries, to fill fulfill information, access and sharing needs.
Catherine Stollar Peters: And along with our strategic priorities, Olis plans to connect information literacy needs with bright space Dla, training, expand professional development offerings, increase cataloging services, supports our metadata community of interest. That's something that we've already
Catherine Stollar Peters: launched foster opportunities for strengthening our data, sharing networks.
Catherine Stollar Peters: refined strategies for open access and digital repositories to meet campus needs builds upon foundational accessibility, diversity, equity and inclusion work.
Catherine Stollar Peters: And my notes here is to say, thank you to everyone at with an Olis who helped create the document that potentially you were able to download. We worked with everybody to get data from them information we were able to collaborate on the text, and we worked with Suny's office of design and print to make it look glossy and really celebrate your work. So thank you. To everyone who participated.
Maureen Clements (SUNY): Great so before we move on, I just wanna take a little a few minutes to see if anyone had any questions for Katherine
Maureen Clements (SUNY): and also before questions, I wanna make a couple of comments. This has been almost a year long endeavor. So I and it's it's been a journey, and Catherine has done incredible work on this. It's looking great. And so thank you so much, Katherine, for spearheading this. So I did wanna do a do? A shout at that so looks like Susan. Susan! Hi!
Susan Davis Bartl (UB): Hello! Yes, thank you for
Susan Davis Bartl (UB): the extensive annual report. I can't remember reading one from Olis. Maybe that's just a matter of not not reading it. But I'm really curious about the the oer textbooks, and I'm wondering if there is feedback from like the teaching faculty in terms of
Susan Davis Bartl (UB): you know? Are they? Are they happy with the quality of of those text? Are they? You know? Are they giving you feedback about like we really wish we had a a textbook, for you know, X subject, or some something like that. I'm just wondering, you know, what sort of like the the actual practical reception has been.
Catherine Stollar Peters: Thank you very much for that question, Susan. You know that Tony Defranco is the Director of Operations for Sunni oer services, Corey Wilhelm, and you know, works closely with Tony, and then, since I've been here, I have been able to work with oer services. But they are the experts. From my perspective. The quality of oer is always a a question that instructors raise.
Catherine Stollar Peters: and the approach that Sunni oer services has taken to that is, you know. First of all, if the quality isn't great, you're you know, an expert. You're always welcome to collaborate, adapt remixed, and oer that already exists. But, secondly, there is a large investment in the Sunni ready to adopt catalog. So this is, it's on this Sunni oer services website. It's a catalog of a hundred 20 courses
Catherine Stollar Peters: that are available for immediate adoption by soon by Sunni faculty
Catherine Stollar Peters: into their courses. It includes some static oer textbooks, but it also includes a lot of courseware from Lumen Learning, or Carnegie Mellon or Carnegie Mellon's Oli initiative for for learning.
Catherine Stollar Peters: They have a another platform called a tourist that's available. There's a statistical texts in there from the Dana Center and Carnegie Mellon math pathways. So we have been able to address the poor Content question for oer with that, ready to adopt catalog with strengths and almost all general education courses that are taught across suny oer doesn't work as well, for you know, kind of more specific.
Catherine Stollar Peters: or, you know, kind of a graduate level or upper division courses, but lower division courses, undergraduate courses, developmental math that ready to adopt catalog is amazing. So I think we've been able to allay concerns with that. I really appreciate that question. And any more questions Tony can answer.
Susan Davis Bartl (UB): Great. Thank you.
Susan Davis Bartl (UB): And interested, you know, like we.
Susan Davis Bartl (UB): you're spending effort to to provide all of these resources. And it's good to understand that, you know, constantly trying to improve. And and people are are adopting those those textbooks and and using them. Well, thank you.
Maureen Clements (SUNY): Great. And there was a quick question about dryad. So I did put the lip guide in the chat. So it's it's for research data management.
Catherine Stollar Peters: Yes, it is a subscription to an online data repository that some campuses are able to to deposit their data in and
Catherine Stollar Peters: Sunnis agreement allows small smaller campuses pretty much a place to find to deposit their data sets for open publishing requirements. And there's already in data, about 580 researchers have published 336 data sets there since 2019. So that is that, and
Catherine Stollar Peters: love to talk more if anyone has questions. Thank you very much, Holly.
Maureen Clements (SUNY): Alright! Great I did want to make one other comment is that we will be sending. So we did get print copies of our annual report as well. So we have electronic copies that we link to, but we will be sending the Provost and Presidents for each campus print copy of our annual report.
Maureen Clements (SUNY): Alright. Now, we're gonna get into the functional update highlights. I can tell you that these slides are a lot more boring looking report slides. They're looking really great. So I apologize for the lack of visuals.
Maureen Clements (SUNY): Alright. So got a lot of updates that we're gonna try to get through as quickly as possible, and we do have some of the updates in the oldest bulletin. I wasn't able to get everything in the oldest bulletin. But we will make a couple of updates after this presentation. But
Maureen Clements (SUNY): so May is here, and that means another quarterly release from ex libress. So we are gonna be putting some notes in the Lsp, I think some, I think, acquisitions is in there, and I believe that michelle's some discovery notes. So we'll be populating the Lsp base camp with that information for both Primo and ve and Alma.
Maureen Clements (SUNY): we're also gonna be meeting with ex libress for our quarterly help desk meeting to see how things are going with tickets that's gonna be on May fifteenth. So if you do have any outstanding salesforce tickets you'd like us to raise with exebras. Just shoot us an email at info@uhsunyolis.live answers.com
Maureen Clements (SUNY): quick talk. I went to talk briefly about the benchmarking reports as part of our 5 year anniversary, for Alma wanted to mention that we did get 18 requests. And I think that it's been going really, really? Well, it's it's been a really interesting discussions. We've been meeting with campuses who requested that. And one of the outcomes of us working on this project is that ex lupus has been able to refine its process for how they've
Maureen Clements (SUNY): provide reports. So they're gonna be able to make these reports much
Maureen Clements (SUNY): much more readily available. So we can. We can request them more often. And they did suggest, and made the offer that for schools that did not request a benchmarking report this time that they they we could do that in the next go round. So if you didn't get a benchmarking report in this time, don't worry. You can have other opportunities to do that, and we do wanna thank Claudia for that. That work that she's done.
Maureen Clements (SUNY): We're also part of the fifth annual anniversary. We are sending out health checklists. These are checklists that were based on Alma's. Go live readiness surveys that they send out.
Maureen Clements (SUNY): We've sent out 2 health checklists. The first one we sent out is the research. Excuse me, resource management. There's gonna be a link in there when we get to cataloging and also resource sharing which Tim did send to the library directors scold this serve because there are a few questions in there that you, you know, are talking about strategy and direction
Maureen Clements (SUNY): coming in the in the summer. We're gonna be focusing on analytics. So we'll be sending out a checklist then and then the fall. We're gonna be focusing on primo ve and acquisitions
Maureen Clements (SUNY): and talking a little bit more about analytics. Internally, we plan to focus the fall right now, Tim is doing some training for resource sharing in the fall. We're gonna do a series of trainings for analytics. So we're gonna be focusing on that quite heavily. And we're really looking forward to bringing you programming in that regard.
Maureen Clements (SUNY): Another aspect of the project that we've been doing to for the 5 year anniversary is we've been looking at our Alma standards and guidelines, and we've been reviewing them. The different working groups, the access and resource sharing working group and the Smsp. They've been reviewing the policies that we put in place reviewing for relevancy.
Maureen Clements (SUNY): There's been a lot of changes that have happened with Alma since we did go live. So it's been a really nice exercise to sort of see emails going back and forth about, hey? What about this? And we need to update that, you know, some changes. So just it's nice to see that things are working better in Alma. And also some groups just really working together to look at those reviews
Maureen Clements (SUNY): we are, gonna I just wanna a quick mention, Aluna, that is coming up. And that's in 2 weeks and just wanna Re, that's gonna be in Minneapolis this year, and there are several Sunni people who are representing. So I just wanna say, good luck. And I hope you all enjoy the conference. Love to hear back about how it goes, and don't forget that you can get the membership discount, because we do have in a Luna consortial membership, so that membership discounts to the conferences apply.
Maureen Clements (SUNY): So you can get that.
Maureen Clements (SUNY): And finally, as part of the as we're working in the fifth year anniversary that happened in June. So I have been working with Claudia Bellby, our success manager, to schedule a session with ex libris, with an eye towards the future, thinking about what that's gonna look like. So I'm just happy to report that we just
Maureen Clements (SUNY): organize that I don't have a date yet. But the the session is going to be on innovation. And AI, the future of Alma and Primo Asif Klein, who's the Vp for product management, and Alma, that's under his umbrella as well as Israel Kirch Kur. Excuse me, Kirash.
Maureen Clements (SUNY): and he's the senior director of product management for primo. So both of them are gonna be joining us. I think they helped during the implementation back 5 years ago, and they are gonna be talking about the future. I think that's gonna be likely the last week of June, and we will send out a notice as soon as we are. Have that all set
Maureen Clements (SUNY): so looking forward to that
Maureen Clements (SUNY): 3.
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): So some cataloging notes Ocrc, cataloging group. This is something I know, that Marcy has been working on Now we now have our own Sunni Record Manager group
Maureen Clements (SUNY): in Oclc. Record manager that allows that all the Sunni campuses to see which other Sunni campuses have bibliographic records.
Maureen Clements (SUNY): So thank you for your work on that. I know that that was kind of challenging, because Ocl is many layers of technology. So and some of that's built on some old technology. And it's always a journey working on a Clc projects.
Maureen Clements (SUNY): And here's the link to the resource management health checklist. Let me just pop that in the
Maureen Clements (SUNY): in the chat there for everyone so you still have time to do that health checklist for and W. You know, that's for your own purposes. And you know, we're just gonna see what we can glean out of that in terms of what types of training we might need to be doing.
Maureen Clements (SUNY): And finally, the Metadata interest group will be meeting next week and gonna talk about the on the Quarterly release.
Maureen Clements (SUNY): Alright, while we're still on the subject of cataloging and metadata, I did wanna give everyone a quick Update about ocrc, been getting a couple of questions on this. Soonie does have a contract. That contract. Cm, 0, 3, 7, 9, 9. I'm sure I'll have that memorized soon enough.
Maureen Clements (SUNY): That contract does expire at the end of Fy. 26. So we do have 2 more years on that contract, and one of the things that we've been doing internally here at Sls is that we've created a little team to review usage and pricing. And we've been doing a deep analysis of our the information that we've that Oclc. Has been sharing with us. We have instituted regular meetings with Oclc. The quarterly meetings where we're talking about ways to offer different
Maureen Clements (SUNY): for them to do different offerings. And and they did with the
Maureen Clements (SUNY): small library edition. And we're hoping potentially that could be. We might get new offerings going forward that might make pricing a little bit easier.
Maureen Clements (SUNY): We're going to be talking with the library directors at cit about the Oclc approach and what the next steps will be.
Maureen Clements (SUNY): So I did. Wanna let everybody know about that, and then we'll be keeping everyone in the loop going forward.
Maureen Clements (SUNY): but if you do have any questions, please get in touch. I know several of you did have some questions about your pricing, so I'm always happy to help answer those questions.
Maureen Clements (SUNY): keeping on with the theme of collections. I wanna thank everyone. We did send out a suny connect core. Pia.
Maureen Clements (SUNY): I did wanna mention that this is part of our effort to strengthen internal controls at system administration.
Maureen Clements (SUNY): We did not have Sunni Core Pia's. So we are gathering them Kim did send out. Kim Scalzo sent out an email to the Caes Cios and Cfos on April 20, third and and then I caught. We copied this gold on that, so the library directors and leaders would have that information we're requesting for Pia's be approved ex ebsco Gail and proquest Avon.
Maureen Clements (SUNY): So we're trying to get those approvals to go through. You know, we'd like to get everything approved by 6, 30, 2024.
Maureen Clements (SUNY): And I do wanna say, thank you so much to the schools that have already, approved. I? We've we've gotten probably about one fifth of the schools already, have approved. So thank you so much, and please reach out if you have any questions happy to answer them as well.
Maureen Clements (SUNY): we'll be sending out some notices reminder notices, too.
Maureen Clements (SUNY): And as part of the Suny connect task group, what we're gonna be doing? Oh, by the way, I just wanna quickly get back briefly to the Sunni connect Core Pia. We did express. We changed how we expressed core charges and atis a little bit. They had the Ebsco and the gale had been all grouped into one charge. So we are breaking that out. So it's a little more visible in terms of how much each. What you're paying for each vendor
Maureen Clements (SUNY): so back to the Sunni Connect Task Group, we're gonna be putting on a call for volunteers in the next week or 2 for a launch in early September, and this suny connect Core Task group will be reviewing Gail and Ebsco. Right now our Ebsco is on a 3 year Pia, with 2 years with an additional potential 2 years. So
Maureen Clements (SUNY): we'll be reviewing that offer, and we'll also be reviewing our Gail, which consists of 2 products. That's the literature resource center and our Gail hosting fees for ebooks.
Maureen Clements (SUNY): And potentially, we'll be reviewing new offers for ogs that are under 250,000, given the new thresholds that we have for the procurement. So we're looking at ways. What what can we? Are there potential things that we might be a dist be able to get off ogs contract that we can. Have it be relatively smooth sailing.
Maureen Clements (SUNY): Alright so moving on as part of the core of our efforts to secure the Pia's for the Sunni connect core, we did create a new document, and it's called Sooni Connector up to an electronic resources service level agreement. And that's for 2425 if money all could put the link in the chat. That would be great to take a look at it.
Maureen Clements (SUNY): And so that document actually lists a new document. And it lists what's available from core and opt in.
Maureen Clements (SUNY): we likely will need to make a couple of adjustments to that document. Because of some things have not been finalized yet with the Ifb. So I did want to note that we will note when we've updated the document, and we will keep a running list as to what has been updated within the document itself.
Maureen Clements (SUNY): So I did want to. Just make mention of that. And I also wanted shout out to Rebecca Rebecca Nice for all the work that Rebecca really put in a lot of work making that document happen so really happy to have some really great documentation. So thank you so much.
Maureen Clements (SUNY): Alright as part of core, though one of the things I also wanted to mention was the cancellation of our one of the core proquest harbors weekly for 2425. I know we've talked about this a couple of times through our throughout the updates that we've had. But just did. And Michelle, I believe, just send out an email a little while ago. But or maybe on the base camp.
Maureen Clements (SUNY): So basically, Harper's Weekly through proquest, it's about $3,500 total. What we're paying for is a hosting fee for perpetual access.
Maureen Clements (SUNY): And it turns out that this contract is really old. We purchase this off of a Nilink contract
Maureen Clements (SUNY): and so I we did. And there are issues with the proquest harpers is that they are not updating for accessibility anymore. And so we, we felt that we, we have this information as well in the Ebsco core package. So we made the recommendation to sunset the purchase, or excuse me, the perpetual access
Maureen Clements (SUNY): hosting fees and so right now you might still have access to that. We're trying to work with proquest. Figure out how to cancel it, because the contract is so old.
Maureen Clements (SUNY): so just so you might still be have. You might still have that. Yes, exactly. I know, Nylink. We were all kind of stunned that it was on a nylink contract. So it's been around a long time.
Maureen Clements (SUNY): But we'll monitor and let everybody know what's what's going on with that? Once we find out once that's cancelled. So
Maureen Clements (SUNY): very briefly. We just received the J Store invoice for 2324. So if you do have pep, or if you have had any access interruptions, please reach out. We we haven't been able to pay the bill because we haven't received it. So we we just received it, and we'll be paying that soon. But, as I said, please reach out to info at Sunni, always, Answerscom.
Maureen Clements (SUNY): and we don't really have any updates right now for art store. We're still waiting for those signatures on that front.
Maureen Clements (SUNY): the Collections Advisory Board that we've been meeting regularly. And now we do have a lib guide page out there. So I'm gonna just pop that into the chat, too. So you could take a look at that. And do you wanna thank everyone from the Collections Advisory Board. We put a call out our community college rep. Don Walton had stepped down from Sunni and went down to North Carolina. So we did put a call out for community college
Maureen Clements (SUNY): reps, and thank you so much to Jean Paul Gerard and Jovi Matheson Madison to Matherin, who
Maureen Clements (SUNY): is will be on our
Maureen Clements (SUNY): the collections Advisory group.
Maureen Clements (SUNY): And finally, we're gonna be doing a session for Lib key on May ninth. So there, put a link in the chat for that as well.
Maureen Clements (SUNY): And we are still working on the 2425 pricing in atis all the core pricing is in there as well as some other pricing. But we are still working on j store third and third iron pricing as well as if you wanna go to the next slide. Some of the pricing for our Ifb contracts.
Maureen Clements (SUNY): This has been a little trickier. I we have been bumping up against some roadblocks here in terms of how do we handle? Because we do have an issue with the way that when the contracts expire, we, as I know, we've been talking about this. We did think the contracts
Maureen Clements (SUNY): we were under the Assumption. The contracts were expiring in July, but really they're not expiring until winter of 2025 January and February. So we are working with the business office to determine how we're going to pay the remaining portions of the contract and what that looks like, we initially thought, potentially, we could get a prorated invoice from Chronicle. But they, are looking to bill for the full year. So we're looking at ways that we can handle that.
Maureen Clements (SUNY): Did wanna mention that our current Pia's expire for that on July one, we will be trying to give you as much information as we can, and we hope to have some definitive answers in June. But with all things that are procurement related, it could potentially be messy. So we'll keep everyone in the loop as best we can, and that's the same with the J store and the proquest pricing. So we are still working on that. We're finalizing, pricing for the the year.
Maureen Clements (SUNY): And so this is some news that we wasn't able to get in the Bulletin. This just recently happened this past week. But I did wanna mention we have been trying to put through the New York Times. The current contract there is 0 3, 7, 9, 2 that expires in 2025.
Maureen Clements (SUNY): The vendor, the vendor bill is direct. We don't use recharge for that.
Maureen Clements (SUNY): So one of the things that happened is that we did. We did put in a request for
Maureen Clements (SUNY): So us excuse me a single source with Osc. And they indicated there were a lot of inconsistencies and open book about how we're tracking New York Times, and Osc. Did have a lot of questions about the inconsistent pricing methodologies
Maureen Clements (SUNY): that the New York Times had given us. There was wild differences in the cost per use and things like that. So we did reach out to the New York Times about pricing and usage, and see if they could answer some of these questions or just pricing, and they just came back and told us that they are no longer interested in pursuing a master license agreement with Suny.
Maureen Clements (SUNY): So what does that mean for everyone who currently has is using our agreement. The agreement will expire, and we're gonna just let the agreement expire. But what we do wanna do is we plan to hold 2 sessions? We're gonna host 2 sessions with subscribers of the New York Times. And S. Is gonna be sending a doodle poll out on Monday. To get those on the calendar.
Maureen Clements (SUNY): It will be a sunny, confidential discussion we won't be recording that because we will be talking about price, and we will be showing and and that analyzing what those questions were and what some of those potential problems that we had with the contract. So I will be in touch about what that means. There's there is time if you do want to continue with the New York Times. You'll probably you will have to reach out and work with them directly. But as I mentioned, this contract does not expire until
Maureen Clements (SUNY): January. So there's there's time
Maureen Clements (SUNY): alright so onto happier things.
Susan Davis Bartl (UB): Actually, Maureen, if you.
Maureen Clements (SUNY): Mind.
Susan Davis Bartl (UB): I'm sorry I I had a couple of more more questions, cause I mean this procurement
Susan Davis Bartl (UB): stuff. I mean.
Susan Davis Bartl (UB): it's just become
Susan Davis Bartl (UB): like untenable from the people on the ground. I mean, Binghamton. Just put out
Susan Davis Bartl (UB): a job, add, you know, for a whole position to try to deal with these things at at their own level. I mean the campus level. So I mean the idea of you know.
Susan Davis Bartl (UB): I don't know. I I just it's
Susan Davis Bartl (UB): it's extremely frustrating. And it's like, I think, for some of us on the campuses we don't really know
Susan Davis Bartl (UB): best way to advocate on our behalf to try to make some of this
Susan Davis Bartl (UB): smoother or more consistent, and when you had the the point that you were gonna be looking at
Susan Davis Bartl (UB): Og or OS Ogs contracts under $250,000. I wanted to ask if that was.
Susan Davis Bartl (UB): is that like a total value, like, if you had a 3 year product for 80,000 each that would be under the 2 50, or is is it 2 50 per year? I I you know these thresholds seem to
Susan Davis Bartl (UB): to change, or there. It's it's not clear to a lot of us on the campuses
Susan Davis Bartl (UB): until things go up for the review, and then we find out all of these details that we you know us poor peons we didn't know anything about or or we didn't understand. So I know that that Matt Gallagher at Binghamton is trying to, you know, figure out a way we could do some things, maybe together to make things more consistent. But I guess you know, it's like
Susan Davis Bartl (UB): it's it's so hard to explain to people
Susan Davis Bartl (UB): that we can't get their resources.
Susan Davis Bartl (UB): you know, in the timely fashion, because of things totally out of our control in in Albany, and I don't know. Maybe somebody else has a a better way that you can, that you could sort of like sell that
Susan Davis Bartl (UB): and I don't know I'm not surprised. The New York Times backed away, I mean, if
Susan Davis Bartl (UB): it it just seems for for our vendors, it's getting harder and harder for them to work within the the confines of the state requirements, and I don't know if this is going to be
Susan Davis Bartl (UB): a a trend for a long time that it's gonna be harder for us
Susan Davis Bartl (UB): in general to to be able to, you know.
Susan Davis Bartl (UB): spend money on, you know, things that are not
Susan Davis Bartl (UB): quote inexpensive.
Susan Davis Bartl (UB): So anyway, anyway, I you probably don't have have real answers, but I just wanted to to express at least 1 one person's frustration as to how, how this goes
Susan Davis Bartl (UB): and how it's stifling our ability to provide, you know, resources in a timely fashion.
Maureen Clements (SUNY): So I do wanna make a couple of comments about that. We are planning on doing a session with the library leaders when we have our library leaders meeting. We're gonna talk about licensing and a strategy for what that looks like.
Maureen Clements (SUNY): I know that we have been talking to Matt Gallagher as well. And some folks across the Ucs to see where what are ways that we can better potentially coordinate with what's happening. And maybe that's part of the thinking about our documentation and our best practices. And how could we share some of that information? I think that's part of
Maureen Clements (SUNY): that into play, too. And and and what is it exactly that we need, and what are the strategies that we will need to employ because of these new thresholds.
Maureen Clements (SUNY): so, as I understand, the 250,000 threshold, I believe, is a threshold per year. So but I will reach out, and we can get a little bit more clarity on that. I know that that has
Maureen Clements (SUNY): been something that a lot of people have had a lot of questions about, and there hasn't been a lot of clarity. So I do have a note from our procurement. Excuse me, our head licensing, not licensing. Glenn, Massie? He sent a note out, and I know that I've shared that with several of y'all before, with guidance on what these new procedures are, and I can share that again.
Maureen Clements (SUNY): But this is definitely a subject that is comes up time and again. Yeah. So
Maureen Clements (SUNY): thank you, Susan, for those comments.
Maureen Clements (SUNY): Alright, yeah. So discovery. And that is gonna be something we might not have anything to discover. But at least we're gonna have a new discovery experience.
Maureen Clements (SUNY): so ex lebris is putting together a in the fall. They're gonna be updating primo ve, and there is gonna be a new discovery interface. So I Michelle will be sharing some of that information she is on the primo ve user group to to work on this project. So it's been really wonderful. I think next fall is gonna be all primo all day
Maureen Clements (SUNY): every day with the new updates. So I'm glad that Michelle is working on that. I know that Nancy Bob is involved as well. So this is, gonna be really we'll we'll have some seminars on everything. What that looks like.
Maureen Clements (SUNY): And there have, there was an what's new with primo. That's recent. Then Michelle put in a link there for the exibis webinar
Maureen Clements (SUNY): the Ebsco updates. I I'm so sorry I didn't get a chance to. I think the Ebsco updates are already done. Has that user interface been updated already. We do have recordings and preview links there, too. So if you want to pop them in the chat, I can't remember if it was, it's an opt in. Okay. So Michelle, is it opt in for is there going to be a time where they're gonna flip the switch? And everybody's gotta no deadline yet. Okay.
Maureen Clements (SUNY): okay, great. So no deadline yet.
Maureen Clements (SUNY): And then we're going to be having a discovery interest group meeting and an E resources interest group meeting coming in May. So interest groups keep on showing along.
Maureen Clements (SUNY): Okay, we are now moving into professional development. So I'm gonna be Corey has been leading this effort.
Maureen Clements (SUNY): we, as I mentioned, we will be having the spring 2024 library leaders, community of practice that's going to be on Tuesday, May 20, first in person and at at University Buffalo. There is registration. It's still open and and there you can also attend on Zoom, we're gonna have a couple of sessions on zoom. We plan on doing some strategic planning and talking about digital transformation funds
Maureen Clements (SUNY): and the digital transformation funds are efforts to we'll talk a little bit more about that in in the next update. But we will be talking. It's the Sunnis initiative to create digital transformation across the campuses. So
Maureen Clements (SUNY): and then we will also have an upcoming ecr training for building your research data management toolkit integrating rdm, into your liaison work.
Maureen Clements (SUNY): And I wanna thank Katherine and Corey for really making this happen it. It's been a another year long effort to try to get acl training here. But we were able to partner with Empire State Library network. And so we're really thankful for working with them. So please, if you are interested. It's gonna be a 2 day virtual workshop when you can register for that as well. So.
Maureen Clements (SUNY): and Corey is hard at work putting together the fall. 2024 course dates for the library leadership and management certification. So be on the lookout for that, too.
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): so I'm gonna just briefly talk about research, data management and strategy. This is some. This is an area that Catherine has been leading the Rdm task group is hard at work at developing a framework for graduate student competencies on research data. So that continues to be working there and then. Catherine did was also part of the pilot sessions for the research data framework, which is a pilot with
Maureen Clements (SUNY): for it's a tool for prototyping. Whether you're ready to do research data management and Katherine has been re meeting with different stakeholders across sooning. So there's some links there for the tool and the campus scorecard. And I wanna thank Katherine and the and the group the research data management group for all of they've done.
Maureen Clements (SUNY): I do have another quick note in this regard. I wanted to mention that Bridget Almos, who is the Director of Data Innovation Strategy at the Sunni Research Foundation, will be leaving Soony, and she does a lot of work in this regard. So we also wanna wish her the absolute best and and also thank her for all the work that she's done to
Maureen Clements (SUNY): help make Sunni better. And there's potential that this could make. You know, we might have an impact on Olis. Her absence might have an impact. But we'll be letting everyone know we'll be talking what her departure means for our group. So
Maureen Clements (SUNY): yeah, just wanted to put that out there, too.
Maureen Clements (SUNY): So yes, that's right. Much of the work with data and orchid integration. So thanks. Catherine has been putting links. Catherine, put a link for the Digital Transformation Fund project in there. And I really appreciate you doing that, Katherine.
Maureen Clements (SUNY): Okay, Greed.
Maureen Clements (SUNY): hold on a second. I am going to put the link. I did see that
Maureen Clements (SUNY): there we go, oops. I'm not sure if that work but the Susan for the registration for the library leader session. I'll I'll get that sent to you.
Maureen Clements (SUNY): Okay?
Maureen Clements (SUNY): So as as we mentioned, Yvonne will be taking a new role, and she'll be leaving on May 20 s. And so that will have an effect on our institutional repository strategy. Where we are gonna need to do some regrouping. So that's gonna be happening. But we will be maintaining the day to day activities
Maureen Clements (SUNY): if you need. You know, registering people making sure that if you have any problems uploading, we're gonna be working on that. But we are gonna hold off on new development currently until we are regrouped. And we are also going to be putting the scholarly communications community of practice on hiatus
Maureen Clements (SUNY): while we are in this transition. And I do wanna thank a couple of folks from the community for being Admins. So I wanna say, Greg, Heedrick and Danielle Applebaum both are going to be assisting with some administrative issues. So thank you so much for that. Really appreciate it. And we will, Miss Yvonne. So just wanted to mention that again.
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): So resource sharing area led by Tim Jackson.
Maureen Clements (SUNY): As we mentioned earlier, Tim sent out the resource sharing health checklist to the library Directors List. Serve back on April sixteenth. So, library leaders and directors, if you have a moment to fill that out, we would really really appreciate that the survey is talking about Alma resource, sharing workflows.
Maureen Clements (SUNY): expanding our partnership and the digital resource, sharing and physical resource, sharing with out of state libraries.
Maureen Clements (SUNY): attitudes towards Ocl resource, sharing costs and interest in resource, sharing alternatives.
Maureen Clements (SUNY): potential changes to the online resource, sharing loan period and upcoming changes to the proquest ebook ill pilot project.
Maureen Clements (SUNY): So if you could respond. By May twentieth we'd be really appreciative of that.
Maureen Clements (SUNY): I'm really
Maureen Clements (SUNY): some more resource sharing updates Empire library delivery just to re
Maureen Clements (SUNY): fresh. Everyone's memory. Everyone needs to have their own agreement with Empire Library delivery. We no longer have a centralized agreement. I think Maria de Gaetano sent out service renewals to everyone, all the library directors, so that are. Those are due on May tenth, and if you do not, or if you've not sent or received your renewal agreement, or if you do have any questions.
Maureen Clements (SUNY): please reach out to aslan@adminandeslin.org.
Maureen Clements (SUNY): and if you do make changes to your service levels. Please let us know Tim's gonna need to adjust the Alma Rotas, so we can do do some of that, too, because if you're going down, or if you're moving up depending on your service level there.
Maureen Clements (SUNY): all right.
Maureen Clements (SUNY): And then our pro quest ebook ill pilot that is still chugging along. It's been 2 years, but we are moving out of the pilot phase this summer or so. We think and we will be meeting with proquest on June fifth. Talk about the future of the project! What that looks like proquest was in the midst of working with the vendors to see what you know, because obviously, it's up to the vendors. About what that
Maureen Clements (SUNY): what Ila looks like.
Maureen Clements (SUNY): We don't know if we're gonna be able to continue participating in the project. We'll just have to sort of see how everything plays out with the vendors, and what proquest is going to do
Maureen Clements (SUNY): so we do have a report of all the ebook ill requests from the beginning of the pilot through the end of March have been posted to base camp. So if there are titles, please take a look if you are participating in that pilot, and see if that there's those titles that you've had lots of requests for we would cons. We would urge you to consider purchasing those titles.
Maureen Clements (SUNY): Alright.
Maureen Clements (SUNY): So does anyone have so questions.
Maureen Clements (SUNY): Anybody have any questions.
Maureen Clements (SUNY): I've been sort of answering questions throughout, so
Maureen Clements (SUNY): alright. Well, if not, we've got.
Maureen Clements (SUNY): We'll get a half an hour back instead of being working till 1230. We'll finish up at 12, or I should say 1158.
Maureen Clements (SUNY): Thank you. Everyone. Yes, I my brain feels a little over pollinated as well, so there's a lot going on. But
Maureen Clements (SUNY): I we I hope everyone has a really wonderful you know, May. And graduation. I'm just thinking about you know how I used to. I loved my favorite day of the year was graduation even though they were a little bit long back when I was a faculty member. So it was always always wonderful to see the students graduating. It's kind of what we what we're here for.
Maureen Clements (SUNY): great, wonderful everybody. So thank you so much. And again, please reach out. If you have any questions we're here to help, and we will be seeing you the next time.
Maureen Clements (SUNY): Bye, everybody.